22Q0004 Approved Solicitation COPARS.pdf

SEE ADDENDUM

(No Collect Calls)

M6700122Q0004 25-Feb-2022

b. TELEPHONE NUMBER

910-451-9199

8. OFFER DUE DATE/LOCAL TIME

05:00 PM 27 Mar 2022

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

M670019. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

TAYLOR A. RADFORD

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

MMP10022SSLM010

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

M67001

CONTRACTING DEPARTMENT

PO BOX 8368 (BLDG 308)

CAMP LEJEUNE NC 28547-8368

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS AX

13b. RATING

CODE15. DELIVER TO CODE MMP100 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

MARINE CORPS BASE CAMP LEJEUNE

JOHN FAHEY

MCB MOTOR TRANSPORT

BLDG 1407/1408 MICHAEL ST

CAMP LEJEUNE NC 28542

TEL: 910-451-8683 FAX:

910-451-2332FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

1,000

NAICS:

336310

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF162

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12 Months

COMMON PARTS

FFP

COMMON PARTS AT LIST PRICE

Annual Expenditures: $170,000.00

Please read entire document for complete parts listing.

FOB: Destination

MILSTRIP: MMP10022SSLM010

PURCHASE REQUEST NUMBER: MMP10022SSLM010

PSC CD: 2590

NET AMT

0002 12 Months

ORIGINAL EQUIPMENT MANUFACTURER PARTS

FFP

ORIGINAL EQUIPMENT MANUFACTURER (OEM) PARTS

Annual Expenditures: $260,000.00

Discount offered from list price: _______%

MILSTRIP: MMP10022SSLM010

0003 12 Months

REBUILT PARTS

FFP

REBUILT PARTS AT LIST PRICE

Annual Expenditures: $700.00

Discount offered from list price: ______%

MILSTRIP: MMP10022SSLM010

0004 12 Months

BATTERIES

FFP

BATTERIES AT LIST PRICE

Annual Expenditures: $42,000.00

Discount offered from list price: _____%

MILSTRIP: MMP10022SSLM010

0005 12 Months

TIRES

FFP

TIRES AT LIST PRICE

Annual Expenditures: $252,000.00

MILSTRIP: MMP10022SSLM010

0006 12 Months

NON PRICE LISTED PARTS & SERVICE CHARGE

FFP

NON-PRICE LISTED PARTS (NPL)

Annual Expenditures: $417,000.00

Prices offered at Contractor's invoice cost

The monthly amount to be paid to the Contractor for supplying non-price listed

(NPL) parts shall be determined by the schedule set forth below. Contractor shall be reimbursed at the Contractor's cost for NPL parts, plus the monthly handling fee/service charge (there will be no transportation charges paid).

