36C24223Q0836.docx

36C24223Q0836

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE

DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a.

PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE

ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26.

TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212

-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNAT

URE OF OFFEROR/CONTRACTOR

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

526-23-3-644-0091 36C24223Q0836 06-20-2023 Safa Shleiwet 347-224-5637 07-05-2023 17:00

EDT

36C242 Department of Veterans Affairs Network Contracting Office 2 James J. Peters VA Medical Center 130 West Kingsbridge Road Bronx NY 10468-3904 X 811310 $11 Million N/A X James J. Peters VA Medical Center 130 West Kingsbridge Road Bronx NY 10468 36C242 Department of Veterans Affairs James J. Peters VA Medical Center Network Contracting Office 2 130 West Kingsbridge Road Bronx NY 10468-3904

Tungsten Network https://www.tungsten-network.com/ customer-campaigns/veteransaffairs/

See CONTINUATION Page Full Service Diesel Generators Preventive Maintenance, and Repair at James J. Peters VA Medical Center Periods of performance: 12 months base plus four -12 months Mandatory site visit: Contractors must confirm attendance no later than June 22, at 12:00PM by sending an email to the Contracting Officer at safa.shleiwet@va.gov The cut-off date and time for receipt of questions is 06/26/2023 at 5:00PM ET.

See Instructions to Offerors, Addendum, and Evaluation Factors Sections E1, E.2 and E.3 See CONTINUATION Page X X X Safa Shleiwet Table of Contents

QUALITY ASSURANCE SURVEILLANCE PLAN.

WAGE DETERMINATION NO. 2015-4187 REV 25.

PAST PERFORM

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C242 Safa Shleiwet Department of Veterans Affairs Network Contracting Office 2 James J. Peters VA Medical Center 130 West Kingsbridge Road Bronx NY 10468-3904

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

36C24223Q0836

Page 1 of Page 1 of

B.2 STATEMENT OF WORK

1. GENERAL:

Contractor shall be responsible for allocating all equipment, labor, personnel, materials and supervision, to meet all requirements for the maintenance of all 11 diesel generators at the James J. Peters Veterans Affairs Medical Center (JJP VAMC). The Contractor must have relevant experience in National Fire Protection Association (NFPA) and in providing maintenance services for stand-by and emergency generators.

2. BACKGROUND:

JJP VAMC is an integrated healthcare system that provides ambulatory care, primary care, and secondary care in acute medicine and surgery, specialized tertiary care, transplant services, spinal cord injury, outpatient care, and a full range of extended care and mental health services.

It is vital to have emergency power to our life safety, critical, essential equipment, and normal emergency branches at all times at the JJP VAMC for visitors, patients and employees not to experience any downtime that may lead to death or medical complications.

3. PERIOD OF PERFORMANCE:

12 months base period plus four 12 months option period.

4. STANDARDS

NFPA 110, Standard for Emergency and Standby Power Systems.

NFPA 70, National Electrical Code

5. MAINTENANCE SCOPE OF WORK:

Contractor will furnish all Labor, Parts, Materials, Supervision, Equipment, Supplies and tools necessary to fully maintain and repair the following generators:

1) Mobile Generator outside Building 100 and 105

· Kohler Power Systems Model No. 500REOZT Serial no. 500REOZT14014319

· WhisperWatt Diesel Model No. DCA-70SSIU4F

2) Building 100, EMD Standby Generator Set (“Main Generators”) Manufacturer, Electro Motive Division (GM)

· Model No.16-645-E4 Serial No. 76H1-1022

· Model No.16-645-E4 Serial No. 76G1-1013

3) Standby Emergency Generator for Building 100 (“Life Support”)

· Cummins Model No. NT855GS2 Serial No.30113950

4) Standby Emergency Generator for building 106 (“Nursing Home”)

· Cummins Model No. KTA19GS2 Serial No.311321

5) Facility Emergency Generators located on Facility Grounds outside Bldg. 100 and 101.

