36C10B19Q0662-A00002001.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE

OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

BY

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

A00002

Department of Veterans Affairs Technology Acquisition Center

23 Christopher Way Eatontown NJ 07724

Department of Veterans Affairs Technology Acquisition Center

23 Christopher Way Eatontown NJ 07724 To all Offerors/Bidders

36C10B19Q0662

X

August 29, 2019, 10:00 AM EST

See Continuation Page

Kendra Archbald Contracting Officer

SECTION B - CONTINUATION OF SF 1449 BLOCKS

The purpose of this amendment, A00002, Request for Quotation (RFQ) 36C10B19Q0062 is as follows:

1. Provide Questions and Answers. See attached Q&A document.

2. Revise Section B.4 Product Description Section 1.11 Delivery, Installation, setup, configuration and certification – The Contractor shall provide delivery of all the equipment within 45-60 days of award.

3. Revise Section E.5 Proposal Submission Instructions. All Offerors quotes in regard to the solicitation shall be submitted electronically by the date and time indicated in the solicitation via e-mail to Joanne DeFazio, e-mail: Joanne.Defazio@va.gov, and Kendra Archbald, e-mail: Kendra.archbald@va.gov with the subject line as the RFQ number, 36C10B19Q0662.

4. Extend the Offer due date:

From: August 26, 2019, 2:00 PM EST

To: August 29, 2019, 10:00 AM EST

5. All other terms and conditions remain the same.

B.4 PRODUCT DESCRIPTION

DEPARTMENT OF VETERANS AFFAIRS

VA Caribbean Healthcare System

Medical Media Production Service

PROFESSIONAL GRADE TURNKEY SOLUTION FOR MAIN BUILDING AUDITORIUM

Date: August 21, 2019

TAC-19-55378

PD Version Number: 5.0

1.0 PRODUCT REQUIREMENTS

1.1 GENERAL REQUIREMENTS

The VA Caribbean Healthcare System, Medical Media Production Service has the need to purchase a Professional Grade Turnkey Solution for its Main Building Auditorium. This Turnkey Solution shall include equipment, components, materials, software and provide for the integration of the solution. The equipment listed shall support all the necessary processes during the use of the auditorium. These processes are video, photography, audiovisual, sound and broadcasting.

One Contractor shall be responsible to provide the equipment, components, materials and software, installation and integration included in this PD.

The Contractor shall be an authorized dealer from the listed manufacturers in Puerto Rico and/or the Caribbean.

Equipment listed is an essential component for this Turnkey Solution. Products or equipment are identified by Brand name, model and/or part number, or equivalent, which have been customary provided. VA will allow offers on equipment that are equal to those specified herein due to new models or software versions.

The Government shall provide the Contractor access to the installation site for evaluating environment, power, location, and networking requirements prior to the scheduled installation date if necessary. The site visit shall be completed not later than 15 days after award. To arrange for a site visit, the Contractor should contact the Mrs. Maria Olivero, Chief, Medical Media Production Service, phone number (787) 641-7582 ext. 32962 or (787) 641-5338. Alternate POC is Mrs. Cynthia Pagán, Program Support Assistant, Medical Media Service, phone number (787) 641-7582, extension 32963. VA will not reimburse the Contractor for costs incurred for the site visit.

1.1.1 MAINTENANCE

The Contractor shall provide maintenance coverage for hardware and shall include: within 4-hours of notification on-site maintenance, repair, and replacement when necessary; 24 hours per day, 7 days per week coverage, 365 days/year with less than one-hour initial engineer-level response time and four-hour on-site response time for emergency dispatches. The Contractor shall be responsible for providing alternate equipment at the site. The Contractor shall provide equipment loans when equipment must be sent back to the manufacturer for repair or replacement. The objective is to sustain continuous auditorium operations.

Support shall be included for a total of three years of coverage. The three years of coverage shall consist of:

1. All Manufacturer’s standard commercial warranties applicable to all equipment.

2. Extended warranty package of coverage for all applicable equipment for at least 3 years after installation. Coverage is defined as unlimited parts replacement and labor.

1.1.2 TRAINING

The Contractor shall provide Hands on training for the Professional Turnkey Solution shall include seven (7) days of training of all equipment and components. Each day of training shall consist of a minimum of 6-hours. The Contractor shall provide all training and/or reference manuals in either printed or electronic format prior to the start of the training sessions. The Contractor shall provide a training schedule detailing all equipment and software scheduled by day that are included in this Professional Video Turnkey Solution.

