36C10B23R0023 WBIMS.docx

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

8/15/2023

36C10B23R0023

Jason King; Jason.king6@va.gov 848-377-5181 08-22-2023

10:00 AM

EDT

Department of Veterans Affairs Technology Acquisition Center 23 Christopher Way Eatontown, NJ 07724

X

333998 700 Employees

N/A

See Delivery Schedule

Department of Veterans Affairs Technology Acquisition Center 23 Christopher Way Eatontown, NJ 07724

Department of Veterans Affairs Technology Acquisition Center Financial Services Center

PO BOX 149971

Austin, TX 78714-8971

This Request for Proposal (RFP) is issued for a brand name or equal PAR Excellence Weight Based Inventory Management System

See Section B.4 Price Schedule and B.5 for Product Description

The Period of Performance shall be one 12-month base period, with four 12-month option periods.

Points of Contact:

Jason King, Contract Specialist Jason.king6@va.gov

Meghan McCloskey, Contracting Officer Meghan.McCloskey@va.gov

Meghan McCloskey

Table of Contents

E.4 FAR 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 GOVERNING LAW

Federal law and regulations, including the Federal Acquisition Regulations (FAR), shall govern this Contract/Order. Commercial license agreements may be made a part of this Contract/Order but only if both parties expressly make them an addendum hereto, as permitted by FAR 12.212. If the commercial license agreement is not made an addendum, it shall not apply, govern, be a part of or have any effect whatsoever on the Contract/Order; this includes, but is not limited to, any agreement embedded in the computer software (clickwrap), any agreement that is otherwise delivered with or provided to the Government with the commercial computer software or documentation (shrinkwrap), or any other license agreement otherwise referred to in any document. If a commercial license agreement is made an addendum, only those provisions addressing data rights regarding the Government’s use, duplication and disclosure of data (e.g., restricted computer software) are included and made a part of this Contract/Order, and only to the extent that those provisions are not duplicative or inconsistent with Federal law, Federal regulation, the incorporated FAR clauses and the provisions of this Contract/Order; those provisions in the commercial license agreement that do not address data rights regarding the Government’s use, duplication and disclosure of data shall not be included or made a part of the Contract/Order. Federal law and regulation including, without limitation, the Contract Disputes Act (41 U.S.C. § 7101 et seq.), the Anti-Deficiency Act (31 U.S.C. § 1341 et seq.), the Competition in Contracting Act (41 U.S.C. § 3301 et seq.), the Prompt Payment Act (31 U.S.C. § 3901 et seq.), Contracts for Data Processing or Maintenance (38 USC § 5725), and FAR clauses 52.212-4, 52.227-14, 52.227-19 shall supersede, control, and render ineffective any inconsistent, conflicting, or duplicative provision in any commercial license agreement. In the event of conflict between this clause and any provision in the Contract/Order or the commercial license agreement or elsewhere, the terms of this clause shall prevail. The Contractor shall deliver to the Government all data first produced under this Contract/Order with unlimited rights as defined by FAR 52.227-14. Claims of patent or copyright infringement brought against the Government as a party shall be defended by the U.S. Department of Justice (DOJ) in accordance with 28 U.S.C. § 516; at the discretion of DOJ, the Contractor may be allowed reasonable participation in the defense of the litigation. Any additional changes to the Contract/Order must be made by modification (Standard Form 30) and shall only be made by a warranted Contracting Officer. Nothing in this Contract/Order or any commercial license agreement shall be construed as a waiver of sovereign immunity.

