25_012 Job Classification and Compensation Pl.pdf

RFP No. 25-012 Job Classification and Compensation Plan Study Page 1

CITY OF FLOWERY BRANCH

Request for Proposal

RFP No. 25-012

Job Classification and Compensation Plan Study

BID Release: Wednesday, April 2, 2025.

BID Questions Deadline: Friday, April 25, 2025, 11:00 a.m. EST.

BID Due Date: Wednesday, May 28, 2025, 2:00 p.m. EST.

Postal Return and/or Courier Delivery Address:

City of Flowery Branch

Finance Department

5410 Pine Street

Flowery Branch, GA 30542

RFP No. 25-012 Job Classification and Compensation Plan Study Page 2

TABLE OF CONTENTS

BACKGROUND

PROJECT INTRODUCTION

PROPOSAL CORRESPONDENT

PROPOSAL QUESTIONS

PROPOSAL RESPONSE DATE AND LOCATION

PROPOSED SCHEDULE:

SCOPE OF WORK

JOB CLASSIFICATION AND COMPENSATION PLAN STUDY

SPECIFICATIONS

ADDITIONAL WORK

PROPOSER RESPONSIBILITY

LIABILITY AND INSURANCE

PROPOSAL REQUIREMENTS / EVALUATION CRITERIA

PROPOSAL FORMAT

EVALUATION CRITERIA

AWARD AND EXECUTION

GENERAL CONDITIONS

PROPOSAL CERTIFICATION

ADDENDUM ACKNOWLEDGEMENT

PROPOSAL LABEL

COST PROPOSAL LABEL

RFP No. 25-012 Job Classification and Compensation Plan Study Page 3

BACKGROUND

Located on Lake Lanier and just over forty miles from Atlanta, Flowery Branch has maintained a picturesque historic downtown. Recent investment, including streetscape improvements and a revitalized train depot, is beginning to revitalize the downtown area, known as “Old Town.” Many of the original buildings in the historic central business district still exist and have been rehabilitated and repurposed.

PROJECT INTRODUCTION

The City of Flowery Branch, Georgia, a municipal government, is seeking proposals from qualified consulting firms to conduct a very thorough evaluation of our current classification and compensation structure.

RFP CORRESPONDENT

Upon Release of this Proposal, all vendor communications concerning this acquisition must be directed to the Finance Department correspondent listed below:

City of Flowery Branch

Attn: Nancy Rodriguez

5410 Pine Street, Flowery Branch, GA. 30542

Phone: (770-967-6371)

Nrodriguez@flowerybranchga.org

Unauthorized contact regarding the Bid with other City of Flowery Branch employees may result in disqualification. Any oral communications will be considered unofficial and non-binding on the City of

Flowery Branch. Vendors should rely only on written statements issued by the Bid correspondent.

RFP QUESTIONS

All questions must be submitted in writing to the Bid correspondent named above. Questions must be received by 11:00 a.m. EST on Friday, April 25, 2025. A list of questions and answers will be provided to all known bidders and posted on the city website at www.flowerybranchga.org/BIDs.

RFP RESPONSE DATE AND LOCATION

The Finance Department must receive the vendors’ bids in a sealed envelope, in its entirety, no later than

2:00 p.m., Eastern Standard Time to 5410 Pine Street, Flowery Branch, Georgia on Wednesday, May 28, 2025. Bids arriving after the deadline will be returned unopened to their senders. All bids and accompanying documentation will become the property of the City of Flowery Branch and may not be returned. Bids must be clearly marked on the outside of the package with the Bid Label. Cost Proposal must be in a separate sealed envelope from the bid documents and must be clearly marked on the outside of the package with the Cost Proposal Label.

Vendors assume the risk of the chosen method of dispatch. The City of Flowery Branch assumes no responsibility for delays caused by any delivery service. Postmarking by the due date will not substitute for an actual Bid receipt. Late bids will not be accepted, nor will additional time be granted to any vendor. Bids may not be delivered by facsimile transmission or other telecommunication or solely by electronic means.

mailto:Nrodriguez@flowerybranchga.org

RFP No. 25-012 Job Classification and Compensation Plan Study Page 4

PROPOSED SCHEDULE:

BID Release: Wednesday, April 2, 2025

BID Questions Deadline: Friday, April 25, 2025, 11:00 a.m. EST.