· #1 Generac Model # 11897220100 Serial No. 2108384

· #2 Generac Model # 11897220100 Serial No. 2108823

· #3 Generac Model # 11897220100 Serial No. 2108383

· #4 Generac Model # 11897220100 Serial No. 2108822

· #5 Generac Model # 11897220100 Serial No. 2108821 or 2108824

6) Inspection Specification: The following items are part of the Major and Minor (Annual and Semi- Annual Service) Maintenance, preventive maintenance inspections, routine maintenance and emergency repairs. The Major and Minor Services will be applied to every generator specified in the Scope of Work. When performing any work on generators, there must be a back-up generator in place in case normal power is lost during the inspection. If warranted, an individual task to cover the backup generator will be issued by the Contracting Officer.

A) Maintenance: The work required to preserve and maintain a facility in such condition that it may be effectively used for its designated functional purpose. Maintenance includes work done to prevent damage that would be more costly to restore than to prevent. Maintenance includes work to sustain components, or to investigate and identify the source of problems before they become serious.

B) Full Service: Indicates the contractor is responsible for all preventive (PM) and corrective maintenance (CM) under the Firm Fixed Price of the contract.

Acquisition of Materials, Parts and Supplies: Under Full Service, all materials, parts and supplies for PM and CM will be included in the Contractor’s firm fixed price. An adequate supply of spare parts shall be maintained by the contractor all times to ensure prompt preventative maintenance and repair services. If the troubleshooting and repair is not a part of the normal maintenance and preventive maintenance, the repair will be considered emergency repairs. Contractor must respond as per the response times stipulated below to repair all generators on the contract no matter the day and time.

C) Preventive (Scheduled) Maintenance: The Contractor shall obtain all parts, materials, and supplies necessary to perform scheduled maintenance, also known as preventive maintenance (PM), and the contractor shall be responsible for the cost of all manufacturer / industry standard PM replacement parts/materials/lubricants. The contractor shall ensure that the level of PM (tasks, frequency, etc.) is adequate to preserve the manufacturer’s warranty on the systems/equipment, and that contractor personnel and subcontractors that are used to perform PM during the warranty period are qualified by the systems/equipment manufacturer where necessary to preserve the warranty on the systems/equipment. The contractor will also ensure that all PM complies with applicable codes and standards specifically NFPA 110 and NFPA 70The contractor shall provide written information to the COR and CO outlining manufacturer PM tasks to be incorporated into each RPIE item’s PM schedule.

D) PM Schedules and Manuals:

The contractor shall review the manufacturer’s requirements for scheduled maintenance for the systems/equipment and provide a PM program to the COR and CO within 45 days of contract award for review and approval. The contractor shall provide Operations and Maintenance (O&M) Manuals for any new equipment installed as part of the contract. The contractors shall provide the PM schedule to the facilities’ COR and keep this schedule updated with any equipment changes as they occur. PM Schedule shall be in accordance with manufacturer’s recommendation, Joint Commission requirements, and other applicable industry standards.

a. The contractor shall furnish all material, labor, supervision, tools and equipment necessary to provide a full PM program, including all inspections, adjustments, tests, troubleshooting, parts replacement and repairs necessary to keep the equipment in continuous use at their initial performance ability as originally specified by the equipment manufacturer, and as modified thereafter. All adjustments, repairs and modifications must be in strict compliance with regulatory agencies. Services shall be completed by component mechanics with documented qualifications, which should include training and experience on the specific type of equipment. All work performed shall be journeyman level in accordance with good commercial practice in the medical care industry.

b. The contractor shall maintain a PM service record for each piece of equipment in a conspicuous place. This service record shall list each piece of equipment, showing schedule of manufacturer's recommended frequency of inspection of each component on a monthly, semi-annually, annually or other frequency. Entries shall be made to indicate the status of schedule items of maintenance work performed. The PM service record shall be kept up to date at all times and must be initialed and dated by the contractor's employee to indicate that the work has been accomplished. The service record shall be available anytime for review at the COR's request.

c. All tests or inspections that will remove the equipment from normal operation shall be scheduled a minimum of forty-eight (48) hours in advance with the COR.

d. The contractor shall be responsible for the installation of signs and/or barricades as related to equipment and/or systems as deemed necessary by the COR. This includes the use of "out of service" signs.

e. The contractor shall be responsible for establishing an effective system for accomplishing scheduled and unscheduled maintenance, including a backlog listing of work to be accomplished. The scheduling system and backlog listing shall be available for inspection by the COR at any time.

f. The contractor shall contact the COR or his/her designee when first arriving at the facility. The COR shall accomplish first response to reports of inoperative equipment when contacted.