B.2 SOFTWARE LICENSE, MAINTENANCE AND TECHNICAL SUPPORT

(1). Definitions.

a) Licensee. The term “licensee” shall mean the U.S. Department of Veterans Affairs (“VA”) and is synonymous with “Government.”

b) Licensor. The term “licensor” shall mean the Contractor having the necessary license or ownership rights to deliver license, software maintenance and support of the computer software being acquired. The term “Contractor” is the party identified in Block 17a on the SF1449. If the Contractor is a reseller and not the Licensor, the Contractor remains responsible for performance under this Contract/Order.

c) Software. The term “software” shall mean the licensed computer software product(s) cited in the Schedule of Supplies/Services.

d) Maintenance. The term “maintenance” is the process of enhancing and optimizing software, as well as remedying defects. It shall include all new fixes, patches, releases, updates, versions and upgrades, as further defined below.

e) Technical Support. The term “technical support” refers to the range of services providing assistance for the software via the telephone, email, a website or otherwise.

f) Release or Update. The term “release” or “update” are terms that refer to a revision of software that contains defect corrections, minor enhancements, or improvements of the software’s functionality. This is usually designated by a change in the number to the right of the decimal point (e.g., from Version 5.3 to 5.4). An example of an update is the addition of new hardware.

g) Version or Upgrade. The term “version” or “upgrade” are terms that refer to a revision of software that contains new or improved functionality. This is usually designated by a change in the number to the left of the decimal point (e.g., from Version 5.4 to 6).

(2). Software License.

a) Unless otherwise stated in the Schedule of Supplies/Services, the Performance Work Statement or Product Description, the software license provided to the Government is a perpetual, nonexclusive license to use the software.

b) The Government may use the software in a networked environment.

c) Any dispute regarding the license grant or usage limitations shall be resolved in accordance with the Disputes Clause incorporated in FAR 52.212-4(d).

d) All limitations of software usage are expressly stated in the Schedule of Supplies/Services and the Performance Work Statement/Product Description.

(3). Software Maintenance and/or Technical Support.

a) If the Government desires to continue software maintenance and support beyond the period of performance identified in this Contract/Order, the Government will issue a separate contract or order for maintenance and support. Conversely, if a contract or order for continuing software maintenance and technical support is not received, the Contractor is neither authorized nor permitted to renew any of the previously furnished services.

b) The Contractor shall provide software support services, which includes periodic updates, enhancements and corrections to the software, and reasonable technical support, all of which are customarily provided by the Contractor to its commercial customers to cause the software to perform according to its specifications, documentation or demonstrated claims.

c) Any telephone support provided by Contractor shall be at no additional cost.

d) The Contractor shall provide all maintenance services in a timely manner in accordance with the Contractor’s customary practice or as defined in the Performance Work Statement or Product Description. However, prolonged delay (exceeding two business days) in resolving software problems will be noted in the Government’s various past performance records on the Contractor (e.g., www.cpars.gov).

e) If the Government allows the maintenance and support to lapse and subsequently wishes to reinstate it, any reinstatement fee charged shall not exceed the amounts that would have been charged if the Government had not allowed the subscription to lapse.

(4). Disabling Software Code.

The Government requires delivery of computer software that does not contain any code that will, upon the occurrence or the nonoccurrence of any event, disable the software. Such code includes but is not limited to a computer virus, restrictive key, node lock, time-out, or other function, whether implemented by electronic, mechanical, or other means, which limits or hinders the use or access to any computer software based on residency on a specific hardware configuration, frequency of duration of use, or other limiting criteria. If any such disabling code is present, the Contractor agrees to indemnify the Government for all damages suffered as a result of a disabling caused by such code, and the contractor agrees to remove such code upon the Government’s request at no extra cost to the Government. Inability of the Contractor to remove the disabling software code will be considered an inexcusable delay and a material breach of contract, and the Government may exercise its right to terminate for cause. In addition, the Government is permitted to remove the code as it deems appropriate and charge the Contractor for consideration for the time and effort expended in removing the code.

(5). Manuals and Publications.

Upon Government request, the Contractor shall furnish the most current version of the user manual and publications for all products/services provided under this Contract/Order at no cost.