BID Due Date: Wednesday, May 28, 2025, 2:00 p.m. EST.

SCOPE OF WORK

The purpose of this project is to see where the City of Flowery Branch’s positions and pay scale are in relation to similar positions in our market and receive recommendations on any adjustments that may be necessary to support employee recruitment, retention, and job satisfaction. This work will include reviewing the compensation structure and responsibilities of existing positions, new positions, and position clusters (job families) to ensure recommendations are consistent with other public sector agencies’ salary and classification schemas.

All work will be done with the regular involvement of the Human Resources Director, the City Manager, the

Finance Director and other Department Heads and key personnel as necessary.

I. Specifications

A. Conduct a comprehensive benchmark analysis of all City positions with comparable surrounding (regional) jurisdictions and applicable public sector competitors. This analysis must include TOTAL compensation package (pay, benefits, paid time off, retirement, etc.)

B. Identify potential pay compression issues and provide potential solutions.

C. Review existing position descriptions to ensure current and accurate Fair Labor Standards Act

(FLSA) exemption status, essential functions, minimum qualifications for education and experience, required knowledge, skills, and abilities, special requirements, and physical and environmental conditions; Update the descriptions as needed.

D. Review existing position titles to ensure uniformity across City departments and comparable with surrounding jurisdictions.

E. Gain an understanding of the City’s existing classification, grouped positions and compensation structure and revise where needed.

F. Review all background materials including, but not limited to, existing salary scale, organizational charts, classification specifications, etc.

G. Perform a pay compression analysis of all City positions.

H. Schedule an initial meeting with the City Manager, Human Resources Director, Finance

Director, and other required personnel to discuss the process and tasks to be performed in the study to include reasonable dedication of key personnel.

I. Meet with department heads to explain study and process to be used.

J. Provide frequent updates to Human Resources Director, point of contact.

K. Review current compensation plan (salary grade levels and steps) and understand current challenges in recruiting and retaining employees.

L. Recommend and identify a consistent and competitive market position that the City can strive to maintain.

M. Recommend comparable public-sector labor markets for compensation salary.

N. Develop and conduct a comprehensive compensation and benefits survey.

RFP No. 25-012 Job Classification and Compensation Plan Study Page 5

O. Recommend appropriate salary range for each position based on the classification plan, the compensation survey results, and the internal relationships and equality. Prepare a new salary structure based on the results of the survey and best practices.

P. Develop guidelines to assist City staff with determining the starting pay for new employees based on knowledge and experience above the minimum requirements of the position, how difficult the position is to fill, and market competitiveness.

Q. Identify any extreme current individual or group compensation inequities and provide a recommended corrective action plan and process to remedy these situations.

R. Make recommendations and provide implementation strategies related to other key compensation practices, based on market demands, including pay for performance, skill pay, special assignment pay, certification pay, bilingual pay, promotional pay, and acting assignment pay.

S. Provide a complete copy of the updated pay scale(s) in electronic format.

T. Provide recommendations for the ongoing internal administration and maintenance of the proposed compensation plan. Maintenance should include annual activities such as market survey.

U. The City will provide copies of all pay ranges, job classifications, and any other available in-house information requested by the selected consultant that may be required to complete the study.

V. Review the City of Flowery Branch 10-year staffing plan, developed based on growth projections, for appropriateness and recommend any additional positions as compared to other local communities.

II. Additional Work

The City may add to these specifications with the joint approval of the Contractor and the City. All modifications shall be in writing.

A. In the event that the City requires additional work outside of these specifications, the

Contractor shall perform all work at a competitive industry price.

B. Additional work may be added to the contract as the need arises. The Contractor shall perform all specified and approved additional work.

C. The Contractor must be willing to provide a competitive price for additional work that may be added to the contract. The contractor will be required to demonstrate the ability to properly execute the expanded workload with the necessary increase in labor, materials, and equipment.

PROPOSER RESPONSIBILITY

When determining whether a Proposer is responsible, or when evaluating a proposal, the following factors may be considered, any one of which will suffice to determine whether a Proposer is responsible, or the proposal is the most advantageous to the City:

A. The ability, capacity, and skill of the Proposer(s) to perform the contract or provide the equipment and/or service required.