The Contractor shall provide an additional five (5) days of focused training for the Video Input Console and switcher equipment IAW paragraph 1.11.

Deliverable:

A. Training Schedule

All items required below shall be provided as the brand name products specified or equivalent.

1.2 PROJECTION EQUIPMENT

Package include: 2 HDMI, 1 HDSDI, 1 AC 1 Control RS232, 1Network

QMISC

PODIUM EQUIPMENT

Multimedia equipment. Includes: Projector control (On/Off/Source selection) - 21.5" wide display & Multi-Touch Layer - Laptop connection - HDMI / VGA / Audio - Gooseneck microphone - Wiring for external sound system - Laptop docking port - Keyboard and mouse

TPR-41HD

Transmits HDMI or analog video, control, and analog audio up to 230 feet (70 meters) over a shielded CATx cable One HDMI input and one VGA input Auto-switching between inputs Supports computer and video resolutions up to 1920x1200, including 1080p/60 and 2K Analog stereo audio embedding Compatible with CATx shielded twisted pair cable 60-1366-12

Compatible with CATx shielded twisted pair cable Extron XTP DTP 24 shielded twisted pair cable is strongly recommended for optimal performance Accepts additional analog stereo audio signals Supported HDMI specification features include data rates up to 10.2 Gbps, Deep Color up to 12-bit, 3D, HD lossless audio formats, and CEC pass-through 60-1271-13

Key Features Engineered for use with XTP DTP 24 Shielded Twisted Pair Cable Metal strain relief and ground bonding Ideal for high EMI/RFI environments Conductor alignment guide reduces crosstalk and signal Interference Gold plated contacts 101-005-02

1.3 SOUND SYSTEM EQUIPMENT

70 cm J-Shaped Coaxial Line Array with 16 x 1" and 4 x 5: Drivers and Asymmetrical Coverage. Constant Beamwidth Technology, switchable 45° or 25° vertical coverage, music (flat)/speech switch, 8 ohms, 60 Hz - 20 kHz, 500W cont pink (2000W peak), wall bracket included. (priced and sold individually). New in -1 version: Included wall bracket adjusts for SWIVEL (pan) as well as tilt aiming, for increased aiming versatility.

Limited 5-Year Warranty

CBT 70J-1-WH

system response is 45 Hz - 20 kHz with well controlled pattern to 250 Hz. Limited 5-Year Warranty on Drivers Parts and Labor Limited 2-Year Warranty on Cabinets

CBT 70JE-1-WH

Wizard Setup Function - Full LCD Display - 24 Programmable Filters per Channel - Stereo or Dual Channel Processing - Live and Fixed Filter Modes - Selectable Filter Lift Times – Application Specific Filter Types - Input Channel Metering - 24 LED per Channel Filter Metering - XLR and TRS Inputs and Outputs.

Limited 2-Year Warranty

AFS2

angle, WiFi capabilility in a wood cabinet, dual pole mount, M10 suspension points. 135db SPL peak with a 90° x 50° nominal coverage pattern, user-selectable DSP that includes EQ. Limited 5-Year Warranty

PRX812W

Highlights: Extreme Voltage Shutdown Voltmeter / Ammeter 20A Rating

PL-PRO-DMC

Features 24 mono mic inputs - 4 line inputs - 66 inputs to mix - 1 ViSi Connect option card slot for 64 x 64 input/output expansion - Freely assignable faders and patching - Pre/Post selection per input per bus - AES in and out - Global mode encoders - Soundcraft FaderGlow - GEQ on every bus - 20 sub-group / aux busses - 4 FX busses - 8 Matrix busses - LR and C Mix busses - 4 Stereo Lexicon Effects engines - Delay on inputs and outputs – 4 Mute Groups - Freely assignable - insert loops - Harman HiQnet integration - Colour touch screen interface - Direct Output Gain Stabilization - Copy and Paste Channel Strip - Global Mode Encoders - ViSi Remote Control over iPad Limited 1-Year Warranty 5035678

Features: 9.7" Multi-Touch Retina Display - 2048 x 1536 Screen Resolution (264 ppi) - Apple A10 Fusion SoC & M10 Coprocessor - 802.11ac Wi-Fi Bluetooth 4.2 - Front 1.2MP FaceTime HD Camera – Rear 8MP Camera - Apple Pencil Support - Night Shift Touch ID Sensor - Lightning Connector - iOS 11.

