277-14-0442_RFP_Cover_Letter.docx

REQUEST FOR PROPOSALS (RFP) No. 277-14-0442

“Technical Support for Drug Free Workplace”

Dear Small Business Contractors:

The Substance Abuse and Mental Health Services Administration, (SAMHSA) invites you to submit a proposal in accordance with the requirements of Request for Proposal No. 277-14-0442 for the project entitled “Technical Support for Drug Free Workplace.” The North American Industry Classification System (NAICS) code for this acquisition is 541611. This project is Subject to Availability to Funds.

A Performance Based, Cost Plus Award Fee (Completion) type of contract is contemplated for a Base period of one (1) year plus four twelve month (12) option periods. The planned performance period of this contract will be from September 30, 2014 – September 29, 2019, if all options are exercised. It is expected that one award will be made from this RFP.

You are expected to respond with technical and cost proposals for the entire project and the total period of performance. Please note special requirements in Section L entitled "Instructions to Offerors.”

It is necessary to read Section C, Statement of Work, to ensure your understanding of this requirement, as well as the evaluation criteria at Section M. Offeror’s should carefully review Section L and Section M of the RFP regarding the proposal. This RFP includes a limitation on the number of pages to be included in each proposal. Your technical proposal shall not exceed 100 pages (exclusive of the cover page, table of contents and introduction). Any Appendix to the technical proposal shall not exceed 50 pages in length; include exhibits, graphs, charts etc, (exclusive of resumes, letters of commitment). Any material in excess of these restrictions will not be read or evaluated. (See Section L.2.A. (4) Instruction to Offerors).

The proposal shall be signed by an official authorized to bind your organization. An original and nine (9) copies of your technical proposal and an original and four (4) copies of your business proposal in addition to a CD-ROM of both proposals must be received by the Contracting Officer no later than 3:00 p.m., local prevailing time on May 20, 2014:

WHEN UTILIZING THE U.S. POSTAL SERVICE:

WHEN UTILIZING SPECIAL/OVERNIGHT CARRIER SERVICE OR HAND DELIVERY:

Please note, when delivering proposals by hand or courier to SAMHSA that you MUST enter the building at the loading dock (which is the side of the building closest to Choke Cherry Road). The delivery point for acceptance is the DCM office, Room 7-1051; therefore, please allow enough time to get to our location, through security and upstairs to DCM’s office.

The RFP does not commit the Government to pay costs for the preparation and submission of a proposal.

It is brought to your attention that the Contracting Officer is the only individual who can legally commit the Government to the expenditure of public funds in connection with any acquisition action.

Questions concerning any uncertainty which, in your opinion, require clarification or correction must be furnished in writing to the Contracting Officer. Questions should be submitted electronically to the attention of Tracy Davidson at Tracy.Davidson@samhsa.hhs.gov . The offeror is responsible for confirming receipt of electronic mail. You may also fax your questions to 240-276-1510 attention Tracy Davidson, Contract Specialist.

We are enclosing a sample "Breakdown of Proposed Estimated Cost" format for your budget summary. Please modify this format to summarize the total costs for each cost element for each task and each year of your proposal along with a separate summary of costs for each option. You will still need to attach detailed breakouts of the cost elements as applicable. The "Breakdown of Proposed Estimated Cost" is listed in Section J, Attachment 10 of the solicitation.

Please note that Section K can be accessed through the Online Representations and Certification Applications (ORCA) on the internet at the address in Section K. Contractors and their subcontractors must acknowledge in their Original Business Proposal only, completion of the electronic Representations and Certifications.

Requests for any information concerning this RFP should be directed only to Tracy Davidson, Contract Specialist, Division of Contracts Management who may be called on Area Code (240) 276-1521; collect calls will not be accepted. Discussion of this RFP with any other individual outside the Division of Contracts Management may result in the rejection of the potential offeror's proposal.

You must submit a completed "Proposal Intent" form by April 21, 2014 indicating your intent to submit a proposal under this RFP. This form is Attachment 9 listed at Section J, and is needed for review as well as administrative and review planning purposes. Your cooperation is appreciated.

Sincerely, Lynn Tantardini Contracting Officer Division of Contracts Management Office of Financial Resources, SAMHSA

Enclosures: Request for Proposal image1.jpeg