21R3207DDCMaintenanceServiceNSAMCA.pdf

SEE ADDENDUM

(No Collect Calls)

N6247321R3207 28-Apr-2021

b. TELEPHONE NUMBER

831-656-3694

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 31 May 2021

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

N624739. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

ASHLEY N THORNTON

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

NAVFAC SOUTHWEST

MONTEREY FEAD/CODE ROPWM

NAVAL POSTGRADUATE SCHOOL MONTEREY

511 GARDNERS RD BLDG 426 RM 23

MONTEREY CA 93943-5035

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE N62473 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

NAVFAC SOUTHWEST

ASHLEY N THORNTON

MONTEREY FEAD/CODE ROPWM

NAVAL POSTGRADUATE SCHOOL MONTEREY

511 GARDNERS RD BLDG 426 RM 23

MONTEREY CA 93943-5035

TEL: 831-656-3694 FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$16,500,000

NAICS:

238210

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF146

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 1449 - CONTINUATION SHEET

SEC B: INSTRUCTIONS TO BIDDERS

SECTION B – SCHEDULE OF SUPPLIES/SERVICES AND GENERAL INSTRUCTIONS

This acquisition is a 100% set-aside for Small Business as defined by the Small Business Administration (SBA).

Offers from other than Small Business will not be accepted.

B1. The Contractor shall be current and active in SAM (System for Award Management) to be eligible for award.

B2. Services shall be provided for management of the Direct Digital Controls (DDC) Systems at Naval Support Activity, Monterey, California.

This is a Firm Fixed-Price (FFP) Commercial Items/Services Acquisition This contract contains provisions for one (1) base period and four (4) optional follow-on periods. The base contract term shall be for 12 months commencing after award. The Government has the option to extend the term of the contract in accordance with FAR 52.217-9 “Option to Extend the Term of the Contract (Mar 2000)” of the contract.

Option periods are not guaranteed.

B3. Evaluation Factors for this acquisition are outlined in FAR 52.212-2 entitled “Evaluation – Commercial Items (Oct 2014).”

B4. A facility site walk or pre-proposal meeting is scheduled for 2:00 PM Thursday, 13 May 2021. It is the contractor’s responsibility to request attendance at the scheduled site walk by providing a written request with the name of the attendee(s), company name and telephone number to the Contract Specialist and Contracting Officer assigned to this action. The request must be received NLT two business days prior to the scheduled site walk in order to ensure access to the Government installation.

B5. All questions must be received by 12:00 PM (PST) on 21 May 2021. Questions may be submitted via email to ashley.thornton@navy.mil, Contract Specialist, with a copy to shawn.borisow@navy.mil, Contracting Officer.

B6. Incorporation of Proposal: The contractor’s proposal and any revisions or modifications made thereto in accordance with the contract solicitation will be incorporated into this contract upon award by reference with the same force and effect as if set forth in full text. All contractor personnel shall meet or exceed the qualification standards, experience levels, and trade background set forth in the technical proposal. In the event there is an inconsistency between the provisions of this solicitation/contract and the technical proposal, the inconsistency shall be resolved by giving precedence in the following order: (i) the contract (excluding the technical proposal), and then

(ii) the contractor’s proposal.

B7. Proposals shall consist of no more than 5 pages that measure no more than 8.5 inches by 11 inches in size, single spaced in Times New Roman, font size 10 point. The proposal page count does not include past performance questionnaire page counts.

Two (2) copies shall be mailed to the below address identified with “ATTN: Ashley Thornton, Contract Specialist, and Shawn Borisow, Contracting Officer.” Proposals shall arrive no later than proposal due date and time.

PUBLIC WORKS DEPT.

Bldg. 426, 511 Gardners Road Monterey, California 93943-5035

B8. All responses to this solicitation shall be at the previously identified address on or before the proposal due date and time.

Proposal due date: Monday, 31 May 2021 at 2:00 PM (PST)

The Contractor shall provide proof of VETS 4212 compliance at time of proposal submission.

B9. Historical Information:

The incumbent for this solicitation is American Building Automation, Inc. The previous contract vehicle was a Firm Fixed-Price contract issued under a total small business set-aside with approximate value of $16,791.69 for the Base Year and approximate values for Option Year One (1) of $36,187.85; Option Year Two (2) of $37,273.49; Option Year Three (3) of $38,391.69, and Option Year Four (4) of $39,543.44.

