36C10E22Q0088_1.docx

36C10E22Q0088

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE

DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a.

PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE

ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26.

TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212

-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNAT

URE OF OFFEROR/CONTRACTOR

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

VA

36C10E22Q0088 05-04-2022

GREGORY STEVENS

313-354-2194 05-11-2022

3PM

EDT

00101 Department of Veterans Affairs Veterans Benefits Administration Acquisition Division 1800 G. Street N.W.

Washington DC 20006 X X 532420 $35 Million N/A X 00101 Department of Veterans Affairs Veterans Benefits Administration Office of Mission Support 1800 G Street Washington DC 20006 00101 Department of Veterans Affairs Veterans Benefits Administration Acquisition Division 1800 G. Street N.W.

Washington DC 20006

All invoices must be submitted via the Tungsten Network website.

See CONTINUATION Page The contractor will lease and maintain a multifunction printer device to the Veterans Benefits Administration pursuant to the terms and conditions herein.

See CONTINUATION Page X X X Gregory Stevens

VA-VBA-2020-C7F3A1FC

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

(Continuation from Standard Form 1449, block 18A.)

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: Name: ___________________________________________

Address: _________________________________________

City, State, Zip: ___________________________________

Telephone Number: ________________________________

DUNS: __________________________________________

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-34, Payment by Electronic Funds Transfer - Other than System for Award Management, or

[NA] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly [NA]

b. Semi-Annually [NA]

c. Other [X] monthly

4. GOVERNMENT INVOICE ADDRESS: All invoices from the contractor shall be submitted via the Tungsten Network.

5. SUBMISSION OF OFFER:

a. Offerors shall complete Blocks 17, and 30 of SF 1449, the Contract Administration Data on Page 3, and the Price/Cost Schedule listed on pages 6 – 7.

b. Offerors shall also complete and return all information designated in:

· 52.212-1, INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS, incorporated by reference;

· Instructions for Submission of Quote, pages 51 – 53;

· 52.212-3 Representations and Certifications on pages 57 – 74. (Representations and Certifications need not be completed if offeror completed them at the online site www.SAM.gov)

The information/documentation listed above in sections 5 a-b must be returned prior to the date and time specified in Block 8 of SF 1449 in order to be considered for award. Offers will only be received via email sent to gregory.stevens@va.gov The Simplified Acquisition Procedures of FAR Subpart 12.6 and 13.5 are being used to conduct this procurement.

c. By submission of an offer, the offeror acknowledges the requirement that they shall be registered in the System for Award Management (SAM). Offerors who are not registered in SAM should consider applying for registration immediately. Registration in SAM is a requirement to conduct business with the Federal Government. If the offeror is not registered in SAM at the due date and time for the submission of quotes, the offeror will be removed from further consideration for award.

d. This procurement is set-aside 100% for Service Disabled, Veteran-Owned Small Businesses. In order to be considered for award, Offerors shall have a valid, current registration at the VA’s Vendor Information Pages (VIP) (https://www.vip.vetbiz.gov/) at the due date and time for the submission of quotes. Offerors who are not VIP verified will be rejected as non-responsive.

e. Any resultant contract, if awarded to an SDVOSB, will be subject to the Limitations on Subcontracting clause set forth in this solicitation. For the Government to determine the extent and viability of a contractor being able to comply with this clause, the Government will evaluate the degree to which a prospective offeror will utilize other than service-disabled veteran owned or veteran owned small business concerns in the performance of the contract. (see Instructions for Submission of Quote for further details)

6. BASIS FOR AWARD: The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

Lease with maintenance of one (1) new multifunction printer device pursuant to the Statement of Work Contract Period: Base POP Begin: 08-15-2022 POP End: 08-14-2023 PRINCIPAL NAICS CODE: 532420 - Office Machinery and Equipment Rental and Leasing PRODUCT/SERVICE CODE: W074 - Lease or Rental of Equipment - Office Machines, Text Processing Systems, and Visible Record Equipment

