25Z1AE6 SOW Revised_Signed.pdf

STATEMENT OF WORK (SOW)

USP MCCREARY - B&F PROJECT # 25Z1AE6

Replace Food Service Boiler

1.0. GENERAL

1.1. INTRODUCTION

A. The Federal Bureau of Prisons (FBOP), United States Penitentiary (USP) McCreary, located at 330 Federal Way, Pine Knot, Kentucky 42635, intends to make a single award to a responsible entity that will provide all necessary equipment, labor, and materials to replace the existing food service boiler system with a new highly efficient combination boiler system. The boiler plays a critical role in food service providing and meeting specific needs to operate efficiently and effectively. The new combination boiler will have a minimum of 30 HP and produce a minimum output of 1,000 MBH to provide steam for six steam kettles and hot water for the Food Service Department located at USP McCreary. The new combination system will include Cleaver Brooks Hawk 1000 controls and an Allen-Bradley 7” Touchscreen Human/Machine/Interface (HMI) technology and Modbus tie in capability. The combination boiler will have a max operating psig of 15. The new combination boiler system will enhance operational efficiency, reduce maintenance costs, and improve overall performance in accordance with this SOW.

1.2. BACKGROUND

A. USP McCreary consists of a high-security penitentiary, housing approximately 1,500 male inmates, and a minimum-security satellite camp, housing approximately 130 male inmates. The institution was constructed from 2000 to 2003. The manufacturer of the existing gas-fired boiler is Unilux, with model# ZF150HS, and is monitored by Andover Continuum Automation System. The boiler system is approximately 22 years old, surpassed its life expectancy and is irreparable.

1.3. SUMMARY

A. The Contractor shall be responsible for the overall coordination, project management, and installation of a new high quality boiler system that will replace the existing irreparable system. The contractor shall also connect the Cleaver Brooks Hawk to the Andover Continuum Automations System. The replacement should be conducted efficiently to minimize downtime and disruption to operations. The new boiler system will be certified to meet or exceed all applicable federal, state, local or other codes, and the intent of this SOW.

B. The work includes but is not limited to the following:

1. Removal of Existing Equipment:

a) Decommissioning: Disconnect power and any other utilities connected to the current boiler system.

b) Removal: Carefully dismantle and remove the existing equipment from its installation site.

c) Disposal: Properly dispose of the removed equipment in accordance with local regulations.

2. Installation of New Equipment:

a) Delivery: Coordinate the delivery of the new boiler system to the facility.

b) Installation: Install the new combination boiler system according to manufacturer specifications and industry best practices. The new combination boiler will have a minimum of 30 HP and produce a minimum output of 1,000 MBH. The boiler will also be equipped with the Cleaver Brooks (Hawk 1000) controls and an Allen- Bradley (Panel View Plus) 7” Touch Screen Human/Machine/Interface (HMI) technology and Modbus tie in capability. The combination boiler will have a max operating psig of 15.

J. Fisher, RFA Approved

c) Replace all associated equipment to include condensate deaerator tank and water pumps.

d) Provide all necessary piping, fittings, gas connections, controls, electrical components, supplies and safety devices

e) Integration: Ensure the new system is properly integrated with existing infrastructure and operational systems.

3. Testing and Commissioning:

a) Functional Testing: Perform thorough testing of the new boiler to verify functionality and performance

b) Calibration: Adjust and calibrate the system as needed to meet operational requirements.

c) Final Inspection: Conduct a final inspection to ensure all installation and performance criteria are met.

4. Training and Documentation:

a) Training: Provide training sessions for facility personnel on the operation and maintenance of the new boiler.

b) Documentation: Deliver detailed documentation, including installation reports, maintenance guidelines, and warranty information.

1.4. DEFINITIONS

A. None to note.

1.5. CLOSEOUT SUBMITTALS

A. Closeout submittals must be submitted for approval prior to Government inspection and acceptance and approval for final payment.

B. Guarantees and warranties

C. Installation Documentation.

D. Operation and Maintenance Data

E. Installer shall certify that the boiler system was installed and tested in accordance with the project drawings, the manufacturer recommendations, and all applicable regulatory codes; and therefore, the boiler system as installed meets the intent of the contract documents.

1.6. QUALITY ASSURANCE

A. Installer Qualifications: The Contractor shall comply with the latest edition of the following codes and standards.

a) NFPA 70 - National Electrical Code

b) NFPA 101 – Life Safety Code

c) Federal Codes and Regulations

d) Americans with Disabilities Act (ADA)

e) Factory Mutual (FM) Approval

1.7. PROJECT CONDITIONS

A. Perform a full inspection of the boiler system and ensure effective operation. Document any equipment or components not functioning as designed. If conditions require modification to the contract, submit a detailed change proposal to the Contracting Officer. The Contractor shall not deviate from this SOW without a prior written Change Order from the institution’s Contracting Officer.

1.8. FIELD QUALITY CONTROL

A. Manufacturer's Field Service: Engage a factory-authorized service representative to inspect, test, and adjust field-assembled components and equipment, including connection, and to assist in field-testing. Report results in writing.