B10. Incurred Expenses:

The government is not responsible for any costs incurred or associated with preparation and submission in response to this solicitation.

52.212-2 Evaluation--Commercial Items (Oct 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

B11. EVALUATION FACTORS FOR AWARD

The contract will be awarded using the Lowest Price Technically Acceptable (LPTA) source selection process in accordance with the following evaluation factors:

1. The solicitation requires the evaluation of price and the following non-price factors:

A. Factor 1 - Technical Capability Service Plan B. Factor 2 - Price C. Factor 3 - Past Performance

2. Basis of Evaluation and Submittal Requirements for Each Factor.

A. Factor 1, Technical Capability Service Plan: In order to be determined Technically Acceptable, the offeror must meet the minimum requirements specified in Section C and Annex 1502000 of the solicitation. Offer must provide a narrative explaining/justifying the ability to perform all specified tasks.

i. Company Resources – In order to be determined Technically Acceptable the Offeror must demonstrate the following:

1. Demonstrate ability to provide and retain qualified technical personnel familiar with Direct Digital

Controls maintenance services and management. Demonstrate capability to contract with suppliers and service providers for all service requirements, including all proprietary equipment.

2. Fully describe the personnel, equipment and resources the offeror intends to use to fulfill the service requirements, particularly if they are not geographically near the project location.

ii. Management Approach – In order to be determined Technically Acceptable the Offeror must demonstrate the following:

1. Capability and relevant experience of company personnel, subcontractors, team partnering members, etc.

to fulfill the performance requirements based on a demonstrated record of successful performance on contracts with similar scope and complexity.

2. Capability to provide and retain qualified personnel at the project location who meet the requirements of the UFC, NFPA and other applicable Regulations relating to Direct Digital Controls inspection, repairs, and maintenance.

3. Capability to employ local technicians or subcontractors who may comply with the contractual response times for emergency, urgent and routine service calls on all systems. Capability to meet required repair completion timeframes as set forth in the solicitation.

iii. Solicitation Submittal Requirements: The Offeror shall submit a plan that details the Offeror’s strategy to include relevant corporate and personnel experience, subcontractors and team partnering. Offeror’s plan shall address the strategy to provide qualified technicians for all Digital Direct Control systems within the specified inventory at the Naval Support Activity Monterey (NSAM) to ensure successful completion of service and repair within specified timeframes. The Offeror must demonstrate their understanding and approach to accomplishing the stated service objectives shown in the solicitation. Offeror must demonstrate their managerial approach for controlling, managing, and successfully performing the service work.

Provide no more than five (5) Pages, single spaced Times New Roman, 10 font.

The plan shall, at a minimum, identify the following:

1. Source of qualified technicians; whether in-house or via subcontractor. Provide details of qualifications and training certifications for technicians proposed to work on this contract.

2. For subcontracted technicians, confirm certification, availability, and response time will satisfy contract requirements.

3. Offeror’s proposed plan shall contain a narrative explaining corporate experience performing similar work of similar magnitude.

iv. Basis of Evaluation: The Offeror’s proposed plan with be evaluated for adequacy:

1. Provision of qualified technicians, including Offeror’s personnel and subcontractors.

2. Adequacy of corporate experience performing similar work of similar magnitude. The plan shall demonstrate the Offeror can provide required service effectively, within the time constraints of the contract and will be evaluated for completeness.

B. Factor 2, Price:

i. Solicitation Submittal Requirements: A Firm Fixed-Price shall be submitted on the Bid Schedule and ELIN Schedule included in the solicitation.

ii. Basis of Evaluation: Analyses will be performed by one or more of the following techniques to ensure a fair and reasonable price:

1. Comparison of proposed prices received in response to the Request For Proposal (RFP).

2. Comparison of proposed prices with the IGE.

3. Comparison of proposed prices with available historical information.

4. Comparison of market survey results.

Note 1: A price that is found to be either unreasonably high or unrealistically low in relation to the proposed work may be indicative of an inherent lack of understanding of the solicitation requirements and may result in the overall proposal being considered unacceptable.