Monthly Dollar Amount

Of NPL Items Invoiced Handling Fee/Service Charge

$ 0 - $500.00 $____________

$ 500.01 - $1,000.00 $____________

$ 1,000.01 - $2,500.00 $____________

$ 2,500.01 - $4,000.00 $____________

$ 4,000.01 - $6,000.00 $____________

$ 6,000.01 - $9,000.00 $____________

$ 9,000.01 - $12,000.00 $____________

$ 12,000.01 - $15,000.00 $____________

$ 15,000.01 - $20,000.00 $____________

$ 20,000.01 - $25,000.00 $____________

$ 25,000.01 – AND ABOVE $____________

FOB: Destination

MILSTRIP: MMP10022SSLM010

0007 2,000 Hours

STORE OPERATION

FFP

OPERATION OF STORE

Estimated annual hours of store operation: 2,000

Quoter's charge per hour of store operation: $_____

MILSTRIP: MMP10022SSLM010

1001 12 Months

OPTION COMMON PARTS

FFP

Annual Expenditures: $170,000.00

MILSTRIP: MMP10022SSLM010

1002 12 Months

OPTION ORIGINAL EQUIPMENT MANUFACTURER PARTS

FFP

Annual Expenditures: $264,000.00

1003 12 Months

OPTION REBUILT PARTS

FFP

Annual Expenditures: $800.00

1004 12 Months

OPTION BATTERIES

FFP

Annual Expenditures: $44,000.00

1005 12 Months

OPTION TIRES

FFP

Annual Expenditures: $258,000.00

1006 12 Months

OPTION NON PRICE LISTED PARTS & SERVICE CHARGE

FFP

Annual Expenditures: $426,000.00

$ 1,000.01 - $2,500.00 $____________

$ 2,500.01 - $4,000.00 $____________

$ 4,000.01 - $6,000.00 $____________

$ 6,000.01 - $9,000.00 $____________

$ 9,000.01 - $12,000.00 $____________

$ 12,000.01 - $15,000.00 $____________

$ 15,000.01 - $20,000.00 $____________

$ 20,000.01 - $25,000.00 $____________

$ 25,000.01 – AND ABOVE $____________

FOB: Destination

1007 2,000 Hours

OPTION STORE OPERATION

FFP

2001 12 Months

OPTION COMMON PARTS

FFP

Annual Expenditures: $173,000.00

2002 12 Months

OPTION ORIGINAL EQUIPMENT MANUFACTURER PARTS

FFP

Annual Expenditures: $270,000.00

2003 12 Months

OPTION REBUILT PARTS

FFP

2004 12 Months

OPTION BATTERIES

FFP

Annual Expenditures: $44,000.00

2005 12 Months

OPTION TIRES

FFP

Annual Expenditures: $263,000.00

2006 12 Months

OPTION NON PRICE LISTED PARTS & SERVICE CHARGE

FFP

Annual Expenditures: $434,000.00

$ 1,000.01 - $2,500.00 $____________

$ 2,500.01 - $4,000.00 $____________

$ 4,000.01 - $6,000.00 $____________

$ 6,000.01 - $9,000.00 $____________

$ 9,000.01 - $12,000.00 $____________

$ 12,000.01 - $15,000.00 $____________

$ 15,000.01 - $20,000.00 $____________

$ 20,000.01 - $25,000.00 $____________

$ 25,000.01 – AND ABOVE $____________

FOB: Destination

2007 2,000 Hours

OPTION STORE OPERATION

FFP

3001 12 Months

OPTION COMMON PARTS

FFP

Annual Expenditures: $176,000.00

3002 12 Months

OPTION ORIGINAL EQUIPMENT MANUFACTURER PARTS

FFP

Annual Expenditures: $275,000.00

3003 12 Months

OPTION REBUILT PARTS

FFP

3004 12 Months

OPTION BATTERIES

FFP

Annual Expenditures: $45,000.00

3005 12 Months

OPTION TIRES

FFP

Annual Expenditures: $268,000.00

3006 12 Months

OPTION NON PRICE LISTED PARTS & SERVICE CHARGE

FFP

Annual Expenditures: $441,000.00

$ 1,000.01 - $2,500.00 $____________

$ 2,500.01 - $4,000.00 $____________

$ 4,000.01 - $6,000.00 $____________

$ 6,000.01 - $9,000.00 $____________

$ 9,000.01 - $12,000.00 $____________

$ 12,000.01 - $15,000.00 $____________

$ 15,000.01 - $20,000.00 $____________

$ 20,000.01 - $25,000.00 $____________

$ 25,000.01 – AND ABOVE $____________

FOB: Destination

3007 2,000 Hours

OPTION STORE OPERATION

FFP

4001 12 Months

OPTION COMMON PARTS

FFP

Annual Expenditures: $179,000.00

4002 12 Months

OPTION ORIGINAL EQUIPMENT MANUFACTURER PARTS

FFP

Annual Expenditures: $279,000.00

4003 12 Months

OPTION REBUILT PARTS

FFP

4004 12 Months

OPTION BATTERIES

FFP

Annual Expenditures: $46,000.00

4005 12 Months

OPTION TIRES

FFP

Annual Expenditures: $273,000.00

4006 12 Months

OPTION NON PRICE LISTED PARTS & SERVICE CHARGE

FFP

Annual Expenditures: $449,000.00

$ 1,000.01 - $2,500.00 $____________

$ 2,500.01 - $4,000.00 $____________

$ 4,000.01 - $6,000.00 $____________

$ 6,000.01 - $9,000.00 $____________

$ 9,000.01 - $12,000.00 $____________

$ 12,000.01 - $15,000.00 $____________

$ 15,000.01 - $20,000.00 $____________

$ 20,000.01 - $25,000.00 $____________

$ 25,000.01 – AND ABOVE $____________

FOB: Destination

4007 2,000 Hours

OPTION STORE OPERATION

FFP

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

0002 Destination Government Destination Government

0003 Destination Government Destination Government

0004 Destination Government Destination Government

0005 Destination Government Destination Government

0006 Destination Government Destination Government

0007 Destination Government Destination Government

1001 Destination Government Destination Government

1002 Destination Government Destination Government

1003 Destination Government Destination Government

1004 Destination Government Destination Government

1005 Destination Government Destination Government

1006 Destination Government Destination Government

1007 Destination Government Destination Government

2001 Destination Government Destination Government

2002 Destination Government Destination Government

2003 Destination Government Destination Government

2004 Destination Government Destination Government

2005 Destination Government Destination Government

2006 Destination Government Destination Government

2007 Destination Government Destination Government

3001 Destination Government Destination Government

3002 Destination Government Destination Government

3003 Destination Government Destination Government

3004 Destination Government Destination Government

3005 Destination Government Destination Government

3006 Destination Government Destination Government

3007 Destination Government Destination Government

4001 Destination Government Destination Government

4002 Destination Government Destination Government

4003 Destination Government Destination Government

4004 Destination Government Destination Government

4005 Destination Government Destination Government

4006 Destination Government Destination Government

4007 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 12-APR-2022 TO

11-APR-2023

N/A MARINE CORPS BASE CAMP LEJEUNE

JOHN FAHEY

MCB MOTOR TRANSPORT

BLDG 1407/1408 MICHAEL ST

CAMP LEJEUNE NC 28542

910-451-8683

MMP100

0002 POP 12-APR-2022 TO

N/A (SAME AS PREVIOUS LOCATION)

0003 POP 12-APR-2022 TO

N/A (SAME AS PREVIOUS LOCATION)

0004 POP 12-APR-2022 TO

N/A (SAME AS PREVIOUS LOCATION)

0005 POP 12-APR-2022 TO

N/A (SAME AS PREVIOUS LOCATION)

0006 POP 12-APR-2022 TO

N/A (SAME AS PREVIOUS LOCATION)

0007 POP 12-APR-2022 TO

N/A (SAME AS PREVIOUS LOCATION)

1001 POP 12-APR-2023 TO

11-APR-2024

N/A (SAME AS PREVIOUS LOCATION)

1002 POP 12-APR-2023 TO

N/A (SAME AS PREVIOUS LOCATION)

1003 POP 12-APR-2023 TO

N/A (SAME AS PREVIOUS LOCATION)

