36C24222Q0293 RFQ High Voltage.pdf

PAGE 1 OF1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. DUNS: DUNS+4:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

620-22-2-555-0037

36C24222Q0293 04-05-2022

ROSS,MEGAN 716-862-7461 22451 04-22-2022

11:00AM EDT

Department of Veterans Affairs Network Contracting Office (NCO) 2 2875 Union Road Suite 3500 Cheektowaga NY 14227

X 100

X

238210

$16.5 Million

N/A

X

Department of Veterans Affairs WNY Healthcare System

3495 Bailey Avenue Buffalo NY 14215

Department of Veterans Affairs Network Contracting Office (NCO) 2 2875 Union Road Suite 3500 Cheektowaga NY 14227

Tungsten Network https://www.tungsten-network.com/ customer-campaigns/veteransaffairs/

See CONTINUATION Page

High Voltage Services as per the Statement of Work Below.

See the Instructions to Offerors, and Evaluation Factors below.

Services Contract Applicable to the Service Contract Act, the applicable wage determinations are attached.

Please email: Megan.Ross3@va.gov and Anthony.Murray2@va.gov with all questions during the solicitation period.

See CONTINUATION Page

X X

X 1

Megan Ross Contracting Officer

36C24222Q0293

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

STATEMENT OF WORK

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

B.3 DELIVERY SCHEDULE

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2021)

C.2 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ...24

C.3 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA

ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

C.4 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND

COMPLIANCE (JUL 2018)

C.5 VAAR 852.219-75 SUBCONTRACTING COMMITMENTS MONITORING AND

COMPLIANCE (JUL 2018)

C.6 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.7 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

C.8 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (JAN 2021) (JUL 2020)

(DEVIATION)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (NOV 2021)

E.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.3 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.4 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

E.5 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL ITEMS (FEB 2021) (JUL 2020) (DEVIATION)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C242 Megan Ross

Department of Veterans Affairs

Network Contracting Office (NCO) 2

2875 Union Road

Suite 3500

Cheektowaga NY 14227

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Quarterly in Arrears of Work

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Tungsten Network https://www.tungsten-network.com/ customer-campaigns/veteransaffairs/

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

STATEMENT OF WORK

Overview High voltage electrical systems facilities maintenance service contract for the VA Hudson Valley Healthcare System.

BACKGROUND

Engineering Service is committed and proudly services the VA Hudson Valley Healthcare System, Castle Point and Montrose Campuses, providing the best possible environment for healthcare to veterans and the highest standards of service to customers. We do this by improving and maintaining our physical structures and by providing the equipment, supplies, testing, and preventative maintenance necessary to support excellence in healthcare.

The VA Hudson Valley Healthcare System is currently seeking services for all labor, transportation, parts, and expertise necessary to provide preventative maintenance and emergency (unscheduled) repair of High Voltage Electrical Systems.

LOCATION OF SERVICES

VA MEDICAL CENTER CASTLE POINT CAMPUS

41 Castle Point Road Wappingers Falls, NY 12590

VA MEDICAL CENTER FDR MONTROSE CAMPUS

2094 Albany Post Road Montrose, NY 10548

PERIOD OF PERFORMANCE

Contract period is estimated to be 06/01/2022 to 05/31/2023. The contract will also contain the provision for (4) annual option years.

QUALIFICATIONS

To be considered eligible for consideration, potential bidders must be trained by the Original Equipment Manufacturer (OEM) on the specific model of equipment that he/she is being asked to provide services for. Vendor representative must be able to be on-sight within two hours, in case of emergency repairs. Bidders must provide, upon request, documentation of factory certified service/maintenance training on the specific equipment under the terms of this contract.

The Contracting Officer and/or Contracting Officer’s Representative (COR) specifically reserve the right to reject any of the Contractor’s personnel and refuse them permission to work on the equipment outlined herein, based upon credentials provided. The contractor shall maintain sufficient stock of parts needed for repair and maintenance of the equipment or be able to secure parts within twenty-four (24) hours. All parts used shall be new OEM parts only. Reverse engineered and/or refurbished parts shall not be utilized under the terms of this contract without explicit permission, in writing, from the Contracting Officer. Subcontracting of any ensuing award of this solicitation shall not be allowed without written permission of the Contracting Officer. Service response on calls from unauthorized personnel could result in non-payment.