B. The character, integrity, reputation, judgment, experience, and efficiency of the Proposer(s).

C. Whether the Proposer(s) can perform the contract within the time specified.

D. The quality of performance of previous public and private contracts or services, including, but not limited to, Proposer’s failure to perform satisfactorily or complete any written contract. The City’s termination for default of a previous contract with a Proposer, within the past three years, shall be deemed to be such a failure.

RFP No. 25-012 Job Classification and Compensation Plan Study Page 6

E. The previous and existing compliance by the Proposer(s) with laws relating to the contract or service.

F. Evidence of collusion with any other Proposer(s), in which case colluding Proposer(s) will be restricted from submitting further proposals on the subject project or future proposals, for a period not less than three years.

G. All employees, subcontractors or contractors performing cleaning services in any City-owned building must be submitted to pass a thorough criminal background investigation with no convictions, other than motor vehicle offenses.

H. The Proposer(s) have been convicted of a crime of moral turpitude or any felony, excepting convictions that have been pardoned, expunged, or annulled, whether in this state, in any other state, by the United States, or in a foreign country, province or municipality. The Proposer(s) shall affirmatively disclose to the City all such convictions, especially of management personnel or the

Proposer(s) as an entity, prior to the notice of award or execution of a contract, whichever comes first. Failure to make such affirmative disclosure shall be grounds, in the City’s sole opinion and discretion, for termination for default subsequent to the award or execution of the contract.

I. If the Proposer(s) will be unable, financially, or otherwise, to perform the work.

J. At the time of the proposal opening, the Proposer is not authorized to do business in Georgia, or otherwise lacks a necessary license, registration, or permit.

K. Any other reason deemed proper by the City.

LIABILITY AND INSURANCE

During the performance of the duties outlined in the Scope of Work of this proposal, the successful Proposer shall procure the following insurance, which shall be full coverage insurance not subject to self-insurance provisions, except for vehicle collision insurance and comprehensive automobile coverage and shall not, of the Contractor’s initiative, cause such insurance to be cancelled or materially altered during the contract term. The Proposer must provide evidence, satisfactory to the City, of the following insurance requirements:

A. Owner requires the Proposer to have and maintain the following insurance coverage and indemnification provisions with the City of Flowery Branch named as an additional insured hereunder.

B. The Proposer agrees to provide and maintain insurance coverage until the contract is completed and to furnish certificates from its insurance carriers showing that it carries insurance in the following minimum limits:

▪ Workers’ Compensation Statutory Minimum $100,000/accident

▪ Employers Liability $1,000,000

▪ Bodily Injury Liability $1,000,000

▪ Except Automobile $1,000,000 aggregate

▪ Property Damage Liability $1,000,000 each occurrence

▪ Except Automobile $1,000,000 each occurrence

▪ Automobile Bodily Injury $1,000,000 each person

▪ Liability $1,000,000 each occurrence

▪ Automobile Property

Damage Liability $1,000,000 each occurrence

▪ Excess Umbrella Liability $2,000,000 each occurrence

C. PROOF OF INSURANCE

RFP No. 25-012 Job Classification and Compensation Plan Study Page 7

The Proposer shall furnish the Owner with certificates showing the type, amount, class of operations covered, effective dates, and date of expiration of policies. Such certificates shall also contain substantially the following statement: The insurance covered by this certificate will not be cancelled or materially altered, except after thirty (30) days written notice has been received by the Owner.

D. INDEMNIFICATION

The Proposer shall indemnify, protect, defend and hold harmless the City, and any and all of its employees, officials and agents from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including attorney’s fees and costs, court costs, interest, defense costs and expert witness fees), where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of the contract by Proposer or by any individual or entity for which Proposer is legally liable, including but not limited to officers, agents, employees or subcontractors of Proposer.

PROPOSAL REQUIREMENTS / EVALUATION CRITERIA

Must submit one (1) original, and one (1) electronic copy on a flash drive. The cost should be in a separate sealed envelope.