1004 POP 12-APR-2023 TO

N/A (SAME AS PREVIOUS LOCATION)

1005 POP 12-APR-2023 TO

N/A (SAME AS PREVIOUS LOCATION)

1006 POP 12-APR-2023 TO

N/A (SAME AS PREVIOUS LOCATION)

1007 POP 12-APR-2023 TO

N/A (SAME AS PREVIOUS LOCATION)

2001 POP 12-APR-2024 TO

11-APR-2025

N/A (SAME AS PREVIOUS LOCATION)

2002 POP 12-APR-2024 TO

N/A (SAME AS PREVIOUS LOCATION)

2003 POP 12-APR-2024 TO

N/A (SAME AS PREVIOUS LOCATION)

2004 POP 12-APR-2024 TO

N/A (SAME AS PREVIOUS LOCATION)

2005 POP 12-APR-2024 TO

N/A (SAME AS PREVIOUS LOCATION)

2006 POP 12-APR-2024 TO

N/A (SAME AS PREVIOUS LOCATION)

2007 POP 12-APR-2024 TO

N/A (SAME AS PREVIOUS LOCATION)

3001 POP 12-APR-2025 TO

11-APR-2026

N/A (SAME AS PREVIOUS LOCATION)

3002 POP 12-APR-2025 TO

N/A (SAME AS PREVIOUS LOCATION)

3003 POP 12-APR-2025 TO

N/A (SAME AS PREVIOUS LOCATION)

3004 POP 12-APR-2025 TO

N/A (SAME AS PREVIOUS LOCATION)

3005 POP 12-APR-2025 TO

N/A (SAME AS PREVIOUS LOCATION)

3006 POP 12-APR-2025 TO

N/A (SAME AS PREVIOUS LOCATION)

3007 POP 12-APR-2025 TO

N/A (SAME AS PREVIOUS LOCATION)

4001 POP 12-APR-2026 TO

11-APR-2027

N/A (SAME AS PREVIOUS LOCATION)

4002 POP 12-APR-2026 TO

N/A (SAME AS PREVIOUS LOCATION)

4003 POP 12-APR-2026 TO

N/A (SAME AS PREVIOUS LOCATION)

4004 POP 12-APR-2026 TO

N/A (SAME AS PREVIOUS LOCATION)

4005 POP 12-APR-2026 TO

N/A (SAME AS PREVIOUS LOCATION)

4006 POP 12-APR-2026 TO

N/A (SAME AS PREVIOUS LOCATION)

4007 POP 12-APR-2026 TO

N/A (SAME AS PREVIOUS LOCATION)

UNAUTHORIZED WORK PERFORMANCE

CONTRACTOR’S UNAUTHORIZED WORK PERFORMANCE. The Contractor shall not perform work that deviates from contract requirements and specifications. If the Contractor deviates from contract requirements and specifications without approval of the CONTRACT

ADMINISTRATOR/OFFICER, such deviation shall be at the risk of the Contractor and any cost related thereto shall be borne by the Contractor.

PERFORMANCE WORK STATEMENT

PERFORMANCE

WORK

STATEMENT FOR

MOTOR TRANSPORT DIVISION CONTRACTOR

OPERATED PARTS STORE (COPARS)

MARINE CORPS BASE CAMP LEJEUNE

NORTH CAROLINA

TABLE OF

CONTENTS

Section Title

1.0 General

2.0 Applicable Documents and References

3.0 Tasks

4.0 Parts Excluded from Contract

5.0 Management and Staffing

6.0 Contractor Standard Operating Procedures (SOP)

7.0 Government Furnished Information Technology Systems

8.0 Government Facilities and Furnished Property

9.0 Contractor Furnished Items and Services

10.0 Quality Assurance Surveillance Plan (QASP)

11.0 Deliverables

12.0 Inspection and Acceptance

APPENDICES

Appendix 1 Definitions and Acronyms

Appendix 2 Reference Publications

TECHNICAL ATTACHMENTS

TA-1 Government Vehicle Listing

TA-2 Parts Listing

PERFORMANCE WORK

STATEMENT FOR

MOTOR TRANSPORT DIVISION CONTRACTOR OPERATED PARTS

STORE (COPARS)

1.0 Background. The Motor Transport Division (MTD), G-4, is responsible for providing certain administrative functions that support the overall mission of Marine Corps Base (MCB), Camp Lejeune/Marine

Corps Air Station (MCAS), New River Complex. These functions are crucial to maintaining efficient operations by providing vehicle support services.

1.1 General Intention. This requirement is for non-tactical vehicle (NTV) repair parts, replacement components, supplies, materials, and services for automotive and material handling equipment by the most efficient means for operation of a Contractor-Operated Automotive Parts Store (COPARS) at Bldg. 1502, MCB Camp Lejeune, NC with possible travel required throughout the MCB Camp Lejeune/MCAS New River

Complex. These duties include, but are not limited to, furnishing commercially available consumable materials, equipment, and accessories required by the Government for maintenance activities engaged in the servicing, repair, testing, overhaul, modification, modernization, or inspection of various makes and models of

NTVs maintained by MTD.

1.1.1 As fleet changes are out of the Government’s control, the Government does not represent that the same vehicles listed on TA-1 Government Vehicle Listing will be the current inventory, and same specific types and quantity on hand at time of award or throughout the life of this contract. The Government reserves the right to change the types, makes, models, and quantities of vehicles during the life of this contract to include any option years.

This contract establishes the Contractor as the first line of supply for all parts except those excluded as stated in Section 4. The Government reserves the right to cancel individual requests for items at no cost to the Government and purchase items from other sources if the Contractor fails to meet delivery requirements specified.

