36A77620Q0033-003.pdf

VA Nebraska-Western Iowa Healthcare

System Initial Outfitting, Transition &

Activation

Statement of Work

M9110 - Table, Operating, Trauma

Updated 11/19/2019

VA Nebraska-Western Iowa Healthcare System

4101 Woolworth Avenue

Omaha, NE 68105

Ambulatory Care Center Project

INTRODUCTION

Veteran Affairs Nebraska-Western Iowa Healthcare System (VANWIHS) has a requirement to purchase M9110 - Table, Operating, Trauma with an authorized vendor to supply and deliver the item(s) identified in Table 1 below. This requirement is in support of a brand name or equal requirement. See salient characteristics below. This requirement is in support of the activation of VA Nebraska-Western Iowa Healthcare System Ambulatory Care Center. The new Ambulatory Care Center has five operating rooms that require operating tables to perform patient procedures/surgeries. The current manufacturer is the basis for design.

Table 1 – Package Items Summary

CLIN

Item Number Item Description Quantity

0001 112099 Trumpf, TruSystem 7000 - Double Joint Includes: Table, Cable Remote, Head Section Double, Leg Section Short, Cladding Protection, Charging Cable & Pads, and Cable Remote Control TS 7000

0002 1767067 Cable Remote Control TS 7000 2

0003 111893 Armboard Snaplock Trigger, with Pad

(4.25"), EA

0004 2012543 Light weight transfer board 3

0005 111618 Foot Support, One Part; Rotatable [Clamps sold separately]

0006 111426 Easy Lock, Blade Clamp 6

0007 MISC Bio-Med Technical Training, in accordance with Section 2.8 of the SOW

0008 MISC Clinical Staff User Training, in house, in accordance with Section 2.9 of the SOW

0009 MISC User Manual 2

0010 MISC Service Manual 2

Additional Item Requirements

For all Operating Tables, the vendor shall provide user manuals (quantity 2) that describe proper use, care and cleaning for users of the equipment.

In addition, the vendor will provide service manuals (quantity 2) that includes theory of operation, maintenance requirements, repair information, schematics, part lists and troubleshooting information in electronic format for use by the VA Biomedical Engineering Department.

Date of manufacture must not be greater than 2 years before the purchase order date.

The equipment must not be used or refurbished and must have the latest manufacturer’s software/hardware updates installed. Any batteries provided with the unit will not be manufactured more than 12 months before the purchase order issue date.

GENERAL CONDITIONS

Site Address

The address of the VA Nebraska-Western Iowa Healthcare System Ambulatory Care

Clinic is provided below.

Delivery Schedule

Items shall be physically delivered no earlier than the estimated delivery start date and no later than the delivery end date listed in Table 2 below. The site requires initiation of the project management support of this contract immediately in order to coordinate the construction engineering required to support the VA construction management team guiding the site contractor.

Building Name Building # & Letter

Acronym Est. Delivery Start Date

Est. Delivery End Date

Ambulatory Care Center 4101 1 APR 2020 30 MAY 2020

Table 2 – Anticipated Building Outfitting Schedule

Schedule and Order Management

2.3.1 The above delivery schedule is based upon the current construction schedule. The vendor shall not increase prices for a change in delivery date for up to 30+ days due to construction delays.

2.3.2 The awardees actual delivery dates will be confirmed by VA upon award.

2.3.3 Post-award, the vendor will coordinate delivery identified in this document with the

VANWIHS prior to beginning any work (See Section 2.4). Once the dates have been confirmed, modifications to the schedule are subject to written approval by the CO, COR and the vendor.

Delivery and Receiving

2.4.1 Delivery and receipt of the proposed items is anticipated to be directed to the location identified below. Confirmation of delivery location will be provided post-award. To coordinate delivery, contact Government POC Mark Stockstell at (402) 995-5847, mark.stockstell@va.gov, Colin Beal at (402) 930-7775, colin.beal@va.gov, Dan Thompson at (785) 477-2820, dan.thompson@sme-solutions.co, and Robert Stonerook at (706) 304-

7194, Robert.Stonerook@sme-solutions.co.

☒ VANWIHS Omaha VA Ambulatory Care Clinic (Direct Delivery to address detailed in paragraph 2.1.1)

☐ IOT&A Contractor-Provided Warehouse Local to the VANWIHS SME Solutions

Warehouse: Attn: SME Solutions-VA Project, Gratton Warehouse Co. 11005 E Circle

Omaha, NE 68137

2.4.2 The vendor is required to define the need for a staging area to accommodate item delivery, if needed. Post-award, this information will be confirmed with the vendor.

2.4.3 The delivery of items identified in this document shall take place during normal business hours which are defined as: 8:15 AM to 3:00 PM Central Standard Time, Monday through Friday, and excluding Federal Holidays.

2.4.4 Delivery trucks will not be permitted to remain at the loading dock. Trucks shall be unloaded, moved from the dock, and then brought back to the dock if required to haul out any waste, tools, or excess materials.

