36C24222Q0497.docx

36C24222Q0497

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE

DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a.

PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE

ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26.

TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212

-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNAT

URE OF OFFEROR/CONTRACTOR

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

526-22-2-630-0032 36C24222Q0497 04-15-2022 Safa Shleiwet 347-224-5637 05-06-2022 17:00

EDT

36C242 Department of Veterans Affairs Network Contracting Office 2 James J. Peters VA Medical Center 130 West Kingsbridge Road Bronx NY 10468-3904 X 562111 $41.5 Million N/A X James J. Peters VA Medical Center 130 West Kingsbridge Road Bronx NY 10468 36C242 Department of Veterans Affairs James J. Peters VA Medical Center Network Contracting Office 2 130 West Kingsbridge Road Bronx NY 10468-3904

Tungsten Network https://www.tungsten-network.com/ customer-campaigns/veteransaffairs/

See CONTINUATION Page This is an Indefinite Delivery Indefinite Quantity (IDIQ) For Solid Waste Removal and Recycling Service at James J. Peters VA Medical Center.

See Section E E.1 52.212-1 Instructions to offerors and 52.212-2 Evaluation—Commercial Items.

Periods of performance: 12 months base plus two 12 months Option year.

All questions must be submitted in writing via email to safa.shleiwet@va.gov by 5:00 PM EST April 21 , 2022.

See CONTINUATION Page X X X Safa Shleiwet Table of Contents

PAST PERFORMANCE EVALUATION QUESTIONNAIRE.

WAGE DETERMINATION NO2015-4187.

DIRECTIVE_0063 - WASTE PREVENTION AND RECYCLING PROGRAM 02

QUALITY ASSURANCE SURVEILLANCE

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C242 Safa Shleiwet Department of Veterans Affairs Network Contracting Office 2 James J. Peters VA Medical Center 130 West Kingsbridge Road Bronx NY 10468-3904

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Tungsten Network https://www.tungsten-network.com/ customer-campaigns/veteransaffairs/

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

36C24222Q0497

B.2 STATEMENT OF WORK

1.GENERAL:

Contractor shall be responsible for allocating all equipment and personnel, including back-up resources, to meet all requirements for the collection of the solid waste, recycling waste, and universal waste at the James J. Peters VA Medical Center 130 West Kingsbridge Road Bronx, NY 10468. The services shall include the collection and disposal of the waste in compliance with all Federal, State, and Local regulations. The Contractor must have relevant experience in providing waste collection services.

2. BACKGROUND:

The James J. Peters VA Medical Center is seeking to provide for the requirement of performing trash removal at the Medical Center in Bronx, New York. Estimated tonnage is 5,352 tons per year.

We are very interested in each Offerors proposed plan for achieving our waste minimization goals and objectives.

In accordance with the VA DIRECTIVE 0063, Waste Prevention and Recycling Program,(attached in section D) the James J. Peters VA Medical Center is constantly striving to minimize waste generation and to divert waste from landfills for a more beneficial use. Elimination of waste is the greatest form of waste reduction. Source reduction and the elimination of waste is our first objective to the Sustainable Management of various waste streams. Landfill avoidance is our second objective. Executive Order 13514 requires Federal agencies to eliminate waste.

· Diverting at least 50 percent of non-hazardous solid waste, excluding construction and demolition debris Currently the James J. Peters VA Medical Center is recycling Cardboard, Paper, Plastics, Cans, Bottles, Wood Pallets and Scrap Metal. The next objective is recycling performance improvement.

Eventually the VA would like to initiate programs for Organic Waste (when an option is available in NYC).

The VA Administrations and Staff have reporting requirements to fulfill for the waste prevention and recycling programs. The following types of data are typically rolled up by facility to the Central Office:

(1) Improvements or updates to the solid waste and recycling programs over the last year;

(2) Percent of facilities with a recycling program; weights diverted to recycling;

(3) Number of facilities with a composting program, on-site and off-site; Weight of material composted;

(4) Weight and percentage of solid waste generated and diverted from various waste stream categories.

This data will be part of the monthly reporting requirements.

3. PERIOD OF PERFORMANCE:

12 Months base plus four 12 months option year.

4. PLACES OF PERFORMANCE:

The services shall be performed at James J. Peters VAMC, 130 West Kingsbridge Road, Bronx, NY 10468 (Loading Dock Area in the Rear of the Medical Center)

5. ESTIMATED FREQUENCY OF SERVICE(s):

Waste Audit

1 per year

Waste Minimization Training

1 per year

6. DAYS AND HOURS OF OPERATION:

Monday – Friday, 8:00 a.m. to 4:30 p.m. excluding federal holidays.