1.2 Period of Performance. The period of performance is for a basic period of twelve months with provisions of (four) one year option periods, to be exercised at the discretion of the Government, in accordance with FAR Clause 52.217-9, Option to Extend the Term of the Contract.

Base Period: 12 April 2022 – 11 April 2023 $

First Option: 12 April 2023 – 11 April 2024 $

Second Option: 12 April 2024 – 11 April 2025 $

Third Option: 12 April 2025 – 11 April 2026 $

Fourth Option: 12 April 2026 – 11 April 2027 $

Total Value: $

1.3 Transition Period. Contractor will commence full contract performance on contract start date. Government will permit a 30-day QASP grace period only. Government will conduct surveillance during grace period to determine performance compliance and make improvement recommendations to

Contractor. Contactor will formulate immediate corrective actions and notify Government accordingly.

Continued non-compliance with contract requirements during grace period will result in Government withdraw of remaining grace period and KO notification.

1.4 Hours of Operation. The Contractor will staff with the requisite number of employees to perform the tasks included in this contract during the hours of 0730-1600, Eastern Standard Time, Monday through

Friday (except holidays or emergencies observed by the Marine Corps).

1.5 Availability. The Contractor will ensure that sufficient personnel are available at all times during store hours to provide uninterrupted business transactions and service to fulfill all requirements regardless of other daily work requirements. Personnel shall have the authority to make management decisions in order to insure contract performance.

1.6 Work Schedule Adjustments Due to Emergency Base Closure. In the event of a base closure due to national emergencies, inclement weather conditions such as snow and ice storms, hurricanes, tornadoes, earthquakes, etc., and other emergency situations; notification will be provided by television announcements, radio announcements, telephone, verbal means, MCB information systems, etc. MCB Camp Lejeune

Information Systems telephone number for reporting instructions is 910-451-1717.

Upon receiving notification by one of the above mediums that the installation has returned to normal operations, the Contractor will resume normal work hours.

1.7 Observed Holidays. Recognized Federal holidays are:

New Year’s Day 1st January

Dr. Martin Luther King’s Birthday 3rd Monday in

January President’s Day 3rd Monday in

February

Memorial Day 4th Monday in May

Independence Day 4th July

Labor Day 1st Monday in September

Columbus Day 2nd Monday in October

Veterans Day 11th November

Thanksgiving Day 4th Thursday in November

Christmas Day 25th December

When a Federal Holiday falls on a Sunday, the following Monday will be recognized as a legal holiday. When a holiday falls on a Saturday, the preceding Friday will be recognized as a holiday by U.S. Government agencies.

2.0 Applicable Documents and References. Documents (regulations, manuals, supplements, etc.) applicable to this contract are provided as required for the execution of this contract. Supplements or amendments to documents may be issued during the life of the contract and will be supplied to the Contractor by the Government. Supplements and amendments to documents will be considered to be in full force and effective immediately upon receipt by the Contractor. It is the Contractor’s responsibility to ensure that all mandatory documents are on file and up-to-date once received from the Government. Upon termination of the contract, the Contractor will return to the Government all documents issued. A list of applicable definitions, acronyms, documents, and references are provided in Appendices 1 and 2.

3.0 Tasks

3.1 General. The Contractor will provide new repair parts, replacement components, supplies, materials, and services for automotive and material handling equipment to authorized Government

Representatives as stipulated in this contract. All parts will be delivered with proper sales slips. In the event an estimate for parts is requested, prior to purchase, the below format will be used and provided on vendor’s letterhead.

a) Serial Number of the NTV

b) Part Number (if known)

c) Nomenclature

d) Quantity

e) Estimated Cost – unit price and total price

f) Type (stocked/non-stocked)

g) Estimated delivery date (EDD)

h) Sub-total cost

3.1.1 Parts may be ordered through the date of expiration of the contract. Parts will be delivered in accordance with contract terms even though deliveries are made after the expiration date of the contract. Once all past contract period deliveries are made, a consolidated invoice will be submitted and final payment will be made via the Wide Area WorkFlow (WAWF) secure, web-based, electronic invoicing process.

3.1.2 Contractor should not rely on set sources of supply (established accounts) for purchasing, rebuild, fabrication, testing of/refurbished parts, etc. Other avenues outside of established accounts, to include the use of web search engine(s) should be pursued/explored for availability, best price, quickest delivery, etc. to reduce equipment out of service time.

3.1.3 The Contractor will not sell or transfer parts between a parent company and/or subsidiaries or affiliates in which the Contractor (or principals of the company) has a financial interest, if such action increases the price to the Government beyond the price the Contractor would pay if the item were purchased at the best price obtainable elsewhere in the marketplace.

3.2 Contractor Price Listed Items. The Contractor shall furnish the COR two copies of their alphabetized, non-price listed parts price lists within thirty (30) days of the start-up period for vehicle repair parts, equipment, and accessories listed in TA-2. Contractor price lists shall be based on retail list prices, less applicable discounts and delivery costs. Should prices change during the contract performance period, the Contractor shall submit updates to the COR. The effective date for updates will be the day the COR reviews and signs the updated price list.

If requested part(s) cannot be obtained from general commercial replacement parts systems, or after-market resources, Original Equipment Manufacturer (OEM) dealers must be used to order part(s).

3.3 Parts Furnished by the Contractor. All parts exceeding $750 will contain a copy of a competitive abstract reflecting sources screened, competitive prices, and delivery cost quotes. Written approval will be required from the COR, or designated COR representative, prior to ordering.