B.3 CONTRACT ADMINISTRATION DATA

(Continuation from Standard Form 1449, block 18A)

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: TBD

b. GOVERNMENT: Contracting Officer 36C10B, Meghan McCloskey Department of Veterans Affairs Technology Acquisition Center 23 Christopher Way Eatontown, NJ 07724

☒ 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or

☐ 52.232-36, Payment by Third Party

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly ☐

b. Semi-Annually ☐

c. Other ☒ Upon Government acceptance of deliverables in accordance with B.4, Price Schedule and in accordance with Section B.5, Product Description

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

5. ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

6. Purchase Order for Billing Purposes: TBD

B.4 PRICE SCHEDULE

Vendors are instructed to complete Section B.4: Price Schedule and submit with their quote. Vendors are cautioned that alterations to the line items as specified below may render quotes unacceptable. All questions shall be directed to the Contract Specialist, Jason King, jason.king6@va.gov, and Contracting Officer, Meghan McCloskey, Meghan.McCloskey@va.gov prior to the closing date and time specified in the Request for Quote (RFQ).

Any resulting contract will be awarded on a firm-fixed-price basis as defined by Federal Acquisition Regulation Subpart 16.202. Accordingly, the Contractor shall ensure that any and all costs associated with the Contractor’s proposed application(s), software products, software solution, and/or system, shall be included in the Contractor’s proposed firm-fixed price, and shall serve as the Contractor’s firm-fixed price for the life of any resulting contract. No additional costs or fees relative to the Contractor’s proposed application(s), software products, software solution, and/or system including, but not limited to, licensing costs and any associated licensing maintenance required for the development, delivery, integration, operation, and/or maintenance of the Contractor’s proposed solution will be allowed, accepted, and/or paid by the Government.

All deliverables will be destination inspection, acceptance, and F.O.B.

Days used below refer to calendar days unless otherwise stated. Deliverables with due dates falling on a weekend or holiday shall be submitted the following Government workday after the weekend or holiday.

Electronic submission to: VA Project Manager, Contracting Officer, and Contracting Officer’s Representative

Product Service Code for the following CLINs/SLINs is 6670: Scales and Balances

Base Period The period of performance for this effort shall be 12 months from date of award.

Period of Performance (PoP): 12 months from date of award.

This FFP Sub Contract Line Item (SLIN) includes all labor, materials, travel, and equipment IAW Product Description (PD) paragraph 1.0, Table 1.0.

Due no later than 90 days before the start of installation at the John J Pershing VAMC.

This FFP SLIN includes all labor, materials, travel and equipment IAW PD paragraph 1.0.

Due no later than 90 days before the start of installation at the Cape HCC.

This FFP SLIN includes all labor, materials, travel and equipment IAW PD paragraph 1.0.

Due no later than 90 days before the start of installation at the Sikeston Community Outpatient Clinic.

This FFP SLIN includes all labor, materials, travel and equipment IAW PD paragraph 1.0.

Due no later than 90 days before the start of installation at the Farmington MO Community Outpatient Clinic.

This FFP SLIN includes all labor, materials, travel and equipment IAW PD paragraph 1.0.

Due no later than 90 days before the start of installation at the West Plains MO Community Outpatient Clinic.

This FFP SLIN includes all labor, materials, travel and equipment IAW PD paragraph 1.0.

Due no later than 90 days before the start of installation at the Paragould AR Community Outpatient Clinic.

This FFP SLIN includes all labor, materials, travel and equipment IAW PD paragraph 1.0.

Due no later than 90 days before the start of installation at the Pocahontas AR Community Outpatient Clinic.

PoP: Installation and setup shall be completed (for all locations) within 365 days after contract award.

Installation for the John J Pershing VAMC shall begin no later than 90 days after contract award and completed no later than the end of the base PoP.

Installation for the Cape HCC shall begin no later than 90 days from the agreed upon date between the vendor and COR. Installation shall be completed no later than the end date of the base PoP.

Installation for the Sikeston MO Community Outpatient Clinic shall begin no later than 90 days from the agreed upon date between the vendor and COR. Installation shall be completed no later than the end date of the base PoP.

Installation for the Farmington MO Community Outpatient Clinic shall begin no later than 90 days from the agreed upon date between the vendor and COR. Installation shall be completed no later than the end date of the base PoP.

Installation for the West Plains MO Community Outpatient Clinic shall begin no later than 90 days from the agreed upon date between the vendor and COR. Installation shall be completed no later than the end date of the base PoP.