SCOPE OF WORK

The contractor shall furnish all labor, tools, materials, supplies, equipment, and instruments, to perform all work and furnish the necessary services to provide complete high voltage maintenance and repairs, examination service and tests to keep all high voltage equipment in safe operating condition. Such service and maintenance shall apply to all high voltage equipment and accessories regardless of whether they are specifically shown or described in this specification.

The preventative maintenance work is to be performed by a Journeyman Electrician. The examination work is to be performed by a Service Engineer. In no instance shall the contractor assign the work to an apprentice or helper without a Journeyman Electrician being present at the work site.

The contractor shall coordinate the work with the COR and/or Chief Engineer and shall immediately report the quantity and urgency for repair of any discrepancies found during the inspection.

The contractor may be requested to perform emergency repair work on a continuous (including overtime) basis in the event that circuits cannot be energized after inspection and maintenance have been accomplished in accordance with the contract.

The work under this contract shall be performed under the supervision of a qualified service engineer. The service engineer shall discuss with the COR and/or Chief Engineer the procedures used to inspect, test, and service the equipment covered under this contract. The contractor shall have a service engineer on site to direct and supervise all maintenance work performed under this contract. The service engineer shall personally review the final report and discuss with the COR and/or Chief Engineer, the results of the services, any recommendations, future actions, and professional opinions which are contained in the report.

Field service work shall be performed directly by Field Service Engineers who have successfully demonstrated their knowledge and experience in the Field of Electrical Power Distribution Systems Testing. The Field Service Engineer shall be capable of:

1. Testing, assessing, evaluating, servicing, and reconditioning components.

2. Ensuring the equipment on which work has been performed is safe, reliable, and acceptable for its intended purpose.

3. Identifying defective equipment and potential safety problems, environmental hazards, and code violations.

The Supervising Field Service Engineer must be accredited as a Certified Electrical Test Technologist by the National Institute for Certification of Engineering Technologists (NICET) or the National Electrical Testing Association (NETA) and have a minimum of (5) Five years of experience on similar major testing projects.

NOTE: Persons with high qualifications, such as a BS degree or higher in engineering, need not be accredited or certified, provided they can demonstrate to the satisfaction of the COR and Chief Engineer that they have the required specialized knowledge and at least five years’ experience in testing switchgear and power distribution systems.

All other testing technicians assigned to the project must be certified by NICET, NETA, or must have an equivalent qualification certification.

NOTE: Person who, by their education, training, and specialized experience can qualify for certification but who have not yet applied or taken exams need not be accredited or certified provided these persons can demonstrate, to the satisfaction of the COR and Chief Engineer that they have the requisite specific knowledge and at least (5) Five years of specialized experience.

Test assistance and apprentices may be assigned to the project as assistants to certified technicians at a ratio not to exceed two certified to one non-certified assistant or apprentice.

The names and certification numbers (or proof of equivalent) or higher qualifications as noted in the preceding paragraph) of the Service Engineer supervising the work and signing the test reports and the supervising Field Service Engineer must be provided by the contractor and verified by the Contracting Officer, before contract award. After contract award, similar data for all certified technicians who will be assigned to work on the project must be submitted and approved before starting work on the contract. In the absence of any licensing requirement by the state and local jurisdictions, the contractor shall certify, in writing, to the Contracting Officer, that the electricians involved in the performance of this contract are competent and are authorized to work on high voltage equipment fed by the electric supplier.

These specifications are a statement of the minimum level of work and services that are to be provided in certain areas under this contract. They are not intended to be, nor shall they be construed as, limiting specifications or requirements. At a minimum, the contractor shall be required to take all steps and measures which would be taken by a prudent building owner to maximize the life expectancy of the property.