3.3.1 Common and Rebuilt Parts. Parts that (1) are produced by more than one manufacturer and are generally available through the general, non-specialized auto parts trade, (2) are available from more than one source of supply in the general commercial replacement parts system, or (3) have application on more than one make of vehicle or major sub-assembly; for example, if a particular part for a Freightliner vehicle can only be obtained from Freightliner or their dealers, the part is Original Equipment Manufacturer (OEM). However, if the part or a substitute part can be obtained also from other manufacturers or dealers, the part is common regardless of where it is obtained; e.g., seal for a Ford vehicle which can be obtained from a source other than the Ford parts distribution system is “common” even though the box it comes in may be marked “For Ford

Model T 1918 Year.” This definition includes new and rebuilt parts such as ignition components, electrical system components, seals, bearings, exhaust system hoses, etc., that are available in the normal across-the counter trade. It does not include parts with specialized application such as parts peculiar to fire engines, emergency equipment, refuse-handling equipment, or similar equipment.

3.3.2 Brand Name Parts. The Contractor will not accept orders for common parts by brand name unless written authorization from the COR accompanies the order.

3.3.3 Rebuilt Parts, Assemblies, and Rebuild/Refurbishment. The Contractor will order commercially rebuilt parts and assemblies on an exchange basis vice new parts and assemblies, unless it is determined to be in the best interest of the Government as agreed to by the COR.

As submitted by the Government Representative, Contractor will send an engine head(s), hydraulic cylinders, radiators, engines, transmissions, and other components out for rebuild/refurbishment, or fabrication. While the supplier may have to teardown/disassemble an item(s) for possible rebuild/refurbishment, Contractor must notify the Government of cost prior to having the item(s) rebuilt/refurbished. Contractor will be reimbursed at supplier’s invoiced price, less transportation charges.

3.3.4 Batteries. The Contractor will provide Automotive, Truck, Bus batteries that are wet-charged, sealed, and maintenance free, unless the type and size are not manufactured. All batteries will be major brand name or equivalent, such as Delco, Excide, Interstate, Gould, etc., and have a 36, 48, or 60-month warranty.

All batteries sold to the Government will be on an exchange basis unless the Government has no core. For warranty purposes, the Contractor will mark all batteries with the invoice sales date. In addition, the

Contractor will submit a monthly list to the Government identifying the number of batteries replaced.

3.3.4.1 Battery Storage. The Contractor will use Government provided battery storage area appropriate for the minimal storage of new and used batteries. The Contractor will minimize the storage of used batteries by conducting battery purchases on an exchange basis. The Contractor will accept an old battery when a new battery is purchased. The Contractor will return this used battery to his supplier for disposition. Used batteries will not be kept in the battery storage area for more than five work days. Appropriate storage procedures and safety precautions will be followed for the storage of all batteries.

3.3.5 Tires. The Contractor will provide tires and retread tires (as Government directed) to fit all

Government vehicles listed in current TA-1, or as vehicle inventory listing is updated. The government shall not be charged a Federal or State excise tax (Scrap Tire Disposal Fee) for the purchase of tires.

The disposition and disposal of unserviceable tires and tire casings will be the responsibility of the

Government.

3.3.6 Non-Price Listed (NPL) Parts. The Contractor will provide vehicle and equipment parts for which price lists are not available. The Contractor will furnish his supplier’s invoice as documentary proof of costs when invoicing. No transportation charges will be paid by the Government in the procurement of NPL parts from supply sources that offer quality products at the lowest price.

If the Government requires delivery of NPL parts and there is a delay in the delivery of the invoice from the

Contractor’s supplier, the Contractor will provide the part and bill at an estimated rate to be followed up with an appropriate adjustment document upon receipt of the supplier’s invoice.

3.3.7 Fast Moving Parts. Non-price listed parts for which the inventory turnover rate is sufficient to warrant continuous “on the shelf” availability. Parts averaging three or more demands during a one-month period will be considered fast moving parts for the next six-month period. The unit of issue for determining the fast moving part stock levels will be the same as the smallest quantity listed in the approved price list. The Contractor will stock all Fast Moving Parts in sufficient quantities for immediate issue. Fast Moving Parts not in stock will be made available within eight working hours from the time ordered (on demand stock).

3.3.8 Slow Moving Parts. Non-price listed parts for which the inventory turnover is insufficient to warrant continuous “on the shelf” availability. The Contractor will provide all Slow Moving Parts within 16 work hours after being requested, if available within the local trade area defined as a radius of 40 miles from the COPARS location. Slow Moving Parts that are not available within the local trade area are to be furnished within 24 work hours from the time ordered. By exception, delays may be considered on a case-by-case basis.

3.3.9 Exchange Parts. Serviceable parts having a credit value which can be applied against new or rebuilt parts and which are acceptable for exchange as a normal commercial practice.

3.3.10 Seat Repair. The Contractor will provide seat repair for Government vehicles as required.

3.3.11 Programming. The Contractor will have all electronic control modules programed for

Government vehicles as allowable by the manufacturer. Government Representative will remove affected electronic control modules for the Contractor as necessary.

3.4 Urgent Requirements. When the COR determines that, due to an unusual urgent or emergency requirement, a part not in stock is needed in less time than established under the paragraphs entitled Fast Moving Parts and Slow Moving Parts above, the part may be obtained by one of the following methods:

a) Purchase by the Contractor’s store personnel, delivery by the most expeditious manner.

