3. Delta Wellness Charter Buses_Purchase Description_RFI.docx

PURCHASE DESCRIPTION

FOR

21-IRT-005 (a) Medical Mission Delta Wellness

CHARTER BUSES W/ DRIVERS

1.0 General. This document identifies the requirements for transportation charter buses.

PoP: 06 JUL 21 and 20 JUL 21

2.0 Scope. The Innovative Readiness Training (IRT) Project planners and Officer In Charge (OIC)/Non-Commissioned Officer In Charge (NCOIC) have a requirement for charter bus support for the Delta Wellness project. Multiple vehicles are required to transport military members to and from the airports in order to support successful mission completion. The charter buses will be utilized to transfer PAX and Cargo from the airport when units arrive on 6 July and then back to the airport when they depart on 20 July. The vehicles listed below, to include drivers, shall be delivered at the place and date as noted below in section 2.1.

2.1 BUS RENTAL W/ DRIVERS DESCRIPTION:

LIST A: Charter Bus Contract

Clinton National Airport Greenville HS 419 E Robertshaw Street Greenville, MS

· 300 PAX w/ luggage total

Greenville HS 419 E Robertshaw Street Greenville, MS Clinton National Airport

· 300 PAX w/ luggage total

3.0 Background. IRT will provide a training environment for over 250 individuals and no cost medical care for 1000s of local community members. These vehicles are key to completing the Delta Wellness medical mission.

4.0 Place of Performance. The charter buses shall pick-up and drop-off military members at the below locations:

1.) Clinton National Airport 1 Airport Rd Little Rock, AR 72202

2.) Greenville High School 419 E Robertshaw Street Greenville, MS

5.0 Operating Hours. Not Applicable

6.0 Requirements.

6.1 The Contractor shall stagger bus departure times as required with the arrival of personnel. Coordinate with the Government Point of Contact (POC) to determine time of charter bus departures.

6.1.1 On 06 JUL 2021, bus departure from the airport shall be staggered as described in 6.1. The first bus departure shall begin no earlier than 12:00 noon and the final departure shall be no later than 8:00 pm.

6.1.2. On 20 JUL 2021, all buses shall depart from Greenville High School between 8:00 am and 10:00 am to return personnel to their respective airports.

6.2. Personnel Pick-up and Drop-off: The Contractor shall coordinate with the Government POC a minimum of one (1) hour before and during pick-up and drop-off.

6.3 The Government is not responsible for refueling or paying any fees or costs associated with refueling the vehicles.

6.4 All backup units utilized in the event of primary failure shall be at no additional cost to the Government.

6.5 Pre-Inspection Requirements: The Contractor shall coordinate with the Government POC to assure all delivery confirmations prior to arrival. At time of delivery, the Contractor shall complete a joint pre-inspection with the Government POC to verify that items delivered are in the correct location and are operational in accordance with the contract requirements. Contractor must be present during these inspections.

6.6 Post-Inspection Requirements: The Contractor shall complete a joint post-inspection with the Government POC verifying that items have been returned in as-delivered condition with only normal wear and tear.

6.7 Inspection Sheets: Any/all pre- and post-inspection/acceptance sheets shall be provided to the KO and Government POC after joint completion by the Government POC and Contractor.

6.8 A Cost-Reimbursement Contract Line Item Number (CLIN) is included in the contract to pay for fuel consumed by the vehicles during the rental period, and any vehicle damage that may occur during the rental period. All fuel and damages that are to be invoiced against this CLIN shall be submitted to the Government POC for review and approval before an invoice is submitted in Wide Area Workflow (WAWF).