Amendment 02 Combinded Synopsis Solicitation.docx

AMENDMENT 001 DATED 5/14/21:

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested in response to this notice and a written solicitation will NOT be issued. This solicitation is being issued as a Request for Quote (RFQ). Submit only written quotes for 246-21-Q-0059 for the supply and installation of fiber cable. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-05. This solicitation is a Buy Indian Set Aside. The associated NAICS code is 238210 with a small business size standard of $16.5 Million.

This RFQ contains one (1) Line Items, for the supply and installation of fiber cable as follows:

SCHEDULE B PRICING: SUPPLIES, SERVICES AND PRICE/COSTS

PERIOD OF PERFORMANCE / DELIVERY: 90 Days ARO

Vendor Requirements: See attached Specifications below:

SITE Visit: A site visit will be conducted on May 13th, 2021, at 10:00 pm. Please contact Mr. Sean Long at 918-342-6509 or sean.long@ihs.gov to verify attendance.

Submit Quotes no later than: May 28, 2021 @ 10:00 AM CST to the Following Point of Contact: Sean Long; sean.long@ihs.gov or 918-342-6509

Questions regarding this solicitation must be submitted via email to sean.long@ihs.gov and shelton.bruce@ihs.gov NLT 4PM, Central Time, May 18, 2021. Questions will not be accepted after this date/time. All questions will be combined and posted as an amendment to the solicitation.

Evaluation: FAR 52.212-2 Evaluation -- Commercial Items (completed as follows):

(a) The Government will award a firm fixed price contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Lowest Price Technically Acceptable

Contractor shall provide CISCO Certification Contractor Shall Provide Cut Sheets for Fiber Cable Contractor Shall Provide Cut Sheet for All Equipment All equipment shall be CISCO to match existing infrastructure Contractor Shall provide Certificate of Insurance for Installation

This solicitation will result in a firm fixed price purchase order pursuant to the terms and conditions below. Terms and conditions other than those stated will not be accepted. The above pricing is all inclusive.

PROVISIONS: The following FAR provisions apply to this solicitation:

FAR 52.212-1, Instructions to Offeror- Commercial Items; FAR 52.212-3, Offeror Representations and Certifications- Commercial Items (the offeror should include a completed copy of this provision with their quote).

CLAUSES: The following FAR clauses apply to this solicitation:

FAR 52.212-4, Contract Terms and Conditions-Commercial Items; FAR 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Items (to include the following clauses sited): FAR 52.203-6 Restrictions on Subcontractor Sales to the Government; 52.203-13, Contractor Code of Business Ethics and Conduct; FAR 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards; FAR 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment; FAR 52.219-6, Notice of Total Small Business Aside; FAR 52.219-8, Utilization of Small Business Concerns; FAR 52.219-13, Notice of Set-Aside of Orders; FAR 52.219-14 Limitations on Subcontracting; FAR 52.219-28, Post-Award Small Business Program Representation; FAR 52.222-3, Convict Labor; FAR 52.222-19, Child Labor-Cooperation with Authorities and Remedies; 52.222-21, Prohibition of Segregated Facilities; FAR 52.222-26, Equal Opportunity; FAR 52.222-35 Equal Opportunity for Veterans; FAR 52.222-36, Equal Opportunity for Workers with Disabilities; FAR 52.222-37 Employment Reports on Veterans; FAR 52.222-40, Notification of Employee Rights Under the National Labor Relations Act; FAR 52.222-50, Combating Trafficking in Persons; FAR 52.223-18, Encouraging Contractor Policies to Ban text Messaging While Driving; FAR 52.225-1, Buy American Act--Supplies; FAR 52.225-13, Restriction on Certain Foreign Purchases; FAR 52.232-33, Payment by Electronic Funds Transfer- System for Award Management; FAR 52.222-41, Service Contract Act of 1965; The above Provisions and Clauses may be obtained via internet at http://farsite.hill.af.mil.