Installation for the Paragould AR Community Outpatient Clinic shall begin no later than 90 days from the agreed upon date between the vendor and COR. Installation shall be completed no later than the end date of the base PoP.

Installation for the Pocahontas AR Community Outpatient Clinic shall begin no later than 90 days from the agreed upon date between the vendor and COR. Installation shall be completed no later than the end date of the base PoP.

Training IAW PD paragraph 1.3.

This FFP CLIN includes all labor, materials, travel, and equipment IAW PD paragraph 1.3.

PoP: 12 months from date of award.

The total cost of CLIN 0004 and SLINs 0004AA through 0004AC shall be included and allocated to applicable priced CLINs and SLINs.

PoP: 12 months from date of award.

Due two (2) days prior to Kickoff Meeting.

Due three (3) days after Kickoff Meeting.

Due one week from date of award and updated weekly thereafter.

Option Period One This 12-month option period may be exercised in accordance with FAR 52.217-9, Option to Extend the Term of the Contract (MAR 2000). Work shall not commence until, and unless, a formal modification is issued by the Contracting Officer. If exercised, this option shall commence immediately after expiration of the Base Period.

PoP: 12 months after expiration of the base period.

Option Period Two This 12-month option period may be exercised in accordance with FAR 52.217-9, Option to Extend the Term of the Contract (MAR 2000). Work shall not commence until, and unless, a formal modification is issued by the Contracting Officer. If exercised, this option shall commence immediately after expiration of Option Period One.

PoP: 12 months after expiration of Option Period One.

Option Period Three This 12-month option period may be exercised in accordance with FAR 52.217-9, Option to Extend the Term of the Contract (MAR 2000). Work shall not commence until, and unless, a formal modification is issued by the Contracting Officer. If exercised, this option shall commence immediately after expiration of Option Period Two.

PoP: 12 months after expiration of Option Period Two.

Option Period Four This 12-month option period may be exercised in accordance with FAR 52.217-9, Option to Extend the Term of the Contract (MAR 2000). Work shall not commence until, and unless, a formal modification is issued by the Contracting Officer. If exercised, this option shall commence immediately after expiration of Option Period Three.

PoP: 12 months after expiration of Option Period Three.

B.5 PRODUCT DESCRIPTION

PRODUCT DESCRIPTION (PD)

DEPARTMENT OF VETERANS AFFAIRS

Veterans Health Administration (VHA) John J. Pershing VA Medical Center

Weight Based Inventory Management System

Date: August 8, 2023

VA-23-00052988

PD Version Number: 1.0

1.0 PRODUCT REQUIREMENTS

The John J. Pershing VAMC and its Community Based Outpatient Clinic locations have a requirement for a brand name or equal PAR Excellence Weight Based Inventory Management System. Specifically, the Contractor shall provide and install a free standing, weight-based inventory management system at the locations listed below, to include all bins, scales, accessories, parts, labor, hardware, software and training. All debris and trash shall be removed by the Contractor once installation and disassembly are complete.

Installation shall begin no later than 90 days after contract award and shall be completed at all locations within 365 days after contract award.

The inventory management system shall produce an accurate real-time reading of quantities on-hand accessible by web-based program and provide data mining capabilities that shall include at a minimum current stock level, recommended order points, average usage levels per item and ability to track medical supply usage per patient treated at the John J. Pershing VAMC and its Community Based Outpatient Clinic (CBOC) locations.

The period of performance shall be 12 months from date of award, with four 12-month option periods.

PAR Bins or equivalent shall identify out of balance on hand quantities and values, accounting for any due out or due ins. If the out of balance condition is caused by a pending due in or due out, it shall be displayed separately with the PAR Bins or equivalent application to easily identify. PAR Bin or equivalent due-ins and due-outs shall automatically be removed when GIP due-in and due-outs are “cleared”.

PAR Bins or equivalent shall have color-coded stickers for item identification based on standard color-coding system shown in Attachment A – Color Codes.

