36C24220B0014-003.pdf

100% CD SPECIFICATION

CORRECT INTERIOR DEFICIENCIES

AT

EAST ORANGE VA MEDICAL CENTER

EAST ORANGE, NEW YORK

Prepared For

DEPARTMENT OF VETERANS AFFAIRS

400 FORT HILL AVENUE

CANANDAIGUA, NEW YORK

27 September, 2019 Project No. 561-18-109

PREPARED BY

MICHAEL AVRAMIDES ARCHITECT AIA

319 E 50TH STREET, STUDIO E, NEW YORK, NY 10022

T: 917.855.8111

THINKFORM DESIGN ARCHITECT LLC

38 EAST BROAD STREET, SUITE 3, HOPEWELL, NJ 08525

T: 855.821.0274 ThinkFormArchitects.com

KALLEN & LEMELSON, CONSULTING ENGINEERS, LLP

520 EIGHTH AVENUE, NEW YORK, NY 10018

T: 212.643.9898 KLengineers.com

BRIGGS ASSOCIATES

3 CROSSWICKS STREET, BORDENTOWN, NEW JERSEY 08505

T: 609.298.5520

PREFERRED CONSTRUCTION MANAGEMENT CO., INC.

1131 GREENWOOD LAKE TPKE, SUITE A-1, RINGWOOD, NJ 07456

T: 973.853.6060 PCMcompany.com

100% CD SPECIFICATION

VOLUME 1 – DIVISIONS 01-13

CORRECT INTERIOR DEFICIENCIES

AT

EAST ORANGE VA MEDICAL CENTER

EAST ORANGE, NEW YORK

Prepared For

DEPARTMENT OF VETERANS AFFAIRS

400 FORT HILL AVENUE

CANANDAIGUA, NEW YORK

27 September, 2019 Project No. 561-18-109

PREPARED BY

MICHAEL AVRAMIDES ARCHITECT AIA

319 E 50TH STREET, STUDIO E, NEW YORK, NY 10022

T: 917.855.8111

THINKFORM DESIGN ARCHITECT LLC

38 EAST BROAD STREET, SUITE 3, HOPEWELL, NJ 08525

T: 855.821.0274 ThinkFormArchitects.com

KALLEN & LEMELSON, CONSULTING ENGINEERS, LLP

520 EIGHTH AVENUE, NEW YORK, NY 10018

T: 212.643.9898 KLengineers.com

BRIGGS ASSOCIATES

3 CROSSWICKS STREET, BORDENTOWN, NEW JERSEY 08505

T: 609.298.5520

PREFERRED CONSTRUCTION MANAGEMENT CO., INC.

1131 GREENWOOD LAKE TPKE, SUITE A-1, RINGWOOD, NJ 07456

T: 973.853.6060 PCMcompany.com

03-01-19 Correct Interior Deficiencies Project Number 561-18-109 Department of Veterans Affairs East Orange, New Jersey

00 01 10-1

DEPARTMENT OF VETERANS AFFAIRS

VHA MASTER SPECIFICATIONS

TABLE OF CONTENTS

Section 00 01 10

DIVISION 00 - SPECIAL SECTIONS DATE

DIVISION 01 - GENERAL REQUIREMENTS

01 00 00 General Requirements 12-18 01 33 23 Shop Drawings, Product Data, and Samples 05-17 01 35 26 Safety Requirements 02-17 01 42 19 Reference Standards 05-16 01 45 00 Quality Control 03-19 01 57 19 Temporary Environmental Controls 01-11 01 58 16 Temporary Interior Signage 07-15 01 74 19 Construction Waste Management 09-13

DIVISION 02 – EXISTING CONDITIONS

02 82 13.13 Glovebag Asbestos Abatement 05-19 02 82 13.19 Asbestos Floor & Tile Abatement 05-19

DIVISION 03 – CONCRETE

DIVISION 04 – MASONRY

DIVISION 05 – METALS

DIVISION 06 – WOOD, PLASTICS AND COMPOSITES

06 10 00 Rough Carpentry 10-17 06 20 00 Finish Carpentry 08-16

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

DIVISION 08 - OPENINGS

08 11 13 Hollow Metal Doors and Frames 08-16 08 14 00 Interior Wood Doors 02-16

DIVISION 09 – FINISHES

09 05 16 Subsurface Preparation for Floor Finishes 02-15 09 06 00 Schedule for Finishes 04-15 09 29 00 Gypsum Board 06-18 09 51 00 Acoustical Ceilings 12-18 09 65 13 Resilient Base and Accessories 02-16 09 65 16 Resilient Sheet Flooring 05-18 09 66 16 Terrazzo Floor Tile 10-15 09 67 23.50 Resinous Terrazzo Flooring (Res-5) 09-18

00 01 10-2

09 67 23.60 Resinous (Urethane and Epoxy Mortar) Flooring (RES-6) 07-14 09 91 00 Painting 01-16

DIVISION 10 – SPECIALTIES

DIVISION 11 – EQUIPMENT

DIVISION 12 – FURNISHINGS

DIVISION 13 - SPECIAL CONSTRUCTION

13 05 41 Seismic Restraint Requirements for Non-Structural

Components 01-14

DIVISION 14– CONVEYING EQUIPEMENT

DIVISION 21- FIRE SUPPRESSION

21 08 00 Commissioning of Fire Suppression System 11-16 21 13 13 Wet-Pipe Sprinkler Systems 06-15