B. Notify the COR at least two (2) days prior to the final system testing and certification so that arrangements can be made to have FBOP required staff available to observe testing. Submit a complete plan to the COR in advance, detailing procedures for final check out and testing of the complete system.

C. Field test and inspections reports:

1. Before requesting final approval of the installation, submit a written statement verifying installation is complete and the boiler system is functioning as required.

2.0. CONTRACTOR SECURITY/WORKING REGULATIONS

2.1. SECURITY CLEARANCE

A. All Contractors/subcontractors and each of their construction staff will be required to attend an orientation and security procedures training prior to being granted access to the institution to start work. All security forms must be completed within 7 days prior to the training.

B. Each day, each Contractor and subcontractor shall provide a checklist to the COR, showing all employees on site, verifying the number of workers on site, and that all workers are approved to be on site.

2.2. WORKING CONDITIONS

A. Work Hours: Work Hours for on-site contract services are 7:30 AM to 3:30 PM, Monday through Friday, except Federal Holidays. Any work to be completed at any other time requires written approval, a minimum of five (5) working days prior to the start of the work.

B. The contractor shall provide their own equipment and tools as government resources will not be available.

C. Access to the site will be available during normal working hours except during emergencies. It is the responsibility of the Contractor to familiarize himself, his employees, and his subcontractors with the working hours and conditions in the correctional facility, as working hours may not constitute a full eight-hour workday.

D. To avoid processing out of and back into the institution mid-day, lunches are to be consumed at the work site. Workers shall ensure they have everything they need for their lunch when they check-in first thing in the morning.

E. Contractors should plan for a certain amount of time for security considerations, i.e., check-in screening, delay due to inmate movements, institution lock-down, institution emergencies, fog or any other weather-related events, etc. In the event of an institution emergency, the Contractor will be instructed to secure all work, to secure and stow all tools, equipment and materials, and will be escorted out of the institution. Work will resume once the institution emergency passes.

F. On Federal Property, smoking is only allowed in designated outdoor areas. This policy will be strictly enforced.

G. Contractors will NOT be allowed to bring cell phones, two-way pagers, or cameras into the institution. The Facilities Department maintains a digital camera that will be utilized by FBOP staff to document the project work. The Contractor may request copies of these photos for record keeping.

H. Contractor personnel shall wear clothing suitable for the work they are to perform. The following clothing is not permitted on institution grounds:

1) Green or khaki-color clothing (inmates wear these colors)

2) Camouflage shirt/pants/outer wear

3) Shorts

4) Sleeveless shirts/tank tops.

2.3. DELIVERY OF MATERIALS

A. All construction materials/equipment required for the Work shall be processed by the Contractor and coordinate with the institution COR for temporary storage.

B. Anything shipped directly to the site may be received by the Contractor between the hours of 8:00 AM and 2:00 PM, Monday through Friday, except Federal Holidays. Under no circumstances will FBOP staff receive or sign for a delivery. The Contractor or his representative must be present to verify and accept the delivery.

C. Contractors shall provide their own means of loading and unloading material and equipment.

D. Do not use the institution entry/driveway for the loading, unloading, or storage of any materials or equipment. Do not impede/block the driveway at any time.

2.4. STORAGE OF MATERIALS AND EQUIPMENT

A. All construction materials/tools shall be stored in a designated area, mutually agreed upon by the COR and the Contractor. The storage area will be a secure lockable gang box or similar, size to be determined by the Contractor and the COR. All tools will be inventoried prior to entering and exiting the work site and must be accounted for each workday. Any broken tools shall be inventoried, and all parts must be accounted for. Report any lost or broken tools to the escorting staff immediately.

2.5. PROGRESS CLEANING

A. The Contractor shall be responsible to ensure the premises are kept clean and free from accumulation of waste materials and rubbish at all times. Remove all debris, scrap, and rubbish from the work area daily. Promptly remove surplus materials and all equipment from the site upon completion of the work. The Contractor must remove all debris and waste materials from the job site prior to acceptance of the project. Dispose of these items in accordance with all Federal, State, and local laws.

2.6. SAFETY AND PERSONAL PROTECTCTIVE EQUIPMENT

A. All contractors, subcontractors, and their employees shall have and wear at all times while on the job site, the required personal protective equipment (PPE) prescribed by industry standards. It is the responsibility of the Contractor to provide all PPE.

B. All ladders regardless of the size shall be stored secured to a stationary fixture with a chain and lock in a predetermined area, such that they cannot be removed. If ladders are required, immediately consult with the COR to ensure the COR can make timely notification to appropriate institution staff.

C. All extension cords regardless of length shall be in good condition with no broken outer insulation and shall be secured in a locked construction gang box.

D. Should a system require Lock-out/Tag-out, the system will be required to have both Contractor and institution locks on the isolation point to prevent shock. All Lock-out/Tag-out procedures will be in compliance with the institution Lock-out program.

2.7. UTILITIES

A. The FBOP will provide minimal electrical power (120V), for battery chargers, small hand tools, etc.

In addition, the FBOP will provide restroom services and water. The Contractor will provide all other supplies and materials needed to complete this project.

3.0 SITE IMAGES