Updated Performance Work Statement.docx

PERFORMANCE WORK STATEMENT

1. DESCRIPTION OF SERVICES

1.1 Electrical Distribution System/ Maintenance at the VA New Jersey Health Care System, East Orange and Lyons campus.

VA New Jersey Healthcare System

East Orange Campus 385 Tremont Avenue East Orange, NJ 07018 Lyons Campus 151 Knollcroft Road Lyons, New Jersey 07939

1.1.1 East Orange Campus: Contractor shall provide all labor, materials and equipment necessary for all preventive maintenance and testing required to maintain the facility electrical systems in first-class operating condition. Pricing includes all labor, transportation, and any equipment required.

1.1.2 Lyons: Contractor shall provide all labor, materials and equipment necessary to perform annual testing, maintenance, cleaning, lubrication, adjustments and calibration according to NFPA, VA and Manufacturers standards and specifications. TRIENNAL substation and building ANNUAL switchgear maintenance work shall include all required labor and materials to perform testing, maintenance, cleaning, lubrication and calibration of all electrical items according to NFPA, VA and Manufacturers standards and specifications.

1.1.3 Devices shall be included as follows: Contractor shall maintain all components at the main switchgear substation according to applicable testing and calibration standards. This work will involve removal of insulating materials, disassembly of connections, cleaning, reassembly, torqueing of lugs and re-insulation per NEMA standards.

1.2 Performance Period: All work to be performed 7:30 AM to 4:00 PM, Monday thru Friday, unless off tours hours are required and determined by the Utility Foreman in East Orange and the Electrical Supervisor at the Lyons Campus. Accessibility to all areas will be provided and scheduled through the Utility Systems Foreman in East Orange and the Electrical Supervisor at the Lyons Campus/ COR. All work will be performed at the Lyons Campus on Saturday or Sunday as cited in Part 2. General Requirements.

1.3 Period of Performance: Period of Performance is estimated as:

Base Period: 1 October 2020 – 30 September 2021 Option Year #1: 1 October 2021 – 30 September 2022 Option Year #2: 1 October 2022 – 30 September 2023 Option Year #3: 1 October 2023 – 30 September 2024

2. GENERAL REQUIREMENTS

2.1 Triennial Maintenance Lyons Campus: Contractor shall provide all required labor and materials to perform testing, maintenance, cleaning, lubrication and calibration of all the electrical items in accordance to NFPA, VA and Manufacturers standards specifications. Devices shall include as follows: All components at the main switchgear substation are to be maintained according to all required testing and calibration standards. This work will involve removal of insulating materials, disassembly of connections, cleaning, reassembly, torqueing of lugs and reinstallations per NEMA standards.

Annual P.M. of all transformers both inside and outside of all buildings. Infra-Red Scanning/ shall be used.

2.1.1 Frequency: Triennial Service shall be performed in September.

2.1.2 Hours of Work: All work must be coordinated through the facility and will be required to be performed during other than normal duty hours on a Saturday or Sunday, as arranged by the Electrical Supervisor/COR at the Lyons Campus. In addition, this shall also be coordinated with the local power company, JCP&L.

3. PREVENTIVE MAINTENANCE PROCEDURES

3.1 East Orange: Contractor shall provide work items, definitions, and references shall comply with the latest edition of the NETA – Maintenance Testing Specifications (MTS) and with the VHA Directive, Electrical Power Distribution System.

3.1.1 Infra-Red Scanning/Thermographic Survey shall be performed on electrical equipment:

a) Contractor shall use an infra-red scanning camera to detect hot spots in the Electrical Power Distribution System. This includes 635 branch circuit panels. Objective of this work is to detect any loose, broken, or corroded connections in the system. Problem connections shall be replaced with new connectors, and/or tightened with torque wrench to meet the equipment manufacturers’ specifications.

b) Note that since this work item must be done while the Electrical Power Distribution System is energized, appropriate safety precautions must be taken before, during and after scanning the system.

3.1.2 Annual PM Transformers and Automatic Transfer Switches:

a) Contractor shall provide annual PM includes examination of all connections, operations, cleaning and lubrication of all items listed under the PWS.

b) Contractor shall provide dry type transformers must be thoroughly cleaned exteriorly and inspected for overheating with infra-red thermal detecting equipment.

3.1.3 Tri-Annual Switchgear Maintenance and Testing: Contractor shall maintain all facilities switchgear from the street entry to all main distribution substations and associated equipment to be maintained according to all required testing and calibration standards, including the maintenance, cleaning, lubrication, testing, calibration, and adjustments of all electrical components as provided by COR.