Include all information requested, organized in tabbed sections clearly identified in a table of contents as described in the paragraphs that follow. Any other information thought to be relevant, but not applicable to the enumerated categories, may be provided as a separate appendix to the proposal. The following information/documents shall be included in the proposal package. Any package that does not have all required documents will be deemed nonresponsive and disqualified.

I. PROPOSAL FORMAT:

A. Agents and Address

Identify who will be the project manager and key staff assigned if awarded. Provide resumes summarizing the qualifications and experience of the individuals who will be conducting the study. Include specific information on the staff’s experience with public sector compensation including public safety. Describe successful outcomes, list the address, e-mail address, and telephone number of the office from which the services are to be provided.

B. Statement of Methods and Procedures

Provide a statement describing the scope of work as you understand it. Describe the approach, means, methods, and procedures to be used to gather the data, analyze findings, and develop recommendations as requested. Provide a sample of reports and/or other correspondence.

C. Management Synopsis

Provide a synopsis prepared for management review, covering the significant features of the proposal including overall costs and term of work.

D. Structure and Content of Work Product

Provide a detailed breakdown and description of the specific steps, services, and study products that will be provided. Describe how the final product will be structured and presented upon completion. Include any computer/software compatibility information. Firms may elect to include in the section any innovative methods or concepts that might be beneficial to the City of Flowery branch as long as the minimum requirements set out in this

RFP No. 25-012 Job Classification and Compensation Plan Study Page 8

RFP are met.

E. Work Schedule

Provide a timeline indicating tasks required and the start and completion dates for each. It is expected that the work will commence as soon as possible after the contract is awarded.

F. References

Include the name, address, telephone number, and e-mail address for contact people at five

(5) other public entities for which comparable services have recently been rendered. Please provide a short summary of the project with each reference.

G. Cost of Services

Total fee with cost breakdown, including hourly rates. Estimate the total hours or work need based off the scope of services. Standard payment schedule. (This shall be in a separate sealed envelope.)

H. Final Product

i. Provide a statement that the proposer agrees to:

a. Deliver at least one (1) original, and one (1) electronic copy on a flash drive.

b. Provide the final report, tables, schedules, charts, spreadsheets, salary surveys, and other materials necessary for the implementation and maintenance of the compensation/classification system in an electronic medium (flash drive); and

c. Appear at a scheduled Council meeting to discuss the recommendations and final report.

d. Additional Services (Optional)

ii. Provide any other related and recommended products or services not specified in the RFP which may be considered essential or beneficial by the firm . These services should be priced separately from “G” above and shown here.

I. Other

i. The complete (all pages) Request for Proposal documents with any addenda acknowledgements filled out, initialed, and signed as required. The person that signs the

RFP shall have the authority to negotiate the full scope of services on behalf of the organization and shall be authorized to bind the contract to the terms and conditions of this

RFP.

ii. The classification and compensation structure to be recommended as responses to this RFP must adhere to the following basic elements and characteristics: (a) the system must meet all legal requirements, (b) be totally nondiscriminatory and provide for compliance with all pertinent federal, state, and local requirements (e.g., ADA, FLSA, EEO, etc.).

a. The structure must be easy for management to administer, maintain, and defend.

b. The structure must easily accommodate organizational changes and growth.

c. The structure should be based on sound compensation principles in which internal and external equity are considered within the pay structure, as well as the concepts of equal pay for equal work, equal pay for similar work, and equal pay for comparable work.

d. The structure should provide for new positions to be incorporated into the compensation plan, as well as regular adjustments to maintain the plan’s competitiveness.

e. The structure should be compatible with the current City of Flowery Branch payroll programs/software.

f. The city requests that all information submitted by the successful consulting firm be in electronic format on flash drive and in hard copy. The City further requests that complete use of the material developed for the ability to update or change it as needed. All work provided by the consultant under contract with the City of

Flowery Branch shall belong exclusively to the City.

RFP No. 25-012 Job Classification and Compensation Plan Study Page 9

II. EVALUATION CRITERIA: Total possible points – 100

Proposals will be evaluated and scored by a team of City employees as follows:

A. Background – 20%

i. The Vendor should outline specific experience, strategies, and expertise for providing services as specified in the Scope of Work, including a summary of the firm’s organization and the firm’s past overall experience as well as experience on similar or related projects.

