S06 - 36C10B26R0039 0001 Final.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 105

VA-26-00035665

Department of Veterans Affairs Technology Acquisition Center

23 Christopher Way Eatontown NJ 07724

Department of Veterans Affairs Technology Acquisition Center

23 Christopher Way

To all Offerors/Bidders

36C10B26R0039

10/23/2026

X

X X

See Continuation Page.

Stefanie Applegate Contracting Officer

36C10B26R0039 0001

CONTINUATION PAGE

The purpose of this amendment (A0001) to Request for Quotation (RFQ) 36C10B26R0039 is in red as follows:

1. Remove the previously required attachment titled “Attachment 1 - National DSS ITM Price Worksheet” from section D.

2. Correct language in section E.12(iii)(a) Instructions to Offerors Volume III Price Factor.

3. All changes to the solicitation based on the aforementioned alterations are incorporated within the attached RFQ 36C10B26R0039 Rev 1. Except as described herein, all other terms and conditions remain unchanged.

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 REQUIREMENTS BACKGROUND

B.2 SCHEDULE OF SUPPLIES AND SERVICES

B.3 CONTRACT ADMINISTRATION DATA

B.4 GOVERNING LAW

B.5 SOFTWARE LICENSE, MAINTEANCE AND TECHNICAL SUPPORT

B.6 ACCOUNTING AND APPROPRIATION DATA

B.7 ORDERING PROCEDURES

B.8 PRODUCT DESCRIPTION

ADDENDUM B – VA INFORMATION AND INFORMATION SYSTEM SECURITY/ PRIVACY

LANGUAGE

SECTION C - CONTRACT CLAUSES

C.1 ADDENDUM to RFO 52.212-4 TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

C.2 RFO FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) .67

C.3 RFO 52.216-18 ORDERING (AUG 2020)

C.4 RFO 52.216-19 ORDERING LIMITATIONS (OCT 1995)

C.5 RFO 52.216-22 INDEFINITE QUANTITY (NOV 2025)

(a) This is an indefinite-quantity, indefinite-delivery contract for the supplies or services specified, and effective for the period stated, in the Schedule

C.6 VAAR 852.204-70 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR

PERSONNEL (MAY 2020)

C.7 VAAR 852.204-71 INFORMATION AND INFORMATION SYSTEMS SECURITY

(MAR 2026)

C.8 852.204-72 PERSONNEL VETTING AND CREDENTIALING (MAR 2026)

C.9 852.211-76 LIQUIDATED DAMAGES—REIMBURSEMENT FOR DATA BREACH

COSTS (FEB 2023)

C.10 VAAR 852.222-71 COMPLIANCE WITH EXECUTIVE ORDER 13899 (APR 2025)

(DEVIATION)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

N/A

SECTION E - SOLICITATION PROVISIONS

E.1 FAR 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

(FEB 1998)

E.2 RFO 52.203-11 CERTIFICATION AND DISCLOSURE REGARDING PAYMENT TO

INFLUENCE CERTAIN FEDERAL TRANSACTIONS (SEP 2024)

E.3 52.209-12 CERTIFICATION REGARDING TAX MATTERS (OCT 2025)

E.4 RFO 52.216-1 TYPE OF CONTRACT (NOV 2025)

E.5 RFO 52.219-4 NOTICE OF PRICE EVALUATION PREFERENCE FOR HUBZONE

SMALL BUSINESS CONCERNS (DEV NOV 2025)

E.6 RFO 52.222-90 ADDRESSING DEI DISCRIMINATION BY FEDERAL

CONTRACTORS (DEV NOV 2025)

E.7 RFO 52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS

REPRESENTATIONS AND CERTIFICATIONS (DEV NOV 2025)

E.8 VAAR 852.215-72 NOTICE OF INTENT TO RE-SOLICIT (OCT 2019)

E.9 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION

(SEP 2018)

E.10 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (SEP 2018)

E.11 VAAR 852.273-70 LATE OFFERS (NOV 2021)

E.12 INSTRUCTIONS TO OFFERORS

E.13 BASIS OF AWARD

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 ARTIFICIAL INTELLIGNENCE IN VA CONTRACTS

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 REQUIREMENTS BACKGROUND

This is a solicitation for commercial items prepared in accordance with the format in Revolutionary Federal Acquisition Regulation Overhaul (RFO) Subpart 12.6, as supplemented with additional information included in this notice. Request for Proposal (RFP) 36C10B26R0039 is issued to fulfil The Department of Veterans Affairs requirement for Document Storage Systems (DSS) Infusion Therapy Manager (ITM) licenses software and ancillary services to include maintenance, delivery, installation, testing, implementation, and training. The resulting contract, if any, will be an Indefinite- Delivery/ Indefinite-Quantity (IDIQ) type contract, as described in RFO 16.504, with Delivery Orders (DO) placed against the contract to order and fund individual requirements. This action is solicited as unrestricted, under North American Industrial Classification System (NAICS) Code 513210 “Software Publishers.” The size standard for NAICS 513210 is $47M. Specific requirements are listed in the “Product Description” (see section B.9). All proposals shall contain the minimum information required under RFO Clause 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services, to include its associated addendum (see section E.12). All proposals received in response to this solicitation will be evaluated in accordance with section E.13 BASIS OF AWARD. All questions should be sent to John Sangalang at john.sangalang@va.gov by 3:00PM Eastern Daylight Time on July 29, 2026.

The IDIQ total ordering period is five years beginning day of award through five years after award (specific dates to be provided at award). IAW RFO 52.216-19 the minimum guaranteed amount under the national DSS ITM IDIQ contract is $1,200,000.00.

The Government reserves the right to award initial orders at the time of the basic contract award at amounts which may exceed the minimum guaranteed value.

System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Contracting officers rely on representations from offers based on provisions in the solicitation. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

B.2 SCHEDULE OF SUPPLIES AND SERVICES

NOTE: Vendors are instructed to complete section B.2 Price Schedule and submit with their proposal. Vendors are cautioned that alterations to the line items as specified below may render proposals unacceptable for award.