Note 2: Any inconsistency whether real or apparent, between proposed performance and price must be clearly explained in the price proposal. For example, if unique and innovative approaches are the basis for an apparently unbalanced/inconsistently price proposal, the nature of these approaches and their impact on price must be completely documented. The burden of proof of price realism rests solely with the Offeror.

Considerations: The proposed price will be evaluated on the basis of whether or not it is within the estimated price range. Evaluation will include analysis to determine the Offeror's comprehension of the requirements of the RFP as well as to assess the validity of the Offeror's approach.

C. Factor 3, Past Performance Contractor must provide a minimum of 3 similar contracts that are ongoing or have been completed in the last five years from the date of the RFP issued, that your firm has held that are similar in scope and complexity to the specific requirements identified in this solicitation.

i. Solicitation Submittal Requirements: IF A COMPLETED CPARS EVALUATION IS AVAILABLE, IT

SHALL BE SUBMITTED WITH THE PROPOSAL. IF THERE IS NOT A COMPLETED CPARS

EVALUATION, the Past Performance Questionnaire (PPQ) included in the solicitation is provided for the offeror or its team members to submit to the client for each project the offeror includes in its proposal for Factor. AN OFFEROR SHALL NOT SUBMIT A PPQ WHEN A COMPLETED CPARS IS AVAILABLE.

IF A CPARS EVALUATION IS NOT AVAILABLE, ensure correct phone numbers and email addresses are provided for the client point of contact. Completed PPQs should be submitted with your proposal. If the offeror is unable to obtain a completed PPQ from a client for a project(s) before proposal closing date, the offeror should complete and submit with the proposal the first page of the PPQ (Attachment C___), which will provide contract and client information for the respective project(s). Offerors should follow-up with clients/references to ensure timely submittal of questionnaires. If the client requests, questionnaires may be submitted directly to the Government's point of contact, Ashley Thornton, via email at ashley.thornton@navy.mil prior to proposal closing date. Offerors shall not incorporate by reference into their proposal PPQs or CPARS previously submitted for other RFPs. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation.

Also include performance recognition documents received within the last five years such as awards, award fee determinations, customer letters of commendation, and any other forms of performance recognition.

In addition to the above, the Government may review any other sources of information for evaluating past performance. Other sources may include, but are not limited to, past performance information retrieved through the Past Performance Information Retrieval System (PPIRS) using all CAGE/DUNS numbers of team members (partnership, joint venture, teaming arrangement, or parent company/subsidiary/affiliate) identified in the offeror’s proposal, inquiries of owner representative(s), and any other known sources not provided by the offeror.

While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance information rests with the Offeror.

A copy of the blank Past Performance Questionnaire to be used for requesting client references is included as Attachment C.

ii. Basis of Evaluation: The degree to which past performance evaluations and all other past performance information reviewed by the Government (e.g., PPIRS, Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), performance recognition documents, and information obtained from any other source) reflect a trend of satisfactory performance considering:

1. A pattern of successful completion of tasks;

2. A pattern of deliverables that are timely and of good quality;

3. A pattern of cooperativeness and teamwork with the Government at all levels (task managers, contracting officers, auditors, etc.); and

4. Recency of tasks performed that are identical to, similar to, or related to the task at hand”

3. Submittal Requirements Abridged Summary (Refer to previous for expanded submittal requirements):

A. Factor 1, Technical Capability Service Plan: Provide no more than five (5) Pages, single spaced Times New Roman, 10 font.

B. Factor 2, Price: Provide prices in accordance with included ELIN Schedule and Bid Schedule.

C. Factor 3, Past Performance: This factor is not included within the five (5) page maximum. Provide past performance on the appropriate PPQ form included in the solicitation.

4. Factor One (1), Technical Expertise and Factor Three (3), Past Performance are relatively equal with Factor Two (2), Price.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

SEC C: 0010000 GENERAL

SECTION C-ANNEX 1: 0100000 GENERAL

SECTION C-ANNEX 1: 0100000 GENERAL INFORMATION

0100000 – General Information Spec Item Title Description 1 General Information

0100000 – General Information

1.1 Outline of Services Except where otherwise stated, the Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to provide the services outlined below and described in this Performance Work Statement (PWS) at Naval Support Activity (NSA) and Navy Annex, Monterey, California for a firm fixed-price (Recurring). The PWS is organized into annexes.