The PAR Bin System or equivalent shall be interfaced with the Government Inventory Package (GIP), a VISTA based system used to manage inventories. The primary purpose of the interface is to identify out of balance on-hand quantities and values between GIP and the PAR Bins system or equivalent. The Contractor shall integrate the solution with the VA VISTA/GIP inventory management system for both primary and secondary distribution points. The primary distribution point is a centralized stock location that feeds the secondary (or point of use) distribution points.

Travel for this effort shall be built into the Contractor’s firm fixed price.

LOCATIONS:

Tasks under this PD shall be performed at the following VA facilities:

Primary Location

1. JOHN J PERSHING VA MEDICAL CENTER, 1500 N WESTWOOD BLVD, POPLAR BLUFF, MO 63901

Secondary Locations

1. CAPE HCC, 711 S Mt Auburn Rd, Cape Girardeau, MO 63703

1. Sikeston MO Community Outpatient Clinic, 903 S. Kings highway, Sikeston, MO 63801

1. Farmington MO Community Outpatient Clinic, 1580 W. Columbia St. Farmington, MO 63640

1. West Plains MO Community Outpatient Clinic, 1801 E. State Rte K, West Plains, MO 65775

1. Paragould AR Community Outpatient Clinic, 2420 Linwood Dr #3, Paragould, AR 72450

1. Pocahontas AR Community Outpatient Clinic, 300 Camp Rd, Pocahontas, AR 72455

Work may be performed at remote locations with prior concurrence from the Contracting Officer’s Representative (COR).

Table 1 PAR Software Licenses or Equivalent

Interface Development and Services

PX9809-PMFR Project Management Flat Rate

PX9809-IBR Implementation Base Rate (Turn-Key additional)

PAR Scale Products or Equivalent

Storage Products

Shelving - Dunnage Racks plus liner

Bridge Allocation (unit plus sides/front)

PX7532-M Double-Wide Mass Med Cabinet and Louver Cart Panel with

QS-LR36 qwikSIGHT Mobile Louvered Panel Units, 36"

30-618Q Louver Panel, 18" W x 19" H, Each;..Qty = Ea;

Shipped by case of 4 each

30-636Q Louver Panel, 36" W x 19" H, Each;..Qty = Ea.;

Shipped by case of 4 each

Other:

Six Touch Screen PCs (one at each location) shall be provided to: Sikeston Prosthetics (1), Farmington Prosthetics (1), West Plains Prosthetics (1), Pocahontas Prosthetics (1), Paragould Prosthetics (1), Primary Care Prosthetics (1).

Two Workstation PCs shall be provided to John J. Pershing Medical Center.

1.1 INSTALLATION OF THE PAR BIN SYSTEM OR EQUIVALENT

Installation shall occur during normal business hours. Normal business hours are 7:30AM to 4:30PM local time.

The Contractor shall provide notification to the VA Project Team 10 business days prior to starting onsite activities using the VA PM Team distribution list. The Contractor shall coordinate site escorts for installation at the Site Kick Off Meeting.

The Contractor shall install the PAR BIN, or equal weight-based management system, system at each location listed above.

Installation shall be phased by location. Installation at the primary location, John J. Pershing Medical Center, shall begin no later than 90 days after contract award. Installation and setup shall be completed (for all locations) no later than 365 days after contract award.

The Contractor shall view building and provide and install (as required) electrical wiring and hardwire network connections for the PAR Excellence system, or equal weight-based management system, to the existing building.

The Contractor may be installing a supply storage and tracking system in an area under construction. The Contractor shall be cognizant of staff movements, equipment, and a plethora of activity during certain periods of the workday and shall not interfere with their daily activities. Contractor Installation staff shall have no patient contact or access to sensitive patient information. COR will be available for risk intervention should the need arise.

Completion of the install will be verified by the COR. Functionality and accuracy of the installed equipment will be continuously monitored by Contractor to ensure equipment is functioning properly and provide accurate and timely information for inventory and reordering purposes.