Lease with maintenance of one (1) new multifunction printer device pursuant to the Statement of Work Contract Period: Option 1 POP Begin: 08-15-2023 POP End: 08-14-2024

PRODUCT/SERVICE CODE: W074 - Lease or Rental of Equipment - Office Machines, Text Processing Systems, and Visible Record Equipment

Lease with maintenance of one (1) new multifunction printer device pursuant to the Statement of Work Contract Period: Option 2 POP Begin: 08-15-2024 POP End: 08-14-2025

PRODUCT/SERVICE CODE: W074 - Lease or Rental of Equipment - Office Machines, Text Processing Systems, and Visible Record Equipment

Lease with maintenance of one (1) new multifunction printer device pursuant to the Statement of Work Contract Period: Option 3 POP Begin: 08-15-2025 POP End: 08-14-2026

PRODUCT/SERVICE CODE: W074 - Lease or Rental of Equipment - Office Machines, Text Processing Systems, and Visible Record Equipment

Lease with maintenance of one (1) new multifunction printer device pursuant to the Statement of Work Contract Period: Option 4 POP Begin: 08-15-2026 POP End: 08-14-2027

PRODUCT/SERVICE CODE: W074 - Lease or Rental of Equipment - Office Machines, Text Processing Systems, and Visible Record Equipment

B.3 STATEMENT OF WORK

Section I: Purpose and General Information Office of Mission Support (OMS) Business Management Operations (BMO) Printer Contract FY22 Statement of Work

1.1 Overview

The Department of Veterans Affairs, Veterans Benefits Administration (VBA), Office of Mission Support (OMS), Business Management Operations (BMO) has a base plus four (4) option year requirement for the lease with maintenance of one (1) new multifunction printer device (MFD).

1.2 Scope of Work

The Government intends to make a single award to a contractor capable of providing the required new MFD.

1.2.1 Required personnel, materials, supplies, and equipment:

1.2.2. The contractor shall furnish all personnel, materials, supplies, and equipment required to perform work under the contract, to include but not limited to tools and expendable items. The Flat-Rate Monthly Fee Copying Plan must include new equipment, full-service maintenance, preventative maintenance, repair parts, all operational/consumable supplies such as toner, developer, printer heads, black/color cartridges, dry ink, fuser oil, and other MFD supplies except paper and staples. The contractor shall assist VA OI&T personnel with initial set up of the new MFD, if necessary. VA OI&T will connect the new MFD to the network. The contractor shall not connect the MFD to the VA Network. The new MFD to be provided by the contractor will be installed at the following location: 1800 G Street NW, Room 868, Washington, DC 20006.

The following tables include the monthly average for black and white print, color, maximum printed monthly and minimum printer monthly for the MFDs which the contractor shall deliver/setup and install.

Section II: Equipment Specifications

New MFD to be provided by contractor:

HP Color LaserJet Mgd Flw E87660z Multi-Functional Device (MFD), Z8Z17A (or equivalent) Dual Cassette 2 x 520 sheets, Y1F98A 3000 side HCI, Y1G20A Booklet maker finisher, Y1G07A Hole punch - 2/3 for external fin., Y1G10A HP MFP Analog 700 Fax Accessory, 2EH31A

New MFD to be leased shall include maintenance and supplies excluding paper and staples, unlimited copies, no overages

2.1 New MFD Specifications (additionally – see column E of attached spreadsheet)

Duplex printing and scanning Ability to collate Ability to staple Print in color Multi-function capabilities that include fax, scan, email and copy Print documents as large as 11x17 Minimum of 55 Pages Printed Per Minute (PPM) Ability to scan and send via email in PDF format Capable of Network printing Four Drawers Ability to monitor prints without manual intervention of the MFD (ability to monitor printing by network id) Print Resolution 1200 x 1200 dpi Dedicated floor space for each machine is approximately 42” x 30” Vendor responsible for removal of dunnage Optional PostScript (for Mac Users)

Brand name or Equal Products: In accordance with FAR 52.211-6, Brand Name or Equal, offerors proposing to furnish an equal product other than referenced in the Request for Quote, shall insert the following description for each equal product below:

Manufacturers Name: _____________________________________

Brand Name: _____________________________________

Make and Model: _____________________________________

To be considered for award, comparable products must be “brand name or equal” containing the salient features of the following item:

Manufacturers Name: HP Brand Name: HP Color LaserJet Make and Model: HP MFD, Z8Z17A

2.2 The equipment shall be energy star compliant and EPEAT-Registered Bronze level or higher.

2.3 Delivery: The contractor shall coordinate the delivery, installation and training date with the designated government employee. The government will provide the contractor with dock and building access for this sole purpose. The government requires a minimum 24-hour notice of the contractor's need to deliver MFDs and/or remove an MFD(s) or deliver replacement parts. Delivery, Installation and Training must be provided within 30 days of award.

2.4 Contractor Point of Contact: The contractor shall furnish one (1) designated point of contact (POC) to the government’s designated representative for coordination of supplies, delivery, and/or maintenance. The POC shall be empowered to make daily decisions to ensure that contract implementation and day-to-day maintenance meets the terms and conditions of the contract.

2.5 Contractor’s Phone Number: The contractor shall provide a toll-free telephone number for service calls, which must be answered during at least eight (8) working hours, between 8:00 a.m. and 5:00 p.m., Eastern Standard Time (E.S.T.), Monday through Friday.

2.6 Parts/Supplies Availability: The contractor shall have an inventory of parts and consumable supplies in quantities sufficient to effectively service the resulting contract. The contractor shall have an internal inventory and delivery system for parts and consumable supplies. The inventory and delivery system must be sufficient to service the contract in accordance with the maintenance response times specified in Section III, Specific Tasks.

2.7 Personnel Qualifications: The contractor shall provide fully qualified, and manufacturer trained or certified service, delivery, and management personnel in sufficient numbers to actively and efficiently service and support the MFDs in place during the contract period of performance.

Section III: Specific Tasks

3.1 Service Calls: The contractor shall respond to verbal service calls and is expected to initiate repairs within one (1) business day or sooner, during business hours between 8:00 a.m. and 5:00 p.m., Eastern Time (ET), Monday through Friday, excluding federal holidays for all purchased printers. The response time on a service call starts when the service call is placed to the contractor. The service technician shall report to the service requestor and notify of his/her arrival and verify the problem for which the service call was made. If the service call is not completed, the service technician shall contact the government’s designated representative and provide a detailed explanation as to why the MFD was not repaired and provide an estimated time for completion of the required repairs. The contractor shall complete the repairs and satisfactorily resolve the problem by effectively restoring the MFD to normal operating capability within four (4) working hours of responding.

3.1.1 The Contractor shall have an adequate working inventory of MFDs in order to provide backup support for the leased MFD. If the malfunctioning MFD cannot be repaired within the on-site repair time, the VA will have the option of requesting a backup MFD at no additional cost to the government. The Contractor shall supply such a backup MFD within seven (7) working hours after notification by the government. Backup MFDs shall meet or exceed the capabilities of the MFDs to be replaced. For this purpose, only, remanufactured equipment may be used as a temporary device until a new replacement MFD is delivered or the original MFD is reinstalled. Backup MFDs are generally expected to remain in place for two (2) working days or less, but in unusual cases, a backup MFD may remain in place for as long as 60 days. If the original MFD has not been repaired and reinstalled at the end of 60 days, the Contractor shall provide a replacement MFD equal to or superior to the original MFD model at no additional cost to the government. The Contractor shall coordinate the removal, delivery and installation of the back-up MFD with the designated government employee.

3.2 Preventive Maintenance: The contractor shall provide, at a minimum, one (1) annual preventive maintenance service call to ensure the MFDs and plotter/scanner are maintained in fully operational condition. Contractor shall maintain equipment at levels necessary to provide the specified functions to meet the manufacturer’s current equipment specifications. Maintenance is defined as factory recommended replacement of worn parts based on time and throughput on each machine to include preventive maintenance.