7. PERFORMANCE REQUIREMENTS:

Contractor Furnished Equipment:

· Vehicle for hauling a self-contained compactor

· Five (5) 30 cubic yard roll-off containers

· One (1) hinged top 5-6 cubic yard container

Trash Removal Contractor shall furnish, maintain, repair and/or replace approved steel containers of sizes on site at the James J Peters VA Medical Center, located at the loading dock area in the rear of the medical center. The containers shall be compatible with the contractor’s collection equipment, shall be watertight, rodent proof and inherently fireproof. All collections shall be prompted by call (requirements ordering) on an as-needed basis, with the following estimated collections by container as listed above.

The Contractor shall ensure the external power is turned off prior to disconnection of the compactors. Upon return of the empty compactors, the Contractor shall reconnect the container to the compactor unit and ensure that the external power is turned on.

The pick-up schedule will be closely adhered to prevent inconsistent and unnecessary call-ins. Additional charges will not be imposed for call-ins resulting from inconsistent dumping which are not in accordance with contract requirements.

Contractor is responsible for the maintenance and repair of all contractor provided equipment as listed. Contractor is also responsible for the repair of any DVA owned equipment damaged during the performance of their resultant contract. Services will be furnished within four (4) hours if the telephone notification is given prior to 3:30PM. If notified after 3:30PM, removal service will be furnished by 8:00AM the following day. Note: Collection days and hours indicated above is tentative and subject to change to insure the Department of Veterans Affairs adequate service. However, excluding the unforeseen conditions the contractor may be required to make more than three (3) collections per week.

Contractor shall steam and disinfect the VA owned trash compactors located at 130 W. Kingsbridge Road, Bronx, New York; with a VA approved germicide. This equipment shall be cleaned and disinfected at the contractor’s facility on a semi-annual basis or more frequently if warranted. Contractor shall provide all transportation of all compactors/dumpsters requiring proper equipment to transport. Notification for sanitization shall be given to the Contractor by the Contracting Officer’s Representative (COR) at least 48 hours in advance.

Containers listed for shall be cleaned and sanitized monthly with VA approved germicide. The containers shall be kept neat in appearance, repaired and painted when warranted (i.e. appearance of rust spots, stains, excessively chipped areas, etc.) and replaced immediately if broken or non-functional.

Extra pickups due to excess trash generated at the facility will be charged at regular pick price set by the contract.

Estimated Quantities/Approximate Accumulations:

It is estimated that approximately four (4) tons of trash/garbage will be accumulated for each pickup from the trash compactors. The quantities from the additional containers will vary depending on the time of the year and are approximately one ton per pickup. As it is impossible to determine the exact quantity that will require removal, the estimated quantity shown herein is for information only and may be increased or decreased in accordance with the actual accumulations.

Recycling Services Contractor shall provide containers and hauling of scrap metal, wood pallets, co-mingled bottles, cans and plastics. Contractor shall also provide hauling of cardboard collected via Government owed compactor. All proceeds obtained from the recycled metals, cardboards, wood pallets and co-mingled used beverage containers such as glass, tin, plastic #1-7 shall be applied and credited to the VA against monthly invoices. Any applicable rebates shall be based upon best market conditions pricing.

Recycling Services Waste Audit, Landfill Avoidance and Waste Minimization

The contractor shall be required to provide a waste audit report once annually for the James J. Peters VA Medical Center. This report shall identify opportunities for reduction, health & safety risks, equipment reviews, and training requirements to achieve opportunities identified in the audit.

Waste minimization training will be provided at the facilities with an educational program established to ensure success with the waste minimization and landfill avoidance efforts. Contractors should detail their approach to achieving goals established through the waste audits.

Government Personnel

1. Responsible for placing all cardboard directly into the 35 yd compactor.

2. Responsible for placing all metal directly into the 30yd open top roll-off container.

3. Responsible for placing all wood pallets directly into the 30yd open top roll-off container.

4. Responsible for placing all co-mingled bottles, cans and plastic directly into the 5-6yd container.

The Contractor shall work with the COR to develop a monthly reporting system for all monthly recycling totals including but not limited to, pickup schedules, total weights of all recycled items and credits to be applied. Pickups shall be scheduled as needed as firm fixed locked-in price per pound/ton. All recycling credits applied to monthly invoices as a lump sum with itemized summaries of pounds recycled and credits to the monthly container rental fees.

Contractor’s Responsibilities:

Contractor shall obtain all necessary licenses and/or permits required to perform this work. The contractor shall insure strict compliance with all Federal Waste Disposal Regulations, New York State Department of Environmental Conservation and New York State Department of Health Laws, all City Public Laws and all other regulatory requirements as they apply. In accordance with the New York State Laws, the contractor shall transport the properly completed form to the final disposal facility and surrender the form to appropriate officials for certification of recycling. NOTE: The contractor is further required to return the completed certification of recycling to the VA Facility, Contracting Officer’s Representative (COR) within 15 calendar days from the date of removal from the VA Facility grounds. This report is due within five day at the end of each quarter.

