26 BusComm SSJF~1.pdf

This is a Sole Source Justification Form for the Office of the Illinois Attorney General (OAG), specifically from the Information Technology Department, requesting Laserfiche Additional Licenses and Comprehensive Maintenance from BusComm Incorporated. The project involves procuring a total of 1,313 Laserfiche Rio Named Full Licenses, Records Management License, Forms Professional Licenses, and Comprehensive Maintenance, with a contract term from July 1, 2025, to June 30, 2026, and one potential 12-month renewal option. The total contract value is $392,283.61, and this represents a continuation of previous annual software licensing and maintenance agreements dating back to 2015.

The procurement is justified as a sole source because the OAG requires these specific software licenses and maintenance to accommodate recent and future growth, and the product has satisfied the agency's document management needs. The rates are determined by Laserfiche and distributed consistently to all resellers, with pricing to be consistent with the manufacturer's rate structure. The OAG indicates that it has been developing this document management solution over several years and that not approving this sole source would potentially restrict current workflow processes and limit productivity. The contract will be funded through State Appropriate Funds, and the agency anticipates ongoing needs for future license, assurance, and maintenance contracts based on continued development of document management enhancements.