3.3 Replenishment of Supplies Procedures: On or about the same day of each month, the contractor shall ensure that the MFD is furnished with sufficient consumable supplies, (excluding paper and staples) to produce a volume of copies equal to the levels necessary to provide specified functions to meet the manufacturer’s current equipment specifications. Upon initial delivery of the MFD, the Contractor shall provide two (2) months’ worth of consumable supplies for the MFD.

3.3.1 The contractor shall respond to verbal requests for additional consumable supplies under the following conditions: The government’s designated representative may make emergency requests for consumable supplies verbally. Verbal Orders will state the quantity and type of consumable supplies required and the location and serial number of the MFD for which the additional consumable supplies are being ordered. The contractor shall deliver additional consumable supplies within a period of twenty-four hours after receipt of verbal order.

3.4 Warranty: The contractor shall indicate the manufacturer’s warranty with each device and response period for any defects/issues identified during the warranty period. The maintenance warranty shall maintain all printers in accordance with the manufacturer’s recommendations.

3.5 The contractor shall install the MFD at destination point.

3.6 Supplies from the contractor shall be delivered between 8:00 a.m. and 5:00 p.m., Eastern Time (ET), Monday through Friday (excluding Federal holidays) directly to the MFD location.

3.7 Equipment Removal, Disposal or Refurbish to Credit: For newly leased devices, the contractor shall provide a removal report for the device currently existing. Removals shall be coordinated with the government point of contact and/or other authorized personnel. The contractor shall indicate how the device will be sanitized to remove residual information. The Government POC will coordinate with the incumbent to pick up the existing printer prior to installation of the upgraded printer.

3.8 Hard-drives: The contractor shall remove the hard-drive from the leased MFD at the end of the term of the contract and hand it to a designated government representative for destruction. Once a device is delivered and installed, the government will retain ownership of the hard drive and will not replace the hard drive when the MFD is returned.

3.9 Training: Contractor shall provide training at no additional cost on the operation of the leased MFD to designated government representatives within ten (10) days after installation. The Contractor shall demonstrate the MFD is properly functioning upon completion of installation. This demonstration shall be accomplished pursuant to the operating instructions furnished with the MFD and in the presence of the designated government representative.

3.10 Government Point of Contact (POC): The Government POC for this contract will be:

Provided to the contractor at time of award Section IV Special Information Technology (IT):

4. Device Security: MFDs are subject to hardware/software evaluation processes by VA OI&T. If the MFD fails a security evaluation, the Contractor may select a different technology or mitigate the failed controls to fulfill this requirement. The Contractor shall be available to meet with VA OI&T and security personnel at a mutually convenient time during the evaluation process and shall identify a mutually acceptable solution. The Contractor shall provide the necessary equipment or expertise to complete security testing and integration into the existing environment.

5. Configuration and Settings: The Government will provide specific configuration guidance applicable to the MFD and to the Contractor. The Contractor shall be responsible for configuring the MFD and may require local OI&T for networking support. The MFD will be connected to the Active Directory. The MFD will have secure print and scan capabilities using PIV cards with the option to scan into users’ OneDrive. The MFD shall have the ability to retain configuration states (passwords, service settings, etc.) after a power down or reboot. Administrative options and device settings shall have the ability to be password protected. The default password must have the ability to be changed at installation. New passwords shall comply with Government standards for length and complexity. The MFD shall limit the ability to modify administrative settings to authorized personnel. MFDs shall have the optional capability, based on Government requirements, to track all jobs performed. These job logs shall be accessible only to authorized personnel. The Contractor shall provide configuration documentation where applicable, and shall clearly demonstrate its approach to:

5.1 Supporting the Government’s requirements for role-based authentication controls, including but not limited to the numbers and levels of user identifications (IDs) and discretionary access controls (e.g., key operators, backup key operators, system administrators, users). The key operator refers to the principal end-user who is responsible for managing contract administration and user training.

5.2 Providing documentation to describe how the Government may be able to override or disable commonly known and published defaults, including role-based authentication code controls, such as user IDs, passwords, and discretionary access controls.

