25-037 SOQ Concrete Slicing.pdf

Statement of Qualifications SOQ-25-037

Release Date

April 16, 2025

Solicitation Number

SOQ-25-037

Solicitation Title

Services to be performed for

CONCRETE SLICING

El Paso County – Department of Public Works - Engineering Division

Responses will be received until 10:00 A.M., MST, Wednesday, May 14, 2025 Electronically through the Rocky Mountain E- Purchasing System

For additional information please contact Matthew Marter, CPPB, Procurement Specialist Email: matthewmarter@elpasoco.com 719-520-6663

Documents included in this package Statement of Qualifications Cover Sheet Executive Summary Summary of Work / Specifications Special Terms and Conditions General Terms and Conditions Response Submittal Requirements Attachments

The undersigned hereby affirms that (1) he/she is a duly authorized agent of the Consultant, (2) he/she has read all terms and conditions and technical specifications which were made available in conjunction with this solicitation and fully understands and accepts them unless specific variations have been expressly listed in his/her offer, (3) that the offer is being submitted on behalf of the Consultant in accordance with any terms and conditions set forth in this document, and (4) that the Consultant will accept any awards made to it as a result of the offer submitted herein for a minimum of ninety calendar days following the date of submission. Offers must contain, in blue ink, a manual signature of an authorized agent of the Consultant or a verifiable electronic time and date stamped signature in the space provided on all appropriate signature lines in this solicitation. Typed names as signatures are not allowed.

PRINT OR TYPE YOUR INFORMATION

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Authorized Representative’s Signature: __________________________________________________ Date: _____________________

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El Paso County Contracts and Procurement

15 East Vermijo Avenue Colorado Springs, Colorado 80903

STATEMENT OF QUALIFICATIONS #SOQ-25-037

COVER SHEET

OFFICIAL SOLICITATION DOCUMENTS: El Paso County officially distributes solicitation documents through the

Rocky Mountain E-Purchasing System and the County’s website. Copies of solicitations obtained from any other source are not considered official copies. Only those Consultants who obtain solicitation documents from the Rocky Mountain E-Purchasing System or El Paso County website will be in receipt of officially posted and relevant information regarding solicitations issued by El Paso County. The County cannot be held responsible for incorrect information, nor can it attest to the accuracy of information found on websites other than the Rocky

Mountain E-Purchasing System or the County’s website.

PURPOSE OF SOLICITATION: El Paso County is issuing this Solicitation for the purpose of entering a contract for construction services as specified herein from a Contractor(s) that will provide prompt and efficient service to the

County for the Concrete Slicing Project, renewable for up to four (4) years. The Statement of Qualifications (SOQ) is to qualify the contractor for concrete slicing type work that will be individually and competitively bid throughout the contract year by specific individual tasks. Only those contractors that are selected through the SOQ process will be allowed to bid on these projects. Although this Solicitation specifies an exact location and timeline for these services to be completed, it is understood and agreed that the County may, during the term of the contract, request additional services be performed by the successful Contractor(s) at other locations within El Paso County. This option, if exercised, is the prerogative of the County and shall be honored by the Contractor(s) throughout the contract period. No guarantees are made that additional services will be requested.

There is El Paso County oversight of the Project.

This Project is not subject to Davis Bacon requirements:

TERM OF CONTRACT: The awarded contract shall commence on June 1, 2025, and shall remain in effect through December 31, 2025.

NON-APPROPRIATION: Pursuant to C.R.S.§ 29-1-110, as amended, the financial obligations of the County as set forth herein after the current fiscal year are contingent upon funds for the purpose being appropriated, budgeted and otherwise available. The awarded agreement will automatically terminate on January 1st of the first fiscal year for which funds are not appropriated. The County shall give the Contractor written notice of such non- appropriation.

OPTION TO RENEW FOR SUBSEQUENT YEARS (WITH PRICE ADJUSTMENT): The prices or discounts quoted in this Solicitation shall prevail during the specified term of the contract, at which time the County shall have the option to renew the contract for four additional one-year periods. Continuation of the contract beyond the initial period is a County prerogative and not a right of the Vendor and will be exercised only when such continuation is clearly in the best interest of the County. During the option period, the County will consider an adjustment to the pricing structure if the manufacturer or supplier notifies the Vendor of a price adjustment. It shall be understood that such price adjustments shall not exceed the amount passed on to the Vendor/supplier by the manufacturer.

The Vendor shall notify the County of such adjustments during the option period at least sixty calendar days prior to the end of the then current contract year and must include detailed justification for the requested adjustment.

The County reserves the right to reject any price adjustments submitted by the Vendor and/or to terminate the contract with the Vendor based on such price adjustments.

EXECUTIVE SUMMARY

The County may consider an adjustment to the pricing structure outside of the option period, if such adjustment would be detrimental to the Vendor. The Vendor shall submit an immediate request for such an adjustment in writing to the Contracts and Procurement Division and must include detailed justification for the requested adjustment outside of the option period. This consideration is a County prerogative and there is no guarantee that the request will be accepted outside of the option period. The County reserves the right to accept, reject or negotiate any price adjustments submitted by the Vendor and/or to terminate the contract with the Vendor based on such price adjustments.