All high voltage equipment at the facility shall be maintained per OEM and regulatory requirements throughout the performance period unless removed from the scope of work. An “acceptable level” of maintenance as defined as the level of maintenance which will preserve the equipment in unimpaired operating condition: i.e., above the point where deterioration will begin, thereby diminishing the normal life expectancy of the equipment.

The contractor shall maintain the high voltage areas and equipment rooms in a clean and orderly manner. When work is performed in these areas, the contractor’s personnel shall clean up all debris and leave the area in a presentable condition. The contractor shall obtain the approval of the COR or Chief Engineer before storing anything in the machinery space.

Operating supplies such as lubricants, rags, cleaners, etc. shall be properly secured in containers approved by the Resident Engineer/COR and stored in accordance with fire and safety requirements outlined in NFPA, Building Fire Safety Criteria.

The MTF shall coordinate all outages with the local electric utility company. It shall be the responsibility of the MTF to obtain permission from the local utility for main feeder outages. Any fees for such power outages or required permits shall be the contractor’s responsibility.

All test, inspection, repair, and installation data shall be tabulated and presented in a format which complies with NEC, ANSI, Consolidated Edison/Central Hudson, and VA Standards.

1. Scheduled Maintenance Requirements:

VHA and the Joint Commission have adopted the National Fire Protection Association (NFPA), National Electric Code NFPA 70, recommended practice for electrical equipment maintenance, NFPA 70B, Standard for the electrical safety requirements for employee workplaces NFPA 70E, Standard for Health Care Facilities NFPA 99, and Life Safety Code NFPA 101 as the basis for the requirements of the design, installation, operation, testing, and maintenance of Electrical Power Distribution Systems at VHA facilities. VHA Directive 1028 requires that a full high voltage maintenance service be performed every thirty-six (36) months STARTING June 2021.

Additionally, other preventative maintenance services shall be performed on a yearly schedule as defined herein and in accordance with manufacturer’s recommendations, prevailing industry standards, local, state, national, and international (where applicable) electrical codes.

2. Description of Services:

Services under this portion of the contract shall be considered schedule maintenance and unscheduled repairs.

3. Equipment Covered: All equipment shall be maintained as stated in the specification.

The term high voltage refers to any equipment or conductors carrying over 600 volts.

MONTROSE CAMPUS EQUIPMENT LIST

Building Number

Equipment and Location

1 All high voltage equipment in the 208V transformer room, all high voltage equipment in the 480V transformer room, and all equipment in the high voltage sectionalizing switch SS-5.

2 All high voltage equipment in the transformer room.

3 300KVA pad mounted transformer, 225KVA pad mounted transformer, and all equipment in high voltage sectionalizing switch SS-4.

4 500KVA pad mounted transformer and all equipment in high voltage sectionalizing switch SS-4. All high voltage equipment in the transformer room.

5 All high voltage equipment in the transformer room and all equipment in high voltage sectionalizing switch SS-10.

6 500KVA pad mounted transformer and all high voltage equipment in the transformer room and all equipment in high voltage sectionalizing switch SS-12.

7 500KVA pad mounted transformer and all equipment in high voltage sectionalizing switch SS-13.

8 750KVA pad mounted transformer.

9 All high voltage equipment in the transformer room.

10 All high voltage equipment in the transformer room.

11 500KVA pad mounted transformer and all equipment in high voltage sectionalizing switch SS-7.

12 All high voltage equipment in the transformer room and all equipment in high voltage sectionalizing switch SS-2.

13 All high voltage equipment in the transformer room.

14 All high voltage equipment in the transformer room and all equipment in high voltage sectionalizing switch SS-3.

15 (2) – 300 KVA pad mounted transformers and all equipment in the high voltage sectionalizing switch SS-9.

16 All high voltage equipment in the transformer room and all equipment in high voltage sectionalizing switch SS-9.

17 All high voltage equipment in the transformer room and all equipment in high voltage sectionalizing switch SS-8.

18 All high voltage equipment in the transformer room and all equipment in high voltage sectionalizing switch SS-1.

19 All high voltage equipment in the transformer room.

20 (2) – 500KVA pad mounted transformers.

25 500KVA pad mounted transformer and all equipment in high voltage sectionalizing switch SS-11.