B. Evaluation of References – 20%

i. The Vendor must submit references from past clients, highlighting projects similar to the Scope of Work. The evaluation will focus on the quality of service delivered, the vendor's responsiveness, and the overall satisfaction of previous clients.

C. Timeline to Complete – 30%

i. The Vendor must submit a detailed timeline for project completion, which must include projected start and end dates. The timeline should reflect an estimated project start date of September 1st.

D. Cost – 30%

i. Bid Certification signed by an authorized official /stating the proposal presents a firm offer for a 90-day period

AWARD AND EXECUTION

The City will select the bid that, in its sole discretion, is the most responsive and responsible bid to the City.

The City reserves the right to make any award without further discussion of the proposal submitted; there may be no best and final offer procedure. Therefore, the proposal should be initially submitted on the most favorable terms the Proposer can offer. The specification may be altered by the City of Flowery Branch based on the Proposer’s proposal and an increase or reduction of services with the manufacturer may be negotiated before award and execution.

Should the Owner require additional time to award the Contract, the time may be extended by the mutual agreement between the Owner and the successful Proposer. If an award of Contract has not been made within ninety days of the Proposal date or within the extension mutually agreed upon, the Proposer may withdraw the proposal without further liability on the part of either party.

GENERAL CONDITIONS

I. WAIVER OF TECHNICALITIES

All items must meet or exceed specifications as stated by the City of Flowery Branch. The City of

Flowery Branch reserves the right to waive any technicalities and to reject or accept any proposal in its entirety or to accept any portion thereof if it is determined that either method results in lower costs, better service, final satisfaction or is otherwise determined to be in the best interest of the City of Flowery Branch. The award may be made by item number or in total. Determination of best response to proposal will be the sole judgment of the City of Flowery Branch. Proposal shall remain valid for ninety days from the date of bid opening.

II. BONDING REQUIREMENTS

Bid, performance and payment bonds shall be required for all contracts where the cost is one-hundred thousand dollars ($100,000.00) or greater as required per O.C.G.A. § 36-91-50.

a. Bid Bonds

i. The bid bond must be in an amount of not less than 5 percent of the total amount payable by the terms of the contract. In lieu of a bid bond, the city may accept a

RFP No. 25-012 Job Classification and Compensation Plan Study Page 10 cashier’s check, certified check, or cash deposit in an amount of not less than 5 percent of the total amount payable by the terms of the contract. If the contract does not exceed $750,000.00, the city may also accept an irrevocable letter of credit in lieu of the bid bond. No bid or proposal shall be considered to be complete unless a bid bond has been submitted. O.C.G.A. § 36-91-50(d). If a bid bond is required and the contractor fails to provide it, the contract shall be invalid. O.C.G.A. § 36-91-

50(d). The city must approve the form and solvency of the surety prior to acceptance of the bid or proposal. O.C.G.A. § 36-91-40(a)(2).

b. Performance Bonds

i. The performance bond shall be in the amount of at least the total amount payable by the terms of the contract and shall be increased as the contract amount is increased.

O.C.G.A. § 36-91-70. If the public works construction contract is less than

$750,000.00, the local government may accept an irrevocable letter of credit instead of a performance bond. O.C.G.A. § 36-91-71. No public works construction contract requiring a performance bond shall be valid for any purpose unless the contractor shall give such performance bond. O.C.G.A. § 36-91-70. The affected city may recover any damages resulting from the contractor’s breach by filing an action within one year of the completion of the project and acceptance of the work.

O.C.G.A. § 36-91-72. The city must approve the form and solvency of the surety prior to the execution of the contract. O.C.G.A. § 36-91-40(a)(2).

c. Payment Bonds

i. The payment bond shall be in the amount of at least the total amount payable by the terms of the initial contract for the use and protection of all subcontractors, and all persons supplying labor, materials, machinery, and equipment in the conduct of work provided in the contract. O.C.G.A. § 36-91-90. In lieu of a payment bond, the city may accept, in its discretion, a cashier’s check, certified check, or cash in the amount of at least the total amount payable by the terms of the contract. O.C.G.A. §

36-91-90. No public works construction contract requiring a payment bond shall be valid for any purpose. O.C.G.A. § 36-91-91. The city must approve the form and solvency of the surety prior to the execution of the contract. O.C.G.A. § 36-91-

40(a)(2).