The contractor will only transport the waste to a fully approved licensed and regulated facility or other approved disposal site as agreed by VA Facility as outlined herein. In addition, the offeror will submit along with their proposal, evidence of the disposal facility license and permits, a current EPA Medical Waste ID Number, current Medical Waste Transporter Licenses and all other permits, and licenses required to transport and dispose of waste. If offeror is utilizing intermediate Handlers or Transporters all applicable licenses and permits for these companies must also be submitted with bid. The contractor shall take all precautions necessary to protect persons and property from injury or damage during the performance of this contract. The contractor shall be responsible for any injury to their employees, or others, as well as for any damages to personal or public property that occurs during performance of this contract that is caused by their employees’ fault or negligence.

NOTE: The contractor is responsible for reporting to the Contracting Officer’s Representative (COR) at the VA Facility of pick-up, by weight, the amount of waste removed on a quarterly basis from commencement of the contract.

8. CALL BACKS:

A. EMERGENCY CALL BACK: The Contractor shall within 2 hours after receipt of notification by the Contracting Officer or his/her designee, respond to a call for repair or replacement of any container. This call back service shall be accomplished at no additional charge to the Government.

B. NON-EMERGENT CALLS: Contractor shall report within mutually agreed upon time with COR for non-scheduled services without additional charge to the Government.

9. QUALITY ASSURANCE: The Government will investigate complaints from James J. Peters VA Medical Center. All information received will be provided either verbally and/or in writing to the contractor for appropriate action.

10. CONTINGENCY PLAN:

Contractor shall have in place and maintain a valid contingency plan to meet the requirement of the contract whenever trash cannot be handled by or at the primary transportation or processing facility due to interruption of service or failure of equipment. Written documentation shall be made available to the Government that contingency plan is in accordance with all Federal, State, Municipal and local specifications and regulations for storage, transportation and disposal of trash.

11. REQUIRED REPORTING:

A. The Contractor will be responsible for providing written/verbal notification of all pickups for each trash container on a monthly basis and written notification of all sanitization done on a semi-annual basis to the Chief, Environmental Management Service or his/her designee. Contractor will also provide monthly to the COR all necessary information for Green Tracker Health, including poundage and landfill diversion.

B. The Contractor is responsible for supplying, completing and submitting all reports required or requested by Federal, State or local ordinances, which pertain to any duties contained in the contract.

C. The Contractor will furnish the COR’s office, prior to initial application the trade names (if any) and the chemical names of all approved chemicals utilized to clean the containers along with – Safety Data Sheet (SDS). The Contractor shall supply this information as new products are submitted for approval to the COR.

D. The Contractor shall provide a monthly report detailing total pounds and tons of each waste stream being managed. Contractor to provide all information necessary in a format that can be easily uploaded into the VA Waste tracker system.

a. Reporting is to be separated by each waste stream.

b. Exact Excel Formats for the monthly reports shall be coordinated with the COR. Reports and records are due by the fifteenth working day of the following month.

c. The Contractor shall provide tracking and reports associated with the shipments of all waste streams on a monthly basis to the COR. The tracking shall include the waste stream, amount generated, cost or revenue, and the total for the month. The report should also indicate container sizes, frequencies, service dates or period service rendered, disposal site utilized or recycling center.

d. The contractor is responsible for supplying, completing and submitting all reports required or requested by Federal, State or local ordinances, which pertain to any duties contained in the contract.

E. The contractor shall be required to provide a written waste audit report as part of the reporting. The report should show the previous year goals and objectives. The purpose of the report is to measure the success of the previous years and the opportunities of the upcoming year for landfill avoidance and waste minimization.

DEFINITIONS –

(a) Solid Waste – Miscellaneous trash, combustible and non-combustible material including but not limited to paper, wrappings, food scraps, cartons, floor sweepings, grass cuttings, tree trimmings, street sweepings and the like.

(b) Rubbish – Bulky, non-compactable waste materials, including excess furniture, construction debris, concrete and masonry material, etc.; a variety of unsalvageable waste materials.

(c) Spillage – Any waste dislodged from containers and/or solid waste collecting equipment in the course of collection and disposal.

(d) Contracting Officer’s Representative (COR) – The individual designated by the Contracting Officer to administer the contract. Contracting Officer’s Representative (COR) should be contacted immediately for the commencement of contract performance and all technical concerns. All contract administration concerns shall be addressed to the undersign Contracting Officer.

NOTE: No untreated, contaminated or infectious waste will be disposed in a compactor unit.

DISPOSAL – Place and manner of disposal shall be in accordance with requirements of existing Federal State and Local regulations, utilizing incinerators, or other approved disposal facilities, which accept, treated regulated Medical Waste. These disposal sites must be inspected and approved by VA Facility prior to commencement of the contract. Any intended changes in disposal facilities during the contract must be requested in writing and must be approved by the VA prior to changing the disposal facility. This covers the informational products of automated Data Processing, whether printed or contained on discs, tapes or any other storage medium. The contractor agrees to protect from unauthorized access use, removal or copying all VA information contained in waste being removed from VA facilities. It is also required that the contractor certify that such information bearing waste has been processed to render it unreadable of indecipherable prior to leaving the control of the contractor.