SCHEDULE OF ACTIVITIES: The following activities and dates tentatively outline the process to be used to solicit

Contractor responses and to review each Contractor Response.

April 16, 2025 Release Request for Proposal

April 23, 2025 @ 2:00 p.m. RECOMMENDED Pre-Proposal Meeting

April 25, 2025 @ 2:00 p.m. Deadline for Submitting Questions

May 14, 2025 @ 10:00 a.m. Response Submission Deadline

May 2025 Issue Notice of Intent to Award

June 15, 2025 (estimated) Contract Award

PRE-PROPOSAL MEETING: A Pre-Proposal Meeting will be held as shown in the Schedule of Activities, at 3275

Akers Drive, Colorado Springs, CO. A representative of the Consultant is encouraged to attend this meeting to become familiar with the Specifications.

EXAMINATION OF SITE AND CONTRACT DOCUMENTS IS RECOMMENDED: The Contractor is advised to carefully examine the requirements outlined in the drawings and Specifications. It is not the intent of the specifications to cover each and every detail. Any problems that may arise must be promptly reported to the

County and will be subject to the decision of the County. The bidder is expected to carefully examine the size and scope of the proposed work prior to submitting its bid. The Bidder certifies that it has examined the location of the proposed Work and is familiar with the drawings and the specifications and all contract documents related thereto, and the local conditions at the place where the Work is to be done. The Bidder should carefully check all the quantities and understand that the County will not be responsible for any errors or omissions on the part of the

Bidder in making their bid.

RESPONSE TO QUESTIONS: Questions which arise during the Response preparation period regarding issues around this Solicitation, purchasing and/or award should be directed electronically, via the Rocky Mountain E-

Purchasing system, to Matthew Marter, CPPB, Procurement Specialist I, Contracts and Procurement Division, El

Paso County. The Consultant submitting the question(s) shall be responsible for ensuring that the question(s) is received by the date and time listed above in the Schedule of Activities for submitting the question(s).

Any official interpretation of this Solicitation must be made by an agent of the County’s Contracts and Procurement

Division who is authorized to act on behalf of the County. The County shall not be responsible for interpretations offered by employees of the County who are not agents of the County’s Contracts and Procurement Division.

ACCESSIBILITY COMPLIANCE: All non-confidential documents that may be subject to public requests under the

Colorado Open Records Act (CORA) must comply with the Web Content Accessibility Guidelines (WCAG) 2.1 and the Americans with Disabilities Act (ADA). Vendors must ensure that their software, products, services, and documents are accessible. Additionally, vendors should include any Voluntary Product Accessibility Template

(VPAT), Accessibility Conformance Report (ACR), or other Accessibility Statements relevant to their offerings.

Vendors have the option to provide a recording demonstrating conformance, test results, or an agreement to remediate their technology to meet accessibility standards.

El Paso County is soliciting responses from qualified, experienced contractors to provide all labor, materials, and equipment necessary to complete phases of the SOQ for Concrete Slicing. The material and labor services to be purchased pursuant to this SOQ is funded by El Paso County.

It is expected that the business and their team members have significant experience with this type of work. The successful Contractor shall be considered and shall remain an independent Contractor throughout the term of any contract awarded pursuant to this Solicitation.

The successful Contractor shall be solely responsible for scheduling and coordinating work of the sub-contractors, suppliers, and other individuals or entities performing or furnishing any of the work under direct or indirect contract with the successful Contractor.

The successful Contractor shall provide and assume full responsibility for all services, materials, equipment, and labor necessary for completion of the services outlined in this Solicitation as awarded.

The County of El Paso, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (79 Stat. 252, 42

US.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this solicitation, disadvantaged business enterprises (DBE) will be afforded full and fair opportunity to submit bids in response to this solicitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for any award.

The Project is being funded through the following sources: El Paso County. There will be El Paso County oversight of the project.

This Project is not subject to Davis Bacon requirements.

I. REQUIRED DOCUMENTATION

Failure to provide required information may deem your submittal non-responsive. Submittals must contain, in blue ink, a manual signature of an authorized agent of the Vendor or a verifiable electronic time and date stamped signature in the space provided on all appropriate signature lines in this solicitation. Typed names as signatures are not allowed.

• Consultant Information Form

• Proprietary / Confidential Statement

• Exhibit 1 – Exception Form

• Exhibit 2 – Lobbying Certification

• Exhibit 3 – Non-Collusion Affidavit

• Exhibit 4 – Minimum Insurance Requirements

• Completed and signed Cover Sheet

• Addendum(s) Acknowledged, if applicable

• Submission Form

• Completed W9

• Universal Entity Identifier (UEI) Number

• Questionnaire

SUMMARY OF WORK / SPECIFICATIONS

• Details of the Contractor’s Experience and Qualifications

• Sample Certificate of Insurance

II. SCOPE OF WORK

The County is solicitating proposals from one or more firm(s) with which to establish a Trade Contractor

Agreement for concrete slicing services.