Includes: Apple 9.7" iPad (Early 2018, 128GB, Wi-Fi Only, Space Gray) - Lightning to USB Cable - USB Power Adapter Limited 1-Year Warranty with 90 Days of Complimentary Support

MR7J2LL/A

Features: 802.11a/b/g/n/ac Wi-Fi Standards, Up to 1750 Mbps Wi-Fi Data Throughput, Simultaneous Dual-Band Support, 3 x External, Non-Detachable Antennas, 4 x Gigabit Ethernet LAN Ports, 1 x Gigabit Ethernet WAN Port, 1 x USB 3.0 Port, MU-MIMO Technology. Limited 1-Year Manufacturer Warranty

EA7300

1.4 AUDIO SOURCES EQUIPMENT

Antenna - FM Coaxial Antenna - Extended Range Bluetooth Antenna. Limited 1-Year Warranty

DN-300ZB

Features: D7 Capsule for WMS 4500 Transmitter - Patented Varimotion Diaphragm - Supercardioid Polar Pattern 1 Year Warranty

D7 WL1

AKG DPT800 Digital Wireless Bodypack Transmitter (BD1) - 2 x Guitar Cable - 2 x AA Batteries. Limited 2-Year Warranty

DMS800 DPT800 BD1

Mini XLR Connector - W407 Windscreen - H40/1 Tie Clip - H41 Tie Pin. 1 Year Warranty C417 L

with no power supply. Features: For AKG DMS and WMS Wireless Receivers - Wideband UHF (470-952 MHz) - Four-Way Active Antenna Splitter – Remote Power for Antennas and Receivers - Link Output to Cascade Up to Three APS4s - 2x Front Mount Antennas - 10x Antenna Cables

- Includes Power Supply. Includes:

AKG APS4 - 4/1 Antenna Power Splitter with US Power Supply (470 to 952 MHz) - US Power Supply with IEC Power Cord - 10 x MKPS Antenna Cables - RMU4000 Rack Mount Unit - 2 x Antenna Front Mount Cables. Limited 2-Year Warranty

APS4 US

system requires two antennas. Features:

For Use with Wireless Microphone Systems - Frequency Range 470 to 952 MHz - For Cable Lengths up to 1000' - Built-In Amplifier with 22 dB Total Gain - BNC Connector 70° Covering Angle - Remote Powering - Water-Resistant Construction - Includes Universal Thread Adapter. Limited 2-Year Warranty

1 B/EW

Cables - Rackmounting Kit - Power Supply.

Limited 1-Year Warranty

HUB4000Q

DHT800 Includes: AKG CU800 Charging Unit - AC Adapter EU/US/UK/AU - 2 x CU Adapters - 4 x NiMH Rechargeable Batteries.

Limited 2-Year Warranty

DMS800CU800

Minimum Capacity: 1900mAh Typical Capacity: 2000mAh Rechargeable up to 2100x Pre-Charged, Ready to Use Holds 70% of Charge for 10 Years No Memory Effect Can Be Charged When Partially Drained Functional Down to -4°F

BK-3MCCA8BA

Features: High-Quality Live Vocal Microphone - Dynamic Cardioid - Internal Shockmount - Built-In Spherical Wind and Pop Filter – Frequency Response: 50 Hz to 15 kHz - Includes Storage Pouch and Mic Clip.

Includes: Shure SM58-LC Vocal Microphone - Zippered Pouch – Microphone Clip.

Limited 2-Year Warranty

SM58LC

Features: 36 to 65" Height Adjustment - 6-Pound Base - Standard 5/8"-27 Threading for Clips - 5/8" and 7/8" Steel Tubing - 1-3/8" Locking Washer at Base - Diecast Zinc Clutch with 3" Grip - All-Metal External Parts - Oversized Knurled Locking Washer - Cast Iron Base with M20 Threading - Six Rubber Feet for Stability. Limited 3-Year Warranty

MS9210

Design - 3D-Axis Folding Mechanism - Frequency Response: 10 Hz to 28 kHz - Detachable Cable: 9.8' - Replaceable Earpads - Well Suited for Mobile Devices - Includes 1/4" Adapter. Includes: AKG K182 - Professional Closed-Back Monitor Headphones - 1/4" Screw-On Adapter.