Any resulting contract will be awarded on a Firm-Fixed-Price basis as defined by RFO Subparts 16.202 and 16.601. Accordingly, the Contractor shall ensure that any and all costs associated with the Contractor’s proposed application(s), software products, software solution, and/or system, shall be included in the Contractor’s proposed firm-fixed price portion of this contract, and shall serve as the Contractor’s firm-fixed price portion for the life of any resulting contract. No additional costs or fees relative to the Contractor’s proposed application(s), software products, software solution, and/or system including, but not limited to, licensing costs and any associated licensing maintenance required for the development, delivery, integration, operation, and/or mailto:john.sangalang@va.gov maintenance of the Contractor’s proposed solution will be allowed, accepted, and/or paid by the Government. Software shall be delivered within five business day of award.

Ordering Periods (Five 12-month Ordering Periods with exact dates to be determined and specified at award):

Ordering Period 1: 12 months from award Ordering Period 2: 12 months from completion of Ordering Period 1 Ordering Period 3: 12 months from completion of Ordering Period 2 Ordering Period 4: 12 months from completion of Ordering Period 3 Ordering Period 5: 12 months from completion of Ordering Period 4

All deliverables must be submitted to the VA Program Manager (PM), Contracting Officer’s Representative (COR), and Contracting Officer (CO) unless otherwise specified in the line item. Please be advised that in accordance with RFO Part 2.101, a “day” means, unless otherwise specified, a Calendar Day. Additionally, deliverables with due dates falling on a weekend or holiday shall be submitted the following Government workday after the weekend or holiday.

The Contracting Officer is authorized to issue task orders via electronic commerce methods.

Ordering Period 1:

The Period of Performance shall be from day of award through 365 days after award. (Actual dates to be provided at award)

Line Item

Description Max

QTY

Unit

Unit Price Extended Price

Products 0001 Firm Fixed Price (FFP) DSS

ITM Annual Limited License, Level 1 Facility.

DSS-ITM-VA-LL-LVL1

IAW Product Description (PD) Section 1.3

Product Service Code

(PSC): DA10

Schedule and delivery to be determined at the order level.

65 Each (EA) $ $

0002 FFP DSS ITM Annual Limited License, Level 2 Facility. DSS-ITM-VA-LL-

LVL2

IAW PD Section 1.3

7 EA $ $

PSC: DA10

Schedule and delivery to be

0003 FFP DSS ITM Annual Limited License, Level 3 Facility. DSS-ITM-VA-LL-

LVL3

IAW PD Section 1.3

PSC: DA10

Schedule and delivery to be

9 EA $ $

0004 FFP DSS ITM Analytics Annual Limited License, per facility. DSS-ITM-Analytics-

VA-LL

IAW PD Section 1.3

PSC: DA10

Schedule and delivery to be determined at the order level.

81 EA $ $

0005 FFP DSS VistA Chemotherapy Manager Large Hospital Annual Limited License. DSS-VCM-

LTD-LH

IAW PD Section 1.3

PSC: DA10

Schedule and delivery to be

6 EA $ $

0006 FFP DSS VistA Chemotherapy Manager Medium Hospital Annual Limited License. DSS-VCM-

LTD-MH

IAW PD Section 1.3

2 EA $ $

Schedule and delivery to be level.

0007 FFP DSS VistA Chemotherapy Manager Small Hospital Annual Limited License. DSS-VCM-

LTD-SH

IAW PD Section 1.3

PSC: DA10

Schedule and delivery to be determined at the order level.

2 EA $ $

Services 0008 FFP DSS Remote

Installation Services Per Day. DSS-INST-R IAW PD Section 1.4

PSC: DA10

70 EA $ $

0009 FFP EMR Technical Installation Services Per Hour. EMRTEC IAW PD Section 1.4

PSC: DA10

560 Hours

(HR) $ $

0010 FFP DSS Project Management, for new installations, price per hour.

PROJ-MGMNT

IAW PD Section 1.4

PSC: DD01

3200 HR $ $

0011 FFP EMR Training Per Hour. EMRTRN

IAW PD Section 1.4

PSC: U009

17710 HR $ $

0012 FFP DSS ADHOC Premium Application Workflow Support - Remote, per facility annual fee. DSS-

PREMAPPSUPPORT-

VAAF

81 EA $ $

IAW PD Section 1.4

0013 FFP Travel Expenses Per Person Per Week

TRAVEL-Z

IAW PD Section 1.4

PSC: V999

750 EA $ $

0014 FFP DSS Project Management, is for existing installations, Training and Analysis On-Site or Remote. DSS-PROD-SVC

IAW PD Section 1.4

PSC: U099

185 HR $ $

0015 FFP Conversion of DSS VistA Chemotherapy Manager (VCM) customers to DSS Infusion Therapy Manager (ITM). DSS-ITM- VA Conversion

IAW PD Section 1.4

PSC: DA10

16 EA $ $

0016 FFP DSS VistA Chemotherapy Manager (VCM) Large Hospital Software Subscription Maintenance and Support.

DSS-VCM-PERP-LH-M

IAW PD Section 1.4

PSC: DA10

6 EA $ $

0017 FFP DSS VistA Chemotherapy Manager Medium Hospital Software Subscription Maintenance and Support. DSS-VCM-

PERP-MH-M

0018 FFP DSS VistA Chemotherapy Manager Small Hospital Software Subscription Maintenance and Support. DSS-VCM-

PERP-SH-M

IAW PD Section 1.4

PSC: DA10

2 EA $ $

0019 Deliverable A: Training Plan and Related Documentation

IAW PD Section 1.2.

PSC: DD01

Schedule and delivery to be

1 Lot (LT)

Not Separately Priced

(NSP)

NSP

0020 Deliverable A: Master Delivery Schedule

IAW PD Section 4.0.

PSC: DD01

Schedule and delivery to be

1 LT NSP NSP

0021 Deliverable B: Kick-off Meeting Agenda

IAW PD Section 4.0

PSC: DD01

Deliverable due within 10 days of task order award.

1 LT NSP NSP

0022 Deliverable C:

Shipment/Delivery Weekly Progress Report

IAW PD Section 4.0.

52 EA NSP NSP

PSC: DD01

Delivery due on a weekly basis upon task order award through close out.

0023 Deliverable A: Statement of Attestation

IAW PD Section 5.7.

PSC: DD01

Schedule and delivery to be

0024 Deliverable A: Compliance Monitoring and Reporting Plan

IAW PD Section 5.7.1.

PSC: DD01

Schedule and delivery to be

0025 Deliverable B: Corrective Action Plan

IAW PD Section 5.7.1.