DIVISION 22 – PLUMBING

22 05 11 Common Work Results for Plumbing 07-16 22 05 23 General-Duty Valves for Plumbing Piping 09-15 22 07 11 Plumbing Insulation 09-15 22 08 00 Commissioning of Plumbing Systems 11-16 22 11 00 Facility Water Distribution 09-15 22 13 00 Facility Sanitary and Vent Piping 09-15 22 40 00 Plumbing Fixtures 09-15

DIVISION 23 – HEATING, VENTILATING, AND AIR

CONDITIONING (HVAC)

23 05 11 Common Work Results for HVAC 08-17 23 05 93 Testing, Adjusting, and Balancing for HVAC 02-15 23 07 11 HVAC and Boiler Plant Insulation 02-15 23 08 00 Commissioning of HVAC Systems 11-16 23 31 00 HVAC Ducts and Casings 03-13 23 37 00 Air Outlets and Inlets 02-15

DIVISION 25 – INTEGRATED AUTOMATION

DIVISION 26 – ELECTRICAL

26 05 11 Requirements for Electrical Installations 01-16 26 05 19 Low-Voltage Electrical Power Conductors and Cables 01-17 26 05 26 Grounding and Bonding for Electrical Systems 01-17 26 05 33 Raceway and Boxes for Electrical Systems 01-18 26 09 23 Lighting Controls 01-18 26 27 26 Wiring Devices 01-18 26 51 00 Interior Lighting 01-18

DIVISION 27 – COMMUNICATIONS

27 05 11 Requirements for Communications Installations 06-15 27 05 33 Raceways and Boxes for Communications Systems 10-18

00 01 10-3

27 10 00 Control, Communication and Signal Wiring 06-15

DIVISION 28 – ELECTRONIC SAFETY AND SECURITY

28 31 00 Fire Detection and Alarm 10-11

DIVISION 31 – EARTHWORK

DIVISION 32 – EXTERIOR IMPROVEMENTS

DIVISION 34 – TRANSPORTATION

DIVISION 48 – Electrical Power Generation

12-01-18 Correct Interior Deficiencies Project No. 561-18-109 i

SECTION 01 00 00

GENERAL REQUIREMENTS

TABLE OF CONTENTS

1.1 SAFETY REQUIREMENTS

1.2 GENERAL INTENTION

1.3 STATEMENT OF BID ITEM(S)

1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

1.5 CONSTRUCTION SECURITY REQUIREMENTS

1.6 OPERATIONS AND STORAGE AREAS

1.7 ALTERATIONS

1.8 DISPOSAL AND RETENTION

1.9 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT,

UTILITIES, AND IMPROVEMENTS

1.10 RESTORATION

1.11 PHYSICAL DATA

1.12 PROFESSIONAL SURVEYING SERVICES

1.13 LAYOUT OF WORK

1.14 AS-BUILT DRAWINGS

1.15 WARRANTY MANAGEMENT

1.16 USE OF ROADWAYS

1.17 RESIDENT ENGINEER'S FIELD OFFICE

1.18 TEMPORARY USE OF MECHANICAL AND ELECTRICAL EQUIPMENT

1.19 TEMPORARY USE OF EXISTING ELEVATORS

1.20 TEMPORARY USE OF NEW ELEVATORS

1.21 TEMPORARY TOILETS

1.22 AVAILABILITY AND USE OF UTILITY SERVICES

ii

1.23 NEW TELEPHONE EQUIPMENT

1.24 TESTS

1.25 INSTRUCTIONS

1.26 GOVERNMENT-FURNISHED PROPERTY

1.27 RELOCATED // EQUIPMENT // ITEMS //

1.28 STORAGE SPACE FOR DEPARTMENT OF VETERANS AFFAIRS EQUIPMENT

1.29 CONSTRUCTION SIGN

1.30 SAFETY SIGN

1.31 PHOTOGRAPHIC DOCUMENTATION

1.32 FINAL ELEVATION Digital Images

1.33 HISTORIC PRESERVATION

1.34 VA TRIRIGA CPMS

Department of Veterans Affairs East Orange, New Jersey

01 00 00 -1

SECTION 01 00 00

GENERAL REQUIREMENTS

1.1 SAFETY REQUIREMENTS

Refer to section 01 35 26, SAFETY REQUIREMENTS for safety and infection control requirements.

1.2 GENERAL INTENTION

A. Contractor shall completely prepare site for renovation operations, including demolition and removal of existing structures and materials where indicated on drawings, and furnish labor and materials and perform work for renovation and repairs to various floors including alteration/expansion of associated mechanical, electrical and plumbing components as required by drawings and specifications.

B. Visits to the site by Bidders may be made only by appointment with the

Medical Center Engineering Officer.

C. Offices of ThinkForm Architects, as Architect-Engineers, will render certain technical services during construction. Such services shall be considered as advisory to the Government and shall not be construed as expressing or implying a contractual act of the Government without affirmations by Contracting Officer or his duly authorized representative.

D. Before placement and installation of work subject to tests by testing laboratory retained by Department of Veterans Affairs, the Contractor shall notify the Resident Engineer in sufficient time to enable testing laboratory personnel to be present at the site in time for proper taking and testing of specimens and field inspection. Such prior notice shall be not less than three work days unless otherwise designated by the Resident Engineer.

E. All employees of general contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

Department of Veterans Affairs East Orange, New Jersey

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1.3 STATEMENT OF BID ITEM(S)

A. ITEM I, GENERAL CONSTRUCTION: Work includes general construction, alterations, necessary removal of existing structures and construction and certain other items.

