36C10B23R0023 A003 8242023.docx

36C10B23R0023 A003

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

A003

08/24/2023

VA-23-00052988

Department of Veterans Affairs Technology Acquisition Center

23 Christopher Way Eatontown NJ 07724

Department of Veterans Affairs Technology Acquisition Center

23 Christopher Way Eatontown NJ 07724 To all Offerors/Bidders

36C10B23R0023

X

X

August 25, 2023 at 2:00 PM ET

***Please see Continuation Page

Meghan McCloskey Contracting Officer

The purpose of this Amendment 003 to Request for Quote (RFQ) 36C10B23R0023 entitled “Brand Name or Equal PAR Excellence Weight Based Inventory Management System” is as follows:

1. To incorporate a revised Section B.4 Price Schedule at Contract Line Item Number (CLIN) 0002 and Sub Contract Line Items Numbers (SLINs) 0002AA through 0002AG. Changes are highlighted and in red text. See Section B.4 Price Schedule.

2. To incorporate a revised Section B.5 Product Description (PD), dated August 23, 2023, version 1.1. The purpose of the revised PD is to update Sections 1.0 through 1.4 and 1.6.2. The PD dated August 8, 2023 is hereby replaced with revised PD dated August 23, 2023 to reflect the aforementioned updated sections. Changes are highlighted and in red text.

3. To revise Section D – Contract Documents, Exhibits, Or Attachments to remove Attachment A – Color Codes. Changes are highlighted and in red text.

4. Contractors are instructed to provide signed acknowledgement of Amendments A001, A002 and A003.

5. All other terms and conditions remain in full force and effect.

B.4 PRICE SCHEDULE

Vendors are instructed to complete Section B.4: Price Schedule and submit with their quote. Vendors are cautioned that alterations to the line items as specified below may render quotes unacceptable. All questions shall be directed to the Contract Specialist, Jason King, jason.king6@va.gov, and Contracting Officer, Meghan McCloskey, Meghan.McCloskey@va.gov prior to the closing date and time specified in the Request for Quote (RFQ).

Any resulting contract will be awarded on a firm-fixed-price basis as defined by Federal Acquisition Regulation Subpart 16.202. Accordingly, the Contractor shall ensure that any and all costs associated with the Contractor’s proposed application(s), software products, software solution, and/or system, shall be included in the Contractor’s proposed firm-fixed price, and shall serve as the Contractor’s firm-fixed price for the life of any resulting contract. No additional costs or fees relative to the Contractor’s proposed application(s), software products, software solution, and/or system including, but not limited to, licensing costs and any associated licensing maintenance required for the development, delivery, integration, operation, and/or maintenance of the Contractor’s proposed solution will be allowed, accepted, and/or paid by the Government.

All deliverables will be destination inspection, acceptance, and F.O.B.

Days used below refer to calendar days unless otherwise stated. Deliverables with due dates falling on a weekend or holiday shall be submitted the following Government workday after the weekend or holiday.

Electronic submission to: VA Project Manager, Contracting Officer, and Contracting Officer’s Representative

Product Service Code for the following CLINs/SLINs is 6670: Scales and Balances

Base Period The period of performance for this effort shall be 12 months from date of award.

Period of Performance (PoP): 12 months from date of award.

This FFP Sub Contract Line Item (SLIN) includes all labor, materials, travel, and equipment IAW Product Description (PD) paragraph 1.0, Table 1.0.

Due no later than 90 days before the start of installation at the John J Pershing VAMC.

This FFP SLIN includes all labor, materials, travel and equipment IAW PD paragraph 1.0.

Due no later than 90 days before the start of installation at the Cape HCC.

This FFP SLIN includes all labor, materials, travel and equipment IAW PD paragraph 1.0.

Due no later than 90 days before the start of installation at the Sikeston Community Outpatient Clinic.

This FFP SLIN includes all labor, materials, travel and equipment IAW PD paragraph 1.0.

Due no later than 90 days before the start of installation at the Farmington MO Community Outpatient Clinic.

This FFP SLIN includes all labor, materials, travel and equipment IAW PD paragraph 1.0.

Due no later than 90 days before the start of installation at the West Plains MO Community Outpatient Clinic.