26 All high voltage equipment in the transformer room.

29 All high voltage equipment in the transformer room and all equipment in high voltage sectionalizing switch SS-6.

30 All high voltage equipment in the transformer room.

36 112.5KVA pad mounted transformer.

52 All high voltage equipment in the transformer room.

24 All equipment in Main High Voltage Room. This is the location of the hospital main service entrance.

15KV Vacuum Circuit Breaks Quantity 6

Over Current Relays Quantity of 6

Voltage Relays Quantity of 14

Panel Meters Quantity of 8

Distribution Power Switch and Transformer

Various Location s on Campus

13 Pad mount non-fused disconnect switches.

CASTLE POINT CAMPUS EQUIPMENT LIST

Building Number

Equipment and Location

1, 45, 46 100 KVA pad mounted transformer.

2, 3 75 KVA pad mounted transformer.

4, 5 75 KVA pad mounted transformer.

7 150 KVA pad mounted transformer.

8, 9 500 KVA pad mounted transformer.

12, 13 500 KVA pad mounted transformer.

15, 16, 17, 18 (AC)

500 KVA pad mounted transformer.

15, 16, 17 500 KVA pad mounted transformer.

17 X-Ray 150 KVA pad mounted transformer.

17 X-Ray 500 KVA pad mounted transformer.

18 500 KVA pad mounted transformer.

19 500 KVA pad mounted transformer.

20 500 KVA pad mounted transformer.

21 500 KVA pad mounted transformer.

34 112.5 KVA pad mounted transformer.

35 2000 KVA in-door transformer.

41 112.5 KVA pad mounted transformer.

44 225 KVA pad mounted transformer.

57 112.5 KVA pad mounted transformer.

88 75 KVA pad mounted transformer.

H-Wing 15 500 KVA pad mounted transformer.

Sani-Pak Transform er

150 KVA pad mounted transformer.

Main Outdoor

Substation

Quantity of 75 KV Vacuum Circuit Breakers.

Quantity of 6 Over Current Relays

Quantity of 1 Main Power Transformer XF-2 2500 KVA

PROCEDURES FOR 36 MONTH FULL HIGH VOLTAGE MAINTENANCE PMI:

OIL-FiLLED TRANSFORMERS (non PCBs):

1. Contractors shall record transformer nameplate information and compare with facility’s one line diagram. Discrepancies as noted.

2. Inspect transformer and accessories and report damage, loose connections or material, or contamination that must be corrected. Clean where appropriate. Inspect for leaks and tighten all untapped connections. Clean all insulating surfaces.

3. Test power transformer and circuit breaker oil during the normal inspection cycle. Oil shall be tested for dielectric strength, color, sludge content and acidity in accordance with the latest issue of ASTM standard method of testing electrical insulating oils ASTM D-877. The equipment manufacturer shall also be consulted when identifying acceptable parameters as well as corrective measures required.

4. Check and record temperature readings and fluid levels. Verify that readings are within safe limits. Measure and record load current on transformers.

5. Check for oil pools or stains on ground.

6. Voltages shall be measured to assure proper transformer tap connections. Change tap connection(s) as required to obtain proper voltages. Record readings for future reference as specified.

7. Check and record ground resistance.

8. Affix inspection label.

DRY-TYPE TRANSFORMERS (SELF OR FORCED AIR COOLED) LOCATED

THROUGHOUT THE FACILITY:

1. Contractor shall perform an operational check:

2. Check for dust accumulation on then horizontal surfaces of windings and internal leads. Deenergize transformer and remove dust with vacuum cleaner or clear, dry nitrogen gas at a pressure of 25 to 50 psi. Remove corrosion from metallic parts, and paint or apply corrosion inhibitor, as appropriate.

3. Torque all connections to manufacturer’s specifications.

4. Make sure all terminal board contact surfaces are clean and affix inspection labels.

5. Check cable connections for overheating by infrared scan and check to see if connections are tight.

SWITCHGEAR:

1. Contractor shall record switchgear, breaker, and device nameplate information and compare with the specifications. Record discrepancies as noted.