Annex 1 is "General Information". Annex 2 contains the on-site project management and administration requirements. Annexes 3 through 18 contain the technical requirements. The annex numbers are identified as 1 through 18 in the description column, but the full expanded annex numbers include seven digits (e.g., Annex 1 expanded number is 0100000 as shown in the header row at the top of this page).

Annex 1 General Information - INCLUDED Annex 2 Management and Administration - INCLUDED Annex 3 Command and Staff – N/A Annex 4 Public Safety – N/A Annex 5 Air Operations – N/A Annex 6 Port Operations – N/A Annex 7 Ordnance – N/A Annex 8 Range Operations – N/A Annex 9 Health Care Support – N/A Annex 10 Supply – N/A Annex 11 Personnel Support – N/A Annex 12 Morale, Welfare and Recreation Support – N/A Annex 13 Galley – N/A Annex 14 Housing – N/A Annex 15 Facilities Support

- 1502000 – Facility Investment - INCLUDED Annex 16 Utilities – N/A Annex 17 Base Support Vehicles and Equipment –N/A Annex 18 Environmental – N/A

1.2 Project Location The work shall be performed at the Naval Support Activity (NSA), Navy Annex, Fleet Numerical Meteorology and Oceanography Center (FNMOC). Site maps are included in Section J-1502000-03.

1.3 Acquisition of

Additional Work

The Government reserves the right to acquire additional Direct Digital Control maintenance and repair services at additional locations in addition to the services and locations identified in the firm fixed-price requirements of this contract. Additional services will be incorporated into the contract in accordance with the CHANGES clause, SECTION I. Items of work not covered by this contract but within the general intent are considered in the scope of this contract.

1.4 Background Information NSA is home to The Naval Postgraduate School (NPS), an academic institution whose emphasis is on study and research programs relevant to the Navy’s interests, as well as to the interests of other branches of the Department of Defense.

FNMOC serves the primary mission of providing the highest quality, most relevant, and timely worldwide meteorology and oceanography support to U.S. and coalition forces from their 24X7 Operations Center.

The intent of this solicitation is to provide Direct Digital Control services at NSA and its off-site locations, in Monterey, California. This commercial item contract is a “performance based” specification relying on the contractor’s experience and expertise determining the best method of service operations. The Contractor is required to have in place a Quality Management System, providing quality control measures in accordance with their written Quality Control Plan for all requirements at all sites.

1.5 Verification of

Workload and Conditions

Throughout the PWS, the workload data is generally referred to as being located in Section J. Section J provides data such as inventories, maps, to represent areas and location of services to be provided. However, offerors are encouraged to visit the project site during the site visit for offerors and to visit the technical library during posted hours as part of its due diligence to assess the nature of work and conditions under which work is to be performed.

1.6 Climate Patterns The Monterey climate near the coast is moist. Rainfall averages ten inches a year. The rainy season occurs December through March.

1.7 Related Information There are four types of Related Information that can be found in the Description and Related Information columns of the specification as follows:

Informational Notes as used throughout this PWS provides additional information to offerors to be used in developing a thorough understanding of the work to be performed in this contract. Any block of text marked “Informational Notes” throughout Annexes 1 through 18 is subject to this disclaimer.

Offerors may not rely upon the "Informational Notes" as material representations of the Government. Information provided in "Informational Notes" does not create a contractual requirement on either party to this contract.

Clarifying Information describes client expectations in a more detailed manner than the Performance Objective and Performance standard alone.

Constraining Information describes limitations to the work performed to meet the Performance Objective and Performance Standard.

Requirement Information further describes client requirements associated with each Performance Objective.

1.8 Navy Approach to

Service Contracting

The Department of Navy (DoN) spends over $1 billion in annual obligations to meet global requirements for facility operations and maintenance provided through Facility Support Contracts (FSC) and additional billions to provide other base operations support services (OBOS). The Head of the Contracting Activity (HCA) of the Naval Facilities Engineering Command (NAVFAC) has focused increased attention on re-engineering FSC contracts in response to customer and industry feedback, budget constraints, and the impact of a variety of contracting, program management and financial management regulations.