*NOTE: It will be the responsibility of the contractor to assign additional personnel as required to complete inspections, repairs, and adjustments on time within the specified time limits.

E) Emergency Maintenance: Emergency maintenance is the repair/replacement of any subsystem or component part of the emergency generator system. Emergency work is required to correct a condition which poses an immediate danger to life, health or safety or an emergency condition that is detrimental to the mission, posing an imminent safety hazard or reduced operational effectiveness. It includes, but is not limited to, the failure of any utility, fire protection, environmental controls, security alarm system, and stopped up sewer. Contractor shall respond immediately (within 4 hours) and work continuously to resolve the problem. The contractor shall be required to respond to emergency situations with qualified personnel. If required, emergency work outside of normal duty hours will be treated as a CM action and will be performed in accordance with the CM process described herein. The contractor will be paid for the cost of labor for those contractor personnel who are in an overtime status as a result of having responded to the emergency situation.

Emergency Maintenance Ordering Procedures: Class 1 Emergency Maintenance Orders are emergency orders which the COR may initiate emergency repairs by verbally authorizing the on-site contractor to initiate in-scope emergency repairs. These are repairs that if not completed would likely result in immediate threat to life, health and safety or possible damage to government property.

The COR will advise the CO of the verbal commitment immediately during normal business hours. For class 1 emergency repair required during weekend, nights and Holidays hours the COR will notify the CO within 4 hours of the start of the next regular business of the verbal, providing the following details both via e-mail and verbally:

If approved by the CO, a modification to the contract if needed shall be issued.

All other CM repair tasks shall be approved by the Veterans Affairs Contracting Officer prior to initiation of the repair work and cycle.

Emergency and non-emergency repairs will be issued by individual modification per the cost price schedule hourly rate. Parts required for repairs cannot be quantified or estimated. Costs for part needed will be evaluated at the modification level.

F. Parts and Materials Contractor-Furnished Parts and Materials: All materials, parts, and supplies provided by the contractor shall be of equal or greater quality than the items to be replaced. Replacement items shall be standard products from manufacturers regularly engaged in the production of such materials, parts, and supplies. Materials, parts, and supplies supplied by the contractor shall be approved by the VA COR.

Replacement Parts and Components: New or factory reconditioned parts and components shall be provided when accomplishing scheduled and unscheduled maintenance and repair services as described herein.

Replacement Parts and Components Criteria: All replacement parts and components to be used in the maintenance and repair of facilities, systems, equipment, and components shall be compatible with the existing item, shall be of equal or better quality as original item specifications, shall conform to the applicable specifications and used according to original design and manufacturers intent. Items without technical specifications shall be of acceptable industrial grade and quality. If the original manufacturer has updated the quality of parts for current production, parts supplied as requested and approved by the CO and/or COR shall equal or exceed the updated quality.

Contractor Certification: Contractors shall certify that the products offered meet the performance specifications of the Original Equipment Manufacturer (OEM). Contractors shall also certify that all service personnel experience, training and certification compiles with any federal, state, or local requirements. Contractors shall provide all OEM drawings, specifications, standards, and quality assurance practices. The government reserves the right to require proof of such conformance within 45 days of the Notice to Proceed (NTP) and thereafter as may be required to ensure the government’s needs are being met.

7) Backup Generators – The Generators covered under this statement of work are vital to the Medical Center’s operations. Backup generators shall be equivalent or greater in specifications for the down generator. The contractor shall be responsible for renting the generator, cables, any connections piping or electrical to ensure proper operation. The contractor will work with the Contracting Officer Representative and the Chief Engineer to ensure the rental generator is adequate for operations. If warranted, an individual task to cover the backup generator will be issued by the Contracting Officer.