III. NON-COLLUSION

Vendor(s), by submitting a proposal, certify that the accompanying proposal is not the result of, or affected, by any unlawful act of collusion with any other person or company engaged in the same line of business or commerce, or any other fraudulent act punishable under Georgia or United States law.

IV. PROPOSAL REJECTION

The City of Flowery Branch reserves the right to reject any or all proposals at any time without penalty. Any vendor, who acts as a supplier to another vendor submitting a proposals and also submits a proposal of their own, will be viewed as participating in Collusive behavior. This behavior displays a pattern or practice of unethical or immoral business practices. Any vendor associated with this practice may be banned from doing business with the City of Flowery Branch for up to three years.

V. MODIFICATION OF PROPOSALS

Any clerical mistake that is patently obvious on the face of the proposal may, subject to the limitations described below, be corrected upon written request and verification submitted by the

Proposer. A non-material omission in a proposal may be corrected if the Finance Department

RFP No. 25-012 Job Classification and Compensation Plan Study Page 11 determines that correction to be in the City’s best interest. Omissions affecting or relating to any of the following shall be deemed material and shall not be corrected after proposal opening:

(1) Price Information; and

(2) Any Required Insurance

VI. WITHDRAWAL OF PROPOSALS

Proposals may be withdrawn at any time prior to the proposal opening. After proposals have been opened, withdrawal of a proposal shall be based upon the following:

The Proposer shall give notice in writing of his claim of right to withdraw his proposal due to an error within two business days after the conclusion of the proposal opening procedure. Proposals may be withdrawn from consideration if the price is substantially lower than the other proposals due solely to a mistake therein, provided the proposal was submitted in good faith, and the mistake was a clerical mistake as opposed to a judgment mistake, and was actually due to an unintentional arithmetic error or an unintentional omission of a quantity of work, labor or material made directly in the compilation of the proposal, which unintentional arithmetical error or unintentional omission can be clearly shown by objective evidence drawn from inspection of original work papers, documents and materials used in the preparation of the proposal sought to be withdrawn. The Proposer’s original work papers shall be the sole acceptable evidence of error and mistake if he elects to withdraw his proposal. If a proposal is withdrawn under the authority of this provision, the lowest remaining responsive proposal shall be deemed to be the low proposal.

VII. NON-ENDORSEMENT

As a result of the selection of a vendor to supply products and/or services to the City of Flowery

Branch, the City of Flowery Branch is neither endorsing nor suggesting that the vendor’s product is the best or only solution. The vendor agrees to make no reference to the City of Flowery Branch in any literature, promotional material, brochures, sales presentation, or the like without the express written consent of the City of Flowery Branch.

VIII. PROPRIETARY MATERIAL

Any information contained in the proposal that is proprietary will be neither accepted nor honored.

All information contained in this proposal is subject to public disclosure.

IX. RESPONSE PROPERTY OF THE CITY OF FLOWERY BRANCH

All material submitted in response to this request becomes the property of the City of Flowery

Branch. Selection or rejection of a response does not affect this right.

X. NO OBLIGATION TO BUY

The City of Flowery Branch reserves the right to refrain from contracting with or purchasing from any vendor. The release of this Proposal does not compel the City of Flowery Branch to purchase.

XI. COST OF PREPARING PROPOSALS

The City of Flowery Branch is not liable for any cost incurred by vendors in the preparation and presentation of proposals and demonstrations submitted in response to this proposal.

XII. NUMBER OF COPIES REQUIRED

Vendors are to submit (1) original bid, and one (1) electronic copy on a flash drive.

XIII. ADDENDA

Proposers are responsible for checking the City of Flowery Branch’s website for the issuance of any addenda prior to submitting a proposal. The address is https://www.flowerybranchga.org/BIDs https://www.flowerybranchga.org/BIDs

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**The City of Flowery Branch is an equal opportunity owner/employer and will not discriminate against any vendor because of race, creed, color, religion, sex, national origin, or ADA disability status.