Limited 2-Year Warranty 3103H00030

Features: Bi-Amplified Powered Reference Monitor - Dual 41W Class-D Amplifiers - Low Frequency Woofer: 5" – Neodymium Woven-Composite Tweeter: 1" - Image Control – waveguide Technology - Balanced XLR & 1/4" TRS Inputs - 3-Position HF Trim Switch - Boundary EQ for Placement Near Walls - Slip Stream Low Frequency Port Design - Selectable Input Sensitivity Switch. Limited 2-Year Warranty

305PMKII

Features: Based on Original Auratone 5C Sound Cube - 25W RMS - 8 Ohms.

5C BLACK PAIR

Energy - Greater Depth of Field - Greater Detail Across Frequency Spectrum - Tighter Low End & Transient Response - Improved Stereo Imaging - High Density Acoustic foam - Set Speakers at Three Different Angles - 7.5 x 9.25" Surface Area.

IP-S

1.5 INTERCOM EQUIPMENT

most headsets, cables, and accessories.

FSII-BASE-II-5

Digital wireless beltpack including four talk and listen buttons with integral crosspoint level rotary controls and answerback and menu key. LED level and call signalization and OLED menu. Includes XLR-4M headset connector, USB cable, and BAT60 Rechargeable Lithium Ion battery. FCC

1. Standard warranty on most equipment is 2 years; 1 year for most headsets, cables, and accessories.

FSII-BP19-X4-US

Active transceiver powered either locally or from the matrix CAT5 connection. One transceiver supports up to five FreeSpeak II beltpacks. More transceivers needed if roaming or more beltpack support is required. Includes AC PSU adapter part 453G023-3. FCC approved for use in the USA and Canada. 1. Standard warranty on most equipment is 2 years; 1 year for most headsets, cables, and accessories.

FSII-TCVR-19-US

Encore single-channel standard beltpack. Four-pin male headset connector and three-pin female/male loop through intercom line connectors. 1. Standard warranty on most equipment is 2 years; 1 year for most headsets, cables, and accessories

RS-701

enclosure 21.6cm/8.25" X 11.4cm/4.5". Includes a Four-pin male headset connector.

1. Standard warranty on most equipment is 2 years; 1 year for most headsets, cables, and accessories.

KB-702

Premium lightweight single on ear headset with superior audio quality and on/ off switch in gooseneck microphone boom, includes leatherette (fitted) and foam (option) ear pads and headset bag -field removable four-pin. 1. Standard warranty on most equipment is 2 years; 1 year for most headsets, cables, and accessories.

CC-110-X4

FreeSpeak II 5 bay drop in beltpack charger and battery charger unit. Comes with 12VDC AC adapter part # 453G008-3 1. Standard warranty on most equipment is 2 years; 1 year for most headsets, cables, and accessories.

AC60

on new and customer owned products (limitations apply). Extends the factory warranty to 2 or 3.

SVC-XWARR

Advanced Warranty Replacement (AWR) is available for most hardware products (items with unit price in italics) besides accessories such a headsets and microphones. For eligible items, the AWR can be extended to two full years at the price quoted. AWR allows replacement of a product confirmed as defective by Clear-Com during the standard warranty period (not available during extended warranties). You will receive the replacement product prior to returning your defective item to the factory. Please call for Advanced Warranty Note: Standard warranty on most equipment is 2 years; 1 year for most headsets, cables, and accessories.

SVC-AWR

1.6 VIDEO PRODUCTION AND STREAMING EQUIPMENT

TriCaster TC1 16-Channel Video Switcher Small Control Panel for TC1 Supports SD to UHD 4K/60 Mixed 16 x NDI and 4 x SDI Inputs Upgradeable to 16 x SDI Inputs Digital Audio Mixer with 4x4x4 Routing 3 x Multiview Outputs ISO Recording, Dual-Stream Outputs 14 x Switcher Source Buttons 11 x M/E Source Buttons in 1.5 Stripes Includes: TriCaster TC1 (2 RU), Power Cord, Keyboard, Mouse, 1-Year Limited Warranty. Small Control Panel for TriCaster TC1

FG-001586-R001

1920 x 1080 Full HD Resolution, 3000:1 Static Contrast Ratio, 250 cd/m² Brightness, 178°/178° Viewing Angles, 4 ms Response Time, 16.7 Million Colors. Limited 1-Year Warranty C24F390

Features: Records Up to 3840 x 2160 at 30 fps - Plays Back Up to 3840 x 2160 at 30 fps - 1 x 6G-SDI Input - 1 x HDMI and 2 x 6G-SDI Outputs - Records Uncompressed / ProRes / DNxHD - Front Panel Buttons, Jog Wheel & LCD - Blackburst / Tri-Level Sync Input - Rackmountable Form Factor - USB-C, ethernet PoE+, RS-422. Limited 1-Year Warranty

