25P1409 - JOFOC - SIGNED.pdf

SINGLE SOURCE JUSTIFICATION NOT EXCEEDING THE SIMPLIFIED ACQUISTION

THRESHOLD

SECTION 1: IDENTIFICATION OF THE AGENCY AND THE CONTRACTING ACTIVITY

Department of State Contracting Activity

☐ Office of Acquisitions Management ☐ Foreign Service Institute ☐ Office of Foreign Missions ☐ U.S. Mission to the United Nations ☒ Overseas Post Bangkok

Requiring Activity GSO/Warehouse

SECTION 2: NATURE AND/OR DESCRIPTION OF THE ACTION BEING APPROVED

Approval is requested to award on a sole source basis to IKEA for the supplies and/or services described in Section 3 on behalf of the Requiring Activity.

SECTION 3: DESCRIPTION OF SUPPLIES/SERVICES REQUIRED TO MEET THE AGENCY’S NEEDS

The requirement is to provide Welcome Kit items for the U.S. Embassy Bangkok. The estimated total value of the entire order is $36,000. Post intends to procure the Welcome Kit items in multiple lots, as needed, to include all associated assembly, and delivery costs.

All items will be provided by IKEA. IKEA is the most cost-effective vendor that can reliably provide all required items at the scale required by post. IKEA items are of known quality and are known to be of good value for this purpose.

SECTION 4: IDENTIFICATION OF THE STATUTORY AUTHORITY PERMITTING OTHER THAN

FULL AND OPEN COMPETITION

In accordance with Federal Acquisition Regulation (FAR) 13.106-1(b)(1), the Contracting Officer has deemed only one source reasonably available based on the following:

☐ Urgency ☐ Exclusive licensing agreements ☐ Brand-name ☐ Industrial mobilization ☒ Other – Most cost-effective local option that carries all required items.

SECTION 5: DEMONSTRATION THAT THE PROPOSED CONTRACTOR’S UNIQUE

QUALIFICATIONS OR THE NATURE OF THE ACQUISITION REQUIRES USE OF THE AUTHORITY

CITED

Post has experience using multiple vendors to fill this need. Post knows from recent experience that IKEA provides the highest quality items at the best price. Additionally, IKEA can quickly fulfil orders at the scale that is required by Post.

Market research indicates that purchasing all items from IKEA will save Post more than 15% per kit compared to the other suppliers currently used. Additionally, purchasing through a single supplier (IKEA) permits Post to offer uniform welcome kits to ensure equity across the interagency. Outsource packaging of the kits, providing significant savings in person-hours for GSO/Warehouse employees, allowing Embassy resources to be employed more effectively. These items to be used to complete existing kits and ensure high quality and cost effectiveness.

SECTION 6. DETERMINATION BY THE CONTRACTING OFFICER THAT THE ANTICIPATED COST

TO THE GOVERNMENT IS FAIR AND REASONABLE

By signing the justification, the Contracting Officer makes a determination that the price to the Government is anticipated to be fair and reasonable.

SIGNATURE:

Ramon Menendez-Carreira Date Contracting Officer US Embassy Bangkok

SECTION 7. CERTIFICATIONS

All reviews and approvals should be completed in the order listed unless otherwise authorized or required.

REQUIREMENTS CERTIFICATION

I certify that the facts and representations under my cognizance which are included in this Justification and its supporting acquisition planning documents, except as noted herein, are complete and accurate to the best of my knowledge and belief.

Requirements Cognizance:

SIGNATURE:

Daniel T Brockman Date Assistant GSO GSO/Warehouse

CONTRACTING OFFICER CERTIFICATION

I certify that this submission is accurate to the best of my knowledge, and that it contains complete information necessary to enable other officials to make an informed recommendation for approval or disapproval.

SIGNATURE:

Ramon Menendez-Carreira Date Contracting Officer US Embassy Bangkok

HEAD OF CONTRACTING AUTHORITY

SIGNATURE:

Lee Belland Date Head of Contracting Authority US Embassy Bangkok