SANITARY CONDITIONS – Contractors will be required to dispose of all material in such manner as to avoid conditions detrimental to public health or the creation of a public nuisance. Contractor will comply fully with all Federal, State and City and County Laws, rules and regulations now in effect or which may hereafter become effective governing waste removal and disposal. All containers, vehicles, and other equipment used shall be maintained in clean and sanitary condition at all times. NOTE: Due care must be exercised to prevent leakage and scattering of waste on the grounds of the hospitals and on public roadways and the pickup area must be left in a clean and sanitary condition after removal of the container. The contractor will be responsible for the removal of all trash or spillage on the hospital grounds or on public roadways, which accrue as a result of waste removal equipment used by the contractor. Contractor must wash down inside of dumpsters after each use.

12. REFERENCE/REQUIREMENTS:

The requirements of the following agencies must be met at all times:

1. Environmental Protection Agency (EPA) 40 CFR.

2. Food and Drug Administration (FDA) Quality System Regulation as stated in 21 CFR Part 820

3. Department of Transportation (DOT) 49 CFR.

4. Occupational Safety and Health Administration (OSHA)

5. VA DIRECTIVE 0063, Waste Prevention and Recycling Program

13. SPECIAL CONTRACT REQUIREMENTS

a. Other:

1. As part of this contract, the contractor will assist the facility, as needed in maintaining necessary compliance under the generator rules for the state. The contractor will permit unannounced site visits as determined by the COR. The contractor will remedy and/or return any material erroneously collected in their possession upon request.

2. Contractor shall provide a complete background of their company as well as any company utilized to sustain this contract. Information will include but is not limited to company’s full legal name, primary business address, all other office locations (city and state), and history, along with the number of years in business.

3. Contractor shall have in place and maintain a valid contingency plan to meet the requirements of the contract. Contractor shall incur all costs associated with fulfilling this contingency plan. Contractor shall be liable for all expenses incurred by the Government due to the contractor's inability to perform in accordance with these requirements.

4. Contractor shall demonstrate their ability to convert the VA location to their services immediately after award of the contract.

5. Contractor is required to identify any subcontractors and suppliers. Contractor is responsible for supervision, contract compliance and obtaining any necessary documentation from their subcontractors or supplies performing under this contract. If the contractor intends to utilize subcontractors and suppliers other than those initially identified, operating licenses, permits, certificates and any other forms required by regulatory agencies for the new facility must be submitted to the Contracting Officer no later than thirty (30) days prior to change. Any and all cost increases to meet additional regulatory requirements caused by such change of disposal facilities or any other contractor action relative to transport, storage, and/or disposal of regulated medical waste shall be borne by the contractor.

b. CONTRACTOR PERSONNEL

1. The contractor shall provide a contract manager who is responsible for the performance/coordination of work defined in this contract. The name and phone numbers (during and after hours) of this person and alternate(s), who shall act for the contractor when the manager is absent, shall be designated in writing to the Contracting Officer no later than fifteen (15) days prior to the contract start date. The contract manager and alternate(s) shall be able to understand, read, fluently speak, and legibly write the English language. This person may perform services under this contract in addition to contract management duties. The contract manager or alternate shall have full authority to act for the contractor in all contractual matters relating to daily operation of this contract. All changes must be provided in writing to the Contracting Officer no later than forty-eight (48) hours prior to the implementation of such changes.

2. Contractor shall provide a highly qualified project manager with strong support from corporate management as this shall be essential to successfully performing these requirements day to day over an extended period of time. This plan shall identify the organizational structure proposed to direct these operations. The management team members shall be identified along with a description of qualifications and relative experience. The methods and procedures used to carry out this plan shall be specified, including the problem resolution procedures to be used in the event of service related or personnel problems. The Contractor shall identify the types of employee incentives used to encourage quality performance by Contractor staff. The plan shall specify the manager that shall be designated to meet with the Contracting Officer, at the Government’s convenience, for scheduled and impromptu meetings to discuss contractual issues.

3. Contractor shall provide their employees with appropriate protective clothing, equipment, and apparel as prescribed by the Occupational Safety & Health Administration (OSHA). The technician shall be dressed neatly in appropriate uniform and wear an identification badge at all times when servicing at the VA facility.

4. The contractor shall provide all training necessary to perform the work as defined in this contract. Training shall not hamper the quantity, quality, or timeliness of work requirements of the contract.

14. PROTECTION OF GOVERNMENT PROPERTY:

During work execution, the Contractor shall take special care to protect Government property including exterior buildings and other surfaces. Damage resulting from Contractor operations shall be repaired by the Contractor, including painting, refinishing, or replacement (if necessary), at no additional cost to the Government. Contractor shall be responsible to meet all OSHA/Safety requirements in the performance of the work. This shall include but not be limited to taking all the necessary precautions to protect the patients, visitors and/or staff at each location. Contractor shall be held responsible for any injuries and/or damage, which may be caused as a result of the Contractors failure to adhere to these requirements.