3.2 Lyons: Preventive Maintenance Procedures: All Building Switchgears: Contractor shall perform preventative maintenance on all switchgear devices and components as follows: All switchgear components inside the designated buildings are to be maintained according to all required testing and calibration standards. All work must be coordinated through the Electrical Supervisor/ COR. All hours worked will be subject to medical center’s operations and scheduling. All work must be completed prior to the next normal business day. The Contractor shall propose a timely schedule to meet the facilities needs and requirements to be approved prior to any work commencement. All work will be accomplished on Saturdays or Sundays.

4. OPERATIONAL INSPECTIONS

TABLE 1: EQUIPMENT LIST: EAST ORANGE CAMPUS

b. (13) Clean and inspect Overhead Switches

c. (4) Gas Circuit Breakers, Doble, Timing Oil Samples, Inspect Controls

d. (2) 5000 KVA Station Transformers Doble, Megger, Ratio, Oil Samples (a) Screen & (b) DGA

e. (2) 26 KV Metering Transformers

b. (6) Differential Relays

c. (12) 5 KV Breakers, FPE 5 KV Air Breakers

d. (1) Battery Bank and Charger

a. (1) Feeder Breaker 4.16KV included in the Substation scope

b. (11) Low Voltage Breakers (Clean, Test and Calibrate)

c. (1) 1000 KVA Oil Filled Transformer

d. (1) High Voltage (HV) Switch

e. (3) 150 KVA 480/208 Transformers in A Vault

b. (17) Low Voltage Breakers (Clean, Test and Calibrate)

c. (1) 1000 KVA Oil Filled Transformer

d. (1) High Voltage (HV) Switch

e. (2) 208/120V 9 KVA Transformers

f. (1) 208/120V 118 KVA Transformer

g. (3) Generator protective Relays

h. (1) 112.5 KVA 208/480V Transformer for ER

b. (11) Low Voltage Breakers (Clean, Test and Calibrate)

c. (1) 1000 KVA Oil Filled Transformer

d. (1) High Voltage (HV) Switch

b. (14) Low Voltage Breakers (Clean, Test and Calibrate)

c. (1) 1000 KVA Oil Filled Transformer

d. (1) High Voltage (HV) Switch

e. (8) 208/230V 93 KVA Transformer (Elevator Mechanical)

f. (1) 13KVA Transformer

b. (25) SQ D NW, LV Breakers (Clean, Test and Calibrate)

c. (1) 1000/1333 KVA Dry Type Transformer w/ Fans

d. (1) High Voltage (HV) Switch

e. (7) 208/480 150 KVA Transformers (C-132)

f. (1) 208/480 300KVA Temp MRI Transformer (C-132)

b. (7) Molded Case Breakers (Clean, Test and Calibrate)

c. (1) 1500 KVA Dry Type Transformer

d. (1) High Voltage (HV) Switch

e. (1) 208/480V Transformer for the OR MCC

f. (2) 22.5 KVA 480/208/120V Transformers in PHB

g. (6) 15KVA 480/208/120V Transformers in the E-109 closets

h. (1) 480/208/120 Transformer in 6-E-109

i. ORMCC motor control center (16) buckets in Chiller plant

j. (1) 4.16KV Transfer Switch near main substation

a. (1) Feeder Breaker 4.16KV included in the Substation scope

b. (1) High Voltage (HV) Switch

c. (1) 300KVA 208/480V Transformer for the MRI

d. (3) 150KVA 208/480V Transformers

e. (16) SQ D Type NTN LV Breakers (clean, test and calibrate)

f. (4) SQ D Type NWN LV Breakers

g. (1) 500KVA Dry Type Transformer 4160/201.120V no fans

b. Switchboard NP 1200amp normal panel

c. MDP-15 800amp 208/120V

d. Generator DP 1200amp emergency panel 408/277V

e. ATS 15-L 480/277V

f. ATS 15-H 480/277V

g. Dry Transformer TX-15B 300KVA 480/208/120V

h. Oil filled transformer TX-15B 750KVA 4160/480/120V I. (1) Feeder Breaker 4.16KV included in the Substation scope

b. (1) Switchboard 1200A Main Breaker

c. (1) 1000 KVA Dry Type Transformer

d. (2) High Voltage Switch

e. (1) 4.16KV Transfer Switch by the main substation

f. (5) MCC DN (19) buckets

g. (3) 4.16KVA Chiller contactors

b. (1) Transfer Switch

c. (4) MDPS Molded Case Breakers

d. (6) MCCN Normal Buckets.