Miscellaneous:

NO FAX QUOTATIONS

ELECTRONIC SUBMISSIONS – SUBMISSION VIA EMAIL IS THE ONLY ACCEPTABLE ELECTRONIC SUBMISSION. (sean.long@ihs.gov)

All contractors must be registered in the System for Award Management database located at https://www.sam.gov/sam/ prior to any contract award. Please submit the following information with each quote: Vendor Name, Cage Code, DUNS number, Tax Identification Number, Prompt Payment Terms, Delivery Time, GSA Contract Number (if applicable), Date quote expires, warranty, total price for each line item, total quote price, and technical documentation in sufficient detail to determine technical acceptability. Failure to provide sufficient technical detail may result in rejection of your quote.

For additional information, please contact the Contract Specialist, Sean Long at 918-342-6509 or email at sean.long@ihs.gov .

Statement of Work (SOW) Phone, Network, and Wireless Expansion

1. PURPOSE OF THE PROJECT

The Claremore Indian Hospital (CIH), Indian Health Services has a requirement for the expansion of current IT infrastructure; phone, network, and wireless. CIH is acquiring an annex, herein known as the Expansion, where there will be an initial and continuing need for phones, wireless internet, and wired internet services. The contractor shall supply and install in complete working condition a fiber optic network from the existing hospital to the leased annex west of the hospital.

2. DETAILED DESCRIPTION OF THE TECHNICAL REQUIREMENTS

This is a turnkey solution. All necessary materials, labor, fees, and permits will be provided by the contractor, The contractor shall provide and install equipment as listed:

· 55 Cisco 8851 Phones – (Install Only to include programming – Government Furnished)

· 5 - Cisco 3802i Wireless Access Points

· 3 - Cisco 9300 Switches (Installed on wall below ceiling grid)

· 48 Port

· 1 - 1U Fiber Termination

· 64 – Cat 6 plenum cables

· 55 - Cables for Office/Work Stations

· 6 - Cables for Paging System

· 3 - Cables for Wireless Access Points

· 64 - Leviton Cat 6 jacks (Installed as shown on Data Drop Drawings)

· Leviton patch panels in cabinets

· 2 - 48 inch wall mount cabinets to house panels and switches

· 2 Uninterruptible Power Supply (UPSs)

· 1 for each cabinet

· Supply and Install 1000 feet of 25 Pair CAT 5E for analog fax and paging system.

· Current paging system is a Valcom system.

· This system will patch in as copper at IT Data Closet and travel along fiber path.

· Provide and hook up Analog Bridge for Fax

· Supply and Install 1 – 12 Strand Single Mode Fiber, Outdoor Aerial Rated attached to guide wire

· Originating from Main Hospital IT Data Closet MRI Cabinet and terminating in the new cabinets in Expansion offices with 6 strands running to each cabinet.

Fiber cable will transition from indoor to outdoor at the IT Data Closet MRI IDF cabinet and outdoor to indoor at the Expansion. New penetrations will have to be made for the cabling on both the Main Hospital and at the Expansion. The contractor will perform the penetration at the Main Hospital and the penetration(s) at the Expansion. The penetration on the Main Hospital will be above the drop ceiling and drop into the IT Data Closet MRI IDF cabinet. The cable should transition from indoor fiber to outdoor fiber at the Main Hospital and back to indoor fiber at the Expansion. The cable will run on existing telephone poles from the Main Hospital to the Expansion. At the Expansion, the cable will penetrate the building and run through the ceiling between the suites leased by the Government. A fiber cabinet will be placed on both side and each have 6 strands ran to the cabinet. The contractor will properly fire seal all penetrations. All cables will be terminated, tested, and labeled. Test results will be provided at the conclusion.

In addition to manufacturer parts and labor warranties, the contractor warrants and guarantees that all work, equipment and materials furnished are free from defects in workmanship and materials for a period of one year after final acceptance.

3. PERIOD OF PERFORMANCE

Complete no later than 45 days after award

4. LEVEL OF EFFORT

4.1. The contractor shall provide all As-Built documentation after turn over including but not limited to design documents, configuration registers, and diagrams.