15. PERMITS AND RESPONSIBILITIES:

The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses and permits, and for complying with any applicable Federal, State, and Municipal laws, codes, and regulations in connection with the prosecution of the work. This includes acquiring any installation listed in this contract. He shall be similarly responsible for all damages to persons or property. He shall take proper safety and health precautions to protect the work, the workers, the public and the property of others. He shall also be responsible for all materials delivered and work per-formed until completion and acceptance of the entire work.

16. COMMUNICATION:

The contractor shall explain the communication plan for employees and subcontractors. Highly functional and efficient data and voice communications are critical for successfully performing the contract requirements. The Contractor must be capable of sending and receiving e-mails and faxes, communicate with the COR, communicate with service vehicles regularly to determine locations and relay service-related messages, and send/receive electronic data files. Communication shall be critical in ensuring no interruption of services. Communication shall include how waste will be collected, manifested, and treated. The communication shall be very important to ensure compliance.

17. HEALTH & SAFETY:

Due to potential health and safety risks, the plan shall demonstrate a good working knowledge of the US DOT, US Occupational Health and Safety (OSHA), State of NY Department of Health and other applicable regulations that govern the health and safety risks involved in the handling and shipping of general waste. All tasks with potential health and safety risks shall be identified along with the proposed control measures to ensure minimal exposure to minimize risk. The Contractor agrees that his personnel and equipment are subject to safety inspections by Government personnel while on Federal property. The Contractor shall ensure that all personnel involved in the handling, repackaging, and transportation of the items listed herein shall be trained in the areas of spills, and general first aid procedures.

18. REPORTS:

The contractor is further required to return the completed certification of recycling to the VA Facility, Contracting Officer’s Representative (COR) within 15 calendar days from the date of removal from the VA Facility grounds. This report is due within five day at the end of each quarter.

19. ADMINISTRATION

a. Facility Orientation: An initial orientation of the facility will be conducted by the COR at the start of the contract. The contractor shall be responsible for conducting orientation for new employees thereafter.

b. Accident Reporting: In the event an accident occurs on the Department of Veterans Affairs property or involving Government personnel or property, the contractor shall contact the VA Police immediately. A report shall be provided to the Contracting Officer and COR in writing that shall include the following: (1) the time and date of occurrence; (2) the place of occurrence; (3) a list of personnel directly involved; and (4) a narrative or description of the accident to include chronological order of the accident and circumstances; (5) corrective action to prevent future occurrences.

b. Federal Holidays:

New Year’s Martin Luther King Jr. Day President’s Day Memorial Day Juneteenth Fourth of July Labor Day Columbus Day Veteran’s Day Thanksgiving Christmas

VHA Supplemental Contract Requirements for Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors

1. Contractor employees who work in or travel to VHA locations must comply with the following:

a. Documentation requirements:

1) If fully vaccinated, shall show proof of vaccination.

i. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination.

2) If unvaccinated and granted a medical or religious exception, shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test.

3) Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

4) Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

2. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID-19 Screening Tool. Check regularly for updates.

a. Contractor employees who work away from VA locations, but who will have direct contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance, each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

3. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

SOLID WASTE-PER TON DISPOSAL FOR 35 CUBIC YARD COMPACTOR SWITCH CONTAINER

Contract Period: Base POP Begin: 06-01-2022 POP End: 05-31-2023 PRINCIPAL NAICS CODE: 562111 - Solid Waste Collection PRODUCT/SERVICE CODE: S205 - Housekeeping - Trash/Garbage Collection

SOLID WASTE-PICK UP (2) 35 CUBIC YARD COMPACTOR SWICTH CONTAINR (3 X A WEEK)

POP Begin: 06-01-2022 POP End: 05-31-2023

COMINGLED PAPER- PER TON DISPOSAL FOR 35 CUBIC YARD CARDBOARD COMPACTOR

POP Begin: 06-01-2022 POP End: 05-31-2023

COMINGLED PAPER-PICK UP 35 CUBIC YARD CARDBOARD COMPACTOR (1 X A WEEK)

POP Begin: 06-01-2022 POP End: 05-31-2023

COMINGLED MISC. TRASH-RENTAL OF (3) 30-YD ROLL-OFF OPEN TOP CONTAINER

POP Begin: 06-01-2022 POP End: 05-31-2023 PRINCIPAL NAICS CODE: 562111 - Solid Waste Collection

LOCAL STOCK NUMBER: 18.48

COMINGLED MISC. TRASH-PER TON DISPOSAL OF 30-YD ROLL-OFF CONTAINER

POP Begin: 06-01-2022 POP End: 05-31-2023

COMINGLED MISC. TRASH-PICK UP (3) 30-YD ROLL-OFF CONTAINER (1 X A WEEK)