e. (9) MCCE Emergency Buckets

f. (5) Panel EP2 Breakers

g. (1) Feeder Breaker 4.16KV included in the Substation scope

b. (1) 1000 KVA Oil Filled Transformer

c. (1) Normal Load Center

d. (1) SBS 4000A Breaker

e. (1) SBS 2000A Breaker

f. (14) 400 -800A Breakers

g. (2) Transfer Switches

h. (1) Emergency MDP

i. (1) Feeder Breaker 4.16KV included in the Substation scope

j. MCC7 (17) Buckets

k. MCCE7 (17) buckets

l. MCCE7A (19) buckets

b. ATS-C/B # 1 in C-132

c. ATS # 2 in C-132

d. OR-C ATS1 in C-132

b. (1) 4160/208/120V 1.000KVA oil filled transformer

TABLE 2: EQUIPMENT LIST: LYONS CAMPUS

All components at the Main Switch Gear Substation

MAIN SUBSTATION – MAIN CIRCUIT BREAKERS – 12,470 KVA PRIMARY

BUILDING EQUIPMENT LIST

Switch Board Sub Breaker-Oil 433 Gal.

Switch Board Sub Breaker-Oil 279 Gal.

Switch Board Sub Breaker-Oil 355 Gal.

Transformer KVA 500-1200 Amp-120/208 Volts 3 Phase Switch Board Sub Breaker-Oil 279 Gal.

Switch Board Sub Breaker-Oil 218 Gal.

Switch Board Sub Breaker-Oil 405 Gal.

Switch Board Sub Breaker-Oil 279 Gal.

Switch Board Sub Breaker-Oil 279 Gal.

Switch Board Sub Breaker-Oil 225 Gal.

Switch Board Sub Breaker-Oil 225 Gal.

Switch Board Sub Breaker-Oil 218 Gal.

Switch Board Sub Breaker-Oil 218 Gal.

Switch Board Sub Breaker-Oil 500 Gal.

Switch Board Sub Breaker-Oil 418 Gal.

Switch Board Sub Breaker-Oil 234 Gal.

Switch Board Sub Breaker-Oil 230 Gal.

5. HOURS OF WORK

5.1 East Orange: All work to be performed 7:30 AM to 4:00 PM, Monday thru Friday. Accessibility to all areas will be provided and scheduled through the Utility Systems Foreman. When calibrations must be conducted during off tours due to access restrictions, access shall be arranged through the Utility Systems Foreman/COR. Lyons Campus, all work will be arranged by the Electrical Supervisor.

5.2 Lyons: Work to be accomplished on off duty hours, nights or weekends for Buildings 1; 2; 3; 4; 5, 6; 7; 8, 9,10, 11,13, 14, 15, 53 54; 57,135, 136 Chiller Plant and 143.

6. FREQUENCY

6.1 East Orange: Annually in March: Contractor shall provide full service per the COR direction to complete all PM and Maintenance procedures explained in the scope of work. Invoices billed following service in month of April. Infrared testing shall commence at the completion of Annual Maintenance. Tri-Annual Maintenance is next required in 2021, scheduling to be done in coordination with the COR and Electric Shop Supervisor

6.2 Lyons: Annually in the month of September.

7. CHANGES TO PERFORMANCE WORK STATEMENT

7.1 Any changes to this PWS shall be authorized and approved only through written correspondence from the CO.

8. REPORTING REQUIREMENTS

8.1 East Orange: Contractor will provide two copies of service report to the COR. Report will include a list of all preventive maintenance checks completed as well as identified problems and/or deficiencies found and recommendations/solutions for correction. Service reports must be signed by both service provider and COR at completion of work. An electronic version of same shall be sent to the COR.

8.2 Lyons: Contractor shall provide a written report of findings and recommendations following each visit or remote inspection will be forwarded to the COR. Annual control system history review and system improvement recommendations will be presented to the COR. Service reports must be signed by both service provider and COR at completion of work. An electronic version of same shall be sent to the COR.

9. CONTRACTOR EXPERIENCE REQUIREMENTS

9.1 Contractor must have a minimum of three (3) years working experience with all equipment listed above and a minimum of three (3) years in the Electrical trade at a journeyman’s level. Service persons must retain the following:

· OSHA 30 Hour Safety Training Card.

10. CONFIDENTIALITY AND NONDISCLOSURE

10.1 The preliminary and final deliverables, all associated working papers, and other material deemed relevant by VA which have been generated by the contractor in the performance of this task order, are the exclusive property of the U.S. Government and shall be submitted to the CO at the conclusion of the task order.

10.2 The CO will be the sole authorized official to release, verbally or in writing, any data, draft deliverables, final deliverables, or any other written or printed materials pertaining to this task order. No information shall be released by the contractor. Any request for information relating to this task order, presented to the contractor, shall be submitted to the CO for response.