The Navy also supports the following principles:

1.8.1 Partnering Philosophy The first principle is that the Navy views its contractors as partners and not just abstract service providers. The Navy wants its contractors to succeed because partners' success drives the Navy's successful mission completion. Within the bounds of acquisition policy the Navy intends to work to find solutions that will be beneficial to both the Government and its partners.

1.8.2 Contractor's Knowledge The second principle is that the Navy will receive insightful management from its contractors. This management will include the knowledge, skills, authority and willingness to use contractor resources to find better ways of serving Navy clients’ strategic and operational goals and objectives. The Navy's use of performance-based objectives evidences this principle. Although performance work statements will typically contain several levels of performance assessment, the Navy wants its contractors to exercise maximum discretion within bounds of prudent risk management to adjust processes and resources needed to reach specified objectives at the highest performance level.

1.8.3 Industry Best Practices The third principle is that the Navy will adopt industry best commercial practices and maintain state-of-the-art service delivery. It is the Navy's and contractor's responsibility as partners to reach this goal. To that end, the Navy's emphasis will be in evaluating performance objectives (end results).

1.9 Standard Template Key to implementing a programmatic approach is using a standard template that ensures Navy-wide consistency yet affords appropriate tailoring to meet local needs. This contract conforms to the standard template and has been tailored for this solicitation.

NAVFAC intends to use this template-based approach for future service contracts. Offerors should develop an understanding of the template as part of performing due diligence in reaching an understanding of the Navy’s requirements and expectations.

The standard template contains 18 standard annexes. Annex 1 will always contain information that is relevant to the entire scope of the contract. Annex 2 contains on-site project management and administration requirements that are relevant to the entire scope of the contract. Annexes 3 through 18 contain the technical information and requirements peculiar to that technical annex. Within each technical annex, the organization of information and requirements are also standardized.

Specification item 1 will always contain General Information.

Specification item 2 will always contain the management and administrative requirements. Specification item 3 will always contain the Firm Fixed-Price (Recurring) requirements.

Specification item 4 will always contain the Indefinite Delivery- Indefinite Quantity (IDIQ) requirements. Requirements and standards for higher level specification items apply to all subordinate specification items, e.g., Specification Item 3 standards apply to all firm fixed priced specification items.

Specification Item 3.1 is applicable to all 3.1 subordinate specification items. Specification Items 3.2 and 3.3 are not considered subordinate to 3.1. All costs associated with Annexes 1 and 2 and Specification items 1 and 2 must be priced and distributed within Specification Item 3 of Annexes 3 through 18.

1.10 Navy PBSA Approach The Navy’s approach to performance-based service acquisition (PBSA) includes four component parts which are 1) performance outcomes, 2) measurable standards, 3) consideration of incentives, and 4) performance assessment plan.

1.11 Technical Proposal

Certification

The contractor warrants that its proposal incorporated herein by reference will meet or exceed the performance objectives set forth in this contract.