1. Scope of Work:

a. Provide renovation of the areas enumerated below and as detailed in the construction package including contract drawings, contract specifications for upgrade to the following areas:

i. ‘A’ Level Main Corridor floor replacement (approximately

4,310 s.f.);

a) Multi-phase scope includes, but is not necessarily limited to, infection control preparations, demolition of existing flooring, removal of substrate to accommodate new epoxy terrazzo flooring with nominal 3/8” thickness (existing floor level to remain to avoid transitions at existing doorways, elevator sills, etc.), patterns as shown on drawings with modified NTMA Color Palette selections and installation of precast terrazzo cove base.

b) Construction Timeframe: Contractor is limited to 3 weeks per phase (4 Phases Total) for the demolition and construction of the Building 1 Level ‘A’ Floor finishes. This work may run concurrently with work on other levels of the Hospital. Scheduling of the work start to be coordinated with the VA Resident

Engineer.

ii. 1st Floor Microbiology Lab Room (approximately 400 s.f.), including demolition and removal of unnecessary and hazardous items and re-organization of the room to accommodate the existing function of Microbiology Hood and

Autoclave, and provide new lab bench with sink and storage space;

a) Single phase scope of work includes, but is not necessarily limited to, infection control preparations, demolition of existing finishes, Department of Veterans Affairs East Orange, New Jersey

01 00 00 -3 double-basin utility lab sink, cabinetry, and removal and salvaging of existing equipment. New finishes and cabinetry to be installed with new plumbing fixtures, new HVAC and new light fixtures and outlets. Epoxy flooring shall include an integral cove base.

b) Construction Timeframe: Contractor is limited to 6 weeks for the demolition and construction of 1st Floor

B-Wing scope. This work may run concurrently with work on other levels of the Hospital. Scheduling of the work start to be coordinated with the VA Resident

Engineer.

iii. 3rd Floor Auditorium floor replacement (approximately 3,000 s.f.);

a) Single phase scope of work includes, but is not necessarily limited to, infection control preparations, demolition of existing stage including electrical outlets and any other cabling, removal and disposal of existing flooring, subfloor preparation including grinding down highspots and leveling entire floor as necessary, and installing new LVT flooring.

See 1.3 B for Deduct Alternates related to this scope.

b) Construction Timeframe: Contractor is limited to 4 weeks for the demolition and construction of 3rd Floor

Auditorium scope (Room 3-101). This work may run concurrently with work on other levels of the

Hospital. Scheduling of the work start to be coordinated with the VA Resident Engineer.

iv. 5th Floor, Wings ‘B’ and ‘D’ floor replacement

(approximately 4,285 s.f.);

a) Each wing will be done in consecutive phases to avoid excessive displacement of patients all at once. Each wing will be closed and vacated to permit uninterrupted work in a single phase throughout the wing. The scope of work includes, but is not necessarily limited to, infection control preparations, demolition/removal of existing flooring

Department of Veterans Affairs East Orange, New Jersey

01 00 00 -4 and subfloor preparation including grinding down highspots and leveling entire floor as necessary, and installing new sheet vinyl flooring with integral base (4 colors per wing).

b) Construction Timeframe: Contractor is limited to 3 weeks for the demolition and construction of 5th Floor

B-Wing scope. This work may run concurrently with work on other levels of the Hospital, but may not run concurrent with 5D work (only one wing may be shut down at a time). Wing will be vacated for 3 week duration of project. Scheduling of the work start to be coordinated with the VA Resident Engineer.

v. 7th Floor, ‘A’ wing correction to open window to prevent patient access (intake entry security deficiency correction);

a) The scope of work includes, but is not necessarily limited to, localized infection control preparations, demolition/removal of existing window and door frame, replacement of door and hardware (to match existing), and installation of fixed and sliding “windows”.

b) Construction Timeframe: Contractor is limited to 3-4 days for the demolition and replacement of the Room

7-24 hollow metal frame and door. This work may run concurrently with work on other levels of the

Hospital. Scheduling of the work start to be coordinated with the VA Resident Engineer.

vi. 9th Floor Research Lab Room 9-158, 157 and 162

(approximately 1,000 s.f.), including demolition and removal of unnecessary and hazardous items and creation of new office space;

a) Double phase scope of work includes, but is not necessarily limited to, infection control preparations, demolition of existing finishes

(floors, walls and ceilings), cabinetry, plumbing fixtures and fittings, electrical power and lighting, and existing HVAC as noted on drawings. New finishes at all floors, walls and ceilings. Installation of

Department of Veterans Affairs East Orange, New Jersey

01 00 00 -5 new HVAC and new light fixtures and outlets. Rubber sheet flooring shall include an integral cove base in each room. Furniture is by others and not included in this contract.

b) Construction Timeframe: Contractor is limited to 5 weeks (per each side of the corridor) for the demolition and construction of 9th Floor B-Wing scope.

This work may run concurrently with work on other levels of the Hospital. Scheduling of the work start to be coordinated with the VA Resident Engineer.

vii. Stair case #2, ‘B’ Level through 13th Floor, replace stair treads and landing floor finishes and correct architectural deficiencies.

a) Multi-phase scope includes, but is not necessarily limited to, infection control preparations, demolition of existing flooring at landings and at each stair tread. Removal of painted finishes to bare substrate at all treads, risers, stringers, guardrails, handrails and underside of each stair run. Installation of new integral rubber treads and risers. Installation of flooring and rubber base at landings. See 1.3 B for Deduct Alternates related to this scope.

b) Construction Timeframe: Contractor is limited to 3 weeks (per each 4-level grouping) for the demolition and construction of the Stair #2 finishes. This work may run concurrently with work on other levels of the

Hospital. Scheduling of the work start to be coordinated with the VA Resident Engineer.

