Specification No. MC-2026-2

BID PROPOSAL

CAMARILLO SANITARY DISTRICT

DEPARTMENT OF PUBLIC WORKS

BID PROPOSAL

BIOSOLIDS HAULING, COMPOSTING, AND DISPOSAL SERVICES

SPECIFICATION NO. MC-2026-2

Estimated Term of the Contract: January 1, 2027 – December 31, 2029

Bids to Be Received: November 9, 2026, at 10:00 a.m.

Name of Bidder

Address

Telephone and Email Address

Submitted By:

Print Name:

Print Title:

Name of Bidder:

Address of Bidder:

The Contractor shall be solely responsible for obtaining, maintaining, and complying with all licenses, registrations, permits, certifications, insurance, and other authorizations required by applicable federal, state, and local law to perform the work, including any requirements related to sludge transportation, handling, disposal, or beneficial reuse. Upon request, the Contractor shall provide evidence of such compliance.

By submitting a bid, the bidder acknowledges that failure to hold all required licenses, registrations, permits, certifications, insurance, or other qualifications at the time of award, or as otherwise required by law, may result in rejection of the bid, a determination that the bidder is not responsible, or other action permitted by law or the Contract Documents.

1. Bid

(a) Bidder has examined copies of all of the Contract Documents, including without limitation the document wherein each of the other Contract Documents is identified, and accepts all of the terms and conditions of the Contract Documents.

(b) Electronic signatures will be accepted on all required submittal documents, provided they are executed using a secure and verifiable electronic signature method such as DocuSign, Adobe Sign, or an equivalent platform. Electronic signatures have the same legal effect as handwritten signatures.

(c) Bidder proposes and agrees, if this bid is accepted, to enter into an agreement with

District in the form included in the Contract Documents to complete all work as specified in the Contract for the contract price and within the contract time indicated in this bid and in accordance with the Contract Documents.

(d) This bid will remain open and not be withdrawn for the period specified in the Instructions to Bidders. Prior to the award by the District Board, the lowest responsible and responsive bidder will be required to sign the District’s Contract and provide the required insurance, certificates, endorsements and other documents required by the Contract Documents. After the District Board awards the contract, the District will provide notification to the successful Contractor.

(e) Within 10 days after the Notice of Award of Contract, the successful bidder must provide proof of a valid City of Camarillo business tax certificate and any other documents required by the Contract Documents. District will return one fully executed electronic

BID PROPOSAL

counterpart to the Contractor within a reasonable time after receipt of the signed Contract and required documents.

(f) Bidder has reviewed the site and locality where the work will be performed and has considered all legal requirements and conditions that may affect the cost, progress, and performance of the work in accordance with the Contract Documents.

(g) This procurement is for biosolids hauling, composting, and disposal services only. The

District does not anticipate that the work constitutes a “public work” requiring payment of prevailing wages or contractor registration with the Department of Industrial Relations.

Contractor remains responsible for complying with all applicable federal, state, and local laws, licenses, permits, motor carrier requirements, environmental regulations, safety requirements, and receiving facility requirements applicable to biosolids transportation, handling, delivery, processing, composting, beneficial reuse, or disposal.

2. Bidder’s Representations

Bidder acknowledges that the unit price bid per wet ton is for purposes of bid comparison and contract payment. The District does not guarantee any minimum or maximum quantity of biosolids requiring hauling, processing, composting, beneficial reuse, or disposal. Any quantities provided are estimates only and are not a guarantee of actual quantities. Actual quantities may vary based on District operations, weather, dewatering performance, drying methods, maintenance, regulatory requirements, and other factors.

Final payment will be made based on the unit price bid per wet ton multiplied by the actual measured wet tons hauled, as verified by weight tickets, disposal or processing facility records, District records, or other documentation acceptable to the Water Reclamation Superintendent or designee.

Bidder acknowledges that the unit price bid per wet ton includes all labor, materials, tools, equipment, vehicles, hauling, loading, transportation, disposal or processing fees, permits, taxes, insurance, overhead, profit, and general expenses necessary to perform the sludge hauling services.

Bidder further acknowledges that the unit price bid per wet ton includes all incidental tasks required to complete the services in accordance with the specifications, including coordination with District operations, protection of existing facilities, site cleanliness, traffic and personnel safety, spill prevention and response, required documentation, and any other work reasonably necessary for proper performance of the services.