Prior written authority will be granted by the COR to expedite transportation for the part at

Government expense. Part will be charged as a non-price listed item plus transportation at actual cost.

b) Purchase and pickup by Government personnel. If this method is used, Government personnel will purchase and deliver the part directly to the end user at no penalty to the

Contractor.

3.5 Expedient Transportation. The Contractor will be reimbursed for expedited transportation costs (Overnight, 2nd Day Air, etc.) required to obtain priority items when authorized in writing by the

COR. Such charges will be itemized on the Contactor’s invoice and the Contractor will provide documents to support these charges. Such evidence will consist of copies of transportation company statements, invoices, or other evidence as required by the COR. Expedited service charges will not be paid for delivery of parts from within the Eastern North Carolina region (150 miles).

3.6 Warranty. All parts furnished under this contract will be free from defects in design or workmanship and will conform to specifications and all other requirements of this contract. The

Contractor warrants all parts for thirty (30) days or the period of the warranty given by the manufacturer or distributor, whichever is greater, on the day the Government takes delivery of the part. Demands for warranty service and claims shall rest solely on the Contractor. The Contractor will replace defective materials that are covered under any warranty within the same time frame as parts ordered under this contract. Items replaced under the warranty provisions will have the same period of warranty as the original. The Contractor’s sales invoice will identify specific warranties for all items sold to the

Government. When items received from the Contractor are unserviceable or substandard, they will be returned for full credit or exchanged for a serviceable suitable item.

3.7 Parts Research and Identification. To properly identify required parts, except for parts for which the only parts catalog is a military technical order, Government Representative will provide

Contractor a Shop Repair Order (SRO) and a Parts Order Form (sample forms available at start of contract). Contractor will be readily available to review and receipt the order forms from the Government

Representative. All technical research and cross reference investigation required to positively identify the correct item for its intended application is the responsibility of the Contractor.

a) Parts that are non-available from OEM must be researched from after-market and/or other resources. Item numbers when furnished by the Government are only to assist the Contractor in item identification and will not relieve the Contractor from the requirements stated.

b) If Contractor requires additional information on a part, Contractor is responsible to obtain the additional information; i.e., picture of the part, contact resources, etc. Government

Representative can provide the defective part, as requested.

c) Due to the age of some equipment listed in TA-1, part numbers may not be available or accessible. A sample part may be submitted along with the Parts Order Form.

d) Contractor will advise the Government representative when all research efforts are exhausted and it has been determined the part is no longer available, there is no substitute or replacement, or modification (same day notified by the source).

3.8 Vehicle Deadlined for Parts (VDP). The Contractor will furnish parts required to remove vehicles from VDP status within 10 calendar days, non-routine availability delays may be considered on a case by case basis. The 10-calendar day window begins the day after the order is presented and ends at the close of business 10 days later. Contractor actions to expedite delivery will include search of alternate sources of supply, and other distribution systems as applicable.

3.9 Backordered Parts. Parts that cannot be delivered by the Contractor in accordance with the provisions of the maximum delivery time identified in this contract will be considered backordered parts.

If parts required are not available from a supplier within the local trade area, as previously defined, the

Contractor will take action to expedite delivery to reduce equipment out of service times. If parts cannot be provided within the above specified time frames, an automated listing of backordered parts will be generated daily by the Contractor, to include the following information:

a) SRO number

b) Serial number of the NTV

c) TAMCN description of the NTV

d) Part number (if known)

e) Nomenclature

f) Quantity

g) Date & time ordered

h) Estimated cost

i) Type (stocked/non-stocked)

j) Estimated delivery date (EDD).

The Government will have the option to cancel any backordered items. Any restocking cost charged to the Contractor due to a backorder cancellation by the Government may be charged to the Government, if the charge is substantiated.

3.9.1 The Contractor will notify the COR in writing daily and furnish an availability date and price when back ordered items cannot be furnished within the contract delivery schedule. The COR will determine if the proposed delivery date and cost are acceptable. If acceptable, the proposed delivery date becomes the firm delivery date. If not acceptable, or if the Contractor fails to deliver the part by the firm delivery date, the Government reserves the right to procure the part(s) from another source.

3.9.2 The Contractor will maintain a current, automated, Excel formatted listing of all backordered items as described in paragraph 3.9. This backorder listing will be made available to the Government every Friday, or more frequent if requested.

3.10 Stockage and Availability of Parts

3.10.1 Stockage. The Contractor will establish a parts stock level based on the vehicles, equipment, and operational requirements that is adequate to ensure immediate issue or next day delivery. Such stock levels will be established within 30 days from the date of contract award. Until the Contractor has established such adequate stock levels the Government will not charge the Contractor under the provisions of the clause of this contract entitled Nonperformance, for fast moving parts and may elect to purchase parts from other sources until the Contractor is able to establish store stock levels defined in the contract.

Once established, the Contractor will add or delete items in stock depending on consumption data, which will be maintained by the Contractor.

3.10.2 Availability. Contractor will ensure parts are available pursuant to the following criteria:

a) Parts not available for immediate issue will be ordered by the Contractor or placed on backorder to meet the time frames set forth in this contract.

b) When the Contractor receives backordered parts, ordering personnel will be notified of their availability. At its option, the Government may accept partial back orders. However, if the order is complete, the Government will accept and take delivery of the supplies permitting the Contractor to invoice for these parts. The Contractor will not be obligated to hold completed orders.

c) Partial deliveries of incomplete orders, which are not accepted by the Government, will be held, un-invoiced by the Contractor pursuant to subparagraph (b) above.