The County proposes to bring into compliance concrete sidewalks that are no longer compliant due to vertical discontinuities. The project will generally consist of horizontal concrete slicing with other sidewalk repairs as needed and specified in the attached Bid Forms.

This Work shall include furnishing all materials, labor, equipment, tools, and incidentals necessary for concrete slicing in close conformity within the lines, grades, and typical sections as established in the field.

This Work shall adhere to the specifications below:

• UPLIFTS - Contractor shall repair all sidewalk uplifts from 1/4" – 2" in designated work areas. Contractor shall assess all vertical uplifts that have sidewalk displacements greater than or equal to 0.25". Note all sidewalk locations with a displacement of greater than 2" and provide a description of such locations to

County for alternative remedies, such as "removal and replacement" or "can't repair". Contractor shall identify the locations that cannot be sliced within the 1/4" – 2" range along with the reason why the location can’t be sliced.

• PLANNED SLICING REPORT - For each designated work area given by County to Contractor, provide a planned slicing report to County that identifies a list of all displacements categorized by council district, address, size of displacements, total sliceable linear feet, and an estimated repair cost at least one week prior to beginning the slicing work.

• DATA COLLECTION DEVICE - Contractor shall use a data collection device that records the work and can transmit the data electronically. The recording device shall record the vertical displacement of the uplifts, global positioning system (GPS) coordinates, and property address of the damaged locations.

Data shall be provided to the County as an ESRI shapefile, excel spreadsheet, or in another format if that alternate format is approved in advance by County.

• PHOTOGRAPHS - Provide a minimum of two clear photographs (one photograph showing the sidewalk damage prior to repair from a distance for the purpose of recognizing the general location of the damage, and the other photo prior to repair showing a closeup of the sidewalk damage itself, with depth and length properly measured). Provide a minimum of two photographs of each completed sliced location that clearly show the repair work completed as well as the general location of the repair.

• SLICING UPLIFTS - Contractor shall slice uplifts entirely from one end of the raised sidewalk joint to the other if applicable, leaving an absolute zero point of the differential between slabs or fractures.

• NO FILL MATERIAL REPAIRS - Contractor shall not use any 'fill' material to repair sidewalk damages.

All damages shall be repaired by mechanical slicing.

• DAMAGE RESPONSIBILITY - Contractor is responsible for any damage caused to landscaping, retaining walls, curbs, sprinkler heads, utility covers, or other objects adjacent to sidewalks. All equipment used in cutting the sidewalk must fit on the sidewalk and not overhang the sidewalk edge.

If Contractor does cause damage to the improvements mentioned above, Contractor shall notify the

County in writing of the location and extent of the damage and repair the damage at the Contractor's expense within 24 hours.

• FLUSH EQUIPMENT - Contractor's equipment must be flushed to the ground, capable of working at any angle, and able to perform uplift removal in hard-to-reach areas, around obstacles, narrow walkways, next to fences, retaining walls, or buildings.

• REPAIR TYPES NOT ALLOWED - Grinding or pulverization of the concrete is not allowed. Contractor's repairs may not leave ridges or grooves that could hold water and prevent rainwater or irrigation drainage

• CLEAN UP - Contractor shall thoroughly and immediately clean up all debris and waste after each hazard is repaired, including removing any existing asphalt ramping material in locations where it is present. Contractor shall include all costs incurred for clean-up and material disposal in the unit cost for each bid item.

• SLICING IN OTHER LOCATIONS - County may direct slicing at locations other than sidewalk (i.e., cross gutter, curb ramps, alley apron, etc.). Slicing other concrete assets as required by County shall be paid for at the same contract unit price as sidewalk slicing.

• PERFORM CAUTIOUS WORK - Contractor shall take precautions during slicing operations to not disfigure, scar, impair or damage any surrounding surfaces including, but not limited to, sidewalk, driveway, roadway, curbs, steps, walls, railings, light poles, turf, walkways, trees, irrigation systems, fences, etc.

• DUST ABATEMENT SYSTEM - Contractor shall use a dust abatement system, limiting the dust emitted during the slicing process.

• ADA REQUIREMENTS - All sliced locations shall comply with Americans with Disabilities Act (ADA) requirements. Each offset must be tapered at a maximum 1:12 slope and must have a smooth uniform appearance and texture. If the defined slope is not achieved, Contractor must perform corrective repairs at no additional charge within 24 hours of discovery.

Contractors selected through this Statement of Qualifications will be eligible to provide pricing for Task Orders for phases of the Annual Concrete Maintenance project. Each Task Order shall have a Not-To- Exceed Amount of $250,000.00.

Construction Management (CM) services will be provided by El Paso County or a contracted vendor on behalf of El Paso County. Materials testing for quality control will be provided by the Contractor with quality assurance only being provided by El Paso County at the discretion of the Engineer.