2. DEDUCT ALTERNATES:

a. ALTERNATE 1: In lieu of 6”x36” plank LVT in herringbone pattern at 3rd Floor Auditorium, Contractor is to supply and install 18”x36” LVT in running bond pattern, wall to wall.

b. ALTERNATE 2: In lieu of stripping paint from railing and handrail at stair case #2, Contractor is to

Department of Veterans Affairs East Orange, New Jersey

01 00 00 -6 delete this service and leave these components as is.

c. ALTERNATE 3: Delete requirement to prepare surfaces and paint walls, door and window frames at stair case #2.

1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

A. Drawings and contract documents may be obtained from the website where the solicitation is posted. Additional copies will be at Contractor's expense.

1.5 CONSTRUCTION SECURITY REQUIREMENTS

A. Security Plan:

1. The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project.

2. The General Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations.

B. Security Procedures:

1. General Contractor’s employees shall not enter the project site without appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the project site.

2. Before starting work the General Contractor shall give one week’s notice to the Contracting Officer so that security can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section.

3. No photography of VA premises is allowed without written permission of the Contracting Officer.

4. VA reserves the right to close down or shut down the project site and order General Contractor’s employees off the premises in the event of a national emergency. The General Contractor may return to the site only with the written approval of the Contracting Officer.

Department of Veterans Affairs East Orange, New Jersey

01 00 00 -7

C. Guards: (RESERVED)

D. Key Control:

1. The General Contractor shall provide duplicate keys and lock combinations to the Contracting officers representative (COR) for the purpose of security inspections of every area of project including tool boxes and parked machines and take any emergency action.

2. The General Contractor shall turn over all permanent lock cylinders to the VA locksmith for permanent installation. See Section 08 71

00, DOOR HARDWARE and coordinate.

E. Document Control:

1. Before starting any work, the General Contractor/Sub Contractors shall submit an electronic security memorandum describing the approach to following goals and maintaining confidentiality of

“sensitive information”.

2. The General Contractor is responsible for safekeeping of all drawings, project manual and other project information. This information shall be shared only with those with a specific need to accomplish the project.

3. Certain documents, sketches, videos or photographs and drawings may be marked “Law Enforcement Sensitive” or “Sensitive Unclassified”.

Secure such information in separate containers and limit the access to only those who will need it for the project. Return the information to the Contracting Officer upon request.

4. These security documents shall not be removed or transmitted from the project site without the written approval of Contracting

Officer.

5. All paper waste or electronic media such as CD’s and diskettes shall be shredded and destroyed in a manner acceptable to the VA.

6. Notify Contracting Officer and Site Security Officer immediately when there is a loss or compromise of “sensitive information”.

Department of Veterans Affairs East Orange, New Jersey

01 00 00 -8

7. All electronic information shall be stored in specified location following VA standards and procedures using an Engineering Document

Management Software (EDMS).

a. Security, access and maintenance of all project drawings, both scanned and electronic shall be performed and tracked through the

EDMS system.

b. “Sensitive information” including drawings and other documents may be attached to e-mail provided all VA encryption procedures are followed.

F. Motor Vehicle Restrictions

1. Vehicle authorization request shall be required for any vehicle entering the site and such request shall be submitted 24 hours before the date and time of access. Access shall be restricted to picking up and dropping off materials and supplies.

2. A limited number of (2 to 5) permits shall be issued for General

Contractor and its employees for parking in designated areas only.

1.6 OPERATIONS AND STORAGE AREAS

A. The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the Contracting Officer. The Contractor shall hold and save the

Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.

B. Temporary buildings (e.g., storage sheds, shops, offices) and utilities may be erected by the Contractor only with the approval of the

Contracting Officer and shall be built with labor and materials furnished by the Contractor without expense to the Government. The temporary buildings and utilities shall remain the property of the

Contractor and shall be removed by the Contractor at its expense upon completion of the work. With the written consent of the Contracting

Officer, the buildings and utilities may be abandoned and need not be removed.

Department of Veterans Affairs East Orange, New Jersey

01 00 00 -9

C. The Contractor shall, under regulations prescribed by the Contracting

Officer, use only established roadways, or use temporary roadways constructed by the Contractor when and as authorized by the Contracting

Officer. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the Contractor shall protect them from damage. The

Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads.

D. Working space and space available for storing materials shall be as determined by the Resident Engineer.

E. Workers are subject to rules of Medical Center applicable to their conduct.

F. Execute work so as to interfere as little as possible with normal functioning of Medical Center as a whole, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others. Use of equipment and tools that transmit vibrations and noises through the building structure, are not permitted in buildings that are occupied, during construction, jointly by patients or medical personnel, and Contractor's personnel, except as permitted by Resident Engineer where required by limited working space.

1. Do not store materials and equipment in other than assigned areas.

2. Schedule delivery of materials and equipment to immediate construction working areas within buildings in use by Department of

Veterans Affairs in quantities sufficient for not more than two work days. Provide unobstructed access to Medical Center areas required to remain in operation.

3. Where access by Medical Center personnel to vacated portions of buildings is not required, storage of Contractor's materials and equipment will be permitted subject to fire and safety requirements.

Department of Veterans Affairs East Orange, New Jersey

01 00 00 -10

G. Phasing:

The Medical Center must maintain its operation 24 hours a day 7 days a week. Therefore, any interruption in service must be scheduled and coordinated with the COR to ensure that no lapses in operation occur.