PSC: DD01

Schedule and delivery to be determined at the order level.

1 LT NSP NSP

0026 Deliverable A: AI Model/LLM Change Disclosure

IAW PD Section 5.7.2.

PSC: DD01

Schedule and delivery to be determined at the order

0027 Deliverable A: Contractor Staff Roster

IAW PD Section 6.2.1.

PSC: DD01

Schedule and delivery to be

Total Ordering Period 1 $

Ordering Period 2:

The Period of Performance shall be from completion of Ordering Period 1 through 366 days after completion of Ordering Period 1.

(Actual dates to be provided at award)

Description Max QTY Unit

Unit Price Extended Price

Products 1001 Firm Fixed Price (FFP) DSS

ITM Annual Limited License, Level 1 Facility.

DSS-ITM-VA-LL-LVL1

IAW PD Section 1.3

PSC: DA10

Schedule and delivery to be

75 EA $ $

1002 FFP DSS ITM Annual Limited License, Level 2 Facility. DSS-ITM-VA-LL-

LVL2

IAW PD Section 1.3

PSC: DA10

Schedule and delivery to be

1003 FFP DSS ITM Annual Limited License, Level 3 8 EA $ $

Facility. DSS-ITM-VA-LL-

LVL3

IAW PD Section 1.3

PSC: DA10

Schedule and delivery to be

1004 FFP DSS ITM Analytics Annual Limited License, per facility. DSS-ITM-Analytics-

VA-LL

IAW PD Section 1.3

PSC: DA10

Schedule and delivery to be determined at the order level.

89 EA $ $

1005 FFP DSS VistA Chemotherapy Manager Large Hospital Annual Limited License. DSS-VCM-

LTD-LH

IAW PD Section 1.3

PSC: DA10

Schedule and delivery to be

1006 FFP DSS VistA Chemotherapy Manager Medium Hospital Annual Limited License. DSS-VCM-

LTD-MH

IAW PD Section 1.3

PSC: DA10

Schedule and delivery to be determined at the order level.

2 EA $ $

1007 FFP DSS VistA Chemotherapy Manager Small Hospital Annual

Limited License. DSS-VCM-

LTD-SH

IAW PD Section 1.3

PSC: DA10

Schedule and delivery to be determined at the order level.

Services 1008 FFP DSS Remote

Installation Services Per Day. DSS-INST-R IAW PD Section 1.4

PSC: DA10

12 EA $ $

1009 FFP EMR Technical Installation Services Per Hour. EMRTEC IAW PD Section 1.4

PSC: DA10

100 HR $ $

1010 FFP DSS Project Management, for new installations, price per hour.

PROJ-MGMNT

IAW PD Section 1.4

PSC: DD01

525 HR $ $

1011 FFP EMR Training Per Hour. EMRTRN

IAW PD Section 1.4

PSC: U009

2850 HR $ $

1012 FFP DSS ADHOC Premium Application Workflow Support - Remote, per facility annual fee. DSS-

PREMAPPSUPPORT-

VAAF

IAW PD Section 1.4

PSC: DA10

89 HR $ $

1013 FFP Travel Expenses Per Person Per Week

200 EA $ $

TRAVEL-Z

IAW PD Section 1.4

PSC: V999

1014 FFP DSS Project Management, is for existing installations, Training and Analysis On-Site or Remote. DSS-PROD-SVC

IAW PD Section 1.4

PSC: U099

2185 HR $ $

1015 FFP Conversion of DSS VistA Chemotherapy Manager (VCM) customers to DSS Infusion Therapy Manager (ITM). DSS-ITM- VA Conversion

IAW PD Section 1.4

PSC: DA10

3 EA $ $

1016 FFP DSS VistA Chemotherapy Manager (VCM) Large Hospital Software Subscription Maintenance and Support.

DSS-VCM-PERP-LH-M

IAW PD Section 1.4

PSC: DA10

6 EA $ $

1017 FFP DSS VistA Chemotherapy Manager Medium Hospital Software Subscription Maintenance and Support. DSS-VCM-

PERP-MH-M

IAW PD Section 1.4

PSC: DA10

2 EA $ $

1018 FFP DSS VistA Chemotherapy Manager Small Hospital Software Subscription Maintenance and Support. DSS-VCM-

PERP-SH-M

IAW PD Section 1.4

PSC: DA10

1019 Deliverable A: Training Plan and Related Documentation

IAW PD Section 1.2.

PSC: DD01

Schedule and delivery to be

1020 Deliverable A: Master Delivery Schedule

IAW PD Section 4.0.

PSC: DD01

Schedule and delivery to be

1021 Deliverable B: Kick-off Meeting Agenda

IAW PD Section 4.0

PSC: DD01

Deliverable due within 10 days of task order award.

1 LT NSP NSP

1022 Deliverable C:

Shipment/Delivery Weekly Progress Report

IAW PD Section 4.0.

PSC: DD01

Delivery due on a weekly basis upon task order award through close out.

1 EA NSP NSP

1023 Deliverable A: Statement of Attestation

IAW PD Section 5.7.

PSC: DD01

Schedule and delivery to be

1024 Deliverable A: Compliance Monitoring and Reporting Plan

IAW PD Section 5.7.1.

PSC: DD01

Schedule and delivery to be

1025 Deliverable B: Corrective Action Plan

IAW PD Section 5.7.1.

PSC: DD01

Schedule and delivery to be determined at the order level.

1 LT NSP NSP

1026 Deliverable A: AI Model/LLM Change Disclosure

IAW PD Section 5.7.2.

PSC: DD01

Schedule and delivery to be

1027 Deliverable A: Contractor Staff Roster

IAW PD Section 6.2.1.

Schedule and delivery to be

Total Ordering Period 2 $

Ordering Period 3:

The Period of Performance shall be from completion of Ordering Period 2 through 365 days after completion of Ordering Period 2. (Actual dates to be provided at award)

Description Max QTY Unit

Unit Price Extended Price

Products 2001 Firm Fixed Price (FFP) DSS

ITM Annual Limited License, Level 1 Facility.