5.3 Installing the most recent version of firmware, service, and application security software updates without jeopardizing the security of the device or network to which it is attached in order to install patches (or provide documentation about why patching is not necessary); and to comply with the technical requirements set forth in National Institute of Standards and Technology Special Publication (NIST SP) 800-53 (actual updates and installs will be controlled by the Government’s IT personnel). https://cstc.nist.gov/publications.

5.4 Assisting the Government in complying with NIST SP 800-53 managerial and operational requirements with the proposed devices, including documenting the necessity or lack of necessity to install patches.

6. Network Protocol: MFDs shall have the ability to prevent downloads from external websites. MFDs shall utilize only Hypertext Transfer Protocol Secure (HTTPS) sockets for any approved web-enabled services. Any wireless capabilities shall have the ability to be disabled on all devices. MFDs shall be capable of configuring static and dynamic internet provider (IP) addresses and domain name service (DNS) server addresses and shall support IPv4 and Ipv6. Devices shall be able to use IP-based as well as media access control (MAC)-based address control. All devices shall include the optional capability for internet protocol security (IPSEC) or transport layer security (TSL) support. The MFD shall be capable of supporting 802.11 when connecting to Government networks. MFDs shall have built-in firewalls that limit connections to secure devices or be placed behind firewalls. MFDs shall be preconfigured to prohibit incoming fax lines from accessing the network and any data on the device, other than what is required to complete the fax. Any device connected to a network or other information system containing sensitive data shall have the ability to disable dial-in capabilities and internet access. As needed, the Government shall furnish or make available to the Contractor the necessary Government Furnished Equipment (GFE) Server(s) with Microsoft Windows based Server operating systems (Windows Server 2012 R2, SQL, etc.) for Contractor required software to perform the duties of the contract on Government property.

7. Hardware and Software Security: All MFDs shall have hard drive data encryption or image overwrite after each print, copy, scan, facsimile (fax), and e-mail job. Overwrite shall include, at a minimum, the capability of a hard drive overwrite and overwrite capabilities for flash drives, and any other memory source where data is buffered. The available method shall be described by the Contractor. MFDs shall provide functional separation, meaning physical and logical separation of fax functions from copy, scan, self-contained document server/repository, and e-mail functions. The Contractor shall clearly explain and/or provide documentation that verifies or certifies the separation. All MFDs shall have the ability to password-protect fax address books. MFDs shall offer the ability to encrypt documents being e-mailed using PIV card readers. Encryption must be compliant with FIPS 140-2. MFDs shall allow access by only approved Universal Serial Bus (USB) encryption devices and shall be capable of disabling firewire interfaces. MFDs shall be capable of disabling serial connectors, USB ports, and Bluetooth interfaces.

8. Manual Data Collection: The contractor shall propose a plan for performing data collection services (such as meter reads and device discovery) without the use of automated Data Collection Data (DCAs). The Government anticipates a contract where DCAs will not be authorized for deployment on an agency’s network. In order to respond to those requirements, the Contractor shall provide a plan to collect the required data outlined in this section through a manual process that is not reliant on an electronic assessment tool.

The Contractor shall clearly identify its approach to performing inventory and collecting meter reads so as to streamline the manual process as much as possible and mitigate any disruption to the end user.

Section V Invoicing Instructions:

General invoicing instructions are included here.

Payment provided under the terms of this task order will be made Monthly in arrears for all services rendered and/or deliverables submitted and approved by the VA.

GOVERNMENT INVOICE ADDRESS:

TUNGSTEN (OB10) ELECTRONIC INVOICE SUBMISSION

FSC e-INVOICE PROGRAM THROUGH AUSTIN PORTAL

FSC MANDATORY ELECTRONIC INVOICE SUBMISSION FOR AUSTIN PAYMENTS

Please include in all invoices the Contract Number only.

All invoices need to be submitted using the same line item format in the contract.

Vendor Electronic Invoice Submission Methods:

Fax, email and scanned documents are not acceptable forms of submission for payment requests. Electronic form means an automated system transmitting information electronically according to the accepted data transmissions below.