It is the CONTRACTOR'S responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks. The work to be outlined shall include, but not be limited to:

To ensure such executions, Contractor shall furnish the Resident

Engineer with a schedule of approximate phasing dates on which the

Contractor intends to accomplish work in each specific area of site, building or portion thereof. In addition, Contractor shall notify the

Resident Engineer two weeks in advance of the proposed date of starting work in each specific area of site, building or portion thereof.

Arrange such phasing dates to ensure accomplishment of this work in successive phases mutually agreeable to Medical Center Director, Resident Engineer and Contractor, as follows:

Scope: ‘A’ Level Main Corridor floor replacement (approximately 4,310 s.f.);

Phase I: Refer to Drawing 1-AS101, Detail 2.

Approximately 1,480 s.f.

Phase II: Refer to Drawing 1-AS101, Detail 2.

Approximately 2,050 s.f.

Phase III: Refer to Drawing 1-AS101, Detail 2.

Approximately 325 s.f.

Phase IV: Refer to Drawing 1-AS101, Detail 2.

Approximately 185 s.f.

Scope: 9th Floor Research Lab Room 9-158, 157 and 162 (approximately

1,000 s.f.), including demolition and removal of unnecessary and hazardous items and creation of new office space;

Phase I: Refer to Drawing 1-AS106, Detail 1. Existing rooms 9-157 and 9-158. Approximately 675 s.f.

Department of Veterans Affairs East Orange, New Jersey

01 00 00 -11

Phase II: Refer to Drawing 1-AS106, Detail 1. Existing room 9-162. Approximately 305 s.f.

H. Building No. 1 will be occupied during performance of work; but immediate areas of alterations will be vacated.

1. Certain areas of Building No. 1 will be occupied by Medical Center personnel for various periods as listed below:

AREA PERIOD

(a)All floors Entire Construction Period

Contractor shall take all measures and provide all material necessary for protecting existing equipment and property in affected areas of construction against dust and debris, so that equipment and affected areas to be used in the Medical Centers operations will not be hindered. Contractor shall permit access to Department of Veterans

Affairs personnel and patients through other construction areas which serve as routes of access to such affected areas and equipment. These routes whether access or egress shall be isolated from the construction area by temporary partitions and have walking surfaces, lighting etc.

to facilitate patient and staff access. Coordinate alteration work in areas occupied by Department of Veterans Affairs so that Medical Center operations will continue during the construction period.

2. Immediate areas of alterations not mentioned in preceding

Subparagraph 1 will be temporarily vacated while alterations are performed. Refer to Phasing Plan for sequence of shifting occupancy.

I. Construction Fence: (RESERVED)

J. When a building and/or construction site is turned over to Contractor, Contractor shall accept entire responsibility including upkeep and maintenance therefore:

1. Contractor shall maintain a minimum temperature of 4 degrees C (40 degrees F) at all times, except as otherwise specified.

Department of Veterans Affairs East Orange, New Jersey

01 00 00 -12

2. Contractor shall maintain in operating condition existing fire protection and alarm equipment. In connection with fire alarm equipment, Contractor shall make arrangements for pre-inspection of site with Fire Department or Company (Department of Veterans Affairs or municipal) whichever will be required to respond to an alarm from

Contractor's employee or watchman.

K. Utilities Services: Maintain existing utility services for Medical

Center at all times. Provide temporary facilities, labor, materials, equipment, connections, and utilities to assure uninterrupted services.

Where necessary to cut existing water, steam, gases, sewer or air pipes, or conduits, wires, cables, etc. of utility services or of fire protection systems and communications systems (including telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by Resident Engineer.

1. No utility service such as water, gas, steam, sewers or electricity, or fire protection systems and communications systems may be interrupted without prior approval of Resident Engineer and Chief of

Facilities Management. Electrical work shall be accomplished with all affected circuits or equipment de-energized. When an electrical outage cannot be accomplished, work on any energized circuits or equipment shall not commence without a detailed work plan, the

Medical Center Director’s prior knowledge and written approval.

Refer to specification Sections 26 05 11, REQUIREMENTS FOR

ELECTRICAL INSTALLATIONS, 27 05 11 REQUIREMENTS FOR COMMUNICATIONS

INSTALLATIONS and 28 05 00, COMMON WORK RESULTS FOR ELECTRONIC

SAFETY AND SECURITY for additional requirements.

2. Contractor shall submit a request to interrupt any such services to

Resident Engineer, in writing, 7 days in advance of proposed interruption. Request shall state reason, date, exact time of, and approximate duration of such interruption.

3. Contractor will be advised (in writing) of approval of request, or of which other date and/or time such interruption will cause least inconvenience to operations of Medical Center. Interruption time

Department of Veterans Affairs East Orange, New Jersey

01 00 00 -13 approved by Medical Center may occur at other than Contractor's normal working hours.

4. Major interruptions of any system must be requested, in writing, at least 15 calendar days prior to the desired time and shall be performed as directed by the Resident Engineer.

5. In case of a contract construction emergency, service will be interrupted on approval of Resident Engineer. Such approval will be confirmed in writing as soon as practical.

6. Whenever it is required that a connection fee be paid to a public utility provider for new permanent service to the construction project, for such items as water, sewer, electricity, gas or steam, payment of such fee shall be the responsibility of the Government and not the Contractor.