This FFP SLIN includes all labor, materials, travel and equipment IAW PD paragraph 1.0.

Due no later than 90 days before the start of installation at the Paragould AR Community Outpatient Clinic.

This FFP SLIN includes all labor, materials, travel and equipment IAW PD paragraph 1.0.

Due no later than 90 days before the start of installation at the Pocahontas AR Community Outpatient Clinic.

PoP: Installation and setup shall be completed (for all locations) within 365 days after contract award.

MO

NSP

NSP

Installation for the John J Pershing VAMC shall begin no later than 90 days after contract award and completed no later than the end of the base PoP.

Installation for the Cape HCC shall begin no later than 90 days from the agreed upon date between the vendor and COR. Installation shall be completed no later than the end date of the base PoP.

Installation for the Sikeston MO Community Outpatient Clinic shall begin no later than 90 days from the agreed upon date between the vendor and COR. Installation shall be completed no later than the end date of the base PoP.

Installation for the Farmington MO Community Outpatient Clinic shall begin no later than 90 days from the agreed upon date between the vendor and COR. Installation shall be completed no later than the end date of the base PoP.

Installation for the West Plains MO Community Outpatient Clinic shall begin no later than 90 days from the agreed upon date between the vendor and COR. Installation shall be completed no later than the end date of the base PoP.

Installation for the Paragould AR Community Outpatient Clinic shall begin no later than 90 days from the agreed upon date between the vendor and COR. Installation shall be completed no later than the end date of the base PoP.

Installation for the Pocahontas AR Community Outpatient Clinic shall begin no later than 90 days from the agreed upon date between the vendor and COR. Installation shall be completed no later than the end date of the base PoP.

Training IAW PD paragraph 1.3.

This FFP CLIN includes all labor, materials, travel, and equipment IAW PD paragraph 1.3.

PoP: 12 months from date of award.

The total cost of CLIN 0004 and SLINs 0004AA through 0004AC shall be included and allocated to applicable priced CLINs and SLINs.

PoP: 12 months from date of award.

Due two (2) days prior to Kickoff Meeting.

Due three (3) days after Kickoff Meeting.

Due one week from date of award and updated weekly thereafter.

Option Period One This 12-month option period may be exercised in accordance with FAR 52.217-9, Option to Extend the Term of the Contract (MAR 2000). Work shall not commence until, and unless, a formal modification is issued by the Contracting Officer. If exercised, this option shall commence immediately after expiration of the Base Period.

PoP: 12 months after expiration of the base period.

Option Period Two This 12-month option period may be exercised in accordance with FAR 52.217-9, Option to Extend the Term of the Contract (MAR 2000). Work shall not commence until, and unless, a formal modification is issued by the Contracting Officer. If exercised, this option shall commence immediately after expiration of Option Period One.

PoP: 12 months after expiration of Option Period One.

Option Period Three This 12-month option period may be exercised in accordance with FAR 52.217-9, Option to Extend the Term of the Contract (MAR 2000). Work shall not commence until, and unless, a formal modification is issued by the Contracting Officer. If exercised, this option shall commence immediately after expiration of Option Period Two.

PoP: 12 months after expiration of Option Period Two.

Option Period Four This 12-month option period may be exercised in accordance with FAR 52.217-9, Option to Extend the Term of the Contract (MAR 2000). Work shall not commence until, and unless, a formal modification is issued by the Contracting Officer. If exercised, this option shall commence immediately after expiration of Option Period Three.

PoP: 12 months after expiration of Option Period Three.

B.5 PRODUCT DESCRIPTION

PRODUCT DESCRIPTION (PD)

DEPARTMENT OF VETERANS AFFAIRS

Veterans Health Administration (VHA) John J. Pershing VA Medical Center

Weight Based Inventory Management System

Date: August 823, 2023

VA-23-00052988

PD Version Number: 1.01

1.0 PRODUCT REQUIREMENTS

The John J. Pershing VAMC and its Community Based Outpatient Clinic locations have a requirement for a brand name or equal PAR Excellence Weight Based Inventory Management System. Specifically, the Contractor shall provide and install a free standing, weight-based inventory management system at the locations listed below, to include all bins, scales, accessories, parts, labor, hardware, software and training. All debris and trash shall be removed by the Contractor once installation and disassembly are complete.