1. VA’s Electronic Invoice Presentment and Payment System – The Financial Services Center (FSC) in Austin, TX uses a third-party contractor, Tungsten, to transition vendors from paper to electronic invoice submission. Please go to this website: www.tungsten-network.com/customercampaigns/veteransaffairs to begin submitting electronic invoices, free of charge.

2. A system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) chartered by the American National Standards Institute (ANSI). The X12 EDI Web site is http://www.x12.org.

Vendor e-Invoice Set-up Information:

Please contact Tungsten at the phone number or email address listed below to begin submitting your electronic invoices to the VA Financial Services Center in Austin, TX for payment processing. If you have questions about the payment status of a properly submitted invoice, the e-invoicing program, or Tungsten, please contact the FSC at the phone number or email address listed below.

• Tungsten e-Invoice setup information: 1-877-489-6135

• Tungsten e-Invoice email: VA.Registration@tungsten-network.com

• VA TUNGSTEN Number: AAA544240062

• FSC e-Invoice contact information: 1-877-353-9791

• FSC e-Invoice email: vafsccshd@va.gov

• FSC Internet: http://www.fsc.va.gov/einvoice.asp

B.4 DELIVERY SCHEDULE

1800 G Street NW, Room 868 Washington, DC 20006

USA

313-354-2194 gregory.stevens@va.gov

1800 G Street NW, Room 868 Washington, DC 20006

USA

1800 G Street NW, Room 868 Washington, DC 20006

USA

1800 G Street NW, Room 868 Washington, DC 20006

USA

1800 G Street NW, Room 868 Washington, DC 20006

USA

SECTION C - CONTRACT CLAUSES

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.1 52.211-6 BRAND NAME OR EQUAL (AUG 1999)

(a) If an item in this solicitation is identified as "brand name or equal," the purchase description reflects the characteristics and level of quality that will satisfy the Government's needs. The salient physical, functional, or performance characteristics that "equal" products must meet are specified in the solicitation.

(b) To be considered for award, offers of "equal" products, including "equal" products of the brand name manufacturer, must—

(1) Meet the salient physical, functional, or performance characteristic specified in this solicitation;

(2) Clearly identify the item by—

(i) Brand name, if any; and

(ii) Make or model number;

(3) Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and

(4) Clearly describe any modifications the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modifications.

(c) The Contracting Officer will evaluate "equal" products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer.

(d) Unless the offeror clearly indicates in its offer that the product being offered is an "equal" product, the offeror shall provide the brand name product referenced in the solicitation.

(End of Provision)

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of Clause)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause) C.4 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

(a) The Contractor agrees to comply with any provision or clause that is incorporated herein by reference to implement agency policy applicable to acquisition of commercial items or components. The following provisions and clauses that have been checked by the Contracting Officer are incorporated by reference.

[X] 852.203–70, Commercial Advertising.

[NA] 852.209–70, Organizational Conflicts of Interest.

[X] 852.211–70, Equipment Operation and Maintenance Manuals.

[NA] 852.214–71, Restrictions on Alternate Item(s).

[NA] 852.214–72, Alternate Item(s). [Note: this is a fillable clause.] [NA] 852.214–73, Alternate Packaging and Packing.

[NA] 852.214–74, Marking of Bid Samples.

[NA] 852.215–70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors.

[NA] 852.215–71, Evaluation Factor Commitments.

[NA] 852.216–71, Economic Price Adjustment of Contract Price(s) Based on a Price Index.

[NA] 852.216–72, Proportional Economic Price Adjustment of Contract Price(s) Based on a Price Index.

[NA] 852.216–73, Economic Price Adjustment—State Nursing Home Care for Veterans.

[NA] 852.216–74, Economic Price Adjustment—Medicaid Labor Rates.

[NA] 852.216–75, Economic Price Adjustment—Fuel Surcharge.

[NA] 852.219–9, VA Small Business Subcontracting Plan Minimum Requirements.

