36C10E19Q0090-0001002.doc

ST PETERSBURG, VA REGIONAL OFFICE

9500 BAY PINES BLVD

ST PETERSBURG, FL

STATEMENT OF WORK

GSA Fleet Telematics

02/19/19

STATEMENT OF WORK

GSA Fleet Telematics February 19, 2019 Description of Requirement

This Statement of Work (SOW) delineates the various tasks and activities required for the installation and monitoring of twenty-one (21) telematics devices for the St. Petersburg, FL

VBA Regional Office fleet vehicles. Twelve (12) of the vehicles are based at the Regional

Office (RO), and the remaining nine (9) are in several out based locations. These vehicles are in multiple states including Alabama, Florida, Mississippi, and Puerto Rico. The telematics devices will need to be installed at an assigned location (or locations), to be predetermined by the Contractor.

1.1 BACKGROUND: The St. Petersburg, FL VBA Regional Office maintains a fleet of twenty-one (21) GSA leased vehicles. VA Handbook 0637 mandates that all GSA leased vehicles will be equipped with telematics devices. Telematics devices collect, record, and transmit vehicle operational data. The devices are installed into the vehicles and access the vehicle’s dashboard computer and transmit the data directly from the vehicle to a web-based reporting platform. GPS Tracking with Fleet Diagnostics meets the mandates of 0637, which are to collect and report data for vehicle speed, location, idling, utilization, maintenance, fuel consumption, and emissions. To maintain compliance with the above requirement, the St. Petersburg, FL VBA Regional Office must purchase and install twenty-one

(21) telematics units that include vehicle diagnostics and the monthly data plan that includes vehicle diagnostics.

1.2 Scope of work: The contractor shall provide all equipment, services, material, tools, labor, facilities transportation, and supervision to furnish telematics equipment/monitoring devices, and monitoring services for twenty-one (21) vehicles in the St. Petersburg, FL VBA

Regional Office fleet (see below for list of fleet cars and locations). The equipment

(LMU 3035 Fleet Manager Device or better) must be capable of capturing the following data at a minimum:

a. Speed

b. Location Data

c. Idling

d. Utilization (to include miles driven, travel time, number of stops, stop duration, idle time and current address)

e. Maintenance

f. Fuel Consumption

g. Emissions Data

1.2.1 The installed equipment should be unobtrusive, and should be tamper resistant to the driver. The installed equipment shall also possess the capability of being monitored via Contractor supplied computer software of web-based tracking.

1.2.2 The telematics provider shall provide GSA Fleet a monthly order status report. The monthly order status report will be emailed to fleetsolutions@gsa.gov with the title

“Cumulative Report – Agency Name, Telematics Provider, Device Name” by the 10th of each month. The report will be either CSV or Microsoft Excel format. The report will include device serial number, vehicle identification number (VIN), the GSA license plate number, device activation date, and device deactivation date of all GSA Fleet leased vehicles that have the above-mentioned telematics solutions and devices installed. An updated list indicating which vehicles have had devices removed and which vehicles have had devices installed, as well as unchanging vehicles must be sent on a monthly basis.

1.2.3 Installation must be performed by the Contractor or an authorized subcontractor.

All VBA staff assigned to a vehicle that are not located at the Regional Office (RO) must be offered an installation location within 100 miles of the location of the vehicle (see below for list of fleet cars and locations). Installation for all vehicles located at the Regional Office will be completed at the Regional Office. The Contractor is required to establish installation locations and available dates/times no less than two weeks prior to the anticipated installation date, and shall immediately notify the designated VBA points of contact of said dates/times. VBA points of contact will be required to contact the Contractor to schedule installation. The contractor shall offer installation services during normal business hours, and VBA staff will be required to bring assigned vehicles to the installation location. The Contractor is to ensure that the telematics devices are shipped directly to the arranged install location.