A. TECHNICAL REQUIREMENTS

These bid specifications incorporate the documents entitled “STANDARD SPECIFICATIONS FOR ROAD

AND BRIDGE CONSTRUCTION”, Colorado Department of Transportation, State of Colorado (2023), the

“Pikes Peak Region Asphalt Paving Specifications” (version 6, March 28, 2022) and the “El Paso County

Engineering Criteria Manual” (October 2020) as if physically attached and bound herein. The bid specification documents also incorporate the document entitled “COLORADO STANDARD PLANS, COLORADO DEPARTMENT OF TRANSPORTATION, M&S STANDARDS PLANS LIST” (July

31, 2019), as if physically attached and bound herein.

Each Bidder / Contractor shall be responsible for procuring sufficient copies of the Colorado Department of

Transportation STANDARD SPECIFICATIONS”, the “COLORADO STANDARD PLANS

- M&S STANDARDS”, and the “EL PASO COUNTY ENGINEERING CRITERIA MANUAL”, for use in proposing and construction of the Project.

The Colorado Department of Transportation Standard Specifications for Road and Bridge Construction, 2023, controls construction of this Project. The special provisions supplement the Standard Specifications and take precedence over the Standard Specifications and Construction Plans. When specifications or special provisions contain both English units and SI units, the {English} units apply and are the specification requirement. All methods of procedures, materials, control or work, materials, and basis of measurements not herein covered will comply with the Standard Specifications for Road and Bridge Construction, Department of Transportation, State of Colorado, 2023.

Asphalt materials and activities shall be in accordance with the “Pikes Peak Region Asphalt Paving

Specifications” unless otherwise noted in the Project Special Provisions.

Construction signage shall follow the federal “MANUAL ON UNIFORM TRAFFIC CONTROL DEVICES”, latest edition (MUTCD).

The El Paso County Engineering Criteria Manual and the Pikes Peak Region Asphalt Paving Specifications can be downloaded from: https://publicworks.elpasoco.com/policies-manuals/

B. PROJECT SPECIAL PROVISIONS

NOTE: This section is attached as a separate document.

C. CDOT STANDARD SPECIAL PROVISIONS

NOTE: This section is attached as a separate document.

D. WORK PLAN AND SCHEDULE

For each Task Order issued the Contractor will provide a schedule broken out by tasks for work, availability of materials, equipment & labor, etc. to maximize construction efficiency. Schedules shall include start date, key tasks, project milestones, phasing, completion date etc. and shall be as comprehensive as practicable.

The start date will be based on the actual Notice to Proceed and approved schedule. See Revision of Section 108 in the Project Special Provisions attached in a separate document.

E. CONTRACTOR RESPONSIBILITIES

The successful Contractor shall:

• be considered and shall remain an independent Contractor throughout the term of any contract awarded pursuant to this Solicitation.

• be solely responsible for scheduling and coordinating work of the subcontractor, suppliers, and other individuals or entities performing or furnishing any of the work under direct or indirect contract with the successful Contractor.

• provide and assume full responsibility for all services, materials, equipment, labor, transportation, and incidentals necessary for performance, start up, and completion of the services outlined in this

Solicitation.

1. Project Management: The Contractor shall identify a Project Manager who will work directly for and support the County Project Manager in the management and administration of the Project. The

Contractor’s Project Manager shall be responsive daily Monday through Friday for the duration of the

Project. The Contractor shall also identify an Assistant Project Manager capable of filling in for the

Project Manager in the event that the Project Manager is not available due to travel, illness, or other event that will be longer than one week in length. The County Project Manager will be the primary point of contact for the County, however daily coordination and communications shall occur between the

Contractor and the Project Inspector.

Schedules: Provide a baseline schedule broken out by tasks for work, availability of materials, equipment & labor, etc. to maximize construction efficiency. Schedules shall include start date, key tasks, project milestones, phasing, completion date etc. and shall be as comprehensive as practicable.

The Contractor shall also provide a 3-week lookahead at least three days before the weekly progress meetings.

Trimble Unity Construct (e-Builder): The Contractor shall utilize the Trimble Unity Construct (“e-

Builder”) software platform for project management and administration throughout the term of the https://publicworks.elpasoco.com/policies-manuals/

Contract (see Attachment 3). The Contractor shall conduct Project operations, outlined by the County’s

Project Manager or as defined in the Project Special Provisions, utilizing the Trimble Unity

Construct platform.

2. Invoicing: The Contractor shall be responsible for invoicing the County. Invoices shall not reference more than one contract or purchase order. Invoices may not be submitted more frequently than once a month, and payment is Net 45 after receipt of invoice and ALL required backup documentation. The

Contractor shall submit all listed information/documents/forms with their invoice. The Contractor shall submit invoices which shall contain, at a minimum, the following detailed information:

• Contract #

• Issued Purchase Order #

• Invoice #

• Invoice Date

• Timeframe covered by invoice

• Type and amount of labor and materials used for invoice time period

• Dollar amount in unit price, extended price, and total value of invoice

• Invoice shall be signed by Contractor

• CDOT Form 1418 and/or Form 1419

• Updated and accurate baseline schedule

The County reserves the right to withhold / delay payment until all required information and paperwork are submitted.

