36A77620Q0115-005.pdf

Date: October 17, 2019

From: Angela M. Webster, Project Manager, Renaissance Global/Martek JV

Subj: CHIPMAN RELOCATION AND LOGISTICS WAREHOUSE QUICK LIST

1. Purchase Order language.

a. Include Bill Brown (Move Coordinator) contact info on all purchase orders. Bill will schedule delivery with Chipman Warehouse. Bill Brown, 910-750-2162, wmbrown@martekglobal.com.

b. Side Marking required:

i. VA Palo Alto

PO #######

Attn: Frank Johnson;

c. Delivery Address:

Chipman Relocation & Logistics 1555 Zephyr Ave, Hayward, CA 94544.

Attn: Frank Johnson. DELIVERY APPOINTMENT REQUIRED. Dispatch 510-474-3615

d. Chipman Relocation/Logistics Warehouse Hours of operation are Mon – Fri, 8:30am to 4 pm.

A 24-hour advance notice of the delivery required prior to delivery;

NO DELIVERIES AFTER 4 p.m. POC: Bill Brown, 910-750-2162

2. Delivery Process

a. For POs that have been awarded: VA to provide Vendor POC info to coordinate deliveries of procurements awaiting shipment.

b. VA to provide Vendor contact info and PO delivery language to Angie and Bill (JV Team) for delivery/installation/training coordination of remaining procurements.

i. Procurement Specialist POC for each PO required to ensure awarded vendors are meeting the contractual requirements detailed in the P.O. Statement of Work.

c. The JV Team will contact vendors to coordinate the delivery/installation/training of VA procured items. Delivery schedule will be posted on Project SharePoint site as part of the Warehouse Inventory Report. Dina, at a minimum, will be on all email correspondence with vendors. JV Team will add Contracting personnel if required.

d. Manufacturer/Vendor installation and training - will be scheduled by the JV Team, in coordination with VA to ensure APS is adhered to.

e. VA/IPT will be notified of deliveries accepted by Chipman and Warehouse Inventory Report will be updated and provided to JV for uploading to Sharepoint for access by IPT.

f. VA/IPT to contact Chipman to schedule VA/IPT Inventory validation visits as needed, appointment required.

g. When the Activation Phase of the project begins, Chipman will relocate items stored at the Chipman warehouse to the new facility and install as required.

3. Please contact Angie Webster (571-369-8662, awebster@renglobalservices.com) if you have any questions about scheduling freight delivery.

Regards, ~Angie W