BMD-HYPERD/STM

X-Ray Proof - Temperature Proof - Built-In Write-Protect Switch - Downloadable Photo Recovery Software. Limited Lifetime Warranty

SDSDXXG-256G-ANCIN

Support, IPv4 / IPv6 Support, Advanced Security Management, Auto Voice VLAN Capabilities, Energy-Efficient, Mac, Windows, Linux Compatible

SG300-10PP-K9-NA

1.7 AV STORAGE AND ARCHIVING

1.8 REQUIREMENTS APPLICABLE FOR RACKS AND FURNITURE

Output connection (6) 5-20R, (1) L5-30R.

Warranty: 3 Years

9PX-3KVA

students. Includes: PC-PATCH: 2x 110 vac with surge protection 10ft cord. Network, 2x USB, Phone connections. Fits flat surface. 5-1/4" x 1-7/8" Custom cutout required (Extra charges apply). PDT-YZ1722: Pedestal with two drawers plus one filing drawer (17"W X 22"D X 27"H) DSPB: Bracket with power bar to install the square grommet

DSYZ7230+3O

» Weight capacity of 500 pounds. » Constructed of a welded 16-gauge steel frame with four rack angle mounting struts.

» Fit under standard-height modular Desktops. » Open bottom promotes air circulation. Cool air is drawn from the floor through the fan cutouts on the rear door. » To seal the bottom of the cabinet, order an optional Base Plate. » The optional Fan Assembly with two 4-inch fans and finger guards can be added to the rear door to provide additional heat dissipation.

» Meet EIA industry standards. » WARRANTY: Lifetime Includes: included Fully assembled cabinet - (4) non-locking, swiveling casters (installed) - (4) leveling legs (installed) - (30) M6 cage nuts - (30) M6 screws - (2) pairs of keys.

RM145A-R3

1.9 REQUIREMENTS APPLICABLE FOR LIGHTING

Hybrid Beam, Spot, and Wash 3-in-1 Luminaire - New Philips™ MSD Platinum 14R 280W 80CRI Lamp - 12,000 Total Lumens, 7,800K, 2,000 average hours* - 2.3° - 15° Beam, 3° - 22° Spot, and 10° - 34° Zoom - 10-Facet, 8-Facet, and Linear Prisms / Wash Frost Effects - 13 Dichroic Colors Including UV and Quad Color (RGBY) - CTO and CTB CTO Color Correction - 8 Rotating Interchangeable + 12 Static-Stamped Gobos - RDM Art-NET (DMX Over Ethernet), sACN Protocol Support. Includes: 2 x Omega Brackets, 5-Pin DMX Cable, powerCON Cable, Safety Cable. Limited 2-Year Warranty

PLATINUMHFX

Wheel for Data Entry - Joy Stick for Pan and Tilt Control - (32) Character Backlit LCD Display - Holds1024 Scenes, 512 Presets, 256 Chases, 256 Shows - 9-12VDC External Power Supply - 3pin XLR for DMX-512 Output and Polarity Switch - MIDI In/Out, RCA Audio Input - RS232 Port for Trackball or PC Connection - Removable Outer Case for 3U Rack Mounting. Limited 2-Year Warranty

SHOW DESIGNER 1

1.10

REQUIREMENTS APPLICABLE FOR SERVICES

Interconnecting Cables: Speaker cable, control cable, audio cable, network cable, HDMI Cables, VGA cables, DMX cables. Connectors: Audio - XLR, 1/4", RCA. Video - BNC, VGA Speakers align and support hardware Screen support hardware Equipment Rack screws and rack anchoring support. Required cable labeling.

MTRLS

alignment and amplification level set-up.

* Operation and sve use of the Tecpodium

* Inteligent Lights set-up and programing, lighting console operation * Wireless microphone Set-up and programming

* Wireless Collaboration system set-up and operation Inter-operation of the complete system. Seven business days of training.

CMSNG

1.11 DELIVERY, installation, setup, configuration and certification The Contractor shall provide delivery of all the equipment within 45-60 days of award.

The Contractor shall provide an Implementation Plan for COR concurrence, not later than 15 days after award, that details how all the equipment shall be installed, setup, configured, integrated and made operational. The Contractor shall provide a written certification of equipment and software integration after installation.