Semi-Annual PM Service consists of:

1) Contractor to utilize specific maintenance and operation manual and checklist for each model as per manufacturer specs for each and every generator specified in the SOW and provide report with all maintenance performed and checked for each unit.

2) Semi Annual maintenance to be done on each generator which means maintenance to be done every 6 months for each generator.

3) All generators oil levels to be checked. (once a year need oil to be flushed and completely replaced with new oil.)

4) All generators to be cleaned of all dirt and dust. All ventilation needs to be vacuumed and cleaned.

5) All generator batteries to be inspected and replaced as necessary as per manufacturer specs. Battery to be replaced with same type battery rating Ah, model, etc.

6) All terminals on the generator batteries to be cleaned and protective coated if necessary.

7) Check battery post, cables, charger for loose connections, corrosion and proper operation. Correct as necessary.

8) All generator filters (oil, air, fuel, etc) need to be changed once a year minimum or more depending on condition of the filters.

9) Lubrication of parts as necessary for all generators.

10) Check all piping for completeness and all joints for tightness.

11) Check all fuel lines associated valves. Prime all lines once a year. Maintain any injectors as necessary as per manufacturer recommendations. Check all fuel supply levels.

12) Drain water and sediment from diesel fuel lines if equipped.

13) Check and clean all air inlets and outlets for debris.

14) Inspect all conductors for damage, corrosion and proper connection. Correct as necessary.

15) Check engine drive belts for wear, cracking, etc. Replace as necessary.

16) Visually inspect the unit for leaks, wear, damage, etc. Correct as necessary.

17) Start and exercise unit full rated as per manufacturer recommendations looking for leaks, loose connections or components, abnormal operating conditions, error codes. Correct as necessary.

18) Initiate automatic start and transfer load of unit. Observe for abnormal operation. Perform this work as per manufacturer recommendations.

19) Verify generator, engine and base frame are suitable grounded.

20) Check all coolant levels. Replace coolant as necessary based on manufacturer recommendations/ total hourly operation.

21) Check all diagnostics for any error codes. Test unit safety devices (alarms, shutdowns, etc.) If any issues found, repair issue and bill separately for any work not on normal manufacturer maintenance schedule.

22) All parts if replaced to be submitted and approved by inhouse electrical foreman and/or maintenance controller before proceeding.

23) All work to be performed by authorized generator service company with the capability to communicate and make parameter changes to PLC.

24) All work performed on the Emergency Generator equipment and accessories shall comply with the requirements of the latest edition of the National Electric Code (NEC), NFPA, and the original equipment manufacturer (OEM). The (OEM) and NEC requirements as well as the list below shall be used as a guide to establish that equipment is operating safely.

25) A complete report shall be sent to the Maintenance Controller/Foreman and the Electrical Foreman, after each inspection giving detailed conditions of equipment, repairs, all maintenance items on maintenance schedule checked and performed and any recommendations or repairs needed. Provide report via hard copy and digitally.

26) Response Time: The contractor shall provide emergency repairs for all equipment on this contract. The contractor shall promptly respond to requests for service 24 hours per day 7 days per week including Federal holidays.

27) Emergency repair calls can be made only by the Maintenance Controller/Foreman or Electrical Foreman/designee. The Contractor shall commence work with a journeyman mechanic (on-site physical response) within four (4) hours after receipt of notification and will proceed progressively to completion without undue delay. Contractor shall provide an hourly rate for emergency repairs.