[X] 852.219–10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside.

[NA] 852.219–11, VA Notice of Total Veteran-Owned Small Business Set-Aside.

[NA] 852.222–70, Contract Work Hours and Safety Standards—Nursing Home Care for Veterans.

[NA] 852.228–70, Bond Premium Adjustment.

[NA] 852.228–71, Indemnification and Insurance.

[NA] 852.228–72, Assisting Service-Disabled Veteran-Owned and Veteran-Owned Small Businesses in Obtaining Bonds.

[X] 852.232–72, Electronic Submission of Payment Requests.

[NA] 852.233–70, Protest Content/Alternative Dispute Resolution.

[NA] 852.233–71, Alternate Protest Procedure.

[NA] 852.237–70, Indemnification and Medical Liability Insurance.

[NA] 852.246–71, Rejected Goods.

[NA] 852.246–72, Frozen Processed Foods.

[NA] 852.246–73, Noncompliance with Packaging, Packing, and/or Marking Requirements.

[X] 852.270–1, Representatives of Contracting Officers.

[NA] 852.271–72, Time Spent by Counselee in Counseling Process.

[NA] 852.271–73, Use and Publication of Counseling Results.

[NA] 852.271–74, Inspection.

[NA] 852.271–75, Extension of Contract Period.

[NA] 852.273–70, Late Offers.

[NA] 852.273–71, Alternative Negotiation Techniques.

[NA] 852.273–72, Alternative Evaluation.

[NA] 852.273–73, Evaluation—Health-Care Resources.

[NA] 852.273–74, Award without Exchanges.

(b) All requests for quotations, solicitations, and contracts for commercial item services to be provided to beneficiaries must include the following clause:

[NA] 852.237–74, Nondiscrimination in Service Delivery.

(End of Clause) C.5 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND COMPLIANCE (JUL 2018)

(a) This solicitation includes VAAR 852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside.

(b) Accordingly, any contract resulting from this solicitation is subject to the limitation on subcontracting requirements in 13 CFR 125.6, or the limitations on subcontracting requirements in the FAR clause, as applicable. The Contractor is advised that in performing contract administration functions, the Contracting Officer may use the services of a support contractor(s) retained by VA to assist in assessing the Contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to Contractor's offices where the Contractor's business records or other proprietary data are retained and to review such business records regarding the Contractor's compliance with this requirement.

(c) All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the Contractor's business records or other proprietary data reviewed or obtained in the course of assisting the Contracting Officer in assessing the Contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs.

(d) Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the Contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The Contractor is required to cooperate fully and make available any records as may be required to enable the Contracting Officer to assess the Contractor's compliance with the limitations on subcontracting or percentage of work performance requirement.

(End of Clause) C.6 VAAR 852.219-77 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (SEP 2021) (DEVIATION)

(a) Pursuant to 38 U.S.C. 8127(k)(2), the offeror certifies that—

(1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows:

(i) [X] Services. In the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219-10 or VOSBs as set forth in 852.219-11. Any work that a similarly situated VIP-listed subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6.

(ii) [NA] General construction. In the case of a contract for general construction, the contractor will not pay more than 85% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219-10 or VOSBs as set forth in 852.219-11. Any work that a similarly situated VIP-listed subcontractor further subcontracts will count towards the 85% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(iii) [NA] Special trade construction contractors. In the case of a contract for special trade contractors, the contractor will not pay more than 75% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219-10 or VOSBs as set forth in 852.219-11. Any work that a similarly situated subcontractor further subcontracts will count towards the 75% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(2) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution.

(3) If VA determines that an SDVOSB/VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following:

(i) Referral to the VA Suspension and Debarment Committee;

(ii) A fine under section 16(g)(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and

(iii) Prosecution for violating section 1001 of title 18.