Prior to shipping, Contractor shall notify Site POCs, by phone followed by email, of all incoming deliveries including line-by-line details for review of requirements.

The Contractor shall make any changes to the delivery schedule at the request of Site POC.

The Contractor shall coordinate deliveries with the site POCs before shipment of hardware to ensure sites have adequate storage space.

All shipments, either single or multiple container deliveries, shall bear the VA Purchase Order number on external shipping labels and associated manifests or packing lists. In the case of multiple container deliveries, a statement readable near the VA PO number will indicate total number of containers for the complete shipment (ex. “Package 1 of 2”), clearly readable on manifests and external shipping labels.

The Contractor shall setup, install, and configure all hardware and associated components as a turnkey system. The Contractor shall ensure all necessary components are included to deliver the equipment fully operational and functional with necessary configuration and connectivity between various components to meet the specifications.

The Contractor shall be responsible for the following delivery and setup actions to include:

1. Un-packaging of all hardware and ancillary components

2. Verify power availability and connectivity

3. Installation, Configuration and Setup of Equipment

4. Power on all hardware

5. Test Connectivity Integration, setup and configuration of all hardware sub-components shall be provided by the Contractor in coordination with the Government, within 30 days of all equipment delivery. The Contractor shall provide any necessary racks, mounts, brackets, installation kits, miscellaneous hardware and/or cables necessary to render the turnkey system operational. Each item above shall be rendered as a complete system and not as various sub-components or discrete component parts. The Contractor shall discard all packaging and waste associated with new equipment installations.

The Contractor shall complete an Installation Certification Sheet and have the installation certified by the Contracting Officer’s Representative (COR).

VA will verify connectivity and ensure the turnkey solution works as expected. If the setup, installation, integration and configuration are not acceptable to the COR, the Contractor shall make the required corrections within 5 days.

The Contractor shall provide licenses for all software.

Deliverables:

A. Implementation Plan B. Installation Certification Sheet

1.13 GRAY MARKET GOODS

The Contractor must provide only new equipment and new parts for the required products described herein; no used, refurbished, or remanufactured equipment or parts shall be provided under any circumstances. Absolutely no “Gray Market Goods” or “Counterfeit Electronic Parts” shall be provided. Gray Market Goods are defined as genuine branded goods intentionally or unintentionally sold outside of an authorized sales-territory or by non-authorized dealers in an authorized territory. All equipment shall be accompanied by the Original Equipment Manufacturer’s (OEM’s) warranty. Counterfeit Electronic Parts are defined as unlawful or unauthorized reproduction, substitution, or alteration that has been knowingly mismarked, misidentified, or otherwise misrepresented to be an authentic, unmodified electronic part from the original manufacturer, or a source with the express written authority of the original manufacturer or current design activity, including an authorized aftermarket manufacturer. Unlawful or unauthorized substitution includes used electronic parts represented as new, or the false identification of grade, serial number, lot number, date code, or performance characteristics.

2.0 NOTICE OF THE FEDERAL ACCESSIBILITY LAW AFFECTING ALL INFORMATION AND COMMUNICATION TECHNOLOGY (ICT) PROCUREMENTS (SECTION 508)

On January 18, 2017, the Architectural and Transportation Barriers Compliance Board (Access Board) revised and updated, in a single rulemaking, standards for electronic and information technology developed, procured, maintained, or used by Federal agencies covered by Section 508 of the Rehabilitation Act of 1973, as well as our guidelines for telecommunications equipment and customer premises equipment covered by Section 255 of the Communications Act of 1934. The revisions and updates to the Section 508-based standards and Section 255-based guidelines are intended to ensure that information and communication technology (ICT) covered by the respective statutes is accessible to and usable by individuals with disabilities.

2.1 SECTION 508 – INFORMATION AND COMMUNICATION TECHNOLOGY (ICT) STANDARDS

The Section 508 standards established by the Access Board are incorporated into, and made part of all VA orders, solicitations and purchase orders developed to procure ICT. These standards are found in their entirety at: https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh/final-rule/text-of-the-standards-and-guidelines. A printed copy of the standards will be supplied upon request.

Federal agencies must comply with the updated Section 508 Standards beginning on January 18, 2018. The Final Rule as published in the Federal Register is available from the Access Board: https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh/final-rule.