Installation shall begin no later than 90 days after contract award and shall be completed at all locations within 365 days after contract award.

The inventory management system shall produce an accurate real-time reading of quantities on-hand accessible by web-based program and provide data mining capabilities that shall include at a minimum current stock level, recommended order points, average usage levels per item and ability to track medical supply usage per patient treated at the John J. Pershing VAMC and its Community Based Outpatient Clinic (CBOC) locations.

The period of performance shall be 12 months from date of award, with four 12-month option periods.

PAR Bins or equivalent shall identify out of balance on hand quantities and values, accounting for any due out or due ins. If the out of balance condition is caused by a pending due in or due out, it shall be displayed separately with the PAR Bins or equivalent application to easily identify. PAR Bin or equivalent due-ins and due-outs shall automatically be removed when GIP due-in and due-outs are “cleared”.

VA shall be responsible for color-coded stickers for item identification based on VA’s standard color-coding system. Bins shall be clear, white or frosted.

The PAR Bin System or equivalent shall be interfaced with the Government Inventory Package (GIP), a VISTA based system used to manage inventories. The primary purpose of the interface is to identify out of balance on-hand quantities and values between GIP and the PAR Bins system or equivalent. The Contractor shall integrate the solution with the VA VISTA/GIP inventory management system for both primary and secondary distribution points. The primary distribution point is a centralized stock location that feeds the secondary (or point of use) distribution points.

Travel for this effort shall be built into the Contractor’s firm fixed price.

LOCATIONS:

Tasks under this PD shall be performed at the following VA facilities:

Primary Location

1. JOHN J PERSHING VA MEDICAL CENTER, 1500 N WESTWOOD BLVD, POPLAR BLUFF, MO 63901

Secondary Locations

1. CAPE HCC, 711 S Mt Auburn Rd, Cape Girardeau, MO 63703

1. Sikeston MO Community Outpatient Clinic, 903 S. Kings highway, Sikeston, MO 63801

1. Farmington MO Community Outpatient Clinic, 1580 W. Columbia St. Farmington, MO 63640

1. West Plains MO Community Outpatient Clinic, 1801 E. State Rte K, West Plains, MO 65775

1. Paragould AR Community Outpatient Clinic, 2420 Linwood Dr #3, Paragould, AR 72450

1. Pocahontas AR Community Outpatient Clinic, 300 Camp Rd, Pocahontas, AR 72455

Work may be performed at remote locations with prior concurrence from the Contracting Officer’s Representative (COR).

Table 1 PAR Software Licenses or Equivalent

Qty Locations

Interface Development and Services

Qty

Qty

PX9809-PMFR Project Management Flat Rate

PX9809-IBR Implementation Base Rate (Turn-Key additional)

PAR Scale Products or Equivalent

Qty Locations (Quantity)

Storage Products

Qty Locations (Quantity)

Shelving - Dunnage Racks plus liner

Bridge Allocation (unit plus sides/front)

PX7532-M Double-Wide Mass Med Cabinet and Louver Cart Panel with

QS-LR36 qwikSIGHT Mobile Louvered Panel Units, 36"

30-618Q Louver Panel, 18" W x 19" H, Each;..Qty = Ea;

Shipped by case of 4 each

30-636Q Louver Panel, 36" W x 19" H, Each;..Qty = Ea.;

Shipped by case of 4 each

Other:

Six Touch Screen PCs (one at each location) shall be provided to: Sikeston Prosthetics (1), Farmington Prosthetics (1), West Plains Prosthetics (1), Pocahontas Prosthetics (1), Paragould Prosthetics (1), Primary Care Prosthetics (1).

Two Workstation PCs shall be provided to John J. Pershing Medical Center.

1.1 INSTALLATION OF THE PAR BIN SYSTEM OR EQUIVALENT

Installation shall occur during normal business hours. Normal business hours are 7:30AM to 4:30PM local time.

The Contractor shall provide notification to the VA Project Team 10 business days prior to starting onsite activities using the VA PM Team distribution list. The Contractor shall coordinate with site escorts for installation at the Site Kick Off Meeting at the John J Pershing VAMC which is to be held no later than 30 days from date of award.

The Contractor shall install the PAR BIN, or equal weight-based management system, system at each location listed above.