3. Schedule

Bidder acknowledges that timely completion is important to the District. Accordingly, time being of the essence, the Bidder agrees to commence and complete the work within the timeframes established by the District following contract award.

4. Addenda

Bidder acknowledges receipt of Addenda identified as:

5. Bidder Information

(a) Bidder has ten (10) years of experience as a contractor in BIOSOLIDS HAULING, COMPOSTING, AND DISPOSAL SERVICES work.

(b) Bidder is currently performing, or has recently completed, three municipal maintenance service contracts similar in character and scope to the work described in this bid, as required under Section 3.5 of the Instructions to Bidders. Client references shall be provided in Attachment 7.

6. Designation of Subcontractors

Bidder shall identify on Attachment 6 each subcontractor, hauler, transporter, disposal facility, processing facility, broker, agent, or other third-party service provider that Bidder intends to use to perform any material portion of the sludge hauling services.

No subcontractor or third-party service provider may be used, replaced, or added without the prior written approval of the District Manager or designee. Approval may be conditioned upon the District’s verification that the proposed subcontractor or third-party service provider holds all licenses, permits, registrations, insurance, certifications, and other authorizations required by applicable federal, state, and local law to perform its portion of the services.

Failure to identify a subcontractor or third-party service provider for a portion of the services shall constitute Bidder’s representation that Bidder is fully qualified and will perform that portion of the services using its own employees, vehicles, equipment, permits, and authorizations.

The Contractor shall remain fully responsible for the acts, omissions, performance, regulatory compliance, and payment of all approved subcontractors and third-party service providers.

District approval of any subcontractor or third-party service provider shall not relieve the Contractor of any responsibility or liability under the Contract.

7. Attachments

The following documents, signed in accordance with Section 13 of the Instructions to Bidders, are attached to, and made a part of, this Bid Proposal:

(a) Noncollusion Declaration, as required by Public Contract Code section 7106 and made a part of this Bid Proposal. Attachment 1.

(b) Scope of Work. Attachment 2.

(c) Pricing Schedule. Attachment 3.

(d) Bidder Information Certification. Attachment 4.

(e) Declaration of Eligibility to Contract. Attachment 5.

(f) List of Subcontractors. Attachment 6.

(g) Client References. Attachment 7.

(h) Bidder’s Experience. Attachment 8.

Dated this __________ day of ____________________, 20____.

BID PROPOSAL

ATTACHMENT 1

NONCOLLUSION DECLARATION

TO BE EXECUTED BY BIDDER AND SUBMITTED WITH BID

The undersigned declares:

I am the of the party making the foregoing bid.

The bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The bid is genuine and not collusive or sham. The bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid. The bidder has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or to refrain from bidding. The bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder. All statements contained in the bid are true. The bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose.

Any person executing this declaration on behalf of a bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the bidder.

I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

Executed this ________ day of ___________________, 20_____, at _____________________, California.

Firm (print or type) Signature

BID PROPOSAL

ATTACHMENT 2

SCOPE OF WORK

BACKGROUND

The Camarillo Sanitary District generates sludge as part of its wastewater treatment operations, producing approximately 900 wet tons of biosolids annually. The District requires a qualified contractor to provide reliable hauling services to transport biosolids from the District’s facility directly to an authorized off-site composting facility. The selected processing facility must be a permitted organics facility by CalRecycle and beneficially reuse the organic material to produce a value-added product or service and allow the District to receive applicable diversion credit under California Senate Bill 1383.

The Contractor must perform all services safely, timely, and in compliance with applicable federal, state, and local requirements. The purpose of this procurement is to establish a contract that supports continued treatment plant operations, regulatory compliance, and protection of public health and the environment.

SCOPE OF WORK

A. Contractor shall accept, transport and reuse through composting, materials identified as Class B Biosolids (Biosolids) from the District's Wastewater Treatment Plant located at 150 Howard Road to Contractor's facility; a site permitted by the California Regional Water Quality Control Board for Biosolids composting. In performing these Services, Contractor must comply with all applicable laws and regulations for the treatment of Biosolids, which include all local, state, and federal regulatory reporting and providing copies of all such reports to District.

B. District staff will load biosolids into the Contractor’s vehicles unless otherwise stated. The Contractor shall provide a minimum of two hauling vehicles per service request, or as otherwise needed, with sufficient vehicles and/or trailers to maintain the required hauling schedule and comply with all applicable legal load limits. For purposes of this Scope of Work, “Contractor’s vehicles” includes vehicles and trailers owned, leased, operated, or used by Contractor or Contractor’s subcontracted haulers.