2. Inspect all electrical equipment, and repair damaged, or malfunctioning equipment, loose connections or materials, or any contamination that must be corrected.

3. Check equipment for level, security to foundation, and operation of doors. Report any unfavorable environmental condition such as excessive moisture or conducting dust that must be corrected. Clean where appropriate. Metal enclosed switchgear shall be de-energized and cleaned with a vacuum cleaner having an insulated nozzle.

Insulators shall be cleaned. Remove oil deposits with approved solvent. Solvents containing hydrocarbons shall NOT be used on any plastic covered bus bars.

4. Visually inspect the equipment ground and record the number and size of ground bus and straps. Record deficiencies noted.

5. Check cable connections to see if connections are tight. Torque all connections to manufacturer’s specifications.

6. Where connections are replaced throughout the facility, perform insulation resistance test (using test voltage between 10 KV and 13.8 KV) and power factor test on all

13.8 KV cables originating in the Main High Voltage Room and record results.

7. Affix inspection labels.

BUS BARS AND BUS DUCT:

1. Contractor shall inspect the insulation system on the primary bus and assemblies.

Inspect for overheating and loose connections. Check if bus is operating at a higher load than its rating.

2. Torque all connections to manufacturer’s specifications.

3. Conduct an infrared scan of all accessible bus bars and bus duct.

4. Furnish a detailed report of findings with location of abnormal conditions to COR and

Chief Engineer.

5. Affix inspection labels to bus duct at transformers and switchgear.

PRIMARY DISCONNECTS:

1. Contractor shall de-energize entire substation, clean all insulating surfaces and clean and dress all contacts.

2. Measure contact resistance in micro-ohms, megger each phase-to-ground.

3. Record all readings.

4. Clean and inspect cubicle, torque all untapped connections to manufacturer’s specifications.

5. Lubricate as necessary.

6. Examine contacts.

7. Check the amount of wipe in closing and opening.

8. Contacts should be clean and bright.

9. Clean and dress contacts as required.

10. Check condition of arcing contacts for pitting and check condition of conductors.

Damaged, burned, or pitted laminated contacts shall be reported to the COR and Chief Engineer.

BREAKERS:

1. Contractors shall conduct an external inspection of the circuit breakers.

2. If there is any evidence of external damage, an internal inspection of the mechanism and test of the interrupting medium shall be made.

3. Contractor shall test the vacuum bottles on the switchgear as per the manufacturer’s recommendations.

METERS AND INSTRUMENTS:

1. Contractor shall perform a functional check of the control switches and closing relays.

2. Calibrate all relays on main switchgear.

3. Calibrate all meters on main switchgear.

4. Calibrate meters on the remote panel located in the building.

5. Relays, trip coils, and control wiring; relay testing shall include relay tests and the pickup and at three other points, breaker trip checks, breaker trip coil continuity checks, A.C. and D.C. circuit continuity and insulation impedances of the protective circuits including the current and potential transformers.

6. Affix inspection labels.

PROCEDURES FOR YEARLY INFRARED SCANNING:

The purpose of an infrared inspection is to identify and document exceptions in the high voltage electrical system.

RESPONSIBILITIES OF THE INFRARED THERMOGRAPHER:

1. Contractor shall perform infrared inspections.

2. Perform when environmental and physical conditions such as solar gain, wind, surface, and atmospheric moisture and heat transfer are favorable to gathering accurate data.

3. The infrared thermographer shall have sufficient knowledge of the components, construction, and theory of high voltage electrical systems to understand the observed patterns of radiation.

4. The infrared thermographer will use the thermal imaging and/or measurement equipment with capabilities sufficient knowledge of the components, construction and theory of high voltage electrical systems to understand the observed patterns of radiation.

5. The infrared thermographer will use thermal imaging and/or measurement equipment with capabilities sufficient to meet the inspection requirements.

6. The infrared thermographer shall be accompanied by a qualified assistant who is knowledgeable of the equipment being inspected.

7. The infrared thermographer shall be a licensed electrician, professional engineer, or have other equivalent qualifications.