DSS-ITM-VA-LL-LVL1

IAW PD Section 1.3

PSC: DA10

Schedule and delivery to be

59 EA $ $

2002 FFP DSS ITM Annual Limited License, Level 2 Facility. DSS-ITM-VA-LL-

LVL2

IAW PD Section 1.3

PSC: DA10

Schedule and delivery to be

3 EA $ $

2003 FFP DSS ITM Annual Limited License, Level 3 Facility. DSS-ITM-VA-LL-

LVL3

IAW PD Section 1.3

3 EA $ $

2004 FFP DSS ITM Analytics Annual Limited License, per facility. DSS-ITM-Analytics-

VA-LL

IAW PD Section 1.3

PSC: DA10

Schedule and delivery to be determined at the order level.

65 EA $ $

2005 FFP DSS VistA Chemotherapy Manager Large Hospital Annual Limited License. DSS-VCM-

LTD-LH

IAW PD Section 1.3

PSC: DA10

Schedule and delivery to be

2006 FFP DSS VistA Chemotherapy Manager Medium Hospital Annual Limited License. DSS-VCM-

LTD-MH

IAW PD Section 1.3

PSC: DA10

Schedule and delivery to be determined at the order level.

2 EA $ $

2007 FFP DSS VistA Chemotherapy Manager Small Hospital Annual Limited License. DSS-VCM-

LTD-SH

IAW PD Section 1.3 determined at the order level.

Services 2008 FFP DSS Remote

Installation Services Per Day. DSS-INST-R IAW PD Section 1.4

PSC: DA10

6 EA $ $

2009 FFP EMR Technical Installation Services Per Hour. EMRTEC IAW PD Section 1.4

PSC: DA10

50 HR $ $

2010 FFP DSS Project Management, for new installations, price per hour.

PROJ-MGMNT

IAW PD Section 1.4

PSC: DD01

260 HR $ $

2011 FFP EMR Training Per Hour. EMRTRN

IAW PD Section 1.4

PSC: U009

1440 HR $ $

2012 FFP DSS ADHOC Premium Application Workflow Support - Remote, per facility annual fee. DSS-

PREMAPPSUPPORT-

VAAF

IAW PD Section 1.4

PSC: DA10

65 HR $ $

2013 FFP Travel Expenses Per Person Per Week

TRAVEL-Z

IAW PD Section 1.4

PSC: V999

150 EA $ $

2014 FFP DSS Project Management, is for existing installations, Training and Analysis On-Site or Remote. DSS-PROD-SVC

IAW PD Section 1.4

PSC: U099

1955 HR $ $

2015 FFP Conversion of DSS VistA Chemotherapy Manager (VCM) customers to DSS Infusion Therapy Manager (ITM). DSS-ITM- VA Conversion

IAW PD Section 1.4

PSC: DA10

2 EA $ $

2016 FFP DSS VistA Chemotherapy Manager (VCM) Large Hospital Software Subscription Maintenance and Support.

DSS-VCM-PERP-LH-M

IAW PD Section 1.4

PSC: DA10

6 EA $ $

2017 FFP DSS VistA Chemotherapy Manager Medium Hospital Software Subscription Maintenance and Support. DSS-VCM-

PERP-MH-M

IAW PD Section 1.4

PSC: DA10

2 EA $ $

2018 FFP DSS VistA Chemotherapy Manager Small Hospital Software Subscription Maintenance and Support. DSS-VCM-

PERP-SH-M

IAW PD Section 1.4

2019 Deliverable A: Training Plan and Related Documentation

IAW PD Section 1.2.

PSC: DD01

Schedule and delivery to be

2020 Deliverable A: Master Delivery Schedule

IAW PD Section 4.0.

PSC: DD01

Schedule and delivery to be

2021 Deliverable B: Kick-off Meeting Agenda

IAW PD Section 4.0

PSC: DD01

Deliverable due within 10 days of task order award.

1 LT NSP NSP

2022 Deliverable C:

Shipment/Delivery Weekly Progress Report

IAW PD Section 4.0.

PSC: DD01

Delivery due on a weekly basis upon task order award through close out.

1 EA NSP NSP

2023 Deliverable A: Statement of Attestation

IAW PD Section 5.7.

2024 Deliverable A: Compliance Monitoring and Reporting Plan

IAW PD Section 5.7.1.

PSC: DD01

Schedule and delivery to be

2025 Deliverable B: Corrective Action Plan

IAW PD Section 5.7.1.

PSC: DD01

Schedule and delivery to be determined at the order level.

1 LT NSP NSP

2026 Deliverable A: AI Model/LLM Change Disclosure

IAW PD Section 5.7.2.

PSC: DD01

Schedule and delivery to be

2027 Deliverable A: Contractor Staff Roster

IAW PD Section 6.2.1.

PSC: DD01

Schedule and delivery to be

Total Ordering Period 3 $

Ordering Period 4:

The Period of Performance shall be from completion of Ordering Period 3 through 365 days after completion of Ordering Period 3. (Actual dates to be

Description Max QTY Unit

Unit Price Extended Price

Products 3001 Firm Fixed Price (FFP) DSS

ITM Annual Limited License, Level 1 Facility.

DSS-ITM-VA-LL-LVL1

IAW PD Section 1.3

PSC: DA10

Schedule and delivery to be

35 EA $ $

3002 FFP DSS ITM Annual Limited License, Level 2 Facility. DSS-ITM-VA-LL-

LVL2

IAW PD Section 1.3

PSC: DA10

Schedule and delivery to be

3003 FFP DSS ITM Annual Limited License, Level 3 Facility. DSS-ITM-VA-LL-

LVL3

IAW PD Section 1.3

PSC: DA10

Schedule and delivery to be

3004 FFP DSS ITM Analytics Annual Limited License, per facility. DSS-ITM-Analytics-

VA-LL

IAW PD Section 1.3

PSC: DA10

Schedule and delivery to be determined at the order level.

39 EA $ $

3005 FFP DSS VistA Chemotherapy Manager Large Hospital Annual Limited License. DSS-VCM-

LTD-LH

IAW PD Section 1.3

PSC: DA10

Schedule and delivery to be

3006 FFP DSS VistA Chemotherapy Manager Medium Hospital Annual Limited License. DSS-VCM-

LTD-MH

IAW PD Section 1.3

PSC: DA10

Schedule and delivery to be determined at the order level.

1 EA $ $

3007 FFP DSS VistA Chemotherapy Manager Small Hospital Annual Limited License. DSS-VCM-

LTD-SH

IAW PD Section 1.3

PSC: DA10

Schedule and delivery to be determined at the order level.