POP Begin: 06-01-2022 POP End: 05-31-2023

SCRAP METAL-RENTAL OF 30-YD ROLL-OFF OPEN TOP CONTAINER

POP Begin: 06-01-2022 POP End: 05-31-2023

SCRAP METAL- PER TON REMOVAL AND DISPOSAL OF 30-YD CONTAINER

POP Begin: 06-01-2022 POP End: 05-31-2023

SCRAP METAL-PICK UP THE FOR 30-YD CONTAINER (1 X A MONTH AS NEEDED)

POP Begin: 06-01-2022 POP End: 05-31-2023

WOOD PALLETS-RENTAL OF 30-YD ROLL-OFF OPEN TOP CONTAINER

POP Begin: 06-01-2022 POP End: 05-31-2023

WOOD PALLETS-PICK UP FOR THE 30-YD CONTAINER (1 X A MONTH AS NEEDED)

POP Begin: 06-01-2022 POP End: 05-31-2023

BOTTLES, CANS AND PLASTIC - RENTAL OF ONE (1) 6 YD HINGED TOP CONTAINER.

POP Begin: 06-01-2022 POP End: 05-31-2023

BOTTLES, CANS & PLASTIC- PER TON REMOVAL AND DISPOSAL OF 6 YD CONTAINER

POP Begin: 06-01-2022 POP End: 05-31-2023

BOTTLES, CANS & PLASTIC-PICK UP THE FOR 6 YD CONTAINER (1 X A MONTH AS NEEDED)

POP Begin: 06-01-2022 POP End: 05-31-2023 PRINCIPAL NAICS CODE: 562111 - Solid Waste Collection

LOCAL STOCK NUMBER: 88.71

MONTHLY SANITIZING OF VA OWNED (3) COMPACTOR

POP Begin: 06-01-2022 POP End: 05-31-2023

CLEANE AND DISINFECT THE VA-OWNED TRASH CONTAINERS SEMI-ANNUAL

POP Begin: 06-01-2022 POP End: 05-31-2023

SOLID WASTE-PER TON DISPOSAL FOR 35 CUBIC YARD COMPACTOR SWITCH CONTAINER

Contract Period: Option 1 POP Begin: 06-01-2023 POP End: 05-31-2024

SOLID WASTE-PICK UP (2) 35 CUBIC YARD COMPACTOR SWICTH CONTAINR (3 X A WEEK)

POP Begin: 06-01-2023 POP End: 05-31-2024

COMINGLED PAPER- PER TON DISPOSAL FOR 35 CUBIC YARD CARDBOARD COMPACTOR

POP Begin: 06-01-2023 POP End: 05-31-2024

COMINGLED PAPER-PICK UP 35 CUBIC YARD CARDBOARD COMPACTOR (1 X A WEEK)

POP Begin: 06-01-2023 POP End: 05-31-2024

COMINGLED MISC. TRASH-RENTAL OF (3) 30-YD ROLL-OFF OPEN TOP CONTAINER

POP Begin: 06-01-2023 POP End: 05-31-2024

COMINGLED MISC. TRASH-PER TON DISPOSAL OF 30-YD ROLL-OFF CONTAINER

POP Begin: 06-01-2023 POP End: 05-31-2024

COMINGLED MISC. TRASH-PICK UP (3) 30-YD ROLL-OFF CONTAINER (1 X A WEEK)

POP Begin: 06-01-2023 POP End: 05-31-2024

SCRAP METAL-RENTAL OF 30-YD ROLL-OFF OPEN TOP CONTAINER

POP Begin: 06-01-2023 POP End: 05-31-2024

SCRAP METAL- PER TON REMOVAL AND DISPOSAL OF 30-YD CONTAINER

POP Begin: 06-01-2023 POP End: 05-31-2024

SCRAP METAL-PICK UP THE FOR 30-YD CONTAINER (1 X A MONTH AS NEEDED)

POP Begin: 06-01-2023 POP End: 05-31-2024

WOOD PALLETS-RENTAL OF 30-YD ROLL-OFF OPEN TOP CONTAINER

POP Begin: 06-01-2023 POP End: 05-31-2024

WOOD PALLETS-PICK UP FOR THE 30-YD CONTAINER (1 X A MONTH AS NEEDED)

POP Begin: 06-01-2023 POP End: 05-31-2024

BOTTLES, CANS AND PLASTIC - RENTAL OF ONE (1) 6 YD HINGED TOP CONTAINER.