3. Superintendent: The successful Contractor shall employ a competent superintendent who shall be the primary representative for the Contractor and all communications given to, and all decisions made by, the superintendent shall be binding to the Contractor. Notwithstanding, the superintendent shall be, at all times, an employee of the Contractor under its sole direction and not an employee or agent of the

County.

4. Pre-Construction Conference: Prior to work commencing on the Project, a Pre-Construction

Conference will be held at the El Paso County Department of Public Works, 3275 Akers Drive, Colorado

Springs, CO, 80922. It is anticipated that the Contract and Purchase Order shall be issued by the

Contracts & Procurement Division prior to the date of the Pre-Construction Conference.

5. Control of Works and Materials: All methods of procedure, materials, control of work, and basis of measurement will comply with the Standard Specifications for Road and Bridge Construction, Department of Transportation, State of Colorado, current edition, and/or AASHTO Standard

Specifications for Transportation Materials and Methods of Sampling and Testing, current edition, unless otherwise noted in the Standard Specifications. The Contractor shall assure that work is not done, nor equipment parked, in areas outside the construction boundaries as marked or staked by the

County Engineer. The Contractor shall be required to maintain rigid control of all materials, which must comply with the specifications as stated.

6. Citizen Notification: The Contractor shall be responsible for notifying citizens and businesses in the neighborhoods that will be directly or indirectly affected by the work proposed in this solicitation.

Notification shall be sent to the neighborhood at least 7 days before starting any construction work but not more than 30 days before starting any construction work in that neighborhood. The notification will include the extents of the work, the approximate start date, the estimated time to complete the work, and the name and phone number of the Contractor’s contact person. The Contractor shall provide the

County Engineer or authorized representative with a copy of the proposed notification letter for review and approval prior to distribution to citizens. This is not a pay item, shall be done wholly at the

Contractor’s expense, and shall be taken into consideration in its bid.

7. Safety: The Contractor shall ascertain and ensure that its personnel are equipped with and use all safety devices required to comply with Federal, State, and local regulations, including but not limited to the Occupational Health and Safety Administration (OSHA).

8. Sanitary Facility: Contractor shall provide a sanitary facility for worker usage at each active worksite that will be used for more than one (1) consecutive workable working day. The sanitary facility will not be a pay item but will be incidental to the work and shall be taken into consideration in its bid.

9. Legal Relations & Responsibility to The Public: The Contractor shall keep fully informed of all

Federal, State, and Local laws, ordinances, and regulations and all orders and decree of Bodies or tribunals having any jurisdiction or authority, which may in any manner affect those engaged or employed on the Work or which in any way affect the conduct of Work, or Contractor’s ability to perform the Work. Contractor shall always observe and comply with such laws, ordinances, regulations, orders, and decrees, and shall protect and indemnify the County of El Paso, and their representatives, to include employees, agents, consultants, and subcontractors of each, against any claim or liability arising from or based on the violations of any such law, ordinance, regulations, order, or decree, whether by itself or its employees.

10. Labor: The Contractor shall conform to all the provisions of the Federal, State, and Local laws and regulations relating to labor.

11. Construction Requirements: After Work has started under a contract award, the Contractor shall maintain a sufficient work force, machinery, and materials, on site at all times to ensure a smooth progression of Work and a timely completion of the Project within the allotted time. The Contractor shall be required to maintain rigid control of all materials, which must comply with the specifications as stated.

The Contractor shall assure that Work is not done, nor equipment parked, in areas outside the construction boundaries. If the Contractor needs access to any private property, express written permission is required by the property owner and must be reviewed by the El Paso County Project

Team to include the Project Manager. This written permission must be included in the project file on record.

12. Surveying: The Contractor is responsible for setting and maintaining grade. If there are problems with the existing grades, construction staking can be done by the Contractor or by El Paso County

(Survey/Inspection Division). If the Contractor wants El Paso County to stake a project, the Contractor shall provide the County Engineer with a written request for staking. The written request shall provide specific information on what should be staked and when the staking is required. The Contractor shall provide the request at least two weeks before the staking is needed, or within a reasonable timeframe depending on the project requirements at the discretion of the County. The Contractor may be asked to reimburse the County for these services.

The cost of all surveying/staking for the project is at the Contractor's expense.

13. Character of Workers, Methods, & Equipment: The Contractor shall at all times employ sufficient labor and equipment to properly perform the Work per this solicitation. All workers shall have sufficient skill and experience to properly perform the Work assigned them. All equipment which is proposed to be used on the Work, shall be of sufficient size and in such mechanical conditions as to meet the requirement of the Work. All employees, agents, representatives, and subcontractors of the Contractor who will have significant responsibility for performance of this Contract shall be identified and be subject to approval by the County Representative prior to the commencement of any work by these individuals.