The Contractor shall comply with “508 Chapter 2: Scoping Requirements” for all electronic ICT and content delivered under this contract. Specifically, as appropriate for the technology and its functionality, the Contractor shall comply with the technical standards marked here:

2.2 COMPATABILITY WITH ASSISTIVE TECHNOLOGY

The standards do not require installation of specific accessibility-related software or attachment of an assistive technology device. Section 508 requires that ICT be compatible with such software and devices so that ICT can be accessible to and usable by individuals using assistive technology, including but not limited to screen readers, screen magnifiers, and speech recognition software.

2.3 ACCEPTANCE AND ACCEPTANCE TESTING

Deliverables resulting from this solicitation will be accepted based in part on satisfaction of the Section 508 Chapter 2: Scoping Requirements standards identified above.

The Government reserves the right to test for Section 508 Compliance before delivery. The Contractor shall be able to demonstrate Section 508 Compliance upon Deliverables resulting from this solicitation will be accepted based in part on satisfaction of the Section 508 Chapter 2: Scoping Requirements standards identified above.

The Government reserves the right to test for Section 508 Compliance before delivery. The Contractor shall be able to demonstrate Section 508 Compliance upon delivery.

3.0 INFORMATION TECHNOLOGY USING ENERGY-EFFICIENT PRODUCTS

The Contractor shall comply with Sections 524 and Sections 525 of the Energy Independence and Security Act of 2007; Section 104 of the Energy Policy Act of 2005; Executive Order 13834, “Efficient Federal Operations”, dated May 17, 2018; Executive Order 13221, “Energy-Efficient Standby Power Devices,” dated August 2, 2001; and the Federal Acquisition Regulation (FAR) to provide ENERGY STAR®, Federal Energy Management Program (FEMP) designated, low standby power, and Electronic Product Environmental Assessment Tool (EPEAT) registered products in providing information technology products and/or services.

The Contractor shall ensure that information technology products are procured and/or services are performed with products that meet and/or exceed ENERGY STAR, FEMP designated, low standby power, and EPEAT guidelines. The Contractor shall provide/use products that earn the ENERGY STAR label and meet the ENERGY STAR specifications for energy efficiency. Specifically, the Contractor shall:

1. Provide/use ENERGY STAR products, as specified at www.energystar.gov/products (contains complete product specifications and updated lists of qualifying products).

2. Provide/use the purchasing specifications listed for FEMP designated products at https://www4.eere.energy.gov/femp/requirements/laws_and_requirements/energy_star_and_femp_designated_products_procurement_requirements . The Contractor shall use the low standby power products specified at http://energy.gov/eere/femp/low-standby-power-products.

3. Provide/use EPEAT registered products as specified at www.epeat.net. At a minimum, the Contractor shall acquire EPEAT® Bronze registered products. EPEAT registered products are required to meet the technical specifications of ENERGY STAR, but are not automatically on the ENERGY STAR qualified product lists. The Contractor shall ensure that applicable products are on both the EPEAT Registry and ENERGY STAR Qualified Product Lists.

“The acquisition of Silver or Gold EPEAT registered products is encouraged over Bronze EPEAT registered products”.

4. The Contractor shall use these products to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user.

The following is a list of information technology products for which ENERGY STAR, FEMP designated, low standby power, and EPEAT registered products are available:

1. Computer Desktops, Laptops, Notebooks, Displays, Monitors, Integrated Desktop Computers, Workstation Desktops, Thin Clients, Disk Drives

2. Imaging Equipment (Printers, Copiers, Multi-Function Devices, Scanners, Fax Machines, Digital Duplicators, Mailing Machines)

3. Televisions, Multimedia Projectors

This list is continually evolving, and as a result is not all-inclusive.

4.0 SHIPMENT OF HARDWARE OR EQUIPMENT

Inspection: Destination Acceptance: Destination Free on Board (FOB): Destination

Ship To and Mark For:

Primary

Alternate

Medical Media Service (142B) San Juan, PR 00921

Medical Media Service (142B) San Juan, PR 00921

4.1 SPECIAL SHIPPING INSTRUCTIONS

Prior to shipping, Contractor shall notify Site POCs, by phone followed by email, of all incoming deliveries including line-by-line details for review of requirements. The Contractor shall not make any changes to the delivery schedule at the request of Site POC.

Contractors shall coordinate deliveries with Site POCs before shipment of hardware to ensure sites have adequate storage space.

All shipments, either single or multiple container deliveries, shall bear the VA IFCAP Purchase Order number on external shipping labels and associated manifests or packing lists. In the case of multiple container deliveries, a statement readable near the VA IFCAP PO number shall indicate total number of containers for the complete shipment (e.g. “Package 1 of 2”), clearly readable on manifests and external shipping labels.