Installation shall be phased by location. Installation at the primary location, John J. Pershing Medical Center, shall begin no later than 90 days after contract award. Installation and setup shall be completed (for all locations) no later than 365 days after contract award.

The Contractor shall view building details during the Site Kick Off Meeting. The Contractor shall and provide and install (as required) electrical wiring and hardwire network connections for the PAR Excellence system, or equal weight-based management system, to the existing building. If a location is not VA owned, VA will coordinate with the lessor of the building in order to be granted approval for the vendor to install, as necessary, electrical wiring and hardwire. If the lessor does not grant approval for the vendor to install, VA will coordinate with the lessor to complete installation of wiring.

The Contractor may be installing a supply storage and tracking system in an area under construction. The Contractor shall be cognizant of staff movements, equipment, and a plethora of activity during certain periods of the workday and shall not interfere with their daily activities. Contractor Installation staff shall have no patient contact or access to sensitive patient information. COR will be available for risk intervention should the need arise.

Completion of the install will be verified by the COR. Functionality and accuracy of the installed equipment will be continuously monitored by Contractor to ensure equipment is functioning properly and provide accurate and timely information for inventory and reordering purposes.

1.2 COMPUTER HARDWARE AND SOFTWARE INSTALLATION

The contractor’s Technical Reference Model (TRM) approved software will be installed on four six (6) VA owned laptop computers workstations and six (6) touchscreen PCs. John J Pershing VAMC BioMedical staff shall complete all installation. BioMedical staff will install software and prepare VA owned server for transmission of information between Contractor and VA for maintenance and monitoring of equipment in use.

1.3 TRAINING

The Contractor shall train 42 personnel of VA Logistics staff for the web-based program that shall have unlimited user access and provide reports and data mining capability of current inventory including but not limited to current stock levels, recommended order levels, and average usage levels. Training shall be in person for 42 people and estimated to be four days at the John J. Pershing location. Within these four days, the Contractor shall provide Par Vision Training, or equivalent for 42 personnel, Par Bin Editing or equivalent for up to 30 personnel, and installations and calibration tare training for up to five (5) personnel. Since some personnel will be attending all three training sessions, the training sessions shall be done in series. The system shall be capable of producing reports in Excel or text delimited format using commercially available software. Training shall include but is not limited to:

1. Adding items

1. Removing items

1. Assigning items

1. Weighing items

1. Editing Items

1. Troubleshooting

1. Reporting functions

1. Par Vision

1. Process definition

1.4 INITIAL SUPPORT AFTER INSTALLATION (12 MONTHS)

The initial 12 Month support shall start after the completion of installation and COR verifies the system is ready for use. All hardware and software shall be warrantied from date of receipt and install. Installed equipment and software shall be monitored by Contractor employees by daily check-ins that shall occur remotely at least four times every 24 hours. Contractor support shall be provided for any defects or functionality problems by contacting Contractor via email or telephone within 24 hours. The Contractor shall meet (e.g., in person, telephone, etc.) with the VA POC/COR monthly to address any unresolved issues. Any unresolved and/or continuous issues shall be addressed to the Contracting Officer for corrective action.

1.5 SUPPORT (OPTION YEAR SUPPORT) (DURATION OF POP)

The Contractor shall provide support which shall include continuous monitoring by means of a minimum of four remote checks of equipment functionality by Contractor personnel every 24 hours. The Contractor shall provide notification and maintenance support in the event of a problem with equipment or software. Contractor personnel shall respond to service calls no later than 24 hours after being notified of a problem with either equipment or installed software. Contractor provided equipment and related hardware shall be replaced within 48 hours of notification of a problem at no cost to VA if VA user is not at fault for damage or defect.

1.6 PROJECT MANAGEMENT

1.6.1 DELIVERY ORDER KICKOFF MEETING

The Contractor shall conduct a virtual Delivery Order (DO) Kickoff Meeting with the VA Program Team, Contracting Officer (CO), Contract Specialist (CS) within five (5) business days of contract award. The Contractor shall provide a DO Kickoff Meeting Agenda no later than (NLT) two (2) business days prior to the DO Kickoff Meeting to the VA PM, COR, and Contract Specialist. The agenda shall include all topics to be discussed for successful contract execution. The Contractor shall provide DO Kickoff Meeting Minutes NLT three (3) business days after the DO Kickoff Meeting that summarizes the meeting and includes the primary contact information of all parties in attendance.