SEC C: 0200000 MNGT AND ADMIN

SECTION C-ANNEX 2: 0200000 MANAGEMENT

SECTION C-ANNEX 2: 0200000 MANAGEMENT AND ADMINISTRATION

0200000 – Management and Administration Table of Contents

Spec Item Title

2 Management and Administration

2.1 Definitions and Acronyms

2.2 General Information

2.2.1 Government Regular Working Hours

2.2.1.1 Observed Federal Holidays

2.2.1.2 Restriction to Contractor Working Hours

2.2.2 Wage Determinations

2.2.3 Requirements Hierarchy

2.3 General Administrative Requirements

2.3.1 Required Conferences and Meetings

2.3.2 Training for Maintenance and Operation of New and Replacement Systems and

Equipment

2.3.3 Partnering

2.3.3.1 Informal Partnering

2.3.3.2 Contract Partnering Administration

2.3.3.3 Contract Partnering Session Attendees

2.3.4 Permits and Licenses

2.3.5 Insurance

2.3.5.1 Certificate of Insurance

2.3.5.2 Minimum Insurance Amounts

2.3.6 Protection of Government Property

2.3.7 Government Information Technology (IT) System

2.3.8 Directives, Instructions, and References

2.3.9 Invoicing Procedures

2.3.10 Forms

2.4 Government-Furnished Property, Materials and Services

2.4.1 Government-Furnished Utilities

2.5 Contractor-Furnished Items

2.6 Management

2.6.1 Work Reception

2.6.2 Work Control

2.6.3 Work Schedule

2.6.4 Deliverables

2.6.5 Service Interruptions

2.6.7 Quality Management System (QMS)

2.6.6 NAVFAC MAXIMO

2.6.6.1 MAXIMO Data

2.6.6.2 MAXIMO Method of Data Entry

2.6.6.3 MAXIMO Access - N/A

2.6.6.4 MAXIMO Training - N/A

2.6.7.1 Quality Management (QM) Plan

2.6.7.2 Quality Inspection and Surveillance

2.6.7.3 Quality Inspection and Surveillance Report

2.6.8 Property Management Plan

2.6.9 System and Equipment Replacement

2.7 Personnel Requirements

2.7.1 Key Personnel

2.7.1.1 Project Manager (PM)

2.7.1.2 Quality Manager

2.7.1.3 Site Safety and Health Officer (SSHO)

2.7.2 Employee Requirements

2.7.2.1 Employee Certification and Training

2.7.2.2 Employee Appearance

2.7.2.3 Employee Conduct

2.7.2.4 Identification as Contractor Employee

2.7.2.5 Removal of Employees

2.7.2.6 Proof of Legal Residency

2.8 Security Requirements

2.8.1 Employee Listing

2.8.2 Vehicles

2.8.3 Passes and Badges

2.8.4 Access to Installation

2.8.4.1 Defense Biometric Identification System (DBIDS) Program

2.8.4.2 Defense Biometric Identification System (DBIDS) Credentials

2.8.5 Access to Buildings

2.8.6 Access Arrangements

2.8.6.1 Escort Arrangement for Secured Areas

2.8.7 Security Clearances

2.8.8 Access to Sensitive Unclassified Information

2.8.9 Employee Status

2.9 Contractor Safety Program

2.9.1 Accident Prevention Plan (APP)

2.9.2 Activity Hazard Analysis (AHA)

2.9.3 Safety and Occupational Health (SOH) Risks and Compliance Plans

2.9.3.1 Alcohol and Drug Abuse Prevention Plan

2.9.3.2 Chemical Hazard Communication Program

2.9.3.3 Confined Space Program - N/A

2.9.3.4 Critical Lift Plan - N/A

2.9.3.5 Fall Prevention and Protection Plan - N/A

2.9.4 Crane Operations - N/A

2.9.4.1 Crane Inspections - N/A

2.9.4.2 Rigging Gear - N/A

2.9.4.3 Crane Operators - N/A

2.9.5 Accident and Damage Reporting

2.9.5.1 Accident Reporting and Notification Criteria

2.9.6 Fire Protection

2.9.7 Monthly On-Site Labor Report

2.9.8 OSHA Citations and Violations

2.9.9 Safety Inspections and Monitoring

2.9.10 Safety Certification

2.9.11 Safety Apparel on Jobsites

2.9.12 Emergency Medical Treatment

2.10 Environmental Management and Sustainability

2.10.1 Energy Management Program

2.10.1.1 Energy Efficient Products

2.10.2 Environmental Protection

2.10.2.1 Non-Hazardous Waste Disposal

2.10.2.2 Hazardous Waste Disposal

2.10.2.3 Spill Prevention, Containment, and Clean-up

2.10.2.4 Protection of Endangered and Threatened Species (Flora and Fauna)

2.10.2.5 Noise Control

2.10.2.6 Salvage

2.10.2.7 Asbestos Containing Material (ACM)

2.10.3 Sustainable Procurement and Practices

2.10.3.1 Environmentally Preferable Products

2.10.3.2 Use of Recovered Materials

2.10.3.3 Use of Biobased Products

2.11 Disaster Preparedness

2.12 Warranty Management

2.13 Recurring Work Procedures

2.13.1 Notification to the Government for Work Above the Recurring Work Limitations

2.13.2 Recurring Work Exhibit Line Item Numbers (ELINs)

2.14 Non-recurring Work

2.14.1 Unit Priced Task (UPT) Work (Non-Negotiated)

2.14.1.1 Acceptance and Performance

2.14.1.2 Invoicing and Receiving Payment

2.14.2 Unit Priced Labor (UPL)Work (Negotiated)

2.14.2.1 Non-recurring Preparation of Proposals

2.14.2.1.1 Labor Requirements

2.14.2.1.2 Material and Equipment Requirements

2.14.2.2 Issuance of Final Task Order

2.14.3 Non-recurring ELINS

0200000 - Management and Administration Spec Item

Title Description

2 Management and Administration

2.1 Definitions and

Acronyms

Definitions and Acronyms are listed in J-0200000-01.

