36C24218Q0375-001.docx

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* = Required Field FedBizOpps Combined Synopsis/Solicitation Notice Rev. March 2010 MEERA Operating Room Surgical Tables 10468-3904 36C24218Q0375 05-21-2018 N 339113 Department of Veterans Affairs Network Contracting Office 2 James J. Peters VA Medical Center 130 West Kingsbridge Road Bronx NY 10468-3904 Aleta Jennette-Contracting Officer 914-737-4400xt2068 Department of Veterans Affairs James J. Peters VA Medical Center 130 West Kingsbridge Road Bronx, NY 10468 United States Aleta.jennette@va.gov Aleta.jennette@va.gov Aleta.jennette@va.gov Aleta.jennette@va.gov

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

General Information

Contracting Office Address Department of Veterans Affairs James J. Peters VA Medical Center, 130 West Kingsbridge Road, Bronx, New York 10468 Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; are being requested, and a written solicitation document will not be issued.

This solicitation is a "request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-94.

The associated North American Industrial Classification System (NAICS) code for this procurement is 339113, with a small business size standard of 750 employees.

Department of Veterans Affairs James J. Peters VA Medical Center Bronx Campus at 130 West Kingsbridge Road is seeking to purchase Brand Name Only Meera Operating Room Surgical Tables.

All interested companies shall provide quotation(s), for the following:

6 EA

2 EA

Services Items to be delivered, Installation & Set-Up required.

The delivery/task order period of performance is 05/29/2018-07/31/2018.

Delivery shall be provided no later than 15 days after receipt of order/award of contract. Delivery terms—Destination. The contractor shall deliver line item(s) 1-26 to Department of Veterans Affairs James J. Peters VA Medical Center Bronx Campus.

Place of Performance-Delivery, Installation & Set-Up required.

Bronx VAMC

Bronx, NY

Award shall be made to the offeror whose quotation offers the best value to the government, considering technical capability, past performance, and price. The government will evaluate information based on the following evaluation criteria: “Best Value”.

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Items” Jan 2017

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items” Jan 2017

Offerors must complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” A written authorized buyer letter submission is required.

**Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed equipment/system, verified by an authorization letter or other documents from the OEM, such that the OEM’s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions**.

The following contract clauses apply to this acquisition:

· FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” Jan 2017 End of addendum to FAR 52.212-4]

· FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders” Jan 2017

· VAAR 852.211-70 “Service Data Manuals” (NOV 1984)

The following subparagraphs of FAR 52.212-5 are applicable, along with: 52.203-19, 52.209-10, 52.221-1, 52.203.13, 52.219-8, 52.222-35, 52.225-13, 52.222-50, 52.222-36, 52.222-21, 52.222-19, 52.222-3, 52.219-27 subparagraphs.

All offerors shall submit the following: Quote with DUNS number, letter of authorization, solicitation number, phone number, fax number, point of contact, SDVOSB VIP certification and proposed delivery date for goods.

All offers shall be sent to the Contracting Officer: Aleta.jennette@va.gov.

This is an open-market combined synopsis/solicitation for MEERA Operating Surgical Tables W/Installation as defined herein. The government intends to award a contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all bids must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

Quoters shall list exception(s) and rationale for the exception(s).

Submission shall be received not later than 05/21/2018 10 A.M at email address listed above for Contracting Officer. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). ONLY Faxed or e-mailed quotes will be accepted.

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contracting Officer.

Point of Contact Aleta Jennette Phone Number-914-737-4400xt2068 Fax Number-914-788-4878 Email Address-Aleta.jennette@va.gov

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DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: VA242-18-AP-4683

1. Contracting Activity: Department of Veterans Affairs, VISN 02, Department of Veterans Affairs James J. Peters VA Medical Center. Organizational Activity: James J Peters VA Medical Center thru 2237#526-18-2-3086-0137 to purchase Brand Name Only Meera Surgical Operating Room Tables.

2. Nature and/or Description of the Action Being Processed: This is a Brand Name Only justification to purchase MEERA Surgical Tables for Bronx VAMC currently in use at the Bronx CA campus. The table has 310mm motorized longitudinal shift which makes imaging and interventions much easier. It offers a wide range of X-raay options and combined with a variety of carbon fibre modules, also ensures 360 degree C-arm use. The table base design is very slim and concave for an optimal access to the patient. It has flexibility, extended adjustment ranges that provide maximum flexibility in patient positioning for all procedures. The key features it have is:

· 25° Trendelenburg

· 35° Reverse Trendelenburg

· 20° Lateral tilt

· 600-1,050 mm height

The table offers proven three-point stance, grants full stability up to 454 kg maximum load capacity.

All positions are permitted to a patient weight of 250 kg. This makes this table perfectly suited for Bariatric surgery. By inserting the wheels the electrical base brake sets the table base completely On the floor. The new hand control for intuitive table operation shows for example status Notifications and current adjustment angles. MEERA surfaces and stainless steel base cover Are flat for easy cleaning and wipe disinfection. The motorized autodrive and an additional “Sensor Drive” controller are optional to make it easier for OR staff to steer and control the table.