The VA Project Team will provide the VA Project Team email distribution list to the Contractor at the DO Kickoff Meeting.

For the optional quantities, a kick-off meeting is only needed if requested by the VA PM.

Deliverables:

A. DO Kickoff Meeting Agenda B. DO Kickoff Meeting Minutes

1.6.2 INTEGRATED MASTER SCHEDULE

The Contractor shall create, provide, and maintain an Integrated Master Schedule (IMS) using Microsoft Project, or an equivalent web-based project management tracker, that depicts the full scope of the DO and its deliverables. The IMS shall define all project activities and project milestones to include all VA site installations and shall identify task dependencies, estimate task durations, start and completion dates, and include required resources assigned to each task. The IMS shall clearly identify the critical path for each site, as well as identify the critical path for the entire Delivery Order. The IMS shall be a living document. The Contractor shall ensure all changes to the IMS are reviewed and approved by the VA Project Team. The Contractor shall report any changes to the IMS in the Weekly Status Report.

The initial IMS shall be delivered at the DO Kick Off meeting. If optional installation tasks are exercised at time of initial award, the Contractor shall provide a Proposed Installation Schedule as part of the IMS at the DO Kickoff meeting for review and comment by VA Project Team after the meeting. The Contractor shall maintain the IMS using Microsoft Project in near real time. The Contractor shall: generate schedule updates every week that depict planned versus actual program/project performance and critical path and include them in the Weekly Status Report; continuously monitor performance and report any deviation from the IMS to VA Project Team via identified email distribution; and report to the VA Project Team within 24 hour any IMS schedule variance, conduct root cause analysis (RCA) of the variance or impediments with recommended corrective actions as part of the Weekly Status Report. The Contractor shall deliver the IMS in Microsoft Project and Adobe PDF formats.

Deliverable:

A. Integrated Master Schedule (Updated Weekly)

2.0 SALIENT CHARACTERISTICS

The functionality of the PAR BIN System or equivalent is listed below. Essential/significant physical, functional, or performance characteristics.

1. Shall be weight based

1. Easily calibrated and accurate

1. Provide real time visibility to our Secondary Inventory locations (See Locations in section 1.0).

1. Must be able to interface with Government Inventory Package (GIP) package in Integrated Funds Distribution Control Point Activity Accounting and Procurement (IFCAP)

1. Must be capable of tracking, adjusting, and reporting comprehensive real time information pertaining to the inventory of a secondary location

1. It is imperative that depletion of stock triggers “pick” tickets based on PAR levels, Re-order points, and Emergency Stock Levels

1. Software shall be intuitive and easy to train on

1. Software shall be able to utilize multiple users with different levels of permissions

1. Reports generated by software shall be relevant to American Production and Inventory Control Society (APICS) Principles of Inventory Management

1. Shall be able to handle a wide range of products based on size, thickness, and weight.

The Software Application shall have these capabilities:

a. Complete generic identification: Weight based Inventory Supply Chain Solution

b. Applicable model/make/catalog number: PAR Express weight-based automation by PAR Excellence or equivalent

c. Equipment Status - Communication about system status including system failures

d. Materials Management Status –

e. Open Orders

f. Emergency/Critical Item Levels

g. Negative Quantities on-Hand

h. Item Locator

i. Customer Item Requisition

j. Par Level Analysis or equivalent

k. Current Levels

l. Level recommendations by cost and usage demand SKU reduction recommendations

m. Items over par level

n. Stock outs and critical hits Par level value over time

o. Consumption

p. Average monthly usage

q. Consumption analysis including time

r. Consumption deviation

s. Consumption over time

t. Reports

1) Activity detail (sales, receipts, adjustments, etc.) to include time inventory on hand changed

2) Quantity on-hand Value on-hand

3) Department transactions

4) Cycle count sheet

5) Out of balance with GIP - on hand Due-ins

6) Due outs

7) Issue multiple discrepancy between GIP and Par Bin (or equivalent)

8) Emergency levels

u. Orders

v. Existing orders

w. Order preview

x. Items

y. Item master Item history

z. Item classification Reconciliation history

aa. Most recent status per item

ab. There shall be a web-based program that shall have unlimited user access and provide reports and data mining capability of current inventory including but not limited to current stock levels, recommended order levels, and average usage levels. The system shall be capable of producing reports in Excel or text delimited format using commercially available software.

