25-25046 Shipley Carpet Replacement- Bid Solicitation.pdf

REQUEST FOR PROPOSAL

Ohio Department of Public Safety Project 25-25046 Shipley Carpet Replacement

Solicitation

April 25, 2025 Ohio Department of Public Safety Office of Facility Management 1970 West Broad Street Columbus, Ohio 43223

Project # 25-25046 Shipley Carpet Replacement

1970 West Broad Street Columbus, Ohio 43223

Electronic Bids will be received by:

OhioBuys: https://ohio.gov/business/resources/ohiobuys-overview

All inquiries must be made through Ohio Buys.

To participate or submit an inquiry for this RFx, you need to be registered in the OhioBuys Supplier Portal. Suppliers are not required at this time to be registered in OAKS. If you have a need to seek technical support, clearly specify you need access to an active Ohio Buys solicitation.

Technical Support 1-877-644-6771 If there is a need for technical support during your proposal submission in the last 48 hours prior to the submissions, contact 614-466-5090. This number is for OhioBuys solicitation technical questions only; there will not be any questions answered regarding the solicitation.

Note:

Chrome is the preferred browser for OhioBuys.

Only have a single window open that is logged into OhioBuys, having multiple windows opened to a single user can create an error when trying to submit your proposal.

Pre-Bid Meeting: There will be a Pre-Bid Meeting Thursday, May 1, 2025 at 10:00 am.

https://ohio.gov/business/resources/ohiobuys-overview

Project 25-25046

Bids Due, on or before Monday, May 12, 2025 at 10:00 am submitted in OhioBuys.

SCOPE OF SERVICES:

• Furnish & install approximately 60,200 SQ. Ft. of Tandus Aftermath II, Color Fleece, 24x24 carpet tile, or equal, as approved by owner, on Flexaire cushion backing.

• 20% Attic Stock should be included in your bid to remain onsite after the project is complete.

• Use recommended primer/ sealer and adhesive per manufacturer's guidelines.

• Demo and disposal of the existing carpet tile and wall base.

• On-site dumpster provided by contractor. Install new wall base Johnsonite CB, 20 4 x 4 1/8 Toe, Charcoal.

• Furniture lift in place and move as needed.

• Work hours will be 7am - 4pm Monday - Friday.

Carpet Areas:

First Floor: 13,288 SQ. FT.

Fifth Floor: 46,924 SQ. FT.

Total: 60,212 SQ. FT.

General Requirements:

• All work will be performed during normal business hours, Monday–Friday 7:00am-4:00 pm.

• Contractor to provide the following compliance documentation upon contract award:

o Valid BWC certificate o Proof of participation in the BWC Drug Free Safety Program, or signed affidavit o Proof of Liability Insurance o EEO Certificate of Compliance

Project 25-25046

• BID GUARANTY – An electronic copy of the Bid Guaranty must be uploaded with your bid, payable to the Contracting Authority for the amount of the Base Bid and should include Power of Attorney.

o Original Bid Guaranty needs to be sent within 3 business days to the Planner:

Lisa Lawrence

1970 W. Broad Street, Columbus, OH 43223 o If your company does not submit a Bid Bond with your bid; but a certified check, cashier’s check or a letter of credit with your bid; a Performance Bond will be required.

• EDGE participation is required for bids exceeding $50,000. Participation should include

5% of the full bid amount including labor and materials. EDGE vendors can include labor and material suppliers.

• Prevailing Wage rates are required for any state project that exceeds $75,000.

• Facility Access - background checks required from all Contractor employees before work may begin. Contractor must submit all required forms within 3 days of contract award to allow time to process all paperwork.

All required compliance documents and forms need to be submitted as soon as possible after the Notice of Intent to Award is received.