28) All work to be coordinated with Electrical Foreman and/or Maintenance Controller which include but not limited to the following:

· Analyze Coolant for Proper Antifreeze Percent %

· Analyze Conditioner SCA Level/Add Additional SCA as Needed (Max 2 Quarts)

· Re-Torque Hose Clamps

· Test Day Tank Alarms

· Clean Primary Fuel Filter (if screen type)

· Check and Record Battery Cells Electrolyte Specific Gravity

· Inspect Turbocharger for Seal Leakage and Excessive End Play Clearance (if accessible)

· Check for and Tighten Loose Terminals on the Generator Set and Generator Control Panel

· Check Tightness of Relays in the Generator Control Panel

· Test Safeties and Pre-alarms on Control and Annunciator Panels

· Take Oil Sample (after operational checks)

· Inspect Air Cleaner Seal for Pliability and Sealing

· Clean or Replace Inlet Filters (During Annual PM Only) for Day Tank

· Inspect for Excessive Dirt Accumulation in the Control Panel and Clean as Needed

· Check Rotor Air Gap for Correct Clearances.

· Inspect Rotor and Stator for Damage and Excessive Oil and/or Dirt Build Up

· Inspect Coupling and Guards for Loose or Missing Parts

· Check Tightness of Generator Leads and Voltage Regulator Control Wiring

· Strap and Tape any Wiring or Generator Leads that Have Rubbing or Worn Insulation

· Inspect Brushes and Slip Rings or Rotating Rectifiers

· Clean and Adjust Voltage Droop Potentiometer

· Clean Crankcase Breather, Inspect Hose and Connections

· Check and Record Battery Voltage Dip Level During Overcrank Test for Minimum Voltage Required to Maintain Controls During Starting

· Record Field Voltage During Generator No-Load Run for Base Line

· Check and update all program logic systems associated to all generator systems.

F) The contractor shall provide the semi- annual service (Minor PM Service), and the annual services (Major PM Service) for each year. These services are applicable to all generators specified in the SOW.

Annual PM Service consists of Semi Annual PM service along with:

· Change engine oil using superior grade oil

· Change engine oil filters

· Change primary and secondary fuel filters

· Lubricate fan drive with bearing lubricant

· Lubricate governor linkage with bearing lubricant

· Lubricate generator bearing with bearing lubricant

· Check and update all program logic systems associated to all generator systems.

Repair Services: All repairs noted during inspections will be submitted to the COR or designee within 24 hours of discrepancies discovery for items that are not service affecting. Service affecting items such as those that place a unit out of service will be submitted prior to the close of business for that day. All work will be conducted in a manner that will provide minimal disruption.

Non- emergency Repair Services: Non-emergency repair services are defined as repairs necessary to maintain all generators in accordance with manufacturer’s standards. From the time that authorization is issued via a modification, the Contractor will have a 48-hour or less response time for all non-emergency repairs. Repairs may be conducted during or after normal business hours. The Contractor will be responsible for obtaining approval from the COR prior to accessing the worksite and coordinating any shutdown(s) to perform repairs.

Emergency Repair Services: Emergency repair services are defined as repairs required to maintain the operational readiness (i.e. minimum ability to sustain life safety or critical loads) of the generators. Contractor will have a 4-hour or less response time for all emergency repairs. Repairs may be conducted during or after normal business hours. The Contractor will be responsible for obtaining approval from the COR prior to accessing the worksite and coordinating any shutdown(s) to perform repairs.

Fuel Oil Testing: fuel oil testing according to FOI Testing Tests & Packages - FOI Labs Fuel Testing & Analysis LSD 103 Full Spectrum which includes the following tests:

1. Water by Karl Fischer

2. Microbial Growth

3. Flash Point

4. Sulfur

5. Distillation, 90%

6. Visual Appearance

7. Water and Sediment

8. Distillation, 50%

9. Copper Strip Corrosion

10. Cetane Index

11. API Gravity by Hydrometer

Parts: The Contractor shall be responsible for purchasing all parts; however, the Contractor will be asked to provide quotes and documentation for all repairs Reports/Documentation:

· Inspection reports shall be delivered to the COR, via email in PDF format within seven days after inspection completion date.

· Annual testing and fuel analysis results shall be delivered to the COR, via email in PDF format within seven days after inspection completion date.

The Contractor shall provide the completed work order to the COR upon completion of services showing The following:

· Maintenance, repair, or battery replacement services, performed.