8. The infrared thermographer shall comply with the safety practices and rules of the MTF and applicable safety standards.

9. When performing quantitative infrared inspections, the infrared thermographer shall assure that all temperature-measuring equipment meets the manufactures’ standard specifications for accuracy.

10. After repair, and when requested by the end user, the thermographer will re-inspect each exception each exception to assure that the problem has been corrected.

INSTRUMENT REQUIREMENTS GENERAL:

1. Infrared thermal imaging systems shall detect emitted radiation and convert detected radiation to a real-time visual signal on a monitor screen. Imagery shall be multi-color.

2. Spectral Range: the infrared imaging system shall operate within a spectral range from 2 to 14 am. A spot radiometer or non-imaging line scanner is not sufficient.

3. The infrared thermal imaging system shall have a Minimum Resolvable Temperature Difference (MRTD) of 0.3°C or less at 20°C.

INSPECTION PROCEDURES:

1. Equipment to be inspected shall be energized and under adequate load; ideally this is normal operating load. For acceptance testing, higher loads may be warranted.

2. Subject equipment shall be externally examined before opening or removing any protective covers to determine the possible presence of unsafe conditions. If abnormal heating and/or unsafe conditions are found, the contractor shall take appropriate remedial action prior to commencing the infrared inspection.

3. Electrical and mechanical equipment enclosures shall be opened to provide line-of-sight access to components contained Therin. In some cases, further disassembly may e required to allow for a complete infrared inspection. Examples include dielectric barriers, clear plastic guards, and other materials that are opaque to infrared energy.

4. In some cases, the infrared inspection may be conducted through permanently installed view ports or infrared transparent windows. Care must be taken to ensure that all subject equipment can be adequately and completely imaged. In some cases, special lenses may be required for the thermal imager.

5. Infrared inspections may be qualitative in nature. Qualitative thermographic inspections may be conducted using a thermal imager or an imaging radiometer.

Quantitative inspections may be conducting using an imaging radiometer or a thermal imager in combination with a non-imaging radiometer.

6. When performing qualitative inspections, the thermographer shall utilize a thermal imager with resolution sufficient to provide clear imagery of the inspected components.

7. When performing quantitative inspections, the thermographer shall utilize an imaging radiometer with resolution sufficient to provide clear imagery and accurate temperature measurement of the inspected components.

8. When performing a quantitative inspection, the thermographer shall make every effort to ensure the accuracy of non-contact temperature measurements. Include target emittance, reflected temperature, weather conditions, and target size.

9. Whenever possible, similar components under similar load shall be compared to each other. Components exhibiting unusual thermal patterns or operating temperatures shall be deemed as exceptions and documented with a thermogram.

10. Thermal images shall be stored on electronic media or videotape. Every effort shall be made to ensure the thermal image is in sharp focus.

PROCEDURES FOR YEARLY MINERAL OIL ANALYSIS:

1. Contractor shall test power transformer and circuit breaker oil shall be performed during the normal inspection cycle, yearly or as test results warrant. Testing required more frequently than yearly shall be at an additional cost negotiated by the Contracting Officer and mutually agreed by Contractor.

2. Additional work shall not be commenced prior to written modification by the Contracting Officer.

3. Oil shall be tested for dielectric value, color, sludge content, color acidity, interfacial tension, specific gravity, sediment, Karl Fischer, inhibitor content, PCB content in accordance with the latest issue of ASTM standard method of testing electrical insulating oils ASTM D-877, D974, D1524, D971, D1298, D1533, D2668, D924, D4059, Gas in Oil analysis ASTM D3612 and ASTM D5837.

4. All test results shall be compared to previous results to determine if the exception is the result of an individual event or a continuing problem.

5. The equipment manufacturer shall also be consulted when identifying acceptable parameters as well as corrective measures required.

4. Unscheduled Repairs Requirements:

a. Unscheduled Repairs shall be performed at the direction of the VA Contracting

Officer. The vendor and the VA Contracting Officer will agree on the Scope of Work, labor hours, and parts cost prior to the commencement of work. Vendor shall submit the following associated with unscheduled repairs:

1. Labor Hours: Minimum 36 Hours

2. Parts Cost: Minimum Total $5,000.00

SUBMITTALS/DELIVERABLES:

1. The contractor shall submit five copies of all inspection and test reports to the VA

Hudson Valley Healthcare System at Montrose, NY.