*** The City of Flowery Branch will comply with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 USC 2000d—42 USC 2000d—4 (hereinafter referred to as the Act), and all requirements imposed by or pursuant to Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary Part 21, Nondiscrimination in Federally Assisted Programs of the Department of Transportation— Effectuation of Title VI of the Civil Rights Act of 1964 (hereinafter referred to as the Regulations), and other pertinent directives, to the end that in accordance with the Act, Regulations, and other pertinent directives, no person in the United States shall, on the grounds of race, color, sex, or national origin be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity for which the Recipient receives federal financial assistance from the Department of Transportation, including the Federal Highway Administration, and HEREBY GIVES ASSURANCE THAT it will promptly take any measures necessary to effectuate this agreement.

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PROPOSAL CERTIFICATION

RFP No. 25-012 Job Classification and Compensation Plan Study

This form must be completed and signed for the proposal to be considered.

With my signature, I certify that I am authorized to commit my firm to the proposal and that the information herein is valid for 90 days from this date. I further certify that all information presented herein is accurate and complete and that the scope of work can be performed as presented in this proposal upon the City’s request.

Postal Return and/or Courier Delivery Address:

Finance Department

5410 Pine Street Flowery Branch, GA 30542

PROPOSAL RESPONSE:

PRICE: $___________________________________

Please attach specific pricing details that itemize costs by task, including contractor staff time and hourly rates, and other direct costs. (In the event of discrepancies between the specific pricing details and this page, this page will be deemed to convey the contractor’s accurate proposal.)

Having read and responded to all attached specifications, the undersigned offers the above quoted prices, terms, and conditions.

Signed, sealed, and delivered in the presence of:

________________________________ By: ________________________________________

Unofficial Witness (Person authorized to sign binding contract)

Title: ______________________________________

Notary Public Attest: ______________________________________

Commission Expires: ______________ (Officer of Company if Corporation)

Title: _______________________________________

Company Name: ___________________________________________________________

RFP No. 25-012 Job Classification and Compensation Plan Study Page 14

CITY OF FLOWERY BRANCH

ADDENDUM ACKNOWLEDGEMENT

BID 25-012

I hereby acknowledge receipt of the supplement pertaining to the above referenced bid.

Addendum Number Dated Acknowledge Receipt (Initial)

☐ NO ADDENDA WERE RECEIVED

COMPANY NAME: _________________________________________________________________

CONTACT PERSON: ________________________________________________________________

ADDRESS: _________________________________________________________________________

CITY:________________________________ STATE:_________________ ZIP:_________________

PHONE: FAX: ______________________________________________________________________

EMAIL ADDRESS: __________________________________________________________________

SIGNATURE: ____________________________________________DATE: ____________________

UPON RECEIPT, PLEASE PRINT AND ADD TO YOUR PROPOSAL.

RFP No. 25-012 Job Classification and Compensation Plan Study Page 15

AFFIX THIS LABEL IN A VISIBLE LOCATION ON

SEALED PROPOSAL

RFP Title: RFP No. 25-012 Job Classification and

Compensation Plan Study

Company:

Contact Person:

Contact Phone:

RFP Due Date: Wednesday, May 28, 2025, 2:00 p.m. EST.

DELIVER ONLY TO:

Attn: Finance Department

Flowery Branch, GA 30542

Internal Use Only:

Received:

THIS SEALED PROPOSAL WILL REMAIN CLOSED UNTIL THE ADVERTISED

PROPOSAL OPEN DATE AND TIME BY THE FINANCE DEPARTMENT.

RFP No. 25-012 Job Classification and Compensation Plan Study Page 16

AFFIX THIS LABEL IN A VISIBLE LOCATION ON

SEALED PROPOSAL

COST PROPOSAL

RFP Title: RFP No. 25-012 Job Classification and

Compensation Plan Study

Company:

Contact Person:

Contact Phone:

RFP Due Date: Wednesday, May 28, 2025, 2:00 p.m. EST.

DELIVER ONLY TO:

Attn: Finance Department

Flowery Branch, Ga 30542

Internal Use Only:

Received:

THIS SEALED PROPOSAL WILL REMAIN CLOSED UNTIL THE ADVERTISED

PROPOSAL OPEN DATE AND TIME BY THE FINANCE DEPARTMENT.