Packing Slips/Labels and Lists shall also include the following:

IFCAP PO #: ____________ (e.g., 166-E11234 (the IFCAP PO number is located in block #20 of the SF 1449)) Project Description: (e.g. Tier I Lifecycle Refresh)

Total number of Containers: Package ___ of ___. (e.g., Package 1 of 3)

5.0 GENERAL REQUIREMENTS

5.1 POSITION/TASK RISK DESIGNATION LEVEL(S)

In accordance with VA Handbook 0710, Personnel Security and Suitability Program, the position sensitivity and the level of background investigation commensurate with the required level of access for the following tasks within the PWS are:

Position Sensitivity and Background Investigation Requirements by Service Task/Item Number

The Tasks identified above and the resulting Position Sensitivity and Background Investigation requirements identify, in effect, the Background Investigation requirements for Contractor individuals, based upon the tasks the particular Contractor individual will be working. The submitted Contractor Staff Roster must indicate the required Background Investigation Level for each Contractor individual based upon the tasks the Contractor individual will be working, in accordance with their submitted proposal.

6.0 POINTS OF CONTACT

VA Program Manager:

Medical Media Service (142B) San Juan, PR 00921

Contracting Officer’s Representative:

Medical Media Service (142B) San Juan, PR 00921

Contracting Officer:

23 Christopher Way

Contract Specialist:

23 Christopher Way

E.5 PROPOSAL SUBMISSION INSTRUCTIONS

Offerors shall fill in prices for all items in the Schedule of Supplies and Services in Section B of the solicitation. Offerors shall submit responses in accordance with FAR 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS. Sufficient technical documentation to allow the Government to determine whether or not your offer conforms to the solicitation shall be submitted in a volume separate from your price proposal.

All Questions shall be submitted no later than 3:00 PM EST on August 15, 2019. Questions submitted after this date and time might not be answered. All questions shall be directed to both the Contract Specialist, Joanne DeFazio, joanne.defazio@va.gov and Contracting Officer, Kendra Archbald, kendra.archbald@va.gov prior to the closing date and time specified in the Request for Quotation (RFQ).

All Offerors quotes in regard to the solicitation shall be submitted electronically by the date and time indicated in the solicitation via e-mail to Joanne DeFazio, e-mail: Joanne.Defazio@va.gov, and Kendra Archbald, e-mail: Kendra.archbald@va.gov with the subject line as the RFQ number, 36C10B19Q056936C10B19Q0662. Please note that file size is limited to less than 5 mb. If your file exceeds the size limit, please send multiple emails. Responses must be received by the closing date and time indicated on the solicitation for the quote to be considered timely and considered for award.

1. Offerors must submit a quote on an “all or none” basis. All offerors are cautioned that any deviation from the Government’s minimum terms and conditions set forth in this Solicitation may result in your offer being deemed by the Government to be non-conforming to the requirements and excluded from consideration for award.

2. Offerors shall provide with its quote/proposal a letter from the OEM for any and all proposed products certifying that the Offeror or the Offeror’s teaming partner, if acquiring the product through a teaming partner, is authorized to sell and provide the proposed product(s) as of the date of the submission of the quote/proposal. The OEM letter shall be provided on the OEM’s letterhead and signed by an authorized representative of the OEM. Additionally, the Offeror’s quote/proposal shall explicitly self-certify that that it will not provide Gray Market Goods and/or Counterfeit Electronic Parts, and that it has the level of certification/specialization, as required by the OEM(s), to support authorized product sale and pricing for the products proposed. Failure to include the requisite OEM letter(s) and Offeror self-certification may render the Offeror’s quote Unacceptable and thus, ineligible for award.

3. Offerors shall complete Section B.4 Price Schedule with prices for all items in the solicitation and submit with your quote; if none enter $0.

4. Offerors must meet all the requirements listed in the Price Schedule and Product Description. Failure to list all requirements in their entirety in an Offeror’s quote will result in a noncompliant quote.

WARNING: Please do not wait until the last minute to submit your proposals! Late proposals will not be accepted for evaluation. To avoid submission of late proposals, we recommend the transmission of your proposal file 24 hours prior to the required proposal due date and time. Please be advised that timeliness is determined by the date and time an Offeror’s proposal is received by the Government not when an Offeror attempted transmission. Offerors are encouraged to review and ensure that sufficient bandwidth is available on their end of the transmission.

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