L. Abandoned Lines: All service lines such as wires, cables, conduits, ducts, pipes and the like, and their hangers or supports, which are to be abandoned but are not required to be entirely removed, shall be sealed, capped or plugged at the main, branch or panel they originate from. The lines shall not be capped in finished areas, but shall be removed and sealed, capped or plugged in ceilings, within furred spaces, in unfinished areas, or within walls or partitions; so that they are completely behind the finished surfaces.

M. To minimize interference of construction activities with flow of

Medical Center traffic, comply with the following:

1. Keep roads, walks and entrances to grounds, to parking and to occupied areas of buildings clear of construction materials, debris and standing construction equipment and vehicles.

N. Coordinate the work for this contract with other construction operations as directed by Resident Engineer. This includes the scheduling of traffic and the use of roadways, as specified in Article, USE OF ROADWAYS.

Department of Veterans Affairs East Orange, New Jersey

01 00 00 -14

1.7 ALTERATIONS

A. Survey: Before any work is started, the Contractor shall make a thorough survey with the Resident Engineer and a representative of VA

Supply Service, of areas of buildings in which alterations occur and areas which are anticipated routes of access, and furnish a report, signed by all three, to the Contracting Officer. This report shall list by rooms and spaces:

1. Existing condition and types of resilient flooring, doors, windows, walls and other surfaces not required to be altered throughout affected areas of building.

2. Existence and conditions of items such as plumbing fixtures and accessories, electrical fixtures, equipment, venetian blinds, shades, etc., required by drawings to be either reused or relocated, or both.

3. Shall note any discrepancies between drawings and existing conditions at site.

4. Shall designate areas for working space, materials storage and routes of access to areas within buildings where alterations occur and which have been agreed upon by Contractor and Resident Engineer.

B. Any items required by drawings to be either reused or relocated or both, found during this survey to be nonexistent, or in opinion of

Resident Engineer and/or Supply Representative, to be in such condition that their use is impossible or impractical, shall be furnished and/or replaced by Contractor with new items in accordance with specifications which will be furnished by Government. Provided the contract work is changed by reason of this subparagraph B, the contract will be modified accordingly, under provisions of clause entitled "DIFFERING SITE

CONDITIONS" (FAR 52.236-2) and "CHANGES" (FAR 52.243-4 and VAAR

852.236-88).

C. Re-Survey: Thirty days before expected partial or final inspection date, the Contractor and Resident Engineer together shall make a thorough re-survey of the areas of buildings involved. They shall furnish a report on conditions then existing, of resilient flooring, Department of Veterans Affairs East Orange, New Jersey

01 00 00 -15 doors, windows, walls and other surfaces as compared with conditions of same as noted in first condition survey report:

1. Re-survey report shall also list any damage caused by Contractor to such flooring and other surfaces, despite protection measures; and, will form basis for determining extent of repair work required of

Contractor to restore damage caused by Contractor's workers in executing work of this contract.

D. Protection: Provide the following protective measures:

1. Wherever existing roof surfaces are disturbed they shall be protected against water infiltration. In case of leaks, they shall be repaired immediately upon discovery.

2. Temporary protection against damage for portions of existing structures and grounds where work is to be done, materials handled and equipment moved and/or relocated.

3. Protection of interior of existing structures at all times, from damage, dust and weather inclemency. Wherever work is performed, floor surfaces that are to remain in place shall be adequately protected prior to starting work, and this protection shall be maintained intact until all work in the area is completed.

1.8 DISPOSAL AND RETENTION

A. Materials and equipment accruing from work removed and from demolition of buildings or structures, or parts thereof, shall be disposed of as follows:

1. Items that remain property of the Government shall be removed or dislodged from present locations in such a manner as to prevent damage which would be detrimental to re-installation and reuse.

Store such items where directed by Resident Engineer.

2. Items not reserved shall become property of the Contractor and be removed by Contractor from Medical Center.

3. Items of portable equipment and furnishings located in rooms and spaces in which work is to be done under this contract shall remain

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01 00 00 -16 the property of the Government. When rooms and spaces are vacated by the Department of Veterans Affairs during the alteration period, such items which are NOT required by drawings and specifications to be either relocated or reused will be removed by the Government in advance of work to avoid interfering with Contractor's operation.

4. PCB Transformers and Capacitors: The Contractor shall be responsible for disposal of the Polychlorinated Biphenyl (PCB) transformers and capacitors. The transformers and capacitors shall be taken out of service and handled in accordance with the procedures of the

Environmental Protection Agency (EPA) and the Department of

Transportation (DOT) as outlined in Code of Federal Regulation

(CFR), Titled 40 and 49 respectively. The EPA's Toxic Substance

Control Act (TSCA) Compliance Program Policy Nos. 6-PCB-6 and 6-PCB-

7 also apply. Upon removal of PCB transformers and capacitors for disposal, the "originator" copy of the Uniform Hazardous Waste

Manifest (EPA Form 8700-22), along with the Uniform Hazardous Waste

Manifest Continuation Sheet (EPA Form 8700-22A) shall be returned to the Contracting Officer who will annotate the contract file and transmit the Manifest to the Medical Center's Chief.

a. Copies of the following listed CFR titles may be obtained from the Government Printing Office:

40 CFR 261........Identification and Listing of Hazardous Waste

40 CFR 262........Standards Applicable to Generators of Hazardous

Waste

40 CFR 263........Standards Applicable to Transporters of

Hazardous Waste

40 CFR 761........PCB Manufacturing, Processing, Distribution in

Commerce, and use Prohibitions

49 CFR 172........Hazardous Material tables and Hazardous

Material Communications Regulations

49 CFR 173........Shippers - General Requirements for Shipments and Packaging

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49 CRR 173........Subpart A General