1.2 COMPUTER HARDWARE AND SOFTWARE INSTALLATION

The contractor’s Technical Reference Model (TRM) approved software will be installed on four VA owned laptop computers. John J Pershing VAMC BioMedical staff shall complete all installation. BioMedical staff will install software and prepare VA owned server for transmission of information between Contractor and VA for maintenance and monitoring of equipment in use.

1.3 TRAINING

The Contractor shall train 42 personnel of VA Logistics staff for the web-based program that shall have unlimited user access and provide reports and data mining capability of current inventory including but not limited to current stock levels, recommended order levels, and average usage levels. Training shall be in person for 42 people and estimated to be four days at the John J. Pershing location. Within these four days, the Contractor shall provide Par Vision Training, or equivalent for 42 personnel, Par Bin Editing or equivalent for up to 30 personnel, and installations and calibration training for up to five (5) personnel. Since some personnel will be attending all three training sessions, the training sessions shall be done in series. The system shall be capable of producing reports in Excel or text delimited format using commercially available software. Training shall include but is not limited to:

1. Adding items

1. Removing items

1. Assigning items

1. Weighing items

1. Editing Items

1. Troubleshooting

1. Reporting functions

1. Par Vision

1. Process definition

1.4 INITIAL SUPPORT AFTER INSTALLATION (12 MONTHS)

The initial 12 Month support shall start after the completion of installation and COR verifies the system is ready for use. Installed equipment and software shall be monitored by Contractor employees by daily check-ins that shall occur remotely at least four times every 24 hours. Contractor support shall be provided for any defects or functionality problems by contacting Contractor via email or telephone within 24 hours. The Contractor shall meet (e.g., in person, telephone, etc.) with the VA POC/COR monthly to address any unresolved issues. Any unresolved and/or continuous issues shall be addressed to the Contracting Officer for corrective action.

1.5 SUPPORT (OPTION YEAR SUPPORT) (DURATION OF POP)

The Contractor shall provide support which shall include continuous monitoring by means of a minimum of four remote checks of equipment functionality by Contractor personnel every 24 hours. The Contractor shall provide notification and maintenance support in the event of a problem with equipment or software. Contractor personnel shall respond to service calls no later than 24 hours after being notified of a problem with either equipment or installed software. Contractor provided equipment and related hardware shall be replaced within 48 hours of notification of a problem at no cost to VA if VA user is not at fault for damage or defect.

1.6 PROJECT MANAGEMENT

1.6.1 DELIVERY ORDER KICKOFF MEETING

The Contractor shall conduct a virtual Delivery Order (DO) Kickoff Meeting with the VA Program Team, Contracting Officer (CO), Contract Specialist (CS) within five (5) business days of contract award. The Contractor shall provide a DO Kickoff Meeting Agenda no later than (NLT) two (2) business days prior to the DO Kickoff Meeting to the VA PM, COR, and Contract Specialist. The agenda shall include all topics to be discussed for successful contract execution. The Contractor shall provide DO Kickoff Meeting Minutes NLT three (3) business days after the DO Kickoff Meeting that summarizes the meeting and includes the primary contact information of all parties in attendance.

The VA Project Team will provide the VA Project Team email distribution list to the Contractor at the DO Kickoff Meeting.

For the optional quantities, a kick-off meeting is only needed if requested by the VA PM.

Deliverables:

A. DO Kickoff Meeting Agenda B. DO Kickoff Meeting Minutes

1.6.2 INTEGRATED MASTER SCHEDULE

The Contractor shall create, provide, and maintain an Integrated Master Schedule (IMS) using Microsoft Project that depicts the full scope of the DO and its deliverables. The IMS shall define all project activities and project milestones to include all VA site installations and shall identify task dependencies, estimate task durations, start and completion dates, and include required resources assigned to each task. The IMS shall clearly identify the critical path for each site, as well as identify the critical path for the entire Delivery Order. The IMS shall be a living document. The Contractor shall ensure all changes to the IMS are reviewed and approved by the VA Project Team. The Contractor shall report any changes to the IMS in the Weekly Status Report.