C. Immediately upon receipt from the District, Contractor is responsible for the biosolids collected, including transportation, management, processing, reuse, disposal, documentation, and regulatory compliance.

D. Contractor shall provide year-round hauling services on days and times coordinated with District staff. Upon notification by the District staff, Contractor must provide hauling service within five

(5) business days. The District’s regular business hours are Monday through Friday, 6:30 a.m. to 3:30 p.m., excluding District-observed holidays. Contractor shall identify its normal service availability, holiday and weekend availability, and any minimum notice required for additional, after-hours, or emergency pickups.

E. Upon request, District will provide Contractor with copies of District’s most recent annual biosolids analytical results and related biosolids reporting documentation submitted or

BID PROPOSAL

maintained in connection with District’s NPDES permit, including any applicable Biosolids Annual Report or equivalent regulatory submittal. District will verify, through representative sampling and analysis, that biosolids delivered to Contractor are not classified as hazardous waste under applicable federal and California law, including California Code of Regulations, Title 22, Division 4.5, Chapter 11, Article 3, as amended. Such verification will be based on analytical testing, process knowledge, or both, as allowed by applicable law and regulatory guidance. District will also verify through testing that the biosolids are not less than fifteen percent (15%) total solids by weight.

F. Contractor shall identify the primary receiving facility and at least one backup facility, if available. Each facility must be legally permitted to accept and manage the District’s biosolids.

Copies of current permits, registrations, or approvals must be submitted with the bid and upon District request.

G. Routes used by Contractor or subcontracted haulers must comply with applicable requirements of the U.S. Department of Transportation, California Highway Patrol, Caltrans, local agencies, and all other authorities with jurisdiction.

H. Contractor shall maintain complete records, including certified weighmaster weight tickets, manifests or load tickets, facility acceptance records, diversion/reuse documentation, and regulatory reports. Records must be provided with invoices and upon District request.

I. Contractor shall provide an accident and emergency spill response plan describing notification, containment, cleanup, remediation, disposal, and reporting actions. Contractor shall immediately report all transportation accidents or releases to the District, including incidents that do not result in a biosolids discharge.

J. Contractor shall comply with all applicable federal, state, regional, and local laws, regulations, permits, orders, and reporting requirements, including biosolids management, hauling, environmental, health and safety, and beneficial reuse/composting requirements.

The undersigned certifies that the information submitted is true and correct and that bidder agrees to perform the work in accordance with the Scope of Work.

Company Authorized Signature Printed Name/Title Date

ATTACHMENT 3

Pricing Schedule

The District estimates approximately 900 wet tons per year. This estimate is for informational and bid comparison purposes only and is not a guarantee of any minimum or maximum quantity. Payment shall be based only on actual wet tons hauled, as verified by certified weight tickets, receiving facility records, District records, or other documentation acceptable to the District.

The unit price bid shall remain firm for Year One (1). For Years Two (2) and Three (3), the Vendor may request an annual unit price adjustment no later than October 31 of the preceding Contract year. Any requested adjustment shall be based on the increase and shall not exceed, if any, in the September Consumer Price Index for All Urban Consumers (CPI-U), Los Angeles-Long Beach-Anaheim, CA, All Items, Not Seasonally Adjusted, as published by the U.S. Bureau of Labor Statistics.

Any requested adjustment shall not exceed five percent (5%) per Contract year. If the CPI-U change is zero or negative, or if the Vendor does not submit a timely request for an adjustment, the unit price shall remain unchanged.

Bid prices shall be firm and inclusive of all costs, including labor, materials, equipment, overhead, profit, transportation, delivery, mobilization, insurance, taxes, fees, and fuel. No separate fuel surcharge, transportation surcharge, or similar charge shall be allowed unless clearly identified in the bid and expressly authorized in writing by the District through the Contract, contract amendment, purchase order, or purchase order revision. The unit price includes all costs necessary to perform the biosolids hauling, transportation, processing, composting, beneficial reuse, disposal, reporting, and related services required under this bid, and is not subject to change except as expressly provided in the Contract Documents.

In the event of an error in calculating or extending the total bid amount, the unit price shall govern.