2.2 General Information The Contractor shall provide all labor, management, supervision, tools, materials, and equipment necessary to provide Direct Digital Control services. The work shall be performed at various locations and could vary from location to location. The following is an example of the dispersion of work at the various locations.

(1) Naval Support Activity Monterey (NSAM): various locations

(2) Fleet Numerical Meteorology and Oceanography Center (FNMOC): various locations

2.2.1 Government Regular

Working Hours

The Government's regular working hours are from 0700-1600, five days per week, Monday through Friday, except observed Federal holidays. Exceptions to the regular hours of operation are detailed in subsequent sections of this PWS. Work in certain annexes or sub-annexes requires Contractor continuous operations, 24 hours a day, every day of the year including holidays. The performance of other work requirements shall be accomplished within the Government’s regular working hours unless the specific work requirement specified herein necessitates otherwise. Any other work outside Government regular working hours requires prior Contracting Officer (KO) approval.

2.2.1.1 Observed Federal

Holidays

The Government observes the following holidays: New Year’s Day, Martin Luther King Jr.’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day.

2.2.1.2 Restriction to

Contractor Working Hours

Contractor access to some areas may be constrained due to security or operational requirements. Contractor shall supply Request to Work Outside Government’s Regular Working Hours specified in Section F.

Item

Title Description

2.2.2 Wage Determinations Refer to the incorporated Service Contract Wage Determination, J- 0200000-02. Upon exercising each option period, a current Wage Determination will be incorporated into the contract via a contract modification.

2.2.3 Requirements

Hierarchy

Requirements or definitions specified in each spec item of this contract apply to subordinate paragraphs. For example, requirements shown in spec item 3.1 would apply to spec items 3.1.1, 3.1.2, 3.1.2.1 and so on.

Likewise, Performance Standards specified at a lower digit level (i.e. spec item 3.1.1, 3.1.2, 3.1.2.1) apply when performance is assessed at a higher tier (i.e., spec item 3.1) based on the composite work requirements.

2.3 General

Administrative Requirements

2.3.1 Required

Conferences and Meetings

The contractor may be required to attend administrative and coordination meetings. The contractor shall attend a Pre- Performance Meeting and applicable monthly meetings as determined by the KO or his/her designated representative.

2.3.2 Training for

Maintenance and Operation of New and Replacement Systems and Equipment

When construction, renovation, or repair work is performed by means other than this contract, the Contractor shall attend Government provided training, as applicable, for maintenance and operation of new and replacement systems and equipment at no additional cost to the Government.

2.3.3 Partnering To increase the likelihood of successful performance of this contract, the Government requires cohesive partnerships with its contractors and subcontractors. Key stakeholders, including the supported commands who will receive services, principal individuals from NAVFAC, the performance assessment team, and representative(s) of the installation(s) will be invited to participate in the partnering process. Key members of the prime and subcontractors teams, including senior management personnel must participate. The partnership will draw on the strength of each organization in an effort to achieve quality contract services done right the first time, within the contract price, as scheduled, and without any safety mishaps.

Partnering should accomplish three goals:

- The first goal is to develop a cohesive team with common purpose, commitment and established communication processes.

- The second goal of partnering is contract specific, identifying risks and opportunities for the team to address.

- The third goal is to sustain the Partnership throughout the contract by identifying and addressing issues that affect the Partnership.

2.3.3.1 Informal Partnering The KO shall organize the initial Partnering Meeting with key personnel of the project team, including contractor's personnel and Government personnel. The initial session will be scheduled

Item

Title Description concurrent with the Pre-Performance Conference and held no later than 30 days after award and will be held at a Government provided facility as designated by the KO.

The Initial Informal Partnering Session will be conducted and facilitated using electronic media (a video and accompanying forms) provided by Contracting Officer. The senior Government stakeholder present will lead the meeting, however, the Contractor’s PM or senior representative is encouraged to participate as co-lead.