49 CFR 173........Subpart B Preparation of Hazardous Material for

Transportation

49 CFR 173........Subpart J Other Regulated Material; Definitions and Preparation

TSCA..............Compliance Program Policy Nos. 6-PCB-6 and 6-

PCB-7

1.9 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT, UTILITIES, AND

IMPROVEMENTS

A. The Contractor shall preserve and protect all structures, equipment, and vegetation (such as trees, shrubs, and grass) on or adjacent to the work site, which are not to be removed and which do not unreasonably interfere with the work required under this contract. The Contractor shall only remove trees when specifically authorized to do so, and shall avoid damaging vegetation that will remain in place. If any limbs or branches of trees are broken during contract performance, or by the careless operation of equipment, or by workers, the Contractor shall trim those limbs or branches with a clean cut and paint the cut with a tree-pruning compound as directed by the Contracting Officer.

B. The Contractor shall protect from damage all existing improvements and utilities at or near the work site and on adjacent property of a third party, the locations of which are made known to or should be known by the Contractor. The Contractor shall repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the

Contractor fails or refuses to repair the damage promptly, the

Contracting Officer may have the necessary work performed and charge the cost to the Contractor.

C. Refer to Section 01 57 19, TEMPORARY ENVIRONMENTAL CONTROLS, for additional requirements on protecting vegetation, soils and the environment. Refer to Articles, "Alterations", "Restoration", and

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"Operations and Storage Areas" for additional instructions concerning repair of damage to structures and site improvements.

D. Refer to FAR clause 52.236-7, "Permits and Responsibilities," which is included in General Conditions. A National Pollutant Discharge

Elimination System (NPDES) permit is required for this project. The

Contractor is considered an "operator" under the permit and has extensive responsibility for compliance with permit requirements. VA will make the permit application available at the (appropriate medical center) office. The apparent low bidder, contractor and affected subcontractors shall furnish all information and certifications that are required to comply with the permit process and permit requirements.

Many of the permit requirements will be satisfied by completing construction as shown and specified. Some requirements involve the

Contractor's method of operations and operations planning and the

Contractor is responsible for employing best management practices. The affected activities often include, but are not limited to the following:

- Designating areas for equipment maintenance and repair;

- Providing waste receptacles at convenient locations and provide regular collection of wastes;

- Locating equipment wash down areas on site, and provide appropriate control of wash-waters;

- Providing protected storage areas for chemicals, paints, solvents, fertilizers, and other potentially toxic materials; and

- Providing adequately maintained sanitary facilities.

1.10 RESTORATION

A. Remove, cut, alter, replace, patch and repair existing work as necessary to install new work. Except as otherwise shown or specified, do not cut, alter or remove any structural work, and do not disturb any ducts, plumbing, steam, gas, or electric work without approval of the

Resident Engineer. Existing work to be altered or extended and that is found to be defective in any way, shall be reported to the Resident

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Engineer before it is disturbed. Materials and workmanship used in restoring work, shall conform in type and quality to that of original existing construction, except as otherwise shown or specified.

B. Upon completion of contract, deliver work complete and undamaged.

Existing work (walls, ceilings, partitions, floors, mechanical and electrical work, lawns, paving, roads, walks, etc.) disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in as good condition as existed before commencing work.

C. At Contractor's own expense, Contractor shall immediately restore to service and repair any damage caused by Contractor's workers to existing piping and conduits, wires, cables, etc., of utility services or of fire protection systems and communications systems (including telephone) which are not scheduled for discontinuance or abandonment.

D. Expense of repairs to such utilities and systems not shown on drawings or locations of which are unknown will be covered by adjustment to contract time and price in accordance with clause entitled "CHANGES"

(FAR 52.243-4 and VAAR 852.236-88) and "DIFFERING SITE CONDITIONS" (FAR

52.236-2).

1.11 PHYSICAL DATA (Reserved)

1.12 PROFESSIONAL SURVEYING SERVICES (RESERVED)

1.13 LAYOUT OF WORK (reserved)

1.14 AS-BUILT DRAWINGS

A. The contractor shall maintain two full size sets of as-built drawings which will be kept current during construction of the project, to include all contract changes, modifications and clarifications.

B. All variations shall be shown in the same general detail as used in the contract drawings. To ensure compliance, as-built drawings shall be made available for the Resident Engineer's review, as often as requested.

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C. Contractor shall deliver two approved completed sets of as-built drawings in the electronic version (scanned PDF) to the Resident

Engineer [Chief Engineer][Chief of Facilities Management] within 15 calendar days after each completed phase and after the acceptance of the project by the Resident Engineer.

D. Paragraphs A, B, & C shall also apply to all shop drawings.

1.15 WARRANTY MANAGEMENT

A. Warranty Management Plan: Develop a warranty management plan which contains information relevant to FAR 52.246-21 Warranty of Construction at least 30 days before the planned pre-warranty conference. Submit four sets of the warranty management plan to the Resident Engineer.

Include within the warranty management plan all required actions and documents to assure that the Government receives all warranties to which it is entitled. The plan must be in narrative form and contain sufficient detail to render it suitable for use by future maintenance and repair personnel, whether tradesman, or of engineering background, not necessarily familiar with this contract. The term “status” as indicated below must include due date and whether item has been submitted or was approved. Warranty information made available during the construction phase must be submitted to the Contracting Officer for approval prior to each monthly invoice for payment. Assemble approved information in a binder and turn over to the Government upon acceptance of the work. The construction warranty period will begin on the date of the project acceptance and continue for the product warranty period. A joint 4 month and 9 month warranty inspection will be conducted, measured from time of acceptance, by the Contactor and the Contracting

Officer. Include in the warranty management plan, but not limited to, the following:

1. Roles and responsibilities of all personnel associated with the warranty process, including points of contact and telephone numbers within the company of the Contractor, subcontractors, manufacturers or suppliers involved.