SPECIAL INSTRUCTIONS:

1. Contractor Check-in: Upon arrival, the contractor shall check-in with the VA Police or authorized VA Medical Center attendant to receive an identification badge or sticker prior to performing services at the VA Hudson Valley Healthcare System and its associated CBOC’s. The contractor shall wear visible identification displaying name and company ID at all times while on the premises.

2. Documentation: At the conclusion of each repair and scheduled maintenance visit, the contractor shall provide a written service report indicating the date of service, the model, serial number, and location of equipment serviced, the name of the representative, and the services performed and parts replaced and labor hours. The reports shall be delivered to Engineering Service at Hudson Valley Healthcare System Montrose Campus Building 16, Room 31. An electronic copy may be emailed to the Engineering Service Point of Contact.

3. Billing: Labor charges shall be billed hourly, and any unused labor totals will be credited back to the VA Medical Center on the next billing cycle, upon receipt of the service report.

TERMS AND CONDITIONS:

1. User Responsibility: The contractor shall not be held responsible under the terms of this contract for repairs to equipment necessitated by user abuse and/or misuse of equipment.

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMB

ER

DESCRIPTION OF

SUPPLIES/SERVICES

QUANTIT

Y UNIT UNIT PRICE AMOUNT

0001 1.00 YR _____________

High Voltage Electrical Systems-Full maintenance and emergency services for all labor, transportation, parts, and expertise necessary to provide preventative maintenance and emergency (unscheduled) repair of High Voltage Electrical Systems.

Contract Period: Base POP Begin: 03-01-2022 POP End: 02-28-2023 PRINCIPAL NAICS CODE: 238210 - Electrical Contractors and Other Wiring Installation Contractors PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

0002 1.00 YR _____________

High Voltage Electrical Systems-Full maintenance and emergency services for all labor, transportation, parts, and expertise necessary to provide preventative maintenance and emergency (unscheduled) repair of High Voltage Electrical Systems.

Contract Period: Option 1 POP Begin: 03-01-2023 POP End: 02-29-2024 PRINCIPAL NAICS CODE: 238210 - Electrical Contractors and Other Wiring Installation Contractors PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

0003 1.00 YR _____________

High Voltage Electrical Systems-Full maintenance and emergency services for all labor, transportation, parts, and expertise necessary to provide preventative maintenance and emergency (unscheduled) repair of High Voltage Electrical Systems.

Contract Period: Option 2 POP Begin: 03-01-2024 POP End: 02-28-2025 PRINCIPAL NAICS CODE: 238210 - Electrical Contractors and Other Wiring Installation Contractors PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

0004 1.00 YR _____________

High Voltage Electrical Systems-Full maintenance and emergency services for all labor, transportation, parts, and expertise necessary to provide preventative maintenance and emergency (unscheduled) repair of High Voltage Electrical Systems.

Contract Period: Option 3 POP Begin: 03-01-2025 POP End: 02-28-2026 PRINCIPAL NAICS CODE: 238210 - Electrical Contractors and Other Wiring Installation Contractors PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

0005 1.00 YR _____________

High Voltage Electrical Systems-Full maintenance and emergency services for all labor, transportation, parts, and expertise necessary to provide preventative maintenance and emergency (unscheduled) repair of High Voltage Electrical Systems.

Contract Period: Option 4 POP Begin: 03-01-2026 POP End: 02-28-2027 PRINCIPAL NAICS CODE: 238210 - Electrical Contractors and Other Wiring Installation Contractors PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

GRAND TOTAL _____________

B.3 DELIVERY SCHEDULE

ITEM NUMBER

QUANTIT

Y

DELIVERY

DATE

0001 1.00

0002 1.00

0003 1.00

0004 1.00

0005 1.00

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212- 5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 41 U.S.C. 4712 and 10 U.S.C. 2409 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject…