355 ATTACHMENTS.docx

ATTACHMENTS

Oakland Community Health Network

Request for Proposal (RFP) for Financial Audit Services

Solicitation Number 355.2025

Open: April 28, 2025 Close: May 22, 2025

The use of hyperlinks within your response is strongly discouraged. OCHN employees are advised to not open links in a new window or tab; therefore, any required information you are submitting via a link will not be evaluated by the Evaluation Team and scoring will reflect the information as not included in your response to the RFP.

ATTACHMENT A

Cover PAGE RFP #355.2025 Financial Audit Services

Proposer Information.

Ownership. Check appropriately if organization is at least 51% owned, controlled, and actively managed by any of the following:

☐Minority-owned small business

☐Woman-owned small business

☐Veteran-Owned small business

Attach any official certification supporting ownership. For example, U.S. Small Business Association Women-Owned Small Business certification, National Minority Supplier Development Council certification for minority business, or U.S. Small Business Association Veteran Small Business certification.

This cover page must be included and returned signed with your proposal.

SIGNATURE

By signing this attachment, the Proposer confirms they have a complete understanding of the specifications and fully intends to deliver items that comply with the above-listed specifications.

Organization Legal Name: Click or tap here to enter text.

Name of Organization Representative Authorized to Honor this Bid: Click or tap here to enter text.

Signature: Click or tap here to enter text.

Title: Click or tap here to enter text.

Date: Click or tap here to enter text.

The remainder of this page is intentionally blank.

ATTACHMENT B

IRS FORM W-9

RFP #355.2025 Financial Audit Services

Please return a completed Form W-9, Request for Taxpayer Identification Number and Certification, with your proposal.

Proposers can obtain the W-9 Form and instructions by visiting: Form W-9 (Rev. October 2018) (irs.gov).

For your convenience, OCHN is providing a fillable W-9 Form as a separate attachment to the RFP documents.

NOTE:

Part 1 Taxpayer Identification Number (TIN)

If your business uses a Social Security Number as a TIN (Taxpayer Identification Number), you do not need to provide your Social Security Number at this time.

If your business uses an Employer Identification Number (EIN), you should provide this number.

SIGNATURE

By signing this attachment, the Proposer confirms they have a complete understanding of the specifications and fully intends to deliver items that comply with the above-listed specifications.

Organization Legal Name: Click or tap here to enter text.

Name of Organization Representative Authorized to Honor this Bid: Click or tap here to enter text.

Signature: Click or tap here to enter text.

Title: Click or tap here to enter text.

Date: Click or tap here to enter text.

ATTACHMENT C

MINIMUM REQUIREMENTS CHECKLIST

RFP #355.2025 Financial Audit Services

MINIMUM QUALIFICATIONS: Interested and qualified proposers that can demonstrate their ability to successfully provide the services / products outlined in the Scope of work section of this RFP are invited to submit a proposal, provided they meet the following minimum qualifications. Proposers (specifically, the business that will be contractually bound under the contract with OCHN) will be non-responsible and rejected without any further evaluation if they do not meet the following mandatory minimum qualifications:

SIGNATURE

By signing this attachment, the Proposer confirms they have a complete understanding of the specifications and fully intends to deliver items that comply with the above-listed specifications.

Organization Legal Name: Click or tap here to enter text.

Name of Organization Representative Authorized to Honor this Bid: Click or tap here to enter text.

Signature: Click or tap here to enter text.

Title: Click or tap here to enter text.

Date: Click or tap here to enter text.

ATTACHMENT D

ORGANIZATION PROFILE

RFP #355.2025 Financial Audit Services

1. Provide an overview of your organization, including:

A. A brief history of the organization.

B. Your mission / vision statement and values.

C. Current business relationships with OCHN.

D. Description of current workload and client base.

E. What has your customer retention rate been for the last three years? Specify as a percentage of your total business.

F. Proposer shall provide information on the circumstances and status of any legal actions or pending against the Proposer during the past three years.

2. Subcontractors / Partnerships (if any) Please provide the following:

A. Legal name and address B. Contact information C. Work methodology and organizational structure D. Services to be provided and why this is a preferred partnership of the Proposer.

E. Please provide an affirmative statement indicating Proposer understands all subcontractors and partnerships are expected to meet the same requirements as the successful Proposer for this proposal. OCHN may ask for additional details and information as needed. OCHN’s approval shall be required for any scope of work intended to be assigned to subcontractors or partners.

F. Please provide an affirmative statement indicating Proposer agrees that all work performed under this contract including but not limited to processing, storage, or transmission of data, shall be conducted exclusively by resources located within United States. This includes personnel, systems, and subcontractors involved in fulling the terms of the OCHN Professional Services Contract.

4. Invoicing A. Propose invoicing frequency and procedures.

B. Describe if your invoicing will be based on project milestones.

C. What is your proposed project milestone structure for invoicing?

D. Describe how quickly you can credit and rebill invoices with errors.

E. Do you currently have a relationship with a financial institution that supports electronic payment service (i.e., EFT (Electronic Funds Transfer) payments)?

5. Insurance Attach a copy of your Certificates of Insurance including limits. All policies and certificates shall provide for 30 days notification to OCHN in the event of cancellation, reduction in limits or changes in coverage.

6. Background Check To the extent permitted by law, and at the successful Proposer’s sole cost and expense, Proposer shall be responsible for conducting criminal background checks for each of its employees who will provide services to OCHN or who will have access to OCHN computer systems. Proposer shall certify to OCHN that there is nothing revealed by such background checks of said employees and with proper regard for the security of OCHN and its employees, affiliates, subsidiaries, customers, Proposer and other third parties.

Proposer acknowledges employee background checks shall be performed: _______

7. Business Associate Agreement The contract resulting from this solicitation will require the successful Proposer to sign a Business Associate Agreement with OCHN.

Proposer acknowledges Business Associate Agreement (BAA) shall be required: _______

8. Corporate Social Responsibility Describe your Corporate Social Responsibility (community services involvement). Corporate Social Responsibility may include, but is not limited to, in-kind and financial donations, employee volunteer days, enduring nonprofit partnerships, supporting veteran’s groups, mentoring programs, training programs, etc. Do any of your Corporate Social Responsibility programs directly support the interests and needs of Community Mental Health service recipients?

By signing this attachment, the Proposer confirms they have a complete understanding of the specifications and fully intends to deliver items that comply with the above-listed specifications.

Organization Legal Name: Click or tap here to enter text.

Name of Organization Representative Authorized to Honor this Bid: Click or tap here to enter text.

Signature: Click or tap here to enter text.

Title: Click or tap here to enter text.

Date: Click or tap here to enter text.

ATTACHMENT E

STATEMENT OF WORK

RFP #355.2025 Financial Audit Services

The detailed Statement of Work shall follow the order set forth in this RFP Attachment E. The Statement of Work shall address all points outlined in the RFP. The Statement of Work shall be prepared simply and economically, providing a straightforward, concise description of the Auditors’ capabilities to satisfy the requirements of the RFP. While additional data may be presented, the following subjects, item numbers 1 through 10, shall be included. They represent the criteria against which the proposal shall be evaluated.

1. Independence A. The Auditors shall provide an affirmative statement that it is independent of OCHN as defined by the U.S. General Accounting Office's Governmental Auditing Standards (2011).

B. The Auditors shall also provide an affirmative statement that it is independent of all of the contracted service providers of OCHN as defined by those same standards.

C. The Auditors shall also list and describe the Auditors’ professional relationships involving OCHN or any of its contracted service providers for the past five (5) years, together with a statement explaining why such relationships do not constitute a conflict of interest relative to performing the proposed audit.

D. Pursuant to the provisions of Public Act 317 of 1968, as amended (MCL 15.321, et seq.), no contracts shall be entered into between OCHN including all agencies and departments thereof, and any employee or officer of OCHN. To avoid any real or perceived conflict, all bids and contracts shall, to the extent possible, identify any relative of the Auditors or the Auditors employees and subcontractors who are presently employed by OCHN.

E. In addition, the Auditors shall give OCHN written notice of any professional relationships entered into during the period of this agreement.

2. License to Practice in Michigan An affirmative statement shall be included indicating the Auditors and all assigned key professional staff are properly licensed to practice in Michigan.

3. Auditors’ Qualifications and Experience A. The proposal shall state the size of the firm, size of the Auditors governmental audit staff, location of the office from which work on this engagement is to be performed, the number and nature of professional staff to be employed in this engagement on a full-time basis and the number and nature of staff to be employed on a part-time basis.

B. If the Auditors are a joint venture or consortium, the qualifications of each Auditor comprising the joint venture or consortium shall be separately identified and the firm that is to serve as the principal Auditor shall be noted, if applicable.

C. The Auditors are also required to submit a copy of the report on its most recent external peer review, with a statement whether that peer review included a review of specific government engagements.

D. The Auditors shall also provide information on the results of any federal or state desk reviews or field reviews of their audits during the past three (3) years. In addition, the Auditors shall provide information on the circumstances and status of any disciplinary action taken or pending against the Auditors during the past three (3) years with state regulatory bodies or professional organizations.

4. Partner, Supervisory and Staff Qualifications and Experience A. The Auditors shall identify the principal supervisory and management staff, including engagement partners, managers, other supervisors and specialists, who would be assigned to the engagement and indicate whether each such person is licensed to practice as a certified public accountant in Michigan. The Auditors shall also provide information on the government auditing experience of each person.

B. The Auditors shall provide as much information as possible regarding the number, qualifications, experience and training, including relevant continuing professional education, of the specific staff to be assigned to this engagement. The Auditors also shall indicate how the quality of staff over the term of the agreement would be assured.

C. Engagement partners, managers, other supervisory staff and specialists may be changed if those personnel leave the Auditors, are promoted or are assigned to another office. These personnel may also be changed for other reasons with the express prior written permission of OCHN. However, in either case OCHN retains the right to approve or reject replacements.

D. Consultants and Auditors specialists mentioned in response to this RFP can only be changed with the express prior written permission of OCHN, which retains the right to approve or reject replacements.

E. Other Auditors’ personnel may be changed at the discretion of the Auditor’s provided replacements have substantially the same or better qualifications or experience.

5. Similar Engagements with Other Government Entities For the Auditor’s office, which shall be assigned responsibility for the audit, list the most significant engagements (maximum of 5) performed in the last five years that are similar to the engagement described in this request for proposals. These engagements shall be ranked on the basis of total staff hours. Indicate the scope of work, date, engagement partners, total hours, and the name and telephone number of the principal client contact.

6. Specific Audit Approach A. The proposal shall set forth a work plan, including an explanation of the audit methodology to be followed, to perform the services required in Scope of Work of this RFP. In developing the work plan, reference shall be made to such sources of information as OCHN's budget and related materials, organizational charts, manuals and programs, and financial and other management information systems.

B. Auditors shall be required to provide the following information on their audit approach:

· Proposed segmentation of the engagement

· Level of staff and number of hours to be assigned to each proposed segment of the engagement

· Sample sizes and the extent to which statistical sampling is to be used in the engagement

· Extent of use of EDP software in the engagement

· Type and extent of analytical procedures to be used in the engagement

· Approach to be taken to gain and document an understanding of OCHN's internal control structure

· Approach to be taken in determining laws and regulations that shall be subject to audit test work

· Approach to be taken in drawing audit samples for purposes of tests of compliance.

· Plan to change out members of the audit team and leadership over the contract term.

7. Identification of Anticipated Potential Audit Problems The proposal shall identify and describe any anticipated potential audit problems, the Auditors’ approach to resolving these problems and any special assistance that shall be requested from OCHN.

8. Report Format The proposal shall include sample formats for required reports.

9. Total All-inclusive Maximum Price A. The proposal shall contain all pricing information related to performing the audit engagement as described in this RFP. The total all-inclusive maximum price is to contain all direct and indirect costs including all out-of-pocket expenses. See Attachment F.

B. The Budget Page shall include the following:

· Name, Title, and Signature of the person signing the Transmittal Letter who is empowered to submit the bid and authorized to sign a contract with OCHN.

· Name of Auditors.

· A total all-inclusive maximum price for the first three years of auditing service engagement.

· Rates by Partner, Specialist, Supervisory, and Staff Level.

· The Budget Page shall include a schedule of professional fees and expenses, presented in the format provided in Attachment F, which supports the total all-inclusive maximum price for each of the three years. The cost of special services described in the Scope of Work – Reports to be Issued section of this RFP shall be disclosed as separate components of the total all-inclusive maximum price using the format provided in Attachment F.

· Out-of-pocket Expenses Included in the Total All-inclusive Maximum Price and Reimbursement Rates

· Out-of-pocket expenses for Auditors personnel (e.g., travel. lodging and subsistence) shall be reimbursed at the rates used by OCHN for its employees. All estimated out-of-pocket expenses to be reimbursed shall be presented in the sealed dollar cost bid in the format provided in Attachment F. All expense reimbursements shall be charged against the total all-inclusive maximum price submitted by the Auditors.

· In addition, a statement shall be included in the sealed dollar cost bid stating the Auditors shall accept reimbursement for travel, lodging and subsistence at the prevailing OCHN rates of its employees.

· Rates for Additional Professional Services C. If it shall become necessary for OCHN to request the Auditors to render any additional services to either supplement the services requested in this request for proposals or to perform additional work as a result of the specific recommendations included in any report issued on this engagement, then such additional work shall be performed only if set forth in an addendum to the contract between OCHN and the Auditors. Any such additional work agreed to between OCHN and the Auditors shall be performed at the same rates set forth in the schedule of fees and expenses included in the proposal.

D. Manner of Payment E. Progress payments shall be made based on hours of work completed during the course of the engagement and out-of-pocket expenses incurred in accordance with the Auditor's dollar cost bid proposal. Interim billings shall cover a period of not less than a calendar month. Ten percent (10%) shall be withheld from each billing pending delivery of the Auditor’s final reports.

10. Conflict of Interest

The Auditors shall indicate any potential conflict of interest that exists in regard to their ability to respond to this RFP. This includes a description of the Auditor’s relationship with OCHN or any of its agents/agencies, component units/agencies or oversight unit, together with a statement explaining why such relationships do not constitute a conflict of interest relative to performing the services outlined in the proposal. Pursuant to the provisions of Public Act 317 of 1968, as amended (M.C.L.15.321 et seq.), no contracts shall be entered into between OCHN including all agencies and departments thereof, and any employee or officer of OCHN. To avoid any real or perceived conflict, all bids and contracts shall, to the extent possible, identify any relative of the contractor or the contractor’s employees who are presently employed by OCHN.

11. Audit Schedule

A schedule for the 2025 Fiscal Year Audit shall be submitted with the Auditor’s proposal and shall contain the following milestones:

a. Interim work plan

b. Detailed audit plan

c. Fieldwork

d. Draft reports

e. Dates of Entrance Conferences, Progress Reporting and Exit Conferences

By signing this attachment, the Proposer confirms they have a complete understanding of the specifications and fully intends to deliver items that comply with the above-listed specifications.

Organization Legal Name: Click or tap here to enter text.

Name of Organization Representative Authorized to Honor this Bid: Click or tap here to enter text.

Signature: Click or tap here to enter text.

Title: Click or tap here to enter text.

Date: Click or tap here to enter text.

ATTACHMENT F

COST PROPOSAL (rates and expenses) RFP #355.2025 Financial Audit Services

1. Total All-inclusive Maximum Price:

TOTAL

Proposed Fees:

Partners

Manager

Supervisory Staff

Staff

Other (specify)

Subtotal

Meals and Lodging

Transportation

Transportation

Other (specify)

Subtotal

TOTAL RATE FOR THE FIRST AUDIT YEAR

Financial Statements

A-133

Compliance Exam

TOTAL

2. Please outline if there are minimum requirements for any fees.

3. Are there any contracted services agreements that are third party agreements, and what is that cost?

5. ADDITIONAL COSTS

Cost proposal for additional services related to any additional items (training fees, additional fees, travel costs, etc.,) that your organization routinely charges not included in the above price. Failure to include a description of those charges may result in the invoice being rejected.

Proposal should include the Proposer’s best pricing, including all discounts, as there may not be another opportunity to offer further discounts.

Include price and any discount terms or specific requirements. Pricing must include guarantee firm, fixed prices for 120 days. It is expected all Proposers responding to this solicitation will offer government or comparable most favorable terms. Any and all discounts must be clearly delineated. OCHN participates in the following purchasing cooperatives: MIDeal, MHEC, U.S. Communities / OMNIA Partners and NASPO.

SIGNATURE

By signing this attachment, the Proposer confirms they have a complete understanding of the specifications and fully intends to deliver items that comply with the above-listed specifications.

Organization Legal Name: Click or tap here to enter text.

Name of Organization Representative Authorized to Honor this Bid: Click or tap here to enter text.

Signature: Click or tap here to enter text.

Title: Click or tap here to enter text.

Date: Click or tap here to enter text.

ATTACHMENT G

REFERENCES

RFP #355.2025 Financial Audit Services

Please provide the names and contact information of at least three (3) agencies where you have or are doing similar work:

By signing this attachment, the Proposer confirms they have a complete understanding of the specifications and fully intends to deliver items that comply with the above-listed specifications.

Organization Legal Name: Click or tap here to enter text.

Name of Organization Representative Authorized to Honor this Bid: Click or tap here to enter text.

Signature: Click or tap here to enter text.

Title: Click or tap here to enter text.

Date: Click or tap here to enter text.

ATTACHMENT H

CONFLICT OF INTEREST CERTIFICATION

RFP #355.2025 Financial Audit Services

The Proposer, Click or tap here to enter text., hereby certifies that, to the best of their knowledge and belief, there are no present or currently planned interests (financial, contractual, organizational, or otherwise) relating to the work to be performed under the contract or task order resulting from this solicitation that would create any actual or potential conflict of interest (or apparent conflicts of interest) (including conflicts of interest for immediate family members: spouses, parents, children) that would impinge on its ability to render impartial, technically sound, and objective assistance or advice or result in it being given an unfair competitive advantage. In this clause, the term “potential conflict” means reasonably foreseeable conflict of interest. The Proposer further certifies that it has and will continue to exercise due diligence in identifying and removing or mitigating, to OCHN’s satisfaction, such Conflicts of Interest (or apparent conflicts of interest).

The undersigned affirms that it is duly authorized to execute this Statement on behalf of the Proposer, that this proposal in response to the RFP has not been prepared in collusion with any other entity or individual, and that the contents of this proposal in response to the RFP have not been communicated to any other Proposer prior to the official opening of this proposal in response to the RFP.

SIGNATURE

By signing this attachment, the Proposer confirms they have a complete understanding of the specifications and fully intends to deliver items that comply with the above-listed specifications.

Organization Legal Name: Click or tap here to enter text.

Name of Organization Representative Authorized to Honor this Bid: Click or tap here to enter text.

Signature: Click or tap here to enter text.

Title: Click or tap here to enter text.

Date: Click or tap here to enter text.