· Annual inspection services and reporting

· Annual fuel analysis and reporting

· Semi-annual inspection services and reporting

· Repair services and reporting (as required)

· Battery replacement services every twenty-four (24) months and reporting (as required)

· All program, diagnostic repairs to all associated logic systems

6. DAYS AND HOURS OF OPERATION:

a. Normal Business Hours: Monday – Friday, 8:00 a.m. to 4:30 p.m. excluding federal holidays.

b. Other hours are considered non-business hours.

c. Under normal circumstances, the Contractor is not required to perform services during Federal Holidays. Exceptions shall be made in the case of emergencies especially if patient care may be affected. The Contractor shall have an established communication system that supports 24-hour emergency services.

7. TRAINING REQUIREMENTS:

The training plan shall demonstrate a good working knowledge of Occupational Health and Safety (OSHA), generator troubleshooting, maintenance and repair for all 11 diesel generators and associated logic systems.

8. SPECIAL CONTRACT REQUIREMENTS

a. QUALIFICATIONS:

The Contractor shall:

1. Demonstrated at least three years experience maintaining, repairing, inspecting and servicing at least three similar size facilities and generator systems by submitting a list of references including telephone numbers, addresses, and contact names.

2. Provide a proposed plan to demonstrate that they are capable of providing ongoing requirements and services in the event of service disruptions for any reason.

3. Provide a complete background of their company as well as any company utilized to sustain this contract. Information will include but is not limited to: company’s full legal name, primary business address, all other office locations (city and state), and history, along with the number of years in business.

4. Have in place and maintain a valid contingency plan to meet the requirements of the contract. Contractor shall incur all cost associated with fulfilling this contingency plan. Contractor shall be liable for all expenses incurred by the Government due to the contractor's inability to perform in accordance with these requirements.

5. Contractor is required to identify any subcontractors, subsidiary and suppliers. Contractor is responsible for supervision, contract compliance and obtaining any necessary documentation from their subcontractors or supplies performing under this contract. If the contractor intends to utilize subcontractors and suppliers other than those initially identified, electrical generator operating licenses, permits, certificates and any other forms required by regulatory agencies for the new facility must be submitted to the Contracting Officer no later than thirty (30) days prior to change.

6. Service contractor must have 3 years or more experience programming and maintaining specifically Generac Logic Controls and Systems.

7. The existing 4160-volt generators and associated power distribution network is controlled by a single Power Logic Control System (PLC) located in the 4160 V network room. This PLC controls the generator operation as well as automatic switching of the 4160 V circuit breakers. It also controls load shedding of the 480 V circuit breakers in the network switchgear. It is the "brains" the entire medium voltage power distribution network; vital to its proper operation. it is potentially a critical single point of failure that could cripple the ability to provide Emergency power to the hospital. Contractor must have 5 years or more experience with programming and maintaining to PLC Square D equivalent Logic Systems.

8. Contractor shall be located within 150 miles of the James J. Peters VA Medical Center and be able to respond to emergencies when identified by the Medical Center. The contractor shall arrive on site within 4 hours of the notified emergency.

9. Contractor shall demonstrate past experiences and mastery knowledge of NFPA requirements for standby and emergency generators by providing documentation of NFPA certifications and past experience working with standby and emergency generators.

10. The services provided shall meet or exceed minimum requirements set forth by Occupational Safety and Health Administration (OSHA), NFPA 110 (levels 1 and 2), The Joint Commission (TJC), manufacturer recommendations, and as outlined in the SOW. As mandated by the TJC, electric power is identified as a mission-critical resource. Facilities must have fully operating and functional emergency generators in the event of a utility failure or catastrophic events.

b. CONTRACTOR PERSONNEL

1. The contractor shall provide a contract manager who is responsible for the performance/coordination of work defined in this contract. The name and phone numbers (during and after hours) of this person and alternate(s), who shall act for the contractor when the manager is absent, shall be designated in writing to the Contracting Officer no later than fifteen (15) days prior to the contract start date. The contract manager and alternate(s) shall be able to understand, read, fluently speak, and legibly write the English language. This person may perform services under this contract in addition to contract management duties. The contract manager or alternate shall have full authority to act for the contractor in all contractual matters relating to daily operation of this contract. All changes must be provided in writing to the Contracting Officer no later than forty-eight (48) hours prior to the implementation of such changes.