(b) The offeror represents and understands that by submission of its offer and award of a contract it may be required to provide copies of documents or records to VA that VA may review to determine whether the offeror complied with the limitations on subcontracting requirement specified in the contract. The Contracting Officer may, at their discretion, require the Contractor to demonstrate its compliance with the limitations on subcontracting at any time during performance and upon completion of a contract if the information regarding such compliance is not already available to the Contracting Officer. Evidence of compliance includes, but is not limited to, invoices, copies of subcontracts, or a list of the value of tasks performed.

(c) The offeror further agrees to cooperate fully and make available any documents or records as may be required to enable VA to determine compliance with the limitations on subcontracting requirement. The offeror understands that failure to provide documents as requested by VA may result in remedial action as the Government deems appropriate.

(d) Offeror completed certification/fill-in required. The formal certification must be completed, signed, and returned with the offeror’s bid, quotation, or proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award.

Certification:

I hereby certify that if awarded the contract, [insert name of offeror] will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror].

Printed Name of Signee:________________________________________ Printed Title of Signee:_________________________________________ Signature:___________________________________________________ Date:_____________________ Company Name and Address:________________________________________ (End of Clause)

C.7 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

(End of Clause)

(End of Addendum to 52.212-4)

C.8 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (JAN 2021) (JUL 2020) (DEVIATION)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204–23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115–91).

(3) 52.204–25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (AUG 2020) (Section 889(a)(1)(A) of Pub. L. 115–232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(6) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[NA] (1) 52.203–6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (OCT 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

[NA] (2) 52.203–13, Contractor Code of Business Ethics and Conduct (JUN 2020) (41 U.S.C. 3509).

[NA] (3) 52.203–15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

[NA] (4) 52.204–10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109–282) (31 U.S.C. 6101 note).

[NA] (5) [Reserved] [NA] (6) 52.204–14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111–117, section 743 of Div. C).

[NA] (7) 52.204–15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT 2016) (Pub. L. 111–117, section 743 of Div. C).

[NA] (8) 52.209–6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (JUN 2020) (31 U.S.C. 6101 note).

[NA] (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) (41 U.S.C. 2313).

[NA] (10) [Reserved] [NA] (11)(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (MAR 2020) (15 U.S.C. 657a).

[NA] (ii) Alternate I (MAR 2020) of 52.219-3.

[NA] (12)(i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (MAR 2020) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

[NA] (ii) Alternate I (MAR 2020) of 52.219-4.

[NA] (13) [Reserved] [NA] (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).

[NA] (ii) Alternate I (MAR 2020) of 52.219-6.

[NA] (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).

[NA] (ii) Alternate I (MAR 2020) of 52.219-7.

[NA] (16) 52.219-8, Utilization of Small Business Concerns (Oct 2018) (15 U.S.C. 637(d)(2) and (3)).

[NA] (17)(i) 52.219–9, Small Business Subcontracting Plan (JUN 2020) (15 U.S.C. 637(d)(4)).

[NA] (ii) Alternate I (NOV 2016) of 52.219-9.

[NA] (iii) Alternate II (NOV 2016) of 52.219-9.

[NA] (iv) Alternate III (JUN 2020) of 52.219–9.

[NA] (v) Alternate IV (JUN 2020) of 52.219–9.

[NA] (18)(i) 52.219-13, Notice of Set-Aside of Orders (MAR 2020) (15 U.S.C. 644(r)).

[NA] (ii) Alternate I (MAR 2020) of 52.219-13.

[NA] (19) 52.219-14, Limitations on Subcontracting (MAR 2020) (15 U.S.C. 637(a)(14)).

[NA] (20) 52.219-16, Liquidated Damages—Subcontracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).

[X] (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (MAR 2020) (15 U.S.C. 657f).

[X] (22)(i) 52.219-28, Post Award Small Business Program Rerepresentation (NOV 2020) (15 U.S.C 632(a)(2)).

[NA] (ii) Alternate I (MAR 2020) of 52.219-28.

[NA] (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women-Owned Small Business (EDWOSB) Concerns (MAR 2020) (15 U.S.C. 637(m)).

[NA] (24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (MAR 2020) (15 U.S.C. 637(m)).

[NA] (25) 52.219-32, Orders Issued Directly Under…