If in the opinion of the El Paso County Engineer, employees and/or a certain type of equipment are not producing the Work required by the contract, the Contractor shall discontinue the use of said employees and/or equipment, when notified in writing.

14. Traffic Control: The Contractor will furnish all materials, labor, and equipment including construction signing and flagging, while working in the R.O.W. and shall submit a Method of Handling Traffic (MHT) plan for approval, at least 10 working days prior to commencing work. Contractor shall provide all traffic control in accordance with the Manual on Uniform Traffic Control Devices. Each Task Order will outline traffic control requirements. Should traffic control not be identified as a bid item on a specific Task

Order, it is to be considered incidental to the work.

15. Road Closures and Detours: Must be approved by County Engineer and or his designated representative at least three weeks prior to planned work. This project does not anticipate having any road closures at this time.

16. Load Restrictions & Truck Routes: Haul routes shall be planned, prior to bidding, observing load limits on bridges or roadways, existing roadway conditions, and Federal, State, and Local governmental regulations regarding truck traffic and truck routes. The Contractor shall comply with all legal load restrictions in hauling of materials on public roads.

17. Inspections: Quality control (QC), including but not limited to, materials testing is the

Contractor’s responsibility. For bidding purposes, see attachment for estimated schedule of the minimum required testing and associated frequencies. Type of testing and/ or frequencies may change depending on field conditions and Contractor’s means and methods but shall generally conform to

CDOT’s “2024 FIELD MATERIALS MANUAL” (revised 8/31/2023) unless otherwise specified. El Paso

County or its consultants shall provide Construction Management (CM) services and may conduct materials testing for quality assurance. Any QA testing performed by EPC, or their consultant does not relieve the Contractor of their QC testing responsibilities.

18. Duties of the Inspector: The Inspectors of the El Paso County Public Services Department, Engineering Division, will be authorized to inspect all work done and materials furnished. Such inspection may extend to all or any part of the work and to the preparation, fabrications, and manufacture of the materials used.

The Inspectors are not authorized to alter or to waive any provisions of the Contract, nor to issue instructions contrary to plans and specifications or to act as foremen for the Contractor. Any changes deemed necessary shall be made in writing by the El Paso County Engineer and presented to the

Contractor.

Inspections: El Paso County will provide quality assurance inspection. Quality control is the contractor’s responsibility. The County will be responsible for all product and application testing, but this does not preclude Contractor from providing internal test information to the County, at no additional charge.

19. Utilities: The Contractor will be responsible for coordination with utility companies. This coordination shall include, but not be limited to, discussions with utility companies regarding locating utility and service lines, and work around manholes, water valves, and utility boxes. This work will not be a pay item but will be incidental to work. The Contractor, prior to commencing work on this project, shall inform the owners of utilities in the concrete drainage areas of the proposed work, together with the starting date planned. It is understood and agreed that the Contractor has considered in its bid all utility appurtenances in their present positions and that no additional compensation will be allowed for any delays, inconvenience or damages sustained by Contractor due to an interference from said appurtenances, or the operation of moving and/or repairing them.

The Contractor shall coordinate all utility removals, resets, adjustments, or other work as necessary to construct the project and maintain utility service with each affected utility company. The work described in these plans and specifications will require full cooperation between the Contractor and the utility companies in accordance with Subsection 105.10 in conducting their respective operations, so the utility work can be completed with minimum delay to all parties concerned. Also, in accordance with the plans and specifications, and as directed by the Engineer, the Contractor shall keep the utility company(s) advised of any work being done to their facility, so that the utility company(s) can coordinate their inspections for final acceptance of the work with the Engineer. No extension of the Contract Time of Performance or additional compensation will be allowed for delays resulting from the Contractor’s failure to coordinate with any utility in a timely manner.

20. Estimated Quantities: Per CDOT Standard Specification 104.02(c)2 when a major item of work is increased in excess of 125 percent or decreased below 75 percent of the original contract quantity. Any allowance for an increase in the major item quantity shall apply only to that portion in excess of 125 percent of original contract item quantity, or in case of a decrease below 75 percent, to the actual amount of work performed. A major item is defined as any item having an original contract value in excess of 10 percent of the original contract amount.

21. Extra Work: The Contractor shall perform unforeseen work whenever it is deemed necessary or desirable, by the County Engineer, in order to fully complete the work planned. Any work for which no bid price is provided in the original bid submittal shall be covered by a supplemental written request for the additional work from the County, with a written bid response from the Contractor, both of which will then be incorporated into the existing Contract through either a Contract amendment and or Contract

Modification Order, before such work is started. The supplemental information shall contain approximate quantities, unit prices, or lump sum price as mutually agreed to by the parties and shall be made part of the Contract.