1 EA $ $

Services

3008 FFP DSS Remote Installation Services Per Day. DSS-INST-R IAW PD Section 1.4

PSC: DA10

1 EA $ $

3009 FFP EMR Technical Installation Services Per Hour. EMRTEC IAW PD Section 1.4

PSC: DA10

8 HR $ $

3010 FFP DSS Project Management, for new installations, price per hour.

PROJ-MGMNT

IAW PD Section 1.4

PSC: DD01

45 HR $ $

3011 FFP EMR Training Per Hour. EMRTRN

IAW PD Section 1.4

PSC: U009

248 HR $ $

3012 FFP DSS ADHOC Premium Application Workflow Support - Remote, per facility annual fee. DSS-

PREMAPPSUPPORT-

VAAF

IAW PD Section 1.4

PSC: DA10

39 HR $ $

3013 FFP Travel Expenses Per Person Per Week

TRAVEL-Z

IAW PD Section 1.4

PSC: V999

70 EA $ $

3014 FFP DSS Project Management, is for existing installations, Training and Analysis On-Site or Remote. DSS-PROD-SVC

575 HR $ $

PSC: U099

3015 FFP Conversion of DSS VistA Chemotherapy Manager (VCM) customers to DSS Infusion Therapy Manager (ITM). DSS-ITM- VA Conversion

IAW PD Section 1.4

PSC: DA10

1 EA $ $

3016 FFP DSS VistA Chemotherapy Manager (VCM) Large Hospital Software Subscription Maintenance and Support.

DSS-VCM-PERP-LH-M

IAW PD Section 1.4

PSC: DA10

2 EA $ $

3017 FFP DSS VistA Chemotherapy Manager Medium Hospital Software Subscription Maintenance and Support. DSS-VCM-

PERP-MH-M

IAW PD Section 1.4

PSC: DA10

1 EA $ $

3018 FFP DSS VistA Chemotherapy Manager Small Hospital Software Subscription Maintenance and Support. DSS-VCM-

PERP-SH-M

IAW PD Section 1.4

PSC: DA10

1 EA $ $

3019 Deliverable A: Training Plan and Related Documentation

IAW PD Section 1.2.

Schedule and delivery to be

3020 Deliverable A: Master Delivery Schedule

IAW PD Section 4.0.

PSC: DD01

Schedule and delivery to be

3021 Deliverable B: Kick-off Meeting Agenda

IAW PD Section 4.0

PSC: DD01

Deliverable due within 10 days of task order award.

1 LT NSP NSP

3022 Deliverable C:

Shipment/Delivery Weekly Progress Report

IAW PD Section 4.0.

PSC: DD01

Delivery due on a weekly basis upon task order award through close out.

1 EA NSP NSP

3023 Deliverable A: Statement of Attestation

IAW PD Section 5.7.

PSC: DD01

Schedule and delivery to be

3024 Deliverable A: Compliance Monitoring and Reporting Plan

IAW PD Section 5.7.1.

PSC: DD01

Schedule and delivery to be

3025 Deliverable B: Corrective Action Plan

IAW PD Section 5.7.1.

PSC: DD01

Schedule and delivery to be determined at the order level.

1 LT NSP NSP

3026 Deliverable A: AI Model/LLM Change Disclosure

IAW PD Section 5.7.2.

PSC: DD01

Schedule and delivery to be

3027 Deliverable A: Contractor Staff Roster

IAW PD Section 6.2.1.

PSC: DD01

Schedule and delivery to be

Total Ordering Period 4 $

Ordering Period 5:

The Period of Performance shall be from completion of Ordering Period 4 through 365 days after completion of Ordering Period 4. (Actual dates to be

Description Max QTY Unit

Unit Price Extended Price

Products 4001 Firm Fixed Price (FFP) DSS

ITM Annual Limited License, Level 1 Facility.

DSS-ITM-VA-LL-LVL1

IAW PD Section 1.3

PSC: DA10

Schedule and delivery to be

4002 FFP DSS ITM Annual Limited License, Level 2 Facility. DSS-ITM-VA-LL-

LVL2

IAW PD Section 1.3

PSC: DA10

Schedule and delivery to be

4003 FFP DSS ITM Annual Limited License, Level 3 Facility. DSS-ITM-VA-LL-

LVL3

IAW PD Section 1.3

PSC: DA10

Schedule and delivery to be

4004 FFP DSS ITM Analytics Annual Limited License, per facility. DSS-ITM-Analytics-

VA-LL

IAW PD Section 1.3

10 EA $ $

level.

4005 FFP DSS VistA Chemotherapy Manager Large Hospital Annual Limited License. DSS-VCM-

LTD-LH

IAW PD Section 1.3

PSC: DA10

Schedule and delivery to be

4006 FFP DSS VistA Chemotherapy Manager Medium Hospital Annual Limited License. DSS-VCM-

LTD-MH

IAW PD Section 1.3

PSC: DA10

Schedule and delivery to be determined at the order level.

1 EA $ $

4007 FFP DSS VistA Chemotherapy Manager Small Hospital Annual Limited License. DSS-VCM-

LTD-SH

IAW PD Section 1.3

PSC: DA10

Schedule and delivery to be determined at the order level.

1 EA $ $

Services 4008 FFP DSS Remote

Installation Services Per Day. DSS-INST-R IAW PD Section 1.4

1 EA $ $

4009 FFP EMR Technical Installation Services Per Hour. EMRTEC IAW PD Section 1.4

PSC: DA10

8 HR $ $

4010 FFP DSS Project Management, for new installations, price per hour.

PROJ-MGMNT

IAW PD Section 1.4

PSC: DD01

45 HR $ $

4011 FFP EMR Training Per Hour. EMRTRN

IAW PD Section 1.4

PSC: U009

248 HR $ $

4012 FFP DSS ADHOC Premium Application Workflow Support - Remote, per facility annual fee. DSS-

PREMAPPSUPPORT-

VAAF

IAW PD Section 1.4

PSC: DA10

10 HR $ $

4013 FFP Travel Expenses Per Person Per Week

TRAVEL-Z

IAW PD Section 1.4

PSC: V999

8 EA $ $

4014 FFP DSS Project Management, is for existing installations, Training and Analysis On-Site or Remote. DSS-PROD-SVC

IAW PD Section 1.4

PSC: U099

150 HR $ $

4015 FFP Conversion of DSS VistA Chemotherapy 1 EA $ $

Manager (VCM) customers to DSS Infusion Therapy Manager (ITM). DSS-ITM- VA Conversion