2. Furnish with each warranty the name, address and telephone number of each of the guarantor’s representatives nearest project location.

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3. Listing and status of delivery of all Certificates of Warranty for extended warranty items, to include roofs, HVAC balancing, pumps, motors, transformers and for all commissioned systems such as fire protection and alarm systems, sprinkler systems and lightning protection systems, etc.

4. A list for each warranted equipment item, feature of construction or system indicating:

a. Name of item.

b. Model and serial numbers.

c. Location where installed.

d. Name and phone numbers of manufacturers and suppliers.

e. Name and phone numbers of manufacturers or suppliers.

f. Names, addresses and phone numbers of sources of spare parts.

g. Warranties and terms of warranty. Include one-year overall warranty of construction, including the starting date of warranty of construction. Items which have extended warranties must be indicated with separate warranty expiration dates.

h. Starting point and duration of warranty period.

i. Summary of maintenance procedures required to continue the warranty in force.

j. Cross-reference to specific pertinent Operation and Maintenance manuals.

k. Organizations, names and phone numbers of persons to call for warranty service.

l. Typical response time and repair time expected for various warranted equipment.

5. The plans for attendance at the 4 and 9-month post construction warranty inspections conducted by the government.

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6. Procedure and status of tagging of all equipment covered by extended warranties.

7. Copies of instructions to be posted near selected pieces of equipment where operation is critical for warranty and/or safety reasons.

B. Performance Bond: The Performance Bond must remain effective throughout the construction period.

1. In the event the Contractor fails to commence and diligently pursue any construction warranty work required, the Contracting Officer will have the work performed by others, and after completion of the work, will charge the remaining construction warranty funds of expenses incurred by the Government while performing the work, including, but not limited to administrative expenses.

2. In the event sufficient funds are not available to cover the construction warranty work performed by the Government at the contractor’s expenses, the Contracting Officer will have the right to recoup expenses from the bonding company.

3. Following oral or written notification of required construction warranty repair work, the Contractor shall respond in a timely manner. Written verification will follow oral instructions. Failure to respond will be cause for the Contracting Officer to proceed against the Contractor.

C. Pre-Warranty Conference: Prior to contract completion, and at a time designated by the Contracting Officer, the Contractor shall meet with the Contracting Officer to develop a mutual understanding with respect to the requirements of this section. Communication procedures for

Contractor notification of construction warranty defects, priorities with respect to the type of defect, reasonable time required for

Contractor response, and other details deemed necessary by the

Contracting Officer for the execution of the construction warranty will be established/ reviewed at this meeting. In connection with these requirements and at the time of the Contractor’s quality control completion inspection, furnish the name, telephone number and address

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01 00 00 -23 of a licensed and bonded company which is authorized to initiate and pursue construction warranty work action on behalf of the Contractor.

This point of contract will be located within the local service area of the warranted construction, be continuously available and be responsive to Government inquiry on warranty work action and status. This requirement does not relieve the Contractor of any of its responsibilities in conjunction with other portions of this provision.

D. Contractor’s Response to Construction Warranty Service Requirements:

Following oral or written notification by the Contracting Officer, the

Contractor shall respond to construction warranty service requirements in accordance with the “Construction Warranty Service Priority List” and the three categories of priorities listed below. Submit a report on any warranty item that has been repaired during the warranty period.

Include within the report the cause of the problem, date reported, corrective action taken, and when the repair was completed. If the

Contractor does not perform the construction warranty within the timeframe specified, the Government will perform the work and back charge the construction warranty payment item established.

1. First Priority Code 1. Perform onsite inspection to evaluate situation, and determine course of action within 4 hours, initiate work within 6 hours and work continuously to completion or relief.

2. Second Priority Code 2. Perform onsite inspection to evaluate situation, and determine course of action within 8 hours, initiate work within 24 hours and work continuously to completion or relief.

3. Third Priority Code 3. All other work to be initiated within 3 work days and work continuously to completion or relief.

4. The “Construction Warranty Service Priority List” is as follows:

Code 1-Life Safety Systems

a. Fire suppression systems.

b. Fire alarm system(s).

Code 1-Air Conditioning Systems

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a. Air conditioning leak in part of the building, if causing damage.

b. Air conditioning system not cooling properly.

Code 1 Doors

a. Overhead doors not operational, causing a security, fire or safety problem.

b. Interior, exterior personnel doors or hardware, not functioning properly, causing security, fire or safety problem.

Code 3-Doors

a. Overhead doors not operational.

b. Interior/exterior personnel doors or hardware not functioning properly.

Code 1-Electrical

a. Power failure (entire area or any building operational after 1600 hours).

b. Security lights.

c. Smoke detectors.

Code 2-Electrical

a. Power failure (no power to a room or part of building).

b. Receptacles and lights not operational (in a room or part of building).

Code 3-Electrical

a. Exterior lights not operational.

Code 1-Gas

a. Leaks and pipeline breaks.

Code 1-Heat

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a. Power failure affecting heat.

Code 1-Plumbing

a. Hot water heater failure.

b. Leaking water supply pipes.

Code…