22. The County’s normal workweek is currently Monday through Friday. Work can be considered to be allowed on Saturday, Sunday, and holidays with forty-eight (48) hours prior written notice with acceptable justification request and approval by the County Engineer or designated representative. Any such notice and approval shall be documented for the contract. If the Contractor provides written notice for work on Saturday, Sunday, or a holiday and the work day is approved by the County, the Contractor will be charged a workable working day unless weather or other conditions not under the Contractor’s control do not permit construction operations to proceed. Once the day has been approved, a workable working day will be charged even if the Contractor decides not to work. If weather or other conditions not under the Contractor’s control do not permit work, a workable working day will not be charged.

23. Public Relation Services: The Contractor shall identify a Public Relations Manager (PRM) for this

Project, who will support the County in outreach and communications for the Project. The function can be included in the Project Managers duties.

a. Proper Notification: providing sufficient information in a timely manner to support EPC media releases. All information submitted to the County shall be approved 2 weeks prior to the work.

Proper public notification of a minimum of 7 day notice to any impacted property owners before proceeding with the work including project notification signage per Project Special Provisions.

b. Permission to Enter Property: Prior to entering any private property the contractor must obtain written and documented permission to enter (PTE) from the property owner. The PTE shall include all necessary info including scope, schedule and restoration requirements upon completion of project. Contractor proposed PTE shall be subject to review and approval by

EPC Project or Construction Manager.

24. The Contractor shall be required to maintain rigid control of all materials which must comply with the specifications as stated. All materials not conforming to the requirements of the specifications at the time they are used shall be considered unacceptable.

25. Upon failure on the part of the Contractor to comply with any order of the County Engineer made under the provisions of this article, the County Engineer will have authority to cause unacceptable work to be remedied or removed and replaced, and unauthorized work to be removed, and to deduct the costs from any monies due or to become due to the Contractor.

26. Authority of the Engineer: The El Paso County Engineer or authorized delegate may undertake the inspection of the material at the source and shall have full entry at all times to those areas wherein the manufacture or production of the materials is taking place. The COUNTY may also request an on-site inspection of the bidder’s facility prior to the award of contract or at any reasonable time thereafter.

The El Paso County Engineer shall have the authority to suspend work wholly or in part because of the failure of the Contractor to properly perform the work in accordance with the Specifications, Provisions, and Contract, as the County Engineer deems to be in the best interest of the County and the public. All calendar days elapsing between effective dates of orders to suspend work and to resume work for suspension not the fault of the Contractor shall be excluded from the allotted time.

If the Contractor finds it impossible for reasons beyond its control to complete the work within the allotted time, it may, at any time prior to the expiration of the time allowed, make a written request to the County Engineer for an extension of time, setting forth therein the reasons Contractor believes will justify the granting of its request. If the County Engineer finds that the work is delayed because of conditions beyond control and without fault of the Contractor, County Engineer may extend, in writing, the time for completion in an amount as conditions justify.

27. Pursuant to Subsections 102.04 and 102.05, it is recommended that bidders on this Project review the

Work site and Plan details. It is not the intent of these specifications to cover each and every detail.

Any problems that may arise must be promptly reported to the County and will be subject to the decision of the County. The bidder is expected to carefully examine the size and scope of the proposed work prior to submitting its bid. The Bidder certifies that it has examined the location of the proposed Work and is familiar with the drawings and the specifications and all contract documents related thereto, and the local conditions at the place where the Work is to be done. The Bidder has carefully checked all the quantities and understands that the County will not be responsible for any errors or omissions on the part of the Bidder in making this bid.

F. RETAINAGE, PAYMENT, ACCEPTANCE, AND FINAL PAYMENT

1. Partial payment will be made no more frequently than once a month, for Work satisfactorily completed, and accepted by the County Engineer, as the Work progresses. Said payments will be based upon an invoice submitted by the Contractor, and if necessary, a written estimate prepared by the County’s

Inspector of the value of Work performed and materials furnished and placed in accordance with the contract. The County shall retain 5% of the amount estimated as payable, exclusive of mobilization and payments for materials on hand, to a maximum of 5% of the original contract amount, until successful completion and acceptance by the County of the entire contracted Work. The County Project Manager will approve and process payment requests. Then the balance less all previous payments shall be paid after appropriate Notice of Final Payment has been published by the County Contracts & Procurement

Division.

2. The County reserves the right to not approve payment wherein the service claimed on the invoice is not, in the County’s sole opinion, satisfactory or cannot be adequately verified by the County. If the

County must supply services and/or contract with another Contractor for the services contracted here under, due to the Contractor’s inability to perform as required, the cost will be charged back to the

Contractor.

3. Upon notice from the Contractor of presumptive completion of the entire contracted Work, the County

Project Manager will make an inspection. If all the Work provided per the contract is found to have been satisfactorily completed, the County Engineer will make final acceptance and shall notify the Contractor in writing of this acceptance. The Department of Public Works will submit a Notice of Substantial

Completion to the Contracts & Procurement Division, from which a Notice of Final Payment will be published by Contracts & Procurement. Retainage cannot be released nor final payment made prior to the release date listed in the Notice of Final Payment.