4.2. The contractor shall ensure all installed equipment is in working order at the completion of the project. This will include a minimum of 5 business days of successful operation.

4.3. The contractor shall insure continuous operation of the existing fiber network and systems during installation. If there is a necessity to disrupt the network during an action such as splicing, the action will be at a mutually agreeable window in time afterhours. The contractor shall not impede the traffic during the installation of the fiber line.

4.4. The contractor shall meet industry and manufacturer standards for the installation for all equipment and supplies.

4.4.1. This is to include Cisco certification and Corning certification for networking and fiber, respectfully.

4.5. Training: Contractor shall provide training on configuration and design. The training will include basic maintenance and troubleshooting of issues.

4.6. Clean Up: The contractor is responsible for the clean-up of all materials and debris from executing this contract. All Contractor-owned equipment and materials shall be within two (2) days after completion of the project.

5. SPECIAL REQUIREMENTS

5.1. In accordance with HHSAR 304.1300(b) non-routine contractor employees shall comply with OPDIV DHHS/SE Region – Human Resources, Security Clearance Guidance – Visitors (3/29/12) policy for contract performance period. Contractor employees will be required to obtain a visitor’s pass upon arrival for services from Facilities Management.- (Security Clearance for on-site human services)

5.2. The US PHS Claremore Indian Hospital is a tobacco/smoke free environment (buildings and grounds). No tobacco/smoking use will be tolerated during service.

5.3. Security Requirements: Contractor personnel will be required to contact the government designated point of contact upon arrival when reporting for service calls or delivery supplies. The contractor shall be responsible for the security of all organizational information. Current rules and regulations applicable to the premises, where the work shall be performed shall apply to the contractor and its employees while working on the premises. These regulations include but are not limited to, escort by Claremore Indian Hospital official, presenting valid identification, smoking restriction and any safety procedures.

5.4. The contractor shall not disclose or cause to disseminate any information concerning operations of Claremore Indian Hospital. Such action(s) could result in violation of the contract.

5.5. All inquiries, comments, or complaints arising from any matter observed, experienced or learned of as a result of or in connection with the performance of the contract, the resolution of which may require the dissemination of official information, shall be directed to the Contracting Officer Representative (COR).

6. DELIVERABLES AND REPORTING REQUIREMENTS

6.1. Delivery: Contractor is responsible for delivery of all materials to the job site.

6.2. Contractor Point of Contact: The contractor shall furnish one designated point of contact (POC) to the government’s designated representative for coordination of supplies, delivery, and/or maintenance. The POC will be empowered to make daily decisions to ensure that the contract implementation and day-to-day maintenance meets the terms and conditions of this contract.

6.3. Contractor’s Phone Numbers: The contractor shall provide a toll-free telephone number for service calls, which must be answered during at least eight working hours, between 8:00 am and 4:30 pm, Monday through Friday.

7. GOVERNMENT FURNISHED PROPERTY, FACILITIES AND SERVICES

7.1. The Government shall supply access to facility MRI building and wiring closet as well as access to the suites in the strip mall building.

8. CONTRACTOR FURNISHED PROPERTY, FACILITIES AND SERVICES

8.1. Required personnel, materials, supplies and equipment: The contractor shall furnish all personnel, materials, supplies and equipment required to perform work under the contract, to include but not limited to: All fiber cable, connection hardware and miscellaneous hard ware required to complete this contract

9. CHANGES TO THE STATEMENT OF WORK (SOW)

9.1. Any changes to this SOW shall be authorized and approved only through written correspondence from the Contracting Officer. Costs incurred by the contractor through the actions of parties other than the Contracting Officer shall be borne by the contractor.

10. DELIVERABLES/PERFORMANCE MATRIX

11. DRAWINGS

11.1. Pictures of Fiber Path (12 Pages)

11.2. Power Line Diagram (1 Page)

11.3. Campus Drawing A-1