3.11 Nonperformance. Each demand for parts or supplies by Government representative personnel constitutes a delivery requirement and is subject to the terms and conditions set forth under FAR 52.212-4. Therefore, the Government, at its option may procure parts or supplies from sources other than the Contractor whenever any of the following conditions exist:

a) The Contractor fails to make delivery within the stated delivery timeframe.

b) The parts or supplies do not conform to that which was ordered in kind or quality.

c) Defective parts are not covered or replaced under the warranty provision.

d) The COR does not agree to a proposed delivery time pursuant to the Slow Moving Parts paragraph.

In the event the Government elects to procure parts or supplies from other sources under this paragraph, in addition to excess costs, if any, an administrative cost of $100.00 per incident will be charged to the Contractor. Such excess costs will be deducted from monies due the Contractor on his invoice. The decision to charge excess costs is within the exclusive discretion of the KO.

3.12 Automation of Store Inventory. The Contractor will furnish and utilize computer hardware and software to ensure the COPARS facility is completely automated. The Contractor will have automated capability to track, maintain, and provide reports of historical data regarding material issues, backorders, warranty information, exchanges, credits, core charge/credit, and cancellations. The Contractor will have the capability and knowledge of compiling and producing reports and records as specified herein.

3.13 Issuance of Vehicle Parts. The COR will provide the Contractor a listing of Government

Representatives authorized to request and receipt for parts upon contract date and as changes occur. Business under this contract will only be conducted with listed individuals. The sale of parts under this contract to other than listed persons is prohibited.

3.14 Service Availability. In the event that Contractor services are not available during normal operating hours (or any part thereof), the Contractor will be charged at the hourly rate for non-service for each hour or fractional part of an hour that service is not available. Such charges will be made by deduction from any monies due the Contractor. The COR may consider matters beyond the control of the Contractor in determining whether to charge for failure to provide the contracted services.

3.15 Electronic Invoicing. The Contractor will utilize the WAWF secure, web-based, system for electronic invoicing, receipt, and acceptance.

3.16 Records

3.16.1 Parts Issued. The Contractor will maintain an automated record of parts issued. A consumption data report will be provided to the COR within 15 days after the end of each contract period.

The report will cover the previous contract period and will, at a minimum, contain the following data:

a) Stock or Part Number

b) Brief Nomenclature

c) Date Ordered

d) Date Issued

e) Unit of Issue

f) Quantity Issued

g) Unit price during the reporting period

h) SRO Number.

This data will be provided to the Government in electronic format. The electronic data will be compatible and readable by software currently in use by the Government.

In addition to supplying parts, the Contractor will enter data into the Government Fleet

Management System (currently Fleet Anywhere) for all parts, supplies, and materials sold under this contract. Data entry is normally expected to be completed on the date of sale, but no more than two work days following the sale. (The Computer, Software, and Secure

Network access for this requirement will be furnished by the Government for the exclusive use of entering data in the Fleet Management System.) The Government will provide tech support, hardware, software, and training to Contractor employees for the Government Fleet

Management System. Training time per employee is estimated at 1.5 hours annually. Data to be entered into the Fleet Management System is as follows:

a) Task ID (Obtained from SRO)

b) Work Accomplished Code (Obtained from SRO)

c) Issuing Location

d) Part ID

e) Quantity Issued

f) Unit Price

g) Description

h) Date of sale

The Contractor may use the Government Fleet Management System to retrieve historical data on all parts requisitioned/used for each SRO provided, facilitate management of stock levels, and manage stock inventory.

3.16.2 Store Historical Data. The Contractor will have an orderly, automated records system that is compatible with the Government’s program (currently Microsoft Office) and must capture and be able to provide as requested, a record of all individual parts/service requests and a record of all individual sales/credit transactions.

3.17 Parts Order Form. The Contractor will provide requested parts upon receipt of a Parts Order

Form (available upon contract start date) from an authorized Government Representative. The Contractor will annotate that the parts have been immediately issued or requisitioned by annotating the date and time ordered, name of vendor ordered from, the manufacturers item number, quantity ordered, and the unit price of each item. As items are received by the Contractor and sold to the Government, the Contractor will have the authorized Government Representative sign and date each item and prepare a Sales Slip per instructions below. Cash purchases will not be made at the Parts Store during any contract period.

3.18 Automated Sales Slip. The Contractor will document issue of parts, materials, and supplies by preparing and issuing consecutive pre-numbered Sales Slips. The Government Representative will legibly sign the Sales Slip and annotate the time the parts/materials were drawn. Automated Sales Slips will contain, at a minimum, the following legible information:

a) Date

b) Work Order Number

c) Equipment ID Number

d) Part Number

e) Description of Part/Material

f) Quantity

g) List Price

h) Sale Price

i) Extended Price

j) Net Total Price

k) Serial Number of Item (if applicable)

l) For NPL and OEM items, the Sales Slip will reflect the supplier’s identity, invoice number, and sales date.

3.18.1 Authorized Government representative(s) will be responsible for picking up all parts within

30 minutes of Contractor’s email notification. (If email is not functioning, in person Contractor notification will be provided within the same time line).

Parts being signed for must be readily accessible for the Government Representative.

3.18.2 Upon receipt of parts, authorized Government Representative will verify that parts requested and shown on the Sales Slip correspond. Each sales slip for NPL and OEM items will reflect the supplier’s identity, invoice number, and sales date.