The initial IMS shall be delivered at the DO Kick Off meeting. If optional installation tasks are exercised at time of initial award, the Contractor shall provide a Proposed Installation Schedule as part of the IMS at the DO Kickoff meeting for review and comment by VA Project Team after the meeting. The Contractor shall maintain the IMS using Microsoft Project in near real time. The Contractor shall: generate schedule updates every week that depict planned versus actual program/project performance and critical path and include them in the Weekly Status Report; continuously monitor performance and report any deviation from the IMS to VA Project Team via identified email distribution; and report to the VA Project Team within 24 hour any IMS schedule variance, conduct root cause analysis (RCA) of the variance or impediments with recommended corrective actions as part of the Weekly Status Report. The Contractor shall deliver the IMS in Microsoft Project and Adobe PDF formats.

Deliverable:

A. Integrated Master Schedule (Updated Weekly)

2.0 SALIENT CHARACTERISTICS

The functionality of the PAR BIN System or equivalent is listed below. Essential/significant physical, functional, or performance characteristics.

1. Shall be weight based

1. Easily calibrated and accurate

1. Provide real time visibility to our Secondary Inventory locations (See Locations in section 1.0).

1. Must be able to interface with Government Inventory Package (GIP) package in Integrated Funds Distribution Control Point Activity Accounting and Procurement (IFCAP)

1. Must be capable of tracking, adjusting, and reporting comprehensive real time information pertaining to the inventory of a secondary location

1. It is imperative that depletion of stock triggers “pick” tickets based on PAR levels, Re-order points, and Emergency Stock Levels

1. Software shall be intuitive and easy to train on

1. Software shall be able to utilize multiple users with different levels of permissions

1. Reports generated by software shall be relevant to American Production and Inventory Control Society (APICS) Principles of Inventory Management

1. Shall be able to handle a wide range of products based on size, thickness, and weight.

The Software Application shall have these capabilities:

a. Complete generic identification: Weight based Inventory Supply Chain Solution

b. Applicable model/make/catalog number: PAR Express weight-based automation by PAR Excellence or equivalent

c. Equipment Status - Communication about system status including system failures

d. Materials Management Status –

e. Open Orders

f. Emergency/Critical Item Levels

g. Negative Quantities on-Hand

h. Item Locator

i. Customer Item Requisition

j. Par Level Analysis or equivalent

k. Current Levels

l. Level recommendations by cost and usage demand SKU reduction recommendations

m. Items over par level

n. Stock outs and critical hits Par level value over time

o. Consumption

p. Average monthly usage

q. Consumption analysis including time

r. Consumption deviation

s. Consumption over time

t. Reports

1) Activity detail (sales, receipts, adjustments, etc.) to include time inventory on hand changed

2) Quantity on-hand Value on-hand

3) Department transactions

4) Cycle count sheet

5) Out of balance with GIP - on hand Due-ins

6) Due outs

7) Issue multiple discrepancy between GIP and Par Bin (or equivalent)

8) Emergency levels

u. Orders

v. Existing orders

w. Order preview

x. Items

y. Item master Item history

z. Item classification Reconciliation history

aa. Most recent status per item

ab. There shall be a web-based program that shall have unlimited user access and provide reports and data mining capability of current inventory including but not limited to current stock levels, recommended order levels, and average usage levels. The system shall be capable of producing reports in Excel or text delimited format using commercially available software.

Installed equipment shall have a one-year full equipment replacement for defects or damage not caused by VA personnel. Install does not include disassembly of existing storage devices.

3.0 NOTICE OF THE FEDERAL ACCESSIBILITY LAW AFFECTING ALL INFORMATION AND COMMUNICATION TECHNOLOGY (ICT) PROCUREMENTS (SECTION 508) On January 18, 2017, the Architectural and Transportation Barriers Compliance Board (Access Board) revised and updated, in a single rulemaking, standards for electronic and information technology developed, procured, maintained, or used by Federal agencies covered by Section 508 of the Rehabilitation Act of 1973, as well as our guidelines for telecommunications equipment and customer premises equipment covered by Section 255 of the Communications Act of 1934. The revisions and updates to the Section 508-based standards and Section 255-based guidelines are intended to ensure that information and communication technology (ICT) covered by the respective statutes is accessible to and usable by individuals with disabilities.

