3.c_Statement of Work (SOW) DISHMACHINE (1).pdf

PR #: 60100PR240000169

STATEMENT OF WORK

PAGE 1/5

STATEMENT OF WORK (SOW)

FOR

Dish machine purchase with complete installation, hook up and old unit removal

5 February 2024

1.0 GENERAL

1.1 BACKGROUND

The Academy wardroom and All Hands dining facility, located in Chase Hall, is the dining facility that feeds all of the cadets and staff. The dining facility serves approximately 3400 meals per day and cleaning over 10,000 dishes plus cups and utensils. The current dish machine is a FT900 from Hobart that was install in 2008 during a time the number of cadets in attendance was approximately 930. Within the past two years has experienced a number of system failures and part replacements. Due to the nature of use and the expense incurred when the system goes down, in purchasing disposable utensils and the service cost for additional repairs and maintenance man power, and recommendation from previous Hobart service representatives, a new model machine with increased capabilities would be a better investment than continual repairs to the ailing system.

The unit was originally installed during a time when the Academy student body was expected to maintain its numbers or decrease. Instead, the Academy took on initiatives to increase the student body and has since increased its student core,Officer Candidate Students, and personnel by approximately 20%. With that came additional food service needs and additional wear and tear on the current ailing dish machine. With the continuing increase in food service demand, the Academy is in need of a unit capable to keeping up and exceeding the current level of need in hopes to over perform and with the demand of the food service operation.

1.2 SCOPE

The Academy is seeking to fund a complete service of installation for the purchasing of an upgraded dish machine for its’ main dining facility.

Contractor shall ensure their bid includes the cost of having the unit delivered and uncrated at the Academy, the unhooking, removing and disposing of existing FT900 dish machine, setting new machine in place, assembling and connecting to the Academy plumbing, ventilation and electricial system, and once utilities are connected, validating that the equipment is working properly upon completion of installation.

Current Ventilation, Plumbing and Electrical needs to be modified to fit new unit which may include changes to the local HVAC ducts to line up with the newer unit, additional piping to connect water and drains, or installing a new breaker or electrical box.

Contractor shall be responsible for sourcing licensed trade workers to schedule a walkthrough at The Academy in order to inspect and then quote for the Electrical, Plumbing, and ventilation modifications needed in order to set up the new dish machine per specifications. Cost of this process should be incorporated into the final submitted bid.

1.2.1 Location:

https://uscg.sharepoint-mil.us/sites/cg9/ARM/SCOPE%20PARAGRAPHS.doc

PAGE 2/5

15 Mohegan Avenue New London, CT 06320

1.2.2 Liaison

Devin S. McDonald,CSCM, Food Service COR

(860) 444- 8283 Devin.s.mcdonald@uscg.mil

1.2.3 Liaison

Edward Corcino, CS1 Food Service Quality Assurance

(860) 444-8284 Edward.corcino@uscg.mil

1.3 OBJECTIVE

The intent of the contractor is to provide a complete service of installation of the new dish machine and removal of current unit.

Price for a new dish machine and delivery. To include cost of requested additions, unit assembly and installation, connecting with all electrical, ventilation and plumbing. Should also include the price for removing and disposing of current unit. See enclosed Hobart Customization ‘Quote Checklist’ for additions and special requirements.

1.4 APPLICABLE DOCUMENTS

The contractor shall comply with and observe the laws of the State of Connecticut and all other applicable laws including any state required permits and licenses for trade workers. For access into the Academy all contractors must be able to access military installations.

1.4.1 Compliance Documents

State or Federal ID to enter campus, Driver’s license to drive on campus, Electrical, Plumbing certifications.

1.4.2 Reference Documents

The following documents may be helpful to the Contractor in performing the work described in this document:

FT1000e Quote Checklist

2.0 SPECIFIC REQUIREMENTS/TASKS

Contractor shall:

2.1 TASK ONE. Deliver and uncrate at the Academy.

2.2 TASK TWO. Remove and dispose of existing FT900 dish machine.

2.3 TASK THREE. Set new dish machine in place and assemble.

2.4 TASK FOUR. Connect new dish machine to the Academy plumbing, ventilation and electricial system.

2.5 TASK FIVE. Start up the dish machine to validate equipment is working properly.

2.6 TASK SIX. Remove all packaging materials and rubbish.

3.0 CONTRACTOR PERSONNEL

Project Manager/Contractor Representative overseeing project. Certified techinicans authorized to build the unit as to uphold the warranty. Certified Electrician and Certified Plumber for all

PAGE 3/5

electrical and plumbing connections. Work hands per contractor discression for delivering unit, removing old unit and all packaging material and rubbish.

3.1 QUALIFIED PERSONNEL

The Contractor must provide qualified personnel to perform all requirements specified in this

SOW.

