36C24219Q0254-000.docx

FedBizOpps Combined Synopsis/Solicitation Notice

CLASSIFICATION CODE

SUBJECT

CONTRACTING OFFICE'S

ZIP-CODE

SOLICITATION NUMBER

RESPONSE DATE

(MM-DD-YYYY)

ARCHIVE

DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

SET-ASIDE

NAICS CODE

CONTRACTING OFFICE

ADDRESS

POINT OF CONTACT

(POC Information Automatically Filled from User Profile Unless Entered)

DESCRIPTION

See Attachment

AGENCY'S URL

URL DESCRIPTION

AGENCY CONTACT'S EMAIL

ADDRESS

EMAIL DESCRIPTION

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

GENERAL INFORMATION

PLACE OF PERFORMANCE

* = Required Field FedBizOpps Combined Synopsis/Solicitation Notice Rev. March 2010 J Laboratory Equipment PM Service 10468-3904 36C24219Q0254 01-31-2019 N 811219 Department of Veterans Affairs Network Contracting Office James J. Peters VA Medical Center 130 West Kingsbridge Road Bronx NY 10468-3904 Natalie Acevedo New York Harbor Healthcare System Brooklyn Campus 800 Poly Place800 Poly Place Brooklyn, New York 11209

USA

Natalie.Acevedo@va.gov

COMBINED SYNOPSIS/SOLICITATION

LABORATORY EQUIPMENT PREVENTIVE MAINTENANCE SERVICE AT THE NEW YOR HARBOR VA HEALTHCARE SYSTEM, BROOKLYN CAMPUS

(i) This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format in FAR part 13 - “Simplified Acquisition Procedures”, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) The solicitation number 36C24219Q0254 is issued as a request for quote (RFQ) and will be submitted on through fedbizopps.gov.

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-101.

(iv) This procurement is being issued as 100% Veteran Owned Small Business Set Aside Open Market Competition. The North American Industry Classification System (NAICS) code is 811219, Other Electronic and Precision Equipment Repair and Maintenance, with a small business size standard of $2.5 Million.

(v) The Contractor shall provide pricing for Laboratory Equipment Preventative Maintenance . See table below.

ITEM INFORMATION

This Full-Service contract is to include all necessary labor, full service, maintenance, tools, equipment, transportation and parts required to perform Preventive Maintenance (PM) on listed equipment:

LabVision Auto Stainer 350 (Serial Number: AS1161A1205) Contract Period: Base POP Begin: 02-01-2019 POP End: 01-31-2020

This Full-Service contract is to include all necessary labor, full service, maintenance, tools, equipment, transportation and parts required to perform Preventive Maintenance (PM) on listed equipment:

Sakura Finetek Tissue Tek VIP 6 AI (SN: 60400220-0417) Contract Period: Base

This Full-Service contract is to include all necessary labor, full service, maintenance, tools, equipment, transportation and parts required to perform Preventive Maintenance (PM) on listed equipment:

Leica Cryostat (SN: 5648/04.2008) Contract Period: Base

This Full-Service contract is to include all necessary labor, full service, maintenance, tools, equipment, transportation and parts required to perform Preventive Maintenance (PM) on listed equipment:

Leica Cover Slipper (SN: 4292) Contract Period: Base

This Full-Service contract is to include all necessary labor, full service, maintenance, tools, equipment, transportation and parts required to perform Preventive Maintenance (PM) on listed equipment:

Leica Embedding station (SN: 3204) Contract Period: Base

This Full-Service contract is to include all necessary labor, full service, maintenance, tools, equipment, transportation and parts required to perform Preventive Maintenance (PM) on listed equipment:

Avantic Microtome (SN: S13109097) Contract Period: Base

This Full-Service contract is to include all necessary labor, full service, maintenance, tools, equipment, transportation and parts required to perform Preventive Maintenance (PM) on listed equipment:

Contract Period: Option 1 POP Begin: 02-01-2020 POP End: 01-31-2021

This Full-Service contract is to include all necessary labor, full service, maintenance, tools, equipment, transportation and parts required to perform Preventive Maintenance (PM) on listed equipment:

Contract Period: Option 1

This Full-Service contract is to include all necessary labor, full service, maintenance, tools, equipment, transportation and parts required to perform Preventive Maintenance (PM) on listed equipment:

Contract Period: Option 1

This Full-Service contract is to include all necessary labor, full service, maintenance, tools, equipment, transportation and parts required to perform Preventive Maintenance (PM) on listed equipment:

Contract Period: Option 1

This Full-Service contract is to include all necessary labor, full service, maintenance, tools, equipment, transportation and parts required to perform Preventive Maintenance (PM) on listed equipment:

Contract Period: Option 1

This Full-Service contract is to include all necessary labor, full service, maintenance, tools, equipment, transportation and parts required to perform Preventive Maintenance (PM) on listed equipment:

Contract Period: Option 1

This Full-Service contract is to include all necessary labor, full service, maintenance, tools, equipment, transportation and parts required to perform Preventive Maintenance (PM) on listed equipment:

Contract Period: Option 2 POP Begin: 02-01-2022 POP End: 01-31-2023

This Full-Service contract is to include all necessary labor, full service, maintenance, tools, equipment, transportation and parts required to perform Preventive Maintenance (PM) on listed equipment:

Contract Period: Option 2

This Full-Service contract is to include all necessary labor, full service, maintenance, tools, equipment, transportation and parts required to perform Preventive Maintenance (PM) on listed equipment:

Contract Period: Option 2

This Full-Service contract is to include all necessary labor, full service, maintenance, tools, equipment, transportation and parts required to perform Preventive Maintenance (PM) on listed equipment:

Contract Period: Option 2

This Full-Service contract is to include all necessary labor, full service, maintenance, tools, equipment, transportation and parts required to perform Preventive Maintenance (PM) on listed equipment:

Contract Period: Option 2

This Full-Service contract is to include all necessary labor, full service, maintenance, tools, equipment, transportation and parts required to perform Preventive Maintenance (PM) on listed equipment:

Contract Period: Option 2

This Full-Service contract is to include all necessary labor, full service, maintenance, tools, equipment, transportation and parts required to perform Preventive Maintenance (PM) on listed equipment:

Contract Period: Option 3 POP Begin: 02-01-2023 POP End: 01-31-2024

This Full-Service contract is to include all necessary labor, full service, maintenance, tools, equipment, transportation and parts required to perform Preventive Maintenance (PM) on listed equipment:

Contract Period: Option 3

This Full-Service contract is to include all necessary labor, full service, maintenance, tools, equipment, transportation and parts required to perform Preventive Maintenance (PM) on listed equipment:

Contract Period: Option 3

This Full-Service contract is to include all necessary labor, full service, maintenance, tools, equipment, transportation and parts required to perform Preventive Maintenance (PM) on listed equipment:

Contract Period: Option 3

This Full-Service contract is to include all necessary labor, full service, maintenance, tools, equipment, transportation and parts required to perform Preventive Maintenance (PM) on listed equipment:

Contract Period: Option 3

This Full-Service contract is to include all necessary labor, full service, maintenance, tools, equipment, transportation and parts required to perform Preventive Maintenance (PM) on listed equipment:

Contract Period: Option 3

This Full-Service contract is to include all necessary labor, full service, maintenance, tools, equipment, transportation and parts required to perform Preventive Maintenance (PM) on listed equipment:

Contract Period: Option 4 POP Begin: 02-01-2024 POP End: 01-31-2025

This Full-Service contract is to include all necessary labor, full service, maintenance, tools, equipment, transportation and parts required to perform Preventive Maintenance (PM) on listed equipment:

Contract Period: Option 4

This Full-Service contract is to include all necessary labor, full service, maintenance, tools, equipment, transportation and parts required to perform Preventive Maintenance (PM) on listed equipment:

Contract Period: Option 4

This Full-Service contract is to include all necessary labor, full service, maintenance, tools, equipment, transportation and parts required to perform Preventive Maintenance (PM) on listed equipment:

Contract Period: Option 4

This Full-Service contract is to include all necessary labor, full service, maintenance, tools, equipment, transportation and parts required to perform Preventive Maintenance (PM) on listed equipment:

Contract Period: Option 4

This Full-Service contract is to include all necessary labor, full service, maintenance, tools, equipment, transportation and parts required to perform Preventive Maintenance (PM) on listed equipment:

Contract Period: Option 4

(vi) Description of requirement (See attached Statement of Work to include Wage Determination)

(vii) Awardee shall coordinate with the Contracting Officer’s Representative (COR) prior to performance.