3.19 Corrections and Adjustments. Prices, extensions and additions will be correct prior to submission of the original Sales Slip to the Government. A COR designated Government Representative will review Sales Slips for price, discounts, and completeness after receipt of the daily Sales Slips from the

3.20 Exchange Parts Billing. Exchange parts furnished by the Contractor will be billed at the List

Price, less the exchange value, less the contract discount, except in instances where the applicable rebuilt parts price list already takes into consideration the value of the exchanged part, in which case the discount will be computed on the List Price.

Exchange Parts Listing:

a) Automotive Batteries

b) Starters

c) Alternators and generators

d) Brake shoes

e) Rebuilt or remanufactured engines

f) Cylinder heads

g) Air compressors

h) Air conditioning compressors

i) Any other part that would require a core change or exchange.

3.21 Partial Deliveries. When it is determined to be in the best interest of the Government, the

Government reserves the right to accept partial deliveries of parts shown on the original Sales Slip. When a partial delivery is accepted, the authorized Government Representative will put the number of the partial delivery and his/her initials in the column titled “PAR #” on the Sales Slip. (Example: First partial delivery accepted, the authorized Government representative will enter the number 1 and his/her initials (1/abc) in the

“PAR #” column; the second partial delivery will be annotated with accepted, the number 2 and his/her initials

(2/abc) in the “PAR #” column, etc.)

3.22 Additional Parts. When it is necessary for a Government Representative to “add on” items to an original Parts Form/Sales Slip, these items will be treated as partial deliveries.

3.23 Cancelled Parts. Parts cancelled from either the Parts Order Form or Sales Slip will have the following information shown beside the part description:

a) Clearly marked “CANCELLED”

b) Signature of authorized Government Representative

c) Date/time cancelled.

3.24 Automated Credit Slips. In the event new or unused parts, defective parts, or parts under warranty are returned for credit, the Contractor will prepare a Credit Slip referring back to the Sales Slip number on which the parts were originally ordered. All copies of the slip will be clearly and distinctly marked

“CREDIT.”

3.25 Distribution of Sales and Credit Slips. The Contractor will complete all Sales and Credit

Slips, recheck them for accuracy, and make distribution of copies (including all voided Sales Slips) as indicated below:

Original: Attachment to monthly invoice.

Second Copy: Provided to COR daily for the previous day sales.

Third Copy: Provided to an authorized Government Representative personnel when parts are issued, credit is issued, or a sale is voided.

Fourth Copy: Contractor’s permanent file.

3.26 Recap Statement. The Contractor will submit an original, monthly recap statement no later than the 5th working day of the following month to:

MOTOR TRANSPORT DIVISION

ATTN: COPARS COR

PSC BOX 20004

MCIEAST-MCB CAMLEJ, NC 28542-0004

The recap statement will contain the following minimum information:

a) Contract Number

b) Delivery Order Number

c) Service Period

d) Sales slip number range

e) Total cost by CLIN for the period

f) Total cost of NPL Service Charge for the period

g) Total invoice amount for the period

h) Attachment of all Sales Slips for the period, in numerical sequence, showing authorized premium charges, if any, for which reimbursement is claimed

3.27 Progress Meetings. The KO or COR, and other Government personnel, as appropriate, will meet periodically with the Contractor to review contract performance. These meetings will be held as frequently as needed during the first month of the contract period, and on an as needed basis thereafter. At these meetings, the KO will inform the Contractor of their performance. The Contractor will inform the

Government of contractual challenges, if any, being experienced. Appropriate action will be discussed and executed.

3.28 Reconciliation of Backorders. The Contractor will provide a current, automated listing of all items, including bench stock, on backorder at the Contractor Progress meetings. The listing will be in vehicle registration number sequence and contain document number, purchase order number, nomenclature, price, and firm delivery date. Contractor will reconcile weekly with the Government

Representative on all priority 1 work orders with open documents. Provide update on status, Estimated

Ship Date (ESD), and alternate Source Of Supply (SOS).

When requested by Government, Contractor must obtain the tracking number of a backordered parts(s) when shipped, and provide status for priority 1 vehicles.

Contractor must follow up with SOS on any open documents that are 14 days and older. An ESD must be obtained, if available.

3.29 Disposition of Contractor’s Stocks. Upon termination or expiration of the contract, or at any time prior to termination or expiration, the Government may, at its option, purchase all or any part of the

Contractor’s parts store stock by giving the Contractor written notice of its intent. One or more Sales Slips covering the parts purchased will be prepared in accordance with instructions set forth elsewhere in the contract or as modified by mutual agreement of the KO and the Contractor. Payment will be made in accordance with the paragraph “Automated Invoices”.

3.29.1 The Government will not be liable for any cost incurred by the Contractor in removing stock upon termination or expiration of this contract.

4.0 Parts Excluded From This Contract

4.1 Centrally Managed Items. The Government may purchase centrally managed items when the unit cost is $100.00 or less or as determined beneficial to the Government. Additionally, the Government may purchase from the Contractor, system items with a higher unit cost when the required delivery time for urgent and emergency requirements cannot be met through normal supply channels.

4.2 Parts Covered by Vehicle Manufacturer’s Warranty. Parts for vehicles under warranty will not be ordered by the Government or furnished by the Contractor.

4.3 Government-Owned Motor Vehicle Parts. The Government reserves the right to exchange repair parts/components from another vehicle.

4.4 Operator’s Care and Preservation Supplies. The Contractor will not furnish operator’s care or preservation supplies such as cleaning and polishing compounds, waxes, and other like products to the

Government, except when specifically approved by the COR.

4.5 Petroleum, Oil and…