POP Begin: 06-01-2023 POP End: 05-31-2024

BOTTLES, CANS & PLASTIC- PER TON REMOVAL AND DISPOSAL OF 6 YD CONTAINER

POP Begin: 06-01-2023 POP End: 05-01-2024

BOTTLES, CANS & PLASTIC-PICK UP THE FOR 6 YD CONTAINER (1 X A MONTH AS NEEDED)

POP Begin: 06-01-2023 POP End: 05-31-2024

MONTHLY SANITIZING OF VA OWNED (3) COMPACTOR

POP Begin: 06-01-2023 POP End: 05-31-2024

CLEANE AND DISINFECT THE VA-OWNED TRASH CONTAINERS SEMI-ANNUAL

POP Begin: 06-01-2023 POP End: 05-31-2024

SOLID WASTE-PER TON DISPOSAL FOR 35 CUBIC YARD COMPACTOR SWITCH CONTAINER

Contract Period: Option 2 POP Begin: 06-01-2024 POP End: 05-31-2025

SOLID WASTE-PICK UP (2) 35 CUBIC YARD COMPACTOR SWICTH CONTAINR (3 X A WEEK)

POP Begin: 06-01-2024 POP End: 05-31-2025

COMINGLED PAPER- PER TON DISPOSAL FOR 35 CUBIC YARD CARDBOARD COMPACTOR

POP Begin: 06-01-2024 POP End: 05-31-2025

COMINGLED PAPER-PICK UP 35 CUBIC YARD CARDBOARD COMPACTOR (1 X A WEEK)

POP Begin: 06-01-2024 POP End: 05-31-2025

COMINGLED MISC. TRASH-RENTAL OF (3) 30-YD ROLL-OFF OPEN TOP CONTAINER

POP Begin: 06-01-2024 POP End: 05-31-2025

COMINGLED MISC. TRASH-PER TON DISPOSAL OF 30-YD ROLL-OFF CONTAINER

POP Begin: 06-01-2024 POP End: 05-31-2025

COMINGLED MISC. TRASH-PICK UP (3) 30-YD ROLL-OFF CONTAINER (1 X A WEEK)

POP Begin: 06-01-2024 POP End: 05-31-2025

SCRAP METAL-RENTAL OF 30-YD ROLL-OFF OPEN TOP CONTAINER

POP Begin: 06-01-2024 POP End: 05-31-2025

SCRAP METAL- PER TON REMOVAL AND DISPOSAL OF 30-YD CONTAINER

POP Begin: 06-01-2024 POP End: 04-30-2025

SCRAP METAL-PICK UP THE FOR 30-YD CONTAINER (1 X A MONTH AS NEEDED)

POP Begin: 06-01-2024 POP End: 05-31-2025

WOOD PALLETS-RENTAL OF 30-YD ROLL-OFF OPEN TOP CONTAINER

POP Begin: 06-01-2024 POP End: 05-31-2025

WOOD PALLETS-PICK UP FOR THE 30-YD CONTAINER (1 X A MONTH AS NEEDED)

POP Begin: 06-01-2024 POP End: 05-31-2025

BOTTLES, CANS AND PLASTIC - RENTAL OF ONE (1) 6 YD HINGED TOP CONTAINER.

POP Begin: 06-01-2024 POP End: 05-31-2025

BOTTLES, CANS & PLASTIC- PER TON REMOVAL AND DISPOSAL OF 6 YD CONTAINER

POP Begin: 06-01-2024 POP End: 05-31-2025

BOTTLES, CANS & PLASTIC-PICK UP THE FOR 6 YD CONTAINER (1 X A MONTH AS NEEDED)

POP Begin: 06-01-2024 POP End: 05-31-2025

MONTHLY SANITIZING OF VA OWNED (3) COMPACTOR

POP Begin: 06-01-2024 POP End: 05-31-2025

CLEANE AND DISINFECT THE VA-OWNED TRASH CONTAINERS SEMI-ANNUAL

POP Begin: 06-01-2024 POP End: 04-30-2025

SOLID WASTE-PER TON DISPOSAL FOR 35 CUBIC YARD COMPACTOR SWITCH CONTAINER

Contract Period: Option 3 POP Begin: 06-01-2025 POP End: 05-31-2026

SOLID WASTE-PICK UP (2) 35 CUBIC YARD COMPACTOR SWICTH CONTAINR (3 X A WEEK)

POP Begin: 06-01-2025 POP End: 05-31-2026

COMINGLED PAPER- PER TON DISPOSAL FOR 35 CUBIC YARD CARDBOARD COMPACTOR

POP Begin: 06-01-2025 POP End: 05-31-2026

COMINGLED PAPER-PICK UP 35 CUBIC YARD CARDBOARD COMPACTOR (1 X A WEEK)

POP Begin: 06-01-2025 POP End: 05-31-2026

COMINGLED MISC. TRASH-RENTAL OF (3) 30-YD ROLL-OFF OPEN TOP CONTAINER

POP Begin: 06-01-2025 POP End: 05-31-2026

COMINGLED MISC. TRASH-PER TON DISPOSAL OF 30-YD ROLL-OFF CONTAINER

POP Begin: 06-01-2025 POP End: 05-31-2026

COMINGLED MISC. TRASH-PICK UP (3) 30-YD ROLL-OFF CONTAINER (1 X A WEEK)

