25-012+NOI+-+Sourcewell+Johnson+Controls.pdf

North Dakota State College of Science • 800 Sixth Street North • Wahpeton, ND 58076-0002 • 1.800.342.4325 • www.ndscs.edu

Facilities Management Purchasing

Patterson Maintenance Center | 701.671.2211

NOTICE OF INTENT TO MAKE A COOPERATIVE PURCHASE

Solicitation Number: 25-012

Date: September 2, 2025

The North Dakota University System, an entity governed by the North Dakota State Board of Higher Education (SBHE), acting through North Dakota State College of Science (Collectively, “NDUS”), seeks to participate in the following Sourcewell Contract.

1. INTENDED SOURCE

Contract Title: HVAC Systems Contract Number: 070121-JHN Contractor(s) Names(s): Johnson Controls, Inc.

Contract Period: 10/14/2021-8/12/2025 Renewal Options 1 – extended to 8/12/26 Contract Website: https://www.sourcewell-mn.gov/cooperative-purchasing/070121-JHN

2. PURCHASE DESCRIPTION

Purchases will be made on an as needed basis from the full contract catalog for the full length of the contract for HVAC systems as allowed by the contract. The solicitation and award pricing can be found at:

https://www.sourcewell-mn.gov/cooperative-purchasing/070121-JHN

3. JUSTIFICATION

SBHE 803.1 (2) Pursuant to N.D.C.C. §15-10-28, institutions may enter into agreements with institutions of higher learning in other states and regional education compacts. Due to better pricing, this option is more conducive to meeting our needs. In comparing Johnson Controls’ standard pricing to the Sourcewell contracted pricing, the Sourcewell contract offers cost savings.

4. RESONSE DEADLINE

A vendor may contact the Procurement Officer to discuss whether its proposed solution meets the requirements.

Submit any questions or requests for clarification to the Procurement Officer as soon as possible and before the response deadline.

Deadline for Questions: September 9, 2025, at 4:00 pm cst Purchasing Officer: Jen Steinborn Phone: 701-671-2428 Email: Jennifer.steinborn@ndscs.edu

5. RESPONSE FORMAT

Vendors interested in submitting a response to this notice must provide the following information for consideration to the procurement officer before the Deadline for Questions.

• Company Information: Provide the name of the firm, address, and website, if available.

• Contact Information: Provide the name of a contact person, telephone number, and email address.

• Specifications: Vendors are instructed to examine the Purchase Description included in this notice.

When preparing your response to this notice, provide a point-by-point response to each of the described requirements. Provide detailed specifications demonstrating that the offered solution meets or exceeds the requirements stated in this notice. Provide any available documents and links to information available on the vendor’s website.

North Dakota State College of Science • 800 Sixth Street North • Wahpeton, ND 58076-0002 • 1.800.342.4325 • www.ndscs.edu

Facilities Management Purchasing

Patterson Maintenance Center | 701.671.2211

• Value-Added: Vendors may provide information about value-added features, functionality, alternatives, and additionally available components or services that are not specifically identified in the purchase description within the notice.

• Cost: Provide detailed cost information, including any applicable shipping and handling. Responses may include pricing for any offered value-added options.

6. RESPONSE INSTRUCTIONS

ELECTRONIC SUBMISSION REQUIRED: An interested party must electronically submit their response through the State Procurement Office Online system (SPO Online) by the response deadline. This solicitation is posted on SPO Online: https://apps.nd.gov/csd/spo/services/bidder/main.htm. Upload instructions are provided below.

Make sure to include your name and e-mail address when uploading responses to SPO Online.

DO NOT WAIT UNTIL THE “LAST MINUTE” TO SUBMIT A RESPONSE. We recommend uploading responses 24 hours prior to the response deadline.

Bidder must begin the electronic submission process well in advance of the response deadline to allow for transmission and resolution of any technical difficulties. Be advised that the STATE is not responsible for a vendors failure to timely submit a response due to any technical difficulties. If you experience any technical difficulties, contact the Procurement Officer listed in this notice or the State Procurement Office at infospo@nd.gov or 701.328.2740.

If documents are in the process of being uploaded when the response deadline occurs, the upload process will stop. The attempted submission will not be uploaded successfully and is ineligible for consideration. The STATE takes no responsibility for electronic submissions that are captured, blocked, filtered, quarantined, or otherwise prevented from uploading by any anti-virus software or other security software.

1. This solicitation is posted on SPO Online at: https://apps.nd.gov/csd/spo/services/bidder/main.htm

2. Select “Recent Solicitations” and find this solicitation. Solicitations are listed by close date.

3. Use “Upload Response” to upload a maximum of five (5), clearly labeled documents before the response deadline.

4. Offerors must upload their response as requested in the response instruction section of this notice.

5. The maximum file size allowed is 50mb per file.

6. There is a 50-character file name limitation for the document being uploaded.

7. There is 75-character limit in the TITLE field within SPO Online.

8. All SPO Online field entries must be alphanumeric. Dashes and underscores are allowed; however, the system does not accept other special characters such as apostrophes, & symbols, or quotation marks, etc.

9. DO NOT submit documents that are embedded (zip files), movies, wmp, encrypted, or mp3 files.

10. The vendor will receive an email confirmation from infospo@nd.gov that the upload response was received including the “File Description” for the uploaded files. Review this email to ensure all files were successfully uploaded. If the vendor does not receive an email confirmation, the upload was not successful, and you will need to upload the files again. If the vendor does not receive an email confirmation after the reattempt, contact the Procurement Officer listed in this notice or the State Procurement Office at infospo@nd.gov or 701.328.2740.

Visit https://www.omb.nd.gov/sites/www/files/documents/doing-business-with-the-state/procurement/spo-electronic-response-external-job-aid.pdf for the SPO Electronic Response Job Aid which describes how to submit an electronic response.

https://apps.nd.gov/csd/spo/services/bidder/main.htm https://apps.nd.gov/csd/spo/services/bidder/main.htm