IAW PD Section 1.4

PSC: DA10

4016 FFP DSS VistA Chemotherapy Manager (VCM) Large Hospital Software Subscription Maintenance and Support.

DSS-VCM-PERP-LH-M

IAW PD Section 1.4

PSC: DA10

2 EA $ $

4017 FFP DSS VistA Chemotherapy Manager Medium Hospital Software Subscription Maintenance and Support. DSS-VCM-

PERP-MH-M

IAW PD Section 1.4

PSC: DA10

1 EA $ $

4018 FFP DSS VistA Chemotherapy Manager Small Hospital Software Subscription Maintenance and Support. DSS-VCM-

PERP-SH-M

IAW PD Section 1.4

PSC: DA10

1 EA $ $

4019 Deliverable A: Training Plan and Related Documentation

IAW PD Section 1.2.

PSC: DD01

Schedule and delivery to be

4020 Deliverable A: Master Delivery Schedule

IAW PD Section 4.0.

PSC: DD01

Schedule and delivery to be

4021 Deliverable B: Kick-off Meeting Agenda

IAW PD Section 4.0

PSC: DD01

Deliverable due within 10 days of task order award.

1 LT NSP NSP

4022 Deliverable C:

Shipment/Delivery Weekly Progress Report

IAW PD Section 4.0.

PSC: DD01

Delivery due on a weekly basis upon task order award through close out.

1 EA NSP NSP

4023 Deliverable A: Statement of Attestation

IAW PD Section 5.7.

PSC: DD01

Schedule and delivery to be

4024 Deliverable A: Compliance Monitoring and Reporting Plan

IAW PD Section 5.7.1.

4025 Deliverable B: Corrective Action Plan

IAW PD Section 5.7.1.

PSC: DD01

Schedule and delivery to be determined at the order level.

1 LT NSP NSP

4026 Deliverable A: AI Model/LLM Change Disclosure

IAW PD Section 5.7.2.

PSC: DD01

Schedule and delivery to be

4027 Deliverable A: Contractor Staff Roster

IAW PD Section 6.2.1.

PSC: DD01

Schedule and delivery to be

Total Ordering Period 5 $ Total Contract Value $

B.3 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

TBD

b. GOVERNMENT:

Contracting Officer 36C10A Department of Veterans Affairs Technology Acquisition Center 23 Christopher Way

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Upon acceptance of Deliverables, In accordance with (IAW) Section B.2 Price Schedule

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.4 GOVERNING LAW

Federal law and regulations, including the Federal Acquisition Regulations (FAR), shall govern this Contract/Order. Commercial license agreements may be made a part of this Contract/Order but only if both parties expressly make them an addendum hereto. If the commercial license agreement is not made an addendum, it shall not apply, govern, be a part of or have any effect whatsoever on the Contract/Order; this includes, but is not limited to, any agreement embedded in the computer software (clickwrap), any agreement that is otherwise delivered with or provided to the Government with the commercial computer software or documentation (shrinkwrap), or any other license agreement otherwise referred to in any document. If a commercial license agreement is made an addendum, only those provisions addressing data rights regarding the Government’s use, duplication and disclosure of data (e.g., restricted computer software) are included and made a part of this Contract/Order, and only to the extent that those provisions are not duplicative or inconsistent with Federal law, Federal regulation, the incorporated FAR clauses and the provisions of this Contract/Order;

those provisions in the commercial license agreement that do not address data rights regarding the Government’s use, duplication and disclosure of data shall not be included or made a part of the Contract/Order. Federal law and regulation including, without limitation, the Contract Disputes Act (41 U.S.C. § 7101 et seq.), the Anti- Deficiency Act (31 U.S.C. § 1341 et seq.), the Competition in Contracting Act (41 U.S.C.

§ 3301 et seq.), the Prompt Payment Act (31 U.S.C. § 3901 et seq.), Contracts for Data Processing or Maintenance (38 USC § 5725), Source Code Harmonization and Reuse in Information Technology Act “SHARE IT Act” (P.L. 118-187), and RFO FAR clauses RFO 52.212-4, RFO 52.227-14 shall supersede, control, and render ineffective any inconsistent, conflicting, or duplicative provision in any commercial license agreement.

In the event of conflict between this clause and any provision in the Contract/Order or the commercial license agreement or elsewhere, the terms of this clause shall prevail.

The Contractor shall deliver to the Government all data first produced under this Contract/Order with unlimited rights as defined by RFO 52.227-14, this includes any custom code developed for the purpose of performing under this contract. Claims of patent or copyright infringement brought against the Government as a party shall be defended by the U.S. Department of Justice (DOJ) in accordance with 28 U.S.C. § 516;

at the discretion of DOJ, the Contractor may be allowed reasonable participation in the defense of the litigation. Any additional changes to the Contract/Order must be made by modification (Standard Form 30) and shall only be made by a warranted Contracting Officer. Nothing in this Contract/Order or any commercial license agreement shall be construed as a waiver of sovereign immunity.

B.5 SOFTWARE LICENSE, MAINTEANCE AND TECHNICAL SUPPORT

(1). Definitions.

a) Licensee. The term “licensee” shall mean the U.S. Department of Veterans Affairs (“VA”) and is synonymous with “Government.”

b) Licensor. The term “licensor” shall mean the Contractor having the necessary license or ownership rights to deliver license, software maintenance and support of the computer software being acquired.

The term “Contractor” is the party identified in Block 17a on the SF1449. If the Contractor is a reseller and not the Licensor, the Contractor remains responsible for performance under this Contract/Order.

c) Software. The term “software” shall mean the licensed computer software product(s) cited in the Schedule of Supplies/Services.

d) Maintenance. The term “maintenance” is the process of enhancing and optimizing software, as well as remedying defects. It shall include all new fixes, patches, releases, updates, versions and upgrades, as further defined below.

e) Technical Support. The term “technical support” refers to the range of services providing assistance for the software via the telephone, email, a website or otherwise.

f) Release or Update. The term “release” or “update” are terms that refer to a revision of software that contains defect corrections, minor enhancements or improvements of the software’s functionality. This is usually designated by a change in the number to the right of the decimal point (e.g., from Version 5.3 to 5.4). An example of an update is the addition of new hardware.

g) Version or Upgrade. The term “version” or “upgrade” are terms that refer to a revision of software that contains new or improved functionality. This is usually designated by a change in the number to the left of the decimal point (e.g., from Version 5.4 to 6).