2. Contractor shall provide their employees with appropriate protective clothing, equipment, tools and apparel as prescribed by the Occupational Safety & Health Administration (OSHA). The technician shall be dressed neatly in appropriate uniform and wear an identification badge at all times when servicing at the VA facility.

9. PROTECTION OF GOVERNMENT PROPERTY:

During work execution, the Contractor shall take special care to protect Government property including interior and exterior buildings, furniture, walls, baseboards, and other surfaces. Damage resulting from Contractor operations shall be repaired by the Contractor, including painting, refinishing, or replacement (if necessary), at no additional cost to the Government. Materials are to be the exact same type as what was damaged. If material is no longer manufactured, VA approval is required of the replacement material prior to installation. Contractor shall be responsible to meet all OSHA/Safety requirements in the performance of the work. This shall include but not be limited to taking all the necessary precautions to protect the patients, visitors and/or staff at each location. Contractor shall be held responsible for any injuries and/or damage, which may be caused as a result of the Contractors failure to adhere to these requirements.

10. PERMITS AND RESPONSIBILITIES:

The Contractor shall, without additional expense to the Government be responsible for obtaining any necessary licenses and permits, and for complying with any applicable Federal, State, and Municipal laws, codes, and regulations in connection with the prosecution of the work. This includes acquiring any installation listed in this contract. The Contractor shall be similarly responsible for all damages to persons or property. The Contractor shall take proper safety precautions to protect the worksite, the workers, the public and the property of others. Contractor shall also be responsible for all materials delivered and work per-formed until completion and acceptance of the entire work.

10. QUALITY ASSURANCE PLAN:

The ability to successfully provide the number and types of services required on a daily basis over an extended period of time requires a good Quality Assurance Plan. The required preventive maintenance services shall be delivered within the normal working hours (8A-4:30P), while meeting the quality standards required. Emergency calls and associated repairs can be at any time of the day as required to restore the generators to proper function. The Contractor shall identify the methods and procedures to be used to ensure that the quality standards are met for maintaining the generators. The Contractor shall identify the key staff members who will carry out the requirements.

11. COMMUNICATION:

The contractor shall explain the communication plan for employees and subcontractors. Highly functional and efficient data and voice communications are critical for successfully performing the contract requirements. The Contractor must be capable of sending and receiving e-mails and faxes, communicate with the Project Manager, communicate with field maintenance staff to determine locations and relay service-related messages, and send/receive electronic data files.

12. PROJECT MANAGEMENT:

Contractor shall provide a highly qualified project manager with strong support from corporate management as this shall be essential to successfully performing these requirements day to day over an extended period of time. The assigned project manager shall identify the organizational structure proposed to direct these operations. The plan shall specify the manager that shall be designated to meet with the Contracting Officer, at the Government’s convenience, for scheduled and impromptu meetings to discuss contractual issues if necessary.

13. REPORTS:

The Contractor must provide reports of all maintenance done including any potential repairs within 48 hours after completion of maintenance. The Contractor must outline on the report all SOW items worked on listed on part 5.

14. ADMINISTRATION

a. Facility Orientation: An initial orientation of the facilities will be conducted by the COR at the start of the contract. The contractor shall be responsible for conducting orientation for new employees thereafter.

b. Accident Reporting: In the event an accident occurs on the Department of Veterans Affairs property or involving Government personnel or property, the contractor shall contact the VA Police immediately. A report shall be provided to the Contracting Officer and COR in writing that shall include the following: (1) the time and date of occurrence; (2) the place of occurrence; (3) a list of personnel directly involved; and (4) a narrative or description of the accident to include chronological order of the accident and circumstances; (5) corrective action to prevent future occurrences.

c. Locations: This contract will be specifically for the main entrance at the James J. Peters VA Medical Center at 130 West Kingsbridge Road, Bronx, NY 10468.

d. Federal Holidays:

New Year’s Martin Luther King Jr. Day President’s Day Memorial Day Juneteenth Fourth of July Labor Day Columbus Day Veteran’s Day Thanksgiving Christmas

e. Invoice: Payment will be made upon receipt of a properly prepared, itemized invoice, validated by the COR, and submitted through the Tungsten System.