Installed equipment shall have a one-year full equipment replacement for defects or damage not caused by VA personnel. Install does not include disassembly of existing storage devices.

3.0 NOTICE OF THE FEDERAL ACCESSIBILITY LAW AFFECTING ALL INFORMATION AND COMMUNICATION TECHNOLOGY (ICT) PROCUREMENTS (SECTION 508) On January 18, 2017, the Architectural and Transportation Barriers Compliance Board (Access Board) revised and updated, in a single rulemaking, standards for electronic and information technology developed, procured, maintained, or used by Federal agencies covered by Section 508 of the Rehabilitation Act of 1973, as well as our guidelines for telecommunications equipment and customer premises equipment covered by Section 255 of the Communications Act of 1934. The revisions and updates to the Section 508-based standards and Section 255-based guidelines are intended to ensure that information and communication technology (ICT) covered by the respective statutes is accessible to and usable by individuals with disabilities.

3.1 SECTION 508 – INFORMATION AND COMMUNICATION TECHNOLOGY (ICT) STANDARDS

The Section 508 standards established by the Access Board are incorporated into, and made part of all VA orders, solicitations and purchase orders developed to procure ICT. These standards are found in their entirety at: https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh/final-rule/text-of-the-standards-and-guidelines. A printed copy of the standards will be supplied upon request.

Federal agencies must comply with the updated Section 508 Standards beginning on January 18, 2018. The Final Rule as published in the Federal Register is available from the Access Board: https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh/final-rule.

The Contractor shall comply with “508 Chapter 2: Scoping Requirements” for all electronic ICT and content delivered under this contract. Specifically, as appropriate for the technology and its functionality, the Contractor shall comply with the technical standards marked here:

3.2 COMPATIBILITY WITH ASSISTIVE TECHNOLOGY

The standards do not require installation of specific accessibility-related software or attachment of an assistive technology device. Section 508 requires that ICT be compatible with such software and devices so that ICT can be accessible to and usable by individuals using assistive technology, including but not limited to screen readers, screen magnifiers, and speech recognition software.

3.3 ACCEPTANCE AND ACCEPTANCE TESTING

Deliverables resulting from this solicitation will be accepted based in part on satisfaction of the Section 508 Chapter 2: Scoping Requirements standards identified above.

The Government reserves the right to test for Section 508 Compliance before delivery. The Contractor shall be able to demonstrate Section 508 Compliance upon delivery.

4.0 INFORMATION TECHNOLOGY USING ENERGY-EFFICIENT PRODUCTS

NA

5.0 SHIPMENT OF HARDWARE OR EQUIPMENT

Inspection: Destination Acceptance: Destination Free on Board (FOB): Destination

Ship To and Mark For: (See Table 1 above)

POC Kevin Green: Kevin.Green4@va.gov 573-778-4489 POC James Monaghan: James.Monaghan@va.gov 573-778-4481

5.1 SPECIAL SHIPPING INSTRUCTIONS

Prior to shipping, Contractor shall notify Site POCs, by phone followed by email, of all incoming deliveries including line-by-line details for review of requirements. The Contractor shall not make any changes to the delivery schedule at the request of Site POC.

Contractors shall coordinate deliveries with Site POCs before shipment of PAR Excellence hardware to ensure sites have adequate storage space.

All shipments, either single or multiple container deliveries, shall bear the VA IFCAP Purchase Order number on external shipping labels and associated manifests or packing lists. In the case of multiple container deliveries, a statement readable near the VA IFCAP PO number shall indicate total number of containers for the complete shipment (e.g. “Package 1 of 2”), clearly readable on manifests and external shipping labels.