Place of Performance:

Department of Veterans Affairs New York Harbor Healthcare Brooklyn campus 800 Poly Place Brooklyn, NY 11209

(viii) The provision at FAR 52.212-1DEV, -Instructions to Offerors-Commercial Items (OCT 2018), applies to this acquisition. All offers must reference:

1. Solicitation number for this requirement as 36C24218Q0414

2. Point of Contact, Company name, address, telephone and email address

3. Technical description of services to be performed in accordance with the Statement of Work

4. One redacted technical quote and one unredacted technical quote

5. Price

6. Past Performance History/References

7. Acknowledgement of any solicitation amendments

8. A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation.

Offeror that fails to furnish required representation or information, or reject the terms and conditions of the solicitation will be excluded from consideration.

The following provisions are included as addenda to FAR 52.212-1:

52.204-16 Commercial and Government Entity Code Reporting (July 2016) 852.209-70 Organizational Conflicts of Interest (JAN 2008) 852.252-70 Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008) 852.219-11 VA Notice of Total Veteran-Owned Set-Aside (Jul 2016) 852.270-1 Representatives of Contracting Officers (JAN 2008)

(ix) The provision at FAR 52.212-2, Evaluation- Commercial Items (OCT 2014) applied to this acquisition.

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

i. Technical: The offeror shall describe technical solution to performing the statement of work. The offeror shall provide details of specific methods, techniques, and solutions for completing the requirement, including areas such as technical approach, technical expertise (including experience and qualifications), and overall benefit to the Government.

ii. Past Performance: The offeror shall provide references for 3 or more similar projects. Past performance projects can be for previous or ongoing task orders, work assignments, or contracts. The Government may contact sources of past performance and may obtain past performance from other sources such as Government databases. If no past performance is provided, the contractor will receive a neutral rating for this factor.

iii. Price: The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation and statement of work will be most advantageous to the Government, price and other factors considered.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(x) The provisions at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items applies to this acquisition. *All firms or individuals submitting a quote shall include a completed copy of this provision, OR have current Representations and Certifications in the System for Award Management (SAM - https://www.sam.gov). Representations, Certifications, and SAM must be current at award. IF NOT CURRENT AND/OR YOU DO NOT SUBMIT A COMPLETED COPY OF THIS PROVISION, YOUR QUOTE WILL BE CONSIDERED NON-RESPONSIVE.

(xi) The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. The following clauses are included as addenda to FAR 52.212-4:

52.204-13 SYSTEM FOR AWARD MAINTENANCE (OCT 2018)

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

852.215-71 EVALUATION FACTOR COMMITMENTS (DEC 2009)

852.219-11 VA NOTICE OF TOTAL VETERAN-OWNED SMALL BUSINESS SET-ASIDE (JUL 2016) (DEVIATION)

852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND COMPLIANCE (JUL 2018)

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998):

BY-REF

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE (JUL

2016)

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS

SUBCONTRACTORS (DEC 2013)

52.232-18 AVAILABILITY OF FUNDS (APR 1984)

(xii) The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Order- Commercial items, applies to this acquisition. The following subparagraphs of FAR 52.212-5 are applicable:

(xiii) The Service Contract Act of 1965 does apply to this procurement.

(xiv) N/A

(xv) This is a 100% Veteran-Owned Small Business Set-Aside open-market combined synopsis/solicitation for Laboratory Equipment Preventive Maintenance Service at the Department of Veteran Affairs, New York Harbor Healthcare System, Brooklyn campus. The government intends to award a firm fixed price contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

The Quote shall list exception(s) and rationale for the exception(s) Submission shall be received not later than 2:00 PM EST, Monday, January 31, 2019. The government shall only accept electronic submissions via email, please send all quotations to Natalie.Acevedo@va.gov . Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

NOTE: The offeror is required to provide (1) unredacted copy and (1) redacted copy without the names (i.e., company, key personnel, etc.)

(xvi) Direct your questions to Natalie Acevedo, Contracting Specialist, at Natalie.Acevedo@va.gov. The last day to submit questions is 1200 PM EST, Thursday, January 24, 2019.

List of Attachments:

See attached document: P01 SOW – Laboratory Equipment Preventative Maintenance Service See attached document: Wage Determination NO. 2015-4187, REVISION NO. 11, DATE OF REVISION: 12/26/2018

See attached document: SOW - Laboratory Service Contract.

See attached document: WAGE DETERMINATION.