POP Begin: 06-01-2025 POP End: 05-31-2026

SCRAP METAL-RENTAL OF 30-YD ROLL-OFF OPEN TOP CONTAINER

POP Begin: 06-01-2025 POP End: 05-31-2026

SCRAP METAL- PER TON REMOVAL AND DISPOSAL OF 30-YD CONTAINER

POP Begin: 06-01-2025 POP End: 05-30-2026

SCRAP METAL-PICK UP THE FOR 30-YD CONTAINER (1 X A MONTH AS NEEDED)

POP Begin: 06-01-2025 POP End: 05-31-2026

WOOD PALLETS-RENTAL OF 30-YD ROLL-OFF OPEN TOP CONTAINER

POP Begin: 06-01-2025 POP End: 05-31-2026

WOOD PALLETS-PICK UP FOR THE 30-YD CONTAINER (1 X A MONTH AS NEEDED)

POP Begin: 06-01-2025 POP End: 05-31-2026

BOTTLES, CANS AND PLASTIC - RENTAL OF ONE (1) 6 YD HINGED TOP CONTAINER.

POP Begin: 06-01-2025 POP End: 05-31-2026

BOTTLES, CANS & PLASTIC- PER TON REMOVAL AND DISPOSAL OF 6 YD CONTAINER

POP Begin: 06-01-2025 POP End: 05-31-2026

BOTTLES, CANS & PLASTIC-PICK UP THE FOR 6 YD CONTAINER (1 X A MONTH AS NEEDED)

POP Begin: 06-01-2025 POP End: 05-31-2026

MONTHLY SANITIZING OF VA OWNED (3) COMPACTOR

POP Begin: 06-01-2025 POP End: 05-31-2026

CLEANE AND DISINFECT THE VA-OWNED TRASH CONTAINERS SEMI-ANNUAL

POP Begin: 06-01-2025 POP End: 05-31-2026

SOLID WASTE-PER TON DISPOSAL FOR 35 CUBIC YARD COMPACTOR SWITCH CONTAINER

Contract Period: Option 4 POP Begin: 06-01-2026 POP End: 05-31-2027

SOLID WASTE-PICK UP (2) 35 CUBIC YARD COMPACTOR SWICTH CONTAINR (3 X A WEEK)

POP Begin: 06-01-2026 POP End: 05-31-2027

COMINGLED PAPER- PER TON DISPOSAL FOR 35 CUBIC YARD CARDBOARD COMPACTOR

POP Begin: 06-01-2026 POP End: 05-31-2027

COMINGLED PAPER-PICK UP 35 CUBIC YARD CARDBOARD COMPACTOR (1 X A WEEK)

POP Begin: 06-01-2026 POP End: 05-31-2027

COMINGLED MISC. TRASH-RENTAL OF (3) 30-YD ROLL-OFF OPEN TOP CONTAINER

POP Begin: 06-01-2026 POP End: 05-31-2027

COMINGLED MISC. TRASH-PER TON DISPOSAL OF 30-YD ROLL-OFF CONTAINER

POP Begin: 06-01-2026 POP End: 05-31-2027

COMINGLED MISC. TRASH-PICK UP (3) 30-YD ROLL-OFF CONTAINER (1 X A WEEK)

POP Begin: 06-01-2026 POP End: 05-31-2027

SCRAP METAL-RENTAL OF 30-YD ROLL-OFF OPEN TOP CONTAINER

POP Begin: 06-01-2026 POP End: 05-31-2027

SCRAP METAL- PER TON REMOVAL AND DISPOSAL OF 30-YD CONTAINER

POP Begin: 06-01-2026 POP End: 05-31-2027

SCRAP METAL-PICK UP THE FOR 30-YD CONTAINER (1 X A MONTH AS NEEDED)

POP Begin: 06-01-2026 POP End: 05-31-2027

WOOD PALLETS-RENTAL OF 30-YD ROLL-OFF OPEN TOP CONTAINER

POP Begin: 06-01-2026 POP End: 05-31-2027

WOOD PALLETS-PICK UP FOR THE 30-YD CONTAINER (1 X A MONTH AS NEEDED)

POP Begin: 06-01-2026 POP End: 05-31-2027

BOTTLES, CANS AND PLASTIC - RENTAL OF ONE (1) 6 YD HINGED TOP CONTAINER.

POP Begin: 06-01-2026 POP End: 05-31-2027

BOTTLES, CANS & PLASTIC- PER TON REMOVAL AND DISPOSAL OF 6 YD CONTAINER

POP Begin: 06-01-2026 POP End: 05-31-2027

BOTTLES, CANS & PLASTIC-PICK UP THE FOR 6 YD CONTAINER (1 X A MONTH AS NEEDED)

POP Begin: 06-01-2026 POP End: 05-31-2027

MONTHLY SANITIZING OF VA OWNED (3) COMPACTOR

POP Begin: 06-01-2026 POP End: 05-31-2027

CLEANE AND DISINFECT THE VA-OWNED TRASH CONTAINERS SEMI-ANNUAL

POP Begin: 06-01-2026 POP End: 05-31-2027

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services.