3.1 SECTION 508 – INFORMATION AND COMMUNICATION TECHNOLOGY (ICT) STANDARDS

The Section 508 standards established by the Access Board are incorporated into, and made part of all VA orders, solicitations and purchase orders developed to procure ICT. These standards are found in their entirety at: https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh/final-rule/text-of-the-standards-and-guidelines. A printed copy of the standards will be supplied upon request.

Federal agencies must comply with the updated Section 508 Standards beginning on January 18, 2018. The Final Rule as published in the Federal Register is available from the Access Board: https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh/final-rule.

The Contractor shall comply with “508 Chapter 2: Scoping Requirements” for all electronic ICT and content delivered under this contract. Specifically, as appropriate for the technology and its functionality, the Contractor shall comply with the technical standards marked here:

3.2 COMPATABILITY WITH ASSISTIVE TECHNOLOGY

The standards do not require installation of specific accessibility-related software or attachment of an assistive technology device. Section 508 requires that ICT be compatible with such software and devices so that ICT can be accessible to and usable by individuals using assistive technology, including but not limited to screen readers, screen magnifiers, and speech recognition software.

3.3 ACCEPTANCE AND ACCEPTANCE TESTING

Deliverables resulting from this solicitation will be accepted based in part on satisfaction of the Section 508 Chapter 2: Scoping Requirements standards identified above.

The Government reserves the right to test for Section 508 Compliance before delivery. The Contractor shall be able to demonstrate Section 508 Compliance upon delivery.

4.0 INFORMATION TECHNOLOGY USING ENERGY-EFFICIENT PRODUCTS

NA

5.0 SHIPMENT OF HARDWARE OR EQUIPMENT

Inspection: Destination Acceptance: Destination Free on Board (FOB): Destination

Ship To and Mark For: (See Table 1 above)

POC Kevin Green: Kevin.Green4@va.gov 573-778-4489 POC James Monaghan: James.Monaghan@va.gov 573-778-4481

5.1 SPECIAL SHIPPING INSTRUCTIONS

Prior to shipping, Contractor shall notify Site POCs, by phone followed by email, of all incoming deliveries including line-by-line details for review of requirements. The Contractor shall not make any changes to the delivery schedule at the request of Site POC.

Contractors shall coordinate deliveries with Site POCs before shipment of PAR Excellence hardware to ensure sites have adequate storage space.

All shipments, either single or multiple container deliveries, shall bear the VA IFCAP Purchase Order number on external shipping labels and associated manifests or packing lists. In the case of multiple container deliveries, a statement readable near the VA IFCAP PO number shall indicate total number of containers for the complete shipment (e.g. “Package 1 of 2”), clearly readable on manifests and external shipping labels.

Packing Slips/Labels and Lists shall also include the following:

PO #: ____________ (the PO number is located in block #20 of the SF 1449) Project Description: (e.g. Tier I Lifecycle Refresh)

Total number of Containers: Package ___ of ___. (e.g., Package 1 of 3)

6.0 GENERAL REQUIREMENTS

6.1 VA TECHNICAL REFERENCE MODEL

The Contractor shall support the VA enterprise management framework. In association with the framework, the Contractor shall comply with OIT Technical Reference Model (VA TRM). The VA TRM is one component within the overall Enterprise Architecture (EA) that establishes a common vocabulary and structure for describing the information technology used to develop, operate, and maintain enterprise applications. Moreover, the VA TRM, which includes the Standards Profile and Product List, serves as a technology roadmap and tool for supporting OIT. Architecture & Engineering Services (AES) has overall responsibility for the VA TRM.

6.2 SOCIAL SECURITY NUMBER (SSN) REDUCTION

The Contractor solution shall support the Social Security Number (SSN) Fraud Prevention Act (FPA) of 2017 which prohibits the inclusion of SSNs on any document sent by mail.