Description Unit Unit Price

BIOSOLIDS HAULING, COMPOSTING, AND

DISPOSAL SERVICES Wet Ton $

BID PROPOSAL

ATTACHMENT 4

BIDDER INFORMATION CERTIFICATION

If BIDDER is:

An Individual

By:

(Print Individual’s Name) doing business as

Business Address:

Telephone Number:

Signature A Partnership

(Firm Name)

By:

(Print General Partner’s Name)

(Title)

A Corporation

(Corporation Name)

(State of Incorporation)

(Print Name and Title of Person Authorized to Sign)

(Corporate Seal)

Attest:

(Secretary)

A Joint Venture

(Print Name)

(Address and Telephone Number)

(Print Name)

(Address and Telephone Number)

BID PROPOSAL

ATTACHMENT 5

DECLARATION OF ELIGIBILITY TO CONTRACT

The undersigned, a duly authorized representative of the Bidder, certifies and declares that:

1. The Bidder is legally qualified and authorized to perform the biosolids hauling, composting, and disposal services described in the Contract Documents.

2. The Bidder possesses, or will possess prior to commencement of work, all licenses, permits, registrations, insurance, vehicle authorizations, driver qualifications, facility approvals, and other authorizations required by applicable federal, state, regional, and local law for the transportation, handling, delivery, processing, composting, beneficial reuse, or disposal of biosolids.

3. The Bidder is not suspended, debarred, or otherwise prohibited from bidding on, being awarded, or performing services for the District or any other public agency.

4. The Bidder shall ensure that any subcontractor, hauler, transporter, disposal facility, processing facility, broker, agent, or other third-party service provider used to perform any material portion of the services is legally qualified and authorized to perform its portion of the services.

5. The Bidder acknowledges that this procurement for biosolids generated through routine operation of the District’s wastewater treatment facility is not currently anticipated to be a public work subject to prevailing wage or Department of Industrial Relations contractor registration requirements. Bidder remains responsible for determining and complying with all applicable labor, licensing, transportation, environmental, safety, and regulatory requirements.

I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

Executed this ________ day of ___________________, 202____, at ______________________, California.

Signature and Title of Authorized Official

BID PROPOSAL

ATTACHMENT 6

LIST OF SUBCONTRACTORS

NAME AND ADDRESS OF BIDDER:

Name/Address/State License Number of Subcontractor

Items of Work

Portion of Work (% of Contract Price)

% of Total Contract Price by Subcontract

% of Total Contract Price by Contractor

BID PROPOSAL

ATTACHMENT 7

CLIENT REFERENCES

Client References Instruction to Bidders, Item 20

Client Number 1: ______________________________________________________________

Client contact: ________________________________________________________________

Phone Number/Email Address: ___________________________________________________

Type of Business: _____________________________________________________________

Type of Service: ______________________________________________________________

Project Description: ____________________________________________________________

Project Dates (starting and ending): _______________________________________________

Staffing Assigning to that Project: _________________________________________________

Final Outcome: _______________________________________________________________

Client Number 2: ______________________________________________________________

Client contact: ________________________________________________________________

Phone Number/Email Address: ___________________________________________________

Type of Business: _____________________________________________________________

Type of Service: ______________________________________________________________

Project Description: ____________________________________________________________

Project Dates (starting and ending): _______________________________________________

BID PROPOSAL

Client Number 3: ______________________________________________________________

Client contact: ________________________________________________________________

Phone Number/Email Address: ___________________________________________________

Type of Business: _____________________________________________________________

Type of Service: ______________________________________________________________

Project Description: ____________________________________________________________

Project Dates (starting and ending): _______________________________________________

BID PROPOSAL

ATTACHMENT 8

BIDDER’S EXPERIENCE

BIDDER SHALL PROVIDE A BRIEF SUMMARY OF ITS BACKGROUND, HISTORY, RELEVANT SLUDGE

HAULING EXPERIENCE, GPS OR FLEET MANAGEMENT CAPABILITIES, AND QUALIFICATIONS TO PROVIDE

THE SERVICES DESCRIBED IN THE NOTICE INVITING BIDS.

Name Signature Date

Bidders may submit their own document outlining their experience and qualifications in place of Attachment 8.

The document may exceed one page, provided it includes all information requested in Attachment 8 and is clearly labeled with the bidder’s company name. Bidders remain responsible for verifying the submitted information is complete and responsive to the requirements of Attachment 8.