4. Final payment will be made after the Contractor has indicated in writing its acceptance of such final payment as full and complete, has released El Paso County from all claims arising from the prosecution of all Work under the contract, and after Notice of Final Payment has been published by the County

Contracts & Procurement Division.

III. EVALUATION CRITERIA

The evaluation committee will score Responses based on the following criteria not listed in any order of importance:

• Experience (50%) o The Contractor shall provide documentation showing a minimum of two (2) years of experience performing services comparable to those described in the Scope of Work.

o The Contractor shall provide details regarding relevant experience including a maximum of three (3) relevant projects with similar services and timelines.

o Provide resumes of Key Personnel who will be involved in the project.

• Qualifications (50%) o Summarize/list the Company’s applicable qualifications and/or certifications as they relate to the Service Category being proposed on. The County may request proof of the listed certifications prior to performing work

IV. RESPONSE FORMAT

Failure to respond in the required format or failure to provide required information may deem your submittal non-responsive.

To facilitate an effective evaluation process, responses must be submitted on 8.5” x 11” inch paper with a minimum font of 10, and all pages should be numbered in the following manner: page __ of __ pages with a maximum of thirty (30) pages. All acronyms in the response must be defined.

Attachments/Exhibits included in this solicitation that require signature and/or are a required document to be returned with your Responses shall be included as an exhibit to your Responses and will not count toward the page limit. Requested items in the appendices will not count toward the page limit. Schedules, if applicable, may be submitted on 11" x 17" sheets and are counted as one page (limit of five pages).

Submittals should be prepared simply and economically providing a straightforward, concise description of the

Consultant’s ability to fulfil the requirements of this Solicitation.

ELECTRONIC SUBMISSION OF OFFERS: El Paso County will only accept electronic Responses submitted through the Rocky Mountain E-Purchasing system. A Submittal Log will be posted after the County has had an opportunity to review and verify the submittals offered to the County.

The original Offer must be received before the due date and time through an electronic package transmitted through the Rocky Mountain E-Purchasing system. The Consultant is responsible for ensuring its Response is posted by the due date and time outlined in the solicitation document. No allowances will be provided to those

Consultants whose submittal is not uploaded prior to the due date and time outlined in the solicitation.

If the submittal arrives late and/or is not uploaded in its entirety, it will not be included in the electronic lockbox.

The Solicitation Opening for SOQ-25-037 will take place VIA TELECONFERENCE utilizing the call-in information below:

Participant-guest login:

1. Dial access number: 1-719-520-7660

2. Enter the participant-guest pass code: 51488#

3. Attendee Access Code: 1234#

The names of those who submitted a Response are released and review of required documentation is conducted. Proposers are NOT required to participate. No in-person entry to our building will be permitted.

To enable the County to conduct a uniform review of the information submitted in response to this Solicitation, Consultants must address the following information, numbered to directly correspond with the number of the

Table of Contents section of the submitted Response. The County reserves the right to reject submittals that do not follow the required format. Include concise, complete information which will demonstrate that your firm is uniquely qualified to provide the products and services specified in this Solicitation.

ALL signatures on required documents must be in blue ink or a verifiable electronic time and date stamped signature in ONE PDF document.

A. Provide response without reference to El Paso County logo in one PDF document.

B. Submit response in a tab format that follows a clearly outlined Table of Contents that identifies all material and attachments that comprise your response by section and by page number. I.e. – Required

Documentation section, Evaluation Criteria section, etc. as outlined on the Response Submittal

Requirements page.

C. Cover Letter, one-page limit. Submit a Cover Letter on official business letterhead that:

1. Positively states your willingness to comply with all work requirements and other terms and conditions as specified in this Solicitation.

2. Provides, in brief concise terms, a summation of your submittal and identifies the points that make your firm uniquely qualified for this project.

3. Is signed by an Authorized Representative of your firm who has the authority to commit to the proposed work.

D. Provide documentation that satisfies the Required Document Requirements

E. Provide documentation that satisfies the criteria to be evaluated.

F. Provide the completed and signed Cover Sheet

G. Addendum(s) Acknowledgement, if applicable

H. Submission Form

I. Details of the Contractor’s Experience and Qualifications

J. Sample Certificate of Insurance

K. Completed W9

L. Universal Entity Identifier (UEI) Number

M. Additional Attachments, if applicable

V. ATTACHMENTS

1. Project Special Provisions

2. CDOT Standard Specifications

3. Trimble Unity Construct (e-Builder) Informational Attachment

4. CDOT Form 1418 – Subcontractor Monthly Payment Schedule

1. METHOD OF AWARD - BEST EVALUATIVE SCORE BASED ON WRITTEN RESPONSE: It is the intent of the County to award this Solicitation to the Vendor who receives the highest score when the Responses submitted by interested Vendors are reviewed by the County's Response Evaluation Committee. For this

Solicitation, the Evaluation…