(2). Software License.

a) Unless otherwise stated in the Schedule of Supplies/Services, the Performance Work Statement or Product Description, the software license provided to the Government is a perpetual, nonexclusive license to use the software.

b) The Government may use the software in a networked environment.

c) Any dispute regarding the license grant or usage limitations shall be resolved in accordance with the Disputes Clause incorporated in FAR 52.212-4(d).

d) All limitations of software usage are expressly stated in the Schedule of Supplies/Services and the Performance Work Statement/Product Description.

(3). Software Maintenance and Technical Support.

a) If the Government desires to continue software maintenance and support beyond the period of performance identified in this Contract/Order, the Government will issue a separate contract or order for maintenance and support. Conversely, if a contract or order for continuing software maintenance and technical support is not received, the Contractor is neither authorized nor permitted to renew any of the previously furnished services.

b) The Contractor shall provide software support services, which includes periodic updates, enhancements and corrections to the software, and reasonable technical support, all of which are customarily provided by the Contractor to its commercial customers so as to cause the software to perform according to its specifications, documentation or demonstrated claims.

c) Any telephone support provided by Contractor shall be at no additional cost.

d) The Contractor shall provide all maintenance services in a timely manner in accordance with the Contractor’s customary practice or as defined in the Performance Work Statement or Product Description. However, prolonged delay (exceeding 2 business days) in resolving software problems will be noted in the Government’s various past performance records on the Contractor (e.g., www.cpars.gov).

e) If the Government allows the maintenance and support to lapse and subsequently wishes to reinstate it, any reinstatement fee charged shall not exceed the amounts that would have been charged if the Government had not allowed the subscription to lapse.

(4). Disabling Software Code. The Government requires delivery of computer software that does not contain any code that will, upon the occurrence or the nonoccurrence of any event, disable the software. Such code includes but is not limited to a computer virus, restrictive key, node lock, time-out or other function, whether implemented by electronic, mechanical, or other means, which limits or hinders the use or access to any computer software based on residency on a specific hardware configuration, frequency of duration of use, or other limiting criteria. If any such disabling code is present, the Contractor agrees to indemnify the Government for all damages suffered as a result of a disabling caused by such code, and the contractor agrees to remove such code upon the Government’s request at no extra cost to the Government. Inability of the Contractor to remove the disabling software code will be considered an inexcusable delay and a material breach of contract, and the Government may exercise its right to terminate for cause. In addition, the Government is permitted to remove the code as it deems appropriate and charge the Contractor for consideration for the time and effort expended in removing the code.

http://www.cpars.gov/

(5). Manuals and Publications. Upon Government request, the Contractor shall furnish the most current version of the user manual and publications for all products/services provided under this Contract/Order at no cost.

B.6 ACCOUNTING AND APPROPRIATION DATA

Funds in the amount of $TBD are obligated on Purchase Order Number TBD to fund Contracting Line Item Number(s) TBD to fulfill the minimum order guarantee.

The contractor shall reference the Purchase Order Number on each invoice submitted for payment.

B.7 ORDERING PROCEDURES

a. Orders against this IDIQ contract will be issued in accordance with its terms and conditions at the sole discretion of the Government by a VA Contracting Officer during the period of the award date through 60 months thereafter. Individual delivery orders may include options for extended terms. Performance is authorized under any order issued against this IDIQ for up to 12 months after the end of the last ordering period.

Upon receipt of a delivery order, the Contractor shall provide services at the prices set forth in the Schedule;

b. Orders issued will be Firm Fixed Price. Each order is a stand-alone order, with individual periods of performance.

B.8 PRODUCT DESCRIPTION

1.0 PRODUCT REQUIREMENTS

1.1 Background

The Department of Veterans Affairs (VA), Veterans Health Administration, National Oncology Program Office requires Document Storage Systems (DSS) Infusion Therapy Manager (ITM) software and associated services for any of the VA Medical Centers (VAMC) across the United States. The solution must be interoperable and compatible for use with the Veterans Health Information Systems and Technology Architecture (VistA) and the Computerized Patient Record System (CPRS) which is a graphical user interface (GUI) for the VistA electronic health record (EHR) system. VA requires brand name DSS ITM for sites using VistA Chemotherapy Manager (VCM), the pre-existing legacy version of DSS ITM, to manage infusion therapy in CPRS/VistA that has not yet transitioned to the new Oracle EHR. Each of these sites shall have the ability to utilize the national contract for DSS ITM software since DSS is retiring the pre-existing contracted VCM software for ordering antineoplastic and other infusion therapy in VistA/CPRS and is replacing VCM with its next-generation solution, ITM, which is also compatible with VistA/CPRS. Examples of required interfaces with CPRS/VistA include patient specific information which includes labs, age, height, to calculate patient specific doses, allergy alerts, and dose alerts. In addition, a requirement of the system is to document in CPRS/VistA detailing the patient specific chemotherapy regimen including doses and dates. Another required functional capability of the system is placing the medication orders directly into VISTA with minimal editing.

Procurement of ITM software provides tools for VA Medical Centers (VAMCs) utilizing the VistA/CPRS EHR system to standardize the antineoplastic and other infusion therapy treatment protocols and provider order entry available for patient care. The application provides antineoplastic and other infusion therapy management functionality for specialty care areas (including but not limited to oncology, gastroenterology, rheumatology, neurology, and endocrinology) and pharmacy. Interfaces must be available to the patient’s VistA profile, Admit/Discharge/Transfer (ADT) registration for demographics and visit status, Laboratory, Pharmacy, Allergies, and Vitals data from VistA to ITM. Implementation and application training services should be available for orderable item verification, administration, treatment plan building, general user, superuser and mentoring during go live. Technical and general support services must be provided throughout the Period of Performance (PoP).