Packing Slips/Labels and Lists shall also include the following:

PO #: ____________ (the PO number is located in block #20 of the SF 1449) Project Description: (e.g. Tier I Lifecycle Refresh)

Total number of Containers: Package ___ of ___. (e.g., Package 1 of 3)

6.0 GENERAL REQUIREMENTS

6.1 VA TECHNICAL REFERENCE MODEL

The Contractor shall support the VA enterprise management framework. In association with the framework, the Contractor shall comply with OIT Technical Reference Model (VA TRM). The VA TRM is one component within the overall Enterprise Architecture (EA) that establishes a common vocabulary and structure for describing the information technology used to develop, operate, and maintain enterprise applications. Moreover, the VA TRM, which includes the Standards Profile and Product List, serves as a technology roadmap and tool for supporting OIT. Architecture & Engineering Services (AES) has overall responsibility for the VA TRM.

6.2 SOCIAL SECURITY NUMBER (SSN) REDUCTION

The Contractor solution shall support the Social Security Number (SSN) Fraud Prevention Act (FPA) of 2017 which prohibits the inclusion of SSNs on any document sent by mail. The Contractor support shall also be performed in accordance with Section 240 of the Consolidated Appropriations Act (CAA) 2018, enacted March 23, 2018, which mandates VA to discontinue using SSNs to identify individuals in all VA information systems as the Primary Identifier. The Contractor shall ensure that any new IT solution discontinues the use of SSN as the Primary Identifier to replace the SSN with the Integrated Control Number (ICN) in all VA information systems for all individuals. The Contractor shall ensure that all Contractor delivered applications and systems integrate with the VA Master Person Index (MPI) for identity traits to include the use of the ICN as the Primary Identifier. The Contractor solution may only use a Social Security Number to identify an individual in an information system if and only if the use of such number is required to obtain information VA requires from an information system that is not under the jurisdiction of VA.

6.3 INTERNET PROTOCOL VERSION 6 (IPV6)

The Contractor solution shall support Internet Protocol Version 6 (IPv6) based upon the memo issued by the Office of Management and Budget (OMB) on November 19, 2020 (https://www.whitehouse.gov/wp-content/uploads/2020/11/M-21-07.pdf). IPv6 technology, in accordance with the USGv6 Program (https://www.nist.gov/programs-projects/usgv6-program/usgv6-revision-1), NIST Special Publication (SP) 500-267B Revision 1 “USGv6 Profile” (https://doi.org/10.6028/NIST.SP.500-267Br1), and NIST SP 800-119 “Guidelines for the Secure Deployment of IPv6” (https://doi.org/10.6028/NIST.SP.800-119), compliance shall be included in all IT infrastructures, application designs, application development, operational systems and sub-systems, and their integration. In addition to the above requirements, all devices shall support native IPv6 and dual stack (IPv6 / IPv4) connectivity without additional memory or other resources being provided by the Government, so that they can function in a mixed environment. All public/external facing servers and services (e.g. web, email, DNS, ISP services, etc.) shall support native IPv6 and dual stack (IPv6 / IPv4) users and all internal infrastructure and applications shall communicate using native IPv6 and dual stack (IPv6 / IPv4) operations.

6.4 SOFTWARE AND LICENSING REQUIREMENTS

The Contractor shall be responsible for the provision of all software licenses and any associated licensing maintenance required for any development, delivery, integration, operation, and/or maintenance associated with its proposed application(s), software products, software solution, and/or system including, but not limited to, any and all application(s), software and/or software products that comprise, are a part of, or integrate with the Contractor’s proposed application(s), software products, software solution, and/or system for the life of any resulting contract

6.5 POSITION/TASK RISK DESIGNATION LEVEL(S)

In accordance with VA Handbook 0710, Personnel Security and Suitability Program, the position sensitivity and the level of background investigation commensurate with the required level of access for the following tasks within the PWS are:

Table 4 - Position Sensitivity and Background Investigation Requirements by Task Number

The Tasks identified above and the resulting Position Sensitivity and Background Investigation requirements identify, in effect, the Background Investigation requirements for Contractor individuals, based upon the tasks the particular Contractor individual will be working. The submitted Contractor Staff Roster must indicate the required Background Investigation Level for each Contractor individual based upon the tasks the Contractor individual will be working, in accordance with their submitted proposal.

7.0 POINTS OF CONTACT

VA Program Manager:

Contracting Officer’s Representative:

Contracting Officer:

Contract Specialist:

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

· None Attachment A – Color Codes image1.jpeg