(1) A properly prepared invoice will contain:

1. Invoice Number and Date

1. Contractor’s Name and Address

1. Accurate Purchase Order Number

1. Itemization of pounds recycled and disposed

1. Price per pound

1. Dates service performed

1. Location of service performed

1. Total amount due

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Diesel Generators Maintenance Service (Annual) Contract Period: Base POP Begin: 08-15-2023 POP End: 08-14-2024 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

0001AA

Generac #1

POP Begin: 08-15-2023 POP End: 08-14-2024 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

0001AB

Generac #2

POP Begin: 08-15-2023 POP End: 08-14-2024 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

0001AC

Generac #3

POP Begin: 08-15-2023 POP End: 08-14-2024 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

0001AD

Generac #4

POP Begin: 08-15-2023 POP End: 08-14-2024 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

0001AE

Generac #5

POP Begin: 08-15-2023 POP End: 08-14-2024 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

0001AF

EMD #1 Standby Generator

POP Begin: 08-15-2023 POP End: 08-14-2024 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

0001AG

EMD #2 Standby Generator

POP Begin: 08-15-2023 POP End: 08-14-2024 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

0001AH

Standby Emergency Generator for building 100 (“Life Support”)

POP Begin: 08-15-2023 POP End: 08-14-2024 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

0001AJ

Standby Emergency Generator for building 106 (“Nursing Home”)

POP Begin: 08-15-2023 POP End: 08-14-2024 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

0001AK

Mobile Generator-Kohler Power Systems

POP Begin: 08-15-2023 POP End: 08-14-2024 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

0001AL

Mobile Generator-WhisperWatt Diesel

POP Begin: 08-15-2023 POP End: 08-14-2024 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

Diesel Generators Maintenance Service (Semi-Annual)

POP Begin: 08-15-2023 POP End: 08-14-2024 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

0002AA

Generac #1

POP Begin: 08-15-2023 POP End: 08-14-2024 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

0002AB

Generac #2

POP Begin: 08-15-2023 POP End: 08-14-2024 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

0002AC

Generac #3

POP Begin: 08-15-2023 POP End: 08-14-2024 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

0002AD

Generac #4

POP Begin: 08-15-2023 POP End: 08-14-2024 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

0002AE

Generac #5

POP Begin: 08-15-2023 POP End: 08-14-2024 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

0002AF

EMD #1 Standby Generator

POP Begin: 08-15-2023 POP End: 08-14-2024 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

0002AG

EMD #2 Standby Generator

POP Begin: 08-15-2023 POP End: 08-14-2024 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

0002AH

Standby Emergency Generator for building 100 (“Life Support”)

POP Begin: 08-15-2023 POP End: 08-14-2024 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

0002AJ

Standby Emergency Generator for building 106 (“Nursing Home”)

POP Begin: 08-15-2023 POP End: 08-14-2024 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

0002AK

Mobile Generator-Kohler Power Systems

POP Begin: 08-15-2023 POP End: 08-14-2024 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

0002AL

Mobile Generator-WhisperWatt Diesel

POP Begin: 08-15-2023 POP End: 08-14-2024 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

Unscheduled Hourly Rate Maximum 500 hours Contract Period: Base POP Begin: 08-15-2023 POP End: 08-14-2024 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

Unscheduled repairs

POP Begin: 08-15-2023 POP End: 08-14-2024 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

Unscheduled Parts

POP Begin: 08-15-2023 POP End: 08-14-2024 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

Diesel Generators Maintenance Service (Annual) Contract Period: Option 1 POP Begin: 08-15-2024 POP End: 08-14-2025…