GSA Fleet Cars Assigned to the St. Petersburg, FL VBA Regional Office

Vehicle Make Vehicle Model Year City State County

CHEVROLET CRUZ 2014 San Juan PR N/A

HYUNDAI SONATA 2014 St. Petersburg (RO) FL Pinellas

HYUNDAI

SONATA 2014 Orlando FL Orange

HYUNDAI SONATA 2014 Jacksonville FL Duval

HYUNDAI SONATA 2014 St. Petersburg (RO) FL Pinellas

HYUNDAI SONATA 2016 St. Petersburg (RO) FL Pinellas

CHRYSTLER 200 2015 St. Petersburg (RO) FL Pinellas

CHRYSTLER 200 2015 St. Petersburg (RO) FL Pinellas

CHRYSTLER 200 2015 St. Petersburg (RO) FL Pinellas

HYUNDAI ELANTRA 2018 St. Petersburg (RO) FL Pinellas

HYUNDAI ELANTRA 2016 Jacksonville FL Duval

CHEVROLET CRUZ 2014 St. Petersburg (RO) FL Pinellas

FORD FOCUS 2016 St. Petersburg (RO) FL Pinellas

FORD FOCUS 2016 Jacksonville FL Duval

CHEVROLET CRUZ 2014 St. Petersburg (RO) FL Pinellas

CHEVROLET CRUZ 2014 Pensacola FL Escambia FORD CMAXHEV 2014 St. Petersburg (RO) FL Pinellas

CHEVROLET CG3300 VAN 2014 St. Petersburg (RO) FL Pinellas

FORD CMAX 2014 Montgomery AL Montgomery

FORD FOCUS 2016 Picayune MS Pearl River

HYUNDAI SONATA 2016 Odenville AL St. Clair

1.2.4 With prior telematics providers the Fleet Manager Device drained the batteries of vehicles which sat unused for a period of four days or more. Whatever Fleet Manager Device the Contractor selects to install in the 21 vehicles, they should be able to sit unused in the vehicle for a period of at least 2 weeks without affecting normal operation of the vehicle.

1.2.5 The contractor will provide training to the Regional Office fleet staff to ensure proper monitoring of GPS tracking and fleet diagnostics.

1.3 PERIOD OF PERFORMANCE

All telematics devices shall be installed/configured within thirty (30) days after receipt of award. The period of performance for monitoring will begin after all devices are installed, and continue with a base period of one year, with four one-year option periods.

1.4 FEDERAL HOLIDAYS

The contractor shall not be required, nor is authorized to perform any work on the following

U.S. Government Federal holidays: New Year’s Day, Martin Luther King Jr’s Birthday, Washington’s Birthday, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day.

1.5 RULES AND REGULATIONS

1.5.1. Current rules and regulations applicable to the premises, where the work shall be performed, shall apply to the contractor and its employees while working on the premises.

These regulations include but are not limited to, presenting valid identification for entrance, smoking restrictions and any safety procedures as outlined in the site regulations.

1.5.2 The Contractor shall be responsible for the acts and omissions of all its employees and subcontractors, their agents and employees and all other persons performing any of the work under a contract with the Contractor.

1.6 VEHICLE REPLACEMENT

If Option Year 1 is exercised, seven (7) fleet vehicles will be replaced during that timeframe which will require taking out the Fleet Manager Device in those vehicles and reinstalling it in the new vehicles.

If Option Year 2 is exercised, there will be additional fleet vehicles (unknown quantity at this time) which will require taking out the Fleet Manager Device in those vehicles and reinstalling it in the new vehicles.

If Option Year 3 is exercised, there will be additional fleet vehicles (unknown quantity at this time) that will be replaced during that timeframe which will require taking out the Fleet Manager Device in those vehicles and reinstalling it in the new vehicles.

If Option Year 4 is exercised, there will be additional fleet vehicles (unknown quantity at this time) that will be replaced during that timeframe which will require taking out the Fleet Manager Device in those vehicles and reinstalling it in the new vehicles.