3.2 CONTINUITY OF SUPPORT

The Contractor must ensure that the contractually required level of support for this requirement is maintained at all times. The Contractor must ensure that all contract support personnel are present for all hours of the workday. If for any reason the Contractor staffing levels are not maintained due to vacation, leave, appointments, etc., and replacement personnel will not be provided, the Contractor must provide e-mail notification to the Liaison prior to employee absence. Otherwise, the Contractor must provide a fully qualified replacement.

3.3 PROJECT MANAGER

The Contractor must provide a Project Manager who must be responsible for all Contractor work performed under this SOW. The Project Manager must be a single point of contact for the Contracting Officer and the Liaison. The name of the Project Manager, and the name(s) of any alternate(s) who must act for the Contractor in the absence of the Project Manager, must be provided to the Government as part of the Contractor's proposal. The Project Manager is further designated as Key by the Government. During any absence of the Project Manager, only one alternate must have full authority to act for the Contractor on all matters relating to work performed under this contract. The Project Manager and all designated alternates must be able to read, write, speak and understand English. Additionally, the Contractor must not replace the Project Manager without prior approval from the Contracting Officer.

3.4.1 The Project Manager must be available to Liaison via telephone between the hours of 0830 and 1530 EST, Monday through Friday, and must respond to a request for discussion or resolution of technical problems within 24 hours of notification.

3.5 EMPLOYEE IDENTIFICATION

3.5.1 Contractor employees visiting Government facilities must wear an identification badge that, at a minimum, displays the Contractor name, the employee’s photo, name, clearance-level and badge expiration date. Visiting Contractor employees must comply with all Government escort rules and requirements. All Contractor employees must identify themselves as Contractors when their status is not readily apparent and display all identification and visitor badges in plain view above the waist at all times.

3.5.2 Contractor employees working on-site at Government facilities must wear a Government issued identification badge. All Contractor employees must identify themselves as Contractors when their status is not readily apparent (in meetings, when answering Government telephones, in e-mail messages, etc.) and display the Government issued badge in plain view above the waist at all times.

3.6 EMPLOYEE CONDUCT

Contractor’s employees must comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, wearing of parts of DHS uniforms, and possession of weapons) when visiting or working at

PAGE 4/5

Government facilities. The Contractor must ensure Contractor employees present a professional appearance at all times and that their conduct must not reflect discredit on the United States or the Department of Homeland Security. The Project Manager must ensure Contractor employees understand and abide by Department of Homeland Security established rules, regulations and policies concerning safety and security.

Contractor’s drivers shall not enter the USCG Academy with any contraband, weapons or paraphernalia.

Contractor’s drivers must display curtesy and respect to cadets marching in formation of 3 or more. Contractors driving on campus may not pass these marching formations and shall wait for the marching cadets to pass before or arrive to their location and disband before proceeding.

3.7 REMOVING EMPLOYEES FOR MISCONDUCT OR SECURITY REASONS

The Government may, at its sole discretion (via the Contracting Officer*), direct the Contractor to remove any Contractor employee from DHS facilities for misconduct or security reasons.

Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

4.1 SECURITY

Contractor access to classified information is not currently required under this SOW. However, the Government at a later date may require all Contractor personnel to have Secret clearances.

Accordingly, all Contractor employees provided for this requirement must be eligible for a Secret Clearance.

4.2 PERIOD OF PERFORMANCE

The period of performance for this contract is one year from the date of award.

4.3 PLACE OF PERFORMANCE

The primary place of performance will be the United States Coast Guard at 15 Mohegan Avenue, New London, CT 06320

4.4 HOURS OF OPERATION

Contractor employees must generally perform all work between the hours of 0800 and 1700 EST, Monday through Friday (except Federal holidays).

4.5 TRAVEL

Contractor travel must not be required for this requirement.

5.0 GOVERNMENT FURNISHED RESOURCES

The Government will not furnish any resources to the Contractor in support of this contract.

6.0 CONTRACTOR FURNISHED PROPERTY

The Contractor must furnish all facilities, materials, equipment and services necessary to fulfill the requirements of this contract, except for the Government Furnished Resources specified in SOW 2.0 and SOW 5.0.

7.0 GOVERNMENT ACCEPTANCE PERIOD

The Liaison will review deliverables prior to acceptance and provide the contractor with an e-mail that provides documented reasons for non-acceptance. If the deliverable is acceptable, the Liaison will send an e-mail to the Contractor notifying it that the deliverable has been accepted.

7.1 The Liaision will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal. In the event of a rejected deliverable, the Contractor will be notified in writing by the Liaison of the specific reasons for rejection. The Contractor may have an opportunity to correct the rejected deliverable and return it per delivery instructions.

7.2 The Liaison will have 05 business days to review deliverables and make comments. The Contractor must have 05 business days to make corrections and redeliver.

7.3 All other review times and schedules for deliverables must be agreed upon by the parties based on the final approved Project Plan. The Contractor must be responsible for timely delivery to Government personnel in the agreed upon review chain, at each stage of the review.

The Contractor must work with personnel reviewing the deliverables to assure that the established schedule is maintained.

MDEdwards Cross-Out