In accordance with VHA Directive 1415 and the American Society of Clinical Oncology and Oncology Nursing Society (ASCO-ONS) Antineoplastic Therapy Administration Safety Standards, use of such software in VistA/CPRS improves safety by reducing transcription errors through electronic ordering when available as well as through ordering whole treatment regimens together (e.g., medications to be given pre- and post- treatment in addition to primary treatment medication). The ITM software features custom order sets, based on clinical guidelines, to be tailored to each facility’s preferences by their subject matter experts (SMEs), including in oncology, gastroenterology, rheumatology, neurology, endocrinology, and clinical pharmacy. The ITM software combines comprehensive end-to-end automation of complex antineoplastic and other infusion therapy ordering based on evidence-based treatment plans. The software streamlines workflows for antineoplastic therapy, immunotherapy, hydration, antibiotics, and other infusion therapies. These features assist medical staff in order entry, as well as the standardization of practices with the latest clinical evidence through decision support.

Approximately 120 VAMCs provide antineoplastic therapy and approximately 50 VAMCs utilize the soon-to-be retired VCM software. Salt Lake City VAMC, a previous VCM user, currently has an ITM software contract in place and already went live with the conversion from VCM to ITM in 2025. Mountain Home, TN VAMC also went live with ITM in February 2026. Until the Oracle EHR system, replacing VistA/CPRS, is implemented at all VAMCs (scheduled for completion by November 2031), there is an enterprise-wide immediate need for this web-enabled software application for VistA/CPRS users to facilitate organizational initiatives to:

• Automate antineoplastic and other infusion therapy management and ordering

• Enable standardization of antineoplastic and other infusion therapy approaches and accompaniments

• Reduce costs of administration of antineoplastic and other infusion therapies

Once the Oracle EHR system goes live at a VAMC, this contract will no longer be utilized for that specific VAMC.

1.2 Functional Requirements

Contractor shall provide licenses, configuration, installation, and remote technical support for Brand name DSS ITM software. Installation consists of project management and remote installation services. Contractor shall work with the VHA and Commercial Off-The-Shelf (COTS) teams to install ITM software and provide Installation manuals to users and COTS teams prior to the Installation date. The DSS Installation team will complete both test and production server installations of the software. Vendor must coordinate with the facility to install ITM on hospital provided servers and appropriate clinical workstations.

Implementation by the Contractor must encompass:

• ITM in the Oncology, Gastroenterology, Rheumatology, Neurology, Endocrinology, Infusion clinic, Inpatient, and Pharmacy settings of the facility.

• Education and training to ensure users know how to provide orderable item verification and treatment plan building, as well as general user and administrative functions.

• Education and training on how to upload or build treatment plans in ITM to meet each facility standard of care.

• Education and training sessions for testing and production use.

• On-site support during go-live implementation.

• System and user documentation.

• Contractor Project Management Plans (CPMPs)

• Contingency plans.

• Training plans and educational materials.

• Post-implementation support plan.

Contractor must develop and deliver education, including a training plan and related documentation (e.g., training materials, installation manuals, user guides, on-line courses, training assessments, and course evaluations) for each project developed and delivered based on scope, stakeholders (OI&T, super-users, CACs/ADPAC, RNs, Pharmacists, MDs, etc.), and environment, providing follow-up support as needed.

Contractor shall provide technical services and support, working with OI&T, Biomedical Engineering, and VHA staff to provide the needs to sustain all the capabilities, features, and functions of the solution to ensure that it will be operable, available for use and responsive to user commands and entries.

The FFP travel requirement is for travel expenses only. The labor associated with the installation and training shall only be covered by the specific installation and training Contracting Line Item Numbers.

This action is for a comprehensive National DSS ITM IDIQ contract that shall include VAMCs across the VA enterprise. Products and services shall be available to any VAMC, that has not transitioned to the Oracle HER. Deployment of DSS ITM in VA is local with on-premises VA/VISN servers that connect to facility VistA databases. VA will determine via task order the requirements for a single software installation. Support for software installations will be closely coordinated with the VA Contracting Officer’s Representative (COR) and the local facility. There is no development work under this effort.

Deliverables:

A. Training Plan and Related documentation (as described above)

The following Products and Service Tables provide estimates for each year. See Price Schedule for maximum quantities for each item.

1.3 Products

Description/Part Number Order Per 1

Order Per 2

Order Per 3

Order Per 4

Order Per 5

DSS Infusion Therapy Manager (ITM) Annual Limited License, Level 1 Facility. DSS-ITM-VA-LL-

LVL1

50 65 51 30 4

DSS Infusion Therapy Manager (ITM) Annual Limited License, Level 2 Facility. DSS-ITM-VA-LL-

LVL2

5 4 1 0 0

DSS Infusion Therapy Manager (ITM) Annual Limited License, Level 3 Facility. DSS-ITM-VA-LL-

LVL3

7 6 1 1 0

DSS Infusion Therapy Manager (ITM) Analytics Annual Limited License, per facility. DSS-ITM- Analytics-VA-LL

62 75 53 31 4

DSS VistA Chemotherapy Manager Large Hospital Annual Limited License. DSS-VCM-LTD-LH

5 5 5 1 0

DSS VistA Chemotherapy Manager Medium Hospital Annual Limited License. DSS-VCM-LTD-MH

1 1 1 0 0

DSS VistA Chemotherapy Manager Small Hospital Annual Limited License. DSS-VCM-LTD-SH

1 1 1 0 0

1.4 Services

Description/Part Number Order Per 1

Order Per 2

Order Per 3

Order Per 4

Order Per 5

DSS Remote Installation Services Per Day. DSS-INST-R

62 10 5 0 0

EMR Technical Installation Services Per Hour. EMRTEC

500 80 40 0 0

DSS Project Management, price per hour. PROJ-MGMNT

2750 450 225 0 0

EMR Training Per Hour. EMRTRN 15400 2480 1240 0 0 DSS ADHOC Premium Application Workflow Support - Remote, per facility annual fee. DSS-

PREMAPPSUPPORT-VAAF

62 75 53 31 4

Travel Expenses Per Person Per Week

TRAVEL-Z

750 200 150 70 8

DSS Project Management, Training and Analysis, On-Site or Remote.

DSS-PROD-SVC

160 1900 1700 500 130

Conversion of DSS VistA Chemotherapy Manager (VCM) customers to DSS Infusion Therapy Manager (ITM). DSS-ITM-VA Conversion

14 2 1 0 0

DSS VistA Chemotherapy Manager (VCM) Large…