2.4.5 Labeling of delivered items shall include the VA facilities contract number and VA purchase order number for identification and reference upon receipt of product.

Use of Warehouse

If the vendor requires the use of the Government’s activation contractor’s warehouse to meet the requirements of this contract the vendor must provide a certificate of insurance prior to the delivery and offloading of the item(s). This insurance certificate must be completed and presented to the activation contractor prior to delivery.

The vendor shall communicate through the VA and IOT&A POC any required coordination requirements.

mailto:mark.stockstell@va.gov mailto:mark.stockstell@va.gov mailto:colin.beal@va.gov mailto:colin.beal@va.gov mailto:dan.thompson@sme-solutions.co mailto:dan.thompson@sme-solutions.co mailto:Robert.Stonerook@sme-solutions.co mailto:Robert.Stonerook@sme-solutions.co

Clean Up and Disposal

2.6.1 There are no dumpsters available for vendor use.

2.6.2 The removal of waste and/or excess material shall be conducted through the loading dock area.

Assembly and Installation Required (Yes ☐ No ☒)

2.7.1 The vendor is required to manage and coordinate installation at the VANWIHS

Omaha VA Ambulatory Care Clinic with the COR or his representative IOT&A POC.

2.7.2 On-site assembly and installation of items, and performance of services identified in this document shall take place during normal business hours which are defined as: 8:00

AM to 4:30 PM Central Standard Time, Monday through Friday, and excluding Federal

Holidays.

2.7.3 The vendor is required to define the need for a staging area to accommodate item assembly and installation, if needed. Post-award, this information will be confirmed with the vendor.

2.7.4 The vendor is required to provide tools, labor and materials to complete assembly and installation of the items detailed in this document.

2.7.5 The vendor shall protect all finished spaces and surfaces as required from delivery and installation damage. The vendor shall use covering and protection to the extent necessary to prevent damage to finished spaces. Any damage occurred during delivery and installation is the responsibility of the vendor. The vendor will be responsible for paying for and repairing any damage or noted deficiencies to finished spaces and surfaces that occur as a result of the vendor’s (or associated sub-contractors) installation.

2.7.6 During the entire duration of assembly and installation, the vendor will have a competent representative on-site as the vendor’s contact, and to serve as the interface between the vendor and VANWIHS. On-site representative can be the installer. All instructions provided from COR to the representative will be binding as if given to the vendor’s main contact. The COR may provide specific instructions, however, only the

Contracting Officer may change the terms or conditions of the contract.

2.8 Bio-Med Training Required (Yes ☒ No ☐)

2.8.1 The vendor is required to provide training on troubleshooting, repair and maintenance/preventative maintenance procedures to Bio-Med individuals (quantity 2).

2.8.1.1 Bio-Med training must be procured through the original equipment manufacturer

(OEM) or successor.

2.8.2 The vendor shall provide documentation and/or certification to each Bio-Med member that has successfully completed the training.

2.8.3 Bio-med training may be provided at the VA Omaha ACC or off-site at the vendor’s/manufacturer’s facility. For off-site training, quote prices shall not include the cost of travel.

2.8.4 Bio-med training to be provided no later than 1 year prior to installation of the equipment into the ACC.

2.9 Clinical Staff Training Required (Yes ☒ No ☐)

2.9.1 The vendor is required to provide training on the use of the beds to clinical staff

(approximately 40 individuals).

2.9.2 Training for clinical staff shall be provided in-house at the VA-Omaha ACC.

2.9.3 Clinical staff training shall be provided prior to the opening day of the facility, currently scheduled for June 2020, but is subject to change in the event of construction delays.

2.9.4 The Vendor shall coordinate the training schedule with the assigned COR within 30 days prior to the opening of the facility.

SCOPE OF WORK

JSN Nomenclature: M9110, Table, Operating, 5 or 6 Section, Trauma

(Basis of Design was the Trumpf Medical, TruSystem 7000) (Brand Name or Equal)

Salient Characteristics: Identify Salient Characteristics

Version: TruSystem 7000

TruSystem 7000 with motorized 5th wheel

Height adjustment: 23" - 45" (59 cm - 114 cm ± 1cm) Trendelenburg /

Reverse Trendelenburg: ±45°

Tilt: ±30°

Zero Position: Simultaneous leveling of all sections

Longitudinal shift: 18" ± 0.2" (46 cm) head side: 7" (18 cm), foot side: 11" (28 cm) Adjustment range joint back section: +90°/– 45°

Adjustment range joint leg section: +90°/–105°

Net weight: 661 lbs (300 kg)

Table top overall: 79.3" x 23.6" (2,015 mm x 600 mm)

Patient weight capacity: 1,000 lbs (450 kg)

3.1.1 VA Nebraska-Western Iowa Healthcare System M9110

Total Quantity: 6

☐ Finish Sample Required if Checked ☐ Manufacturer Certified Installation Required if Checked

☒ BMET Training Required if Checked ☒ End User Training Required if Checked