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

This operating table is to replace the tables that are at end of life in the Operating Room. To provide the exact matched item, so that all of the operating room tables are uniform. The supplies needed are the following:

ITEM#LUS00184-Meera surgical table, Electro-Hydraulic meera or table, 1000LB weight capacity, Includes (1) backlit cable connected hand control-720090A0, (1) Head rest with rails-113064C0, (1) Pair of head rest adaptors-113081A0, (1) Extension segments-113131Fc, (1) Seat Plate Extension-113155FC, (1) One section leg plate-113358FC, (1) Body Strap with clips-100156A0, (2) Trigger release arm boards with 3” SFC Padding-US10.066OTR, US10.06PS3, Standard 1 warranty

ITEM#115070F0-Carbon fiber accessory Adaptor F.115016b USA Version

ITEM#720090A0-Cable connected hand control

ITEM#LUS100661MT-Multi-Task arm board with 1” Pad

ITEM#LUS1006AHT1-Arm/Hand Table with 3” Pad

ITEM#1133736FC-Four-Piece Leg plates, Pair mountable to operating table 1133, Abduct able, Hinged, also suitable for knee-elbow positions, with SFC-PAD, Radio translucent and US Side rails

ITEM#100165A0-Goepel Knee crutch Adjustable via ball and socket joint, with fastening strap, pur padded, without clamp

ITEM#100586B0-Leg Holder, Pair

ITEM#LUS100604BS-Legholders-Basic (Pair)

ITEM#10018B0-Foot Plates, Pair with Radial adjustment, for patient support in Trendelenburg Reverse Position with spreaded leg plates, INC. clamps

ITEM#100361B0-Radial setting clamp US

ITEM#LUS100621CS-12 Clamp, Side rail, PR

ITEM#100240A0-Pin-Joint Arm for Body Support the Pin-Joint arm 1002.40A0 is used to position lateral supports (1002.11A0/B0/C0/D0. Clamps not included. Height-Adjustable and positionable flexibly by means of 3 joints. Successor of 1002.22A0.

ITEM#100211C0-Lateral support for 1002.19C0, Turning, swiveling and height adjustable, Pur Padded

ITEM#100175A0-Pair of width extender 300 MM with pads and side rails

ITEM#100176A0-Width Extender 200 MM With pads and side rails

ITEM#113240A0-Accessories stand for mobile or tables for head, back and leg plates for mobile operating tables.

4. Statutory Authority Permitting Other than Full and Open Competition:

This will be competed as an SDVOSB set-aside concern. There are SDVOSB vendors that can quote at a fair and reasonable price. The Brand Name product is what VA is seeking. Competition will commence.

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

The MEERA Operating Surgical Table provides single-fault safety for all functions. To prevent an Unintended movement of the entire table top or whole OR table, Meera includes a lock function With a manual release that can be used in case of dysfunction. The motorized longitudinal shift of The table offers a wide range of X-ray options and , in combination with a variety of carbon fibre Modules also ensures 360° C-arm use. The angle indicator on the hand control display for precise Positioning of the patient, and representation of other important information, such as status Messages and battery level.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

A NAICS code search for “339113” thru VIP (Veterans Information Pages) resulted in CO confirming that there are 362 SDVOSB & VOSB vendors that can potentially supply the tables. A sources sought posted on FBO starting 03/19/2018 through 04/18/2018 resulted in Five (5) SDVOSB vendors positively responding. Three (3) SDVOSB vendors offered an equal product, while (2) SDVOSB vendors offered the exact table. A search in SBA (Small Business dynamics) keyword search “MEERA surgical tables resulted in no SDVOSB or VOSB vendors available to provide the surgical tables.

Since there are 2 SDVOSB vendors that can supply a quote for the Surgical tables, Co would like to solicit the requirement as an SDVOSB set-aside concern. Additionally, these Operating room tables is on the Non-Manufacturer Rule Waiver list under NAICS “339113” PSC code “7195”, so we are permitted to solicit as an SDVOSB set-aside concern.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable:

In accordance with Federal Acquisition Regulation (FAR) 6.303-2(b)(7), the CO determines by certifying this document that the anticipated cost to the Government will be fair and reasonable. Recent market surveys conducted by CO, showed the purchase of the Operating Room Surgical Tables to be established on a GSA schedule contract and the Original Equipment Manufacturer (OEM) will only quote available/authorized resellers the contract price. There will be a mark-up encountered on the ending quotes, but there is a threshold that the vendors are not able to go over and this will ensure that the price will be fair and reasonable to the Government. Additionally, these tables are on an FSS contract and that price has been determined fair and reasonable by CO that established the contract.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted:

IAW VAAR Class Deviation 810.001-70 A NAICS code search for “339113” thru VIP (Veterans Information Pages) resulted in CO confirming that there are 362 SDVOSB & VOSB vendors that can potentially supply the tables. A sources sought posted on FBO starting 03/19/2018 through 04/18/2018 resulted in Five (5) SDVOSB vendors positively responding. Three (3) SDVOSB vendors offered an equal product, while (2) SDVOSB vendors offered the exact table. A search in SBA (Small Business dynamics) keyword search “MEERA surgical tables resulted in no SDVOSB or VOSB vendors available to provide the surgical tables.

Since there is 2 SDVOSB vendors that can supply a quote for the Surgical tables, Co would like to solicit the requirement as an SDVOSB set-aside concern. These Operating room tables is on the Non-Manufacturer Rule Waiver list under NAICS “339113” PSC code “7195”.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: N/A

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

Listed source of interested parties is as follows:

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

With regards to any future actions pertaining to Operating Room Surgery Tables, the Contracting Officer will conduct appropriate market research to determine if there are, at any time, any authorized small business distributors capable of meeting the specific requirement. Additionally, CO will make sure class waiver list still shows that requirement for such tables will be permitted for competition amongst SDVOSB or VOSB vendors.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Title :

Facility;

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Title :

Facility;

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $700K): I certify the justification meets requirements for other than full and open competition.

Title:

OFOC SOP Revision 08 Page 11 of 11 Original Date: 03/22/11 Revision 08 Date: 04/18/2018