ATTACHMENT I

INSURANCE AND BACKGROUND CHECK

RFP #355.2025 Financial Audit Services

INSURANCE

The Contractor must maintain, at its expense, during the term of this Contract the following insurance:

Commercial General Liability Insurance

Minimum Limits:

$1,000,000 Each Occurrence $1,000,000 Personal & Advertising Injury $2,000,000 General Aggregate $2,000,000 Products/Completed Operations Contractor must have their policy endorsed to add “OCHN its employees, divisions, offices, or officers, commissions, and agents; the State of Michigan, its departments, divisions, agencies, offices, commissions, officers, employees, and agents” as additional insureds using endorsement CG 20 10 11 85, or both CG 2010 07 04 and CG 2037 07 04.

Automobile Liability Insurance

Minimum Limits:

$1,000,000 Per Accident Contractor must have their policy: (1) endorsed to add “OCHN”, its departments, divisions, agencies, offices, commissions, officers, employees, and agents” as additional insureds; and (2) include Hired and Non-Owned Automobile coverage.

Workers' Compensation Insurance

Minimum Limits:

Coverage according to applicable laws governing work activities Waiver of subrogation, except where waiver is prohibited by law.

Employers Liability Insurance

Minimum Limits:

$500,000 Each Accident $500,000 Each Employee by Disease $500,000 Aggregate Disease

Privacy and Security Liability (Cyber Liability) Insurance

Minimum Limits:

$1,000,000 Each Occurrence $3,000,000 Annual Aggregate Contractor must have their policy cover information security and privacy liability, privacy notification costs, regulatory defense and penalties, and website media content liability.

Professional Liability (Errors and Omissions) Insurance

Minimum Limits:

$1,000,000 Each Occurrence $3,000,000 Annual Aggregate OCHN its employees, divisions, offices, or officers, commissions, and agents;

All insurance must be effected under valid and enforceable policies, issued by recognized, responsible insurers qualified to conduct business in Michigan which are well-rated by national rating organizations. All companies providing the required coverage shall be licensed or approved by the Insurance Bureau of the State of Michigan and shall have a financial rating not lower than XI and a policyholder's service rating not lower than [A] as listed in A.M. Best's Key Rating guide, current edition, or interim report.

Insurance policies must name OCHN as additional insured and loss payee and must not be canceled or materially changed without at least thirty (30) days prior written notice from the Contractor to OCHN. Contractor must submit certificates evidencing the insurance to OCHN at the time the Contractor executes this Contract, and at least fifteen (15) days prior to the expiration dates of expiring policies.

Include a copy of Certificates of Insurance including limits with the response. All policies and certificates shall provide for 30 days notification to OCHN in the event of cancellation, reduction in limits or changes in coverage.

BACKGROUND CHECK

To the extent permitted by law, and at the successful Proposer’s sole cost and expense, Proposer shall be responsible for conducting criminal background checks for each of its employees who will provide services to OCHN or who will have access to OCHN computer systems. Proposer shall certify to OCHN that there is nothing revealed by such background checks of said employees and with proper regard for the security of OCHN and its employees, affiliates, subsidiaries, customers, Proposer and other third parties.

By signing this attachment, the Proposer confirms they have a complete understanding of the specifications and fully intends to deliver items that comply with the above-listed specifications.

Organization Legal Name: Click or tap here to enter text.

Name of Organization Representative Authorized to Honor this Bid: Click or tap here to enter text.

Signature: Click or tap here to enter text.

Title: Click or tap here to enter text.

Date: Click or tap here to enter text.

ATTACHMENT J

OCHN PROFESSIONAL SERVICES CONTRACT

RFP #355.2025 Financial Audit Services The undersigned affirms the Proposer is willing to accept the terms of the OCHN Professional Services Contract included in this RFP, following this page.

SIGNATURE

By signing this attachment, the Proposer confirms they have a complete understanding of the specifications and fully intends to deliver items that comply with the above-listed specifications.

Organization Legal Name: Click or tap here to enter text.

Name of Organization Representative Authorized to Honor this Bid: Click or tap here to enter text.

Signature: Click or tap here to enter text.

Title: Click or tap here to enter text.

Date: Click or tap here to enter text.

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