The Partners will determine the frequency of the follow-on sessions.

2.3.3.2 Contract Partnering

Administration

Upon award, the KO will contact the contractor, supported command(s), Region, and Installation(s) stakeholders, and the performance assessment team to discuss implementation of partnering. A partnership agreement should be in place as early as possible so issues arising, even before work begins, can be resolved using the issues resolution process. Replacement of Core Management Team members (stakeholders who attended the initial session and manage the contract work day-to-day) is discouraged since it will disrupt the synergy that has been developed. If replacement of a team member proves to be unavoidable, a follow-on partnering session must be held to officially turn the responsibilities of the position over to the new member.

The Core Management Team consisting of the attendees below must be present during the initial and all follow-on partnering sessions. These are the core mandatory attendees. Other stakeholders may attend if they desire or as recommended by the partners.

2.3.3.3 Contract Partnering

Session Attendees

The Contractor shall bring the necessary personnel to successfully partner on this contract. Asterisk indicates mandatory personnel.

President/Vice President

* Project Manager

* Quality Manager Site Safety and Health Officer

2.3.4 Permits and Licenses The contractor shall obtain all required permits, licenses, and authorizations to perform work under this contract and comply with all the applicable Federal, state and local laws and regulations. The Contractor shall submit copies of Permits and Licenses per Section F.

2.3.5 Insurance The contractor shall submit a Certificate of Insurance per Section F as evidence of the existence of the following insurance coverage in amounts not less than the amounts specified below in accordance with the FAR Clause 52.228-5, INSURANCE – WORK ON A GOVERNMENT INSTALLATION. This insurance must be maintained during the performance period.

2.3.5.1 Certificate of

Insurance

The Certificate of Insurance shall provide for at least 30 calendar days written notice to the KO by the insurance company prior to cancellation or material change in policy coverage. Other

Item

Title Description requirements and information are contained in the aforementioned insurance clause. The contractor shall submit copies of Certificate of Insurance per Section F.

2.3.5.2 Minimum Insurance

Amounts

The contractor shall procure and maintain, during the entire period of performance under this contract, the following minimum insurance coverage:

Comprehensive General Liability: $500,000 per occurrence

Automobile Liability: $200,000 per person, $500,000 per occurrence, $20,000 per occurrence for property damage

Workmen's Compensation: As required by Federal and state worker's compensation and occupational disease statutes

Employer's Liability coverage: $100,000, except in states where worker's compensation may not be written by private carriers

Other as required by state law

2.3.6 Protection of

Government Property

During execution of the work, the contractor shall protect Government property. The Contractor shall return areas damaged as a result of negligence under this contract to their original condition at no cost to the Government.

2.3.7 Government

Information Technology (IT) System

Additional information about NMCI may be obtained at http://www.eds.com/nmci.

2.3.8 Directives, Instructions, and References

Department of Defense (DoD), Secretary of the Navy (SECNAV), Chief of Naval Operations (OPNAV), and other applicable Directives, Instructions, and References are listed in J-0200000-03.

The Contractor shall comply with the most current version of directives, instructions, and references including versions published during the term of the contract.

2.3.9 Invoicing Procedures Invoicing procedures are identified in Section I – Clauses, DFARS 252.232-7006

2.3.10 Forms Forms referenced in this Annex, e.g. accident reporting, and damage reporting are included among the Forms in J-1502000-05.

2.4 Government-

Furnished Property, Materials and Services

Parts exceeding $50.00 shall be provided by the Government for the contractor to install.

2.4.1 Government-

Furnished Utilities

The Government will furnish water and electricity at existing outlets required for the work to be performed under the contract at no cost to the Contractor. Information concerning the location of existing outlets may be secured from the KO, Facilities Services Contract Manager (FSCM) or Performance Assessment Representative (PAR). The contractor shall provide and maintain, Item

Title Description at its expense, the necessary service lines from the existing Government outlets to the work site. Provide and maintain backflow prevention devices on connections to domestic water lines and electrical transformer provisions on connections to electric lines. Meet all Federal, State, local, and installation codes and regulations for backflow prevention devices and electrical transformer provisions. Services required by the contractor, for which there are no available Government outlets, shall be provided by the contractor at no cost to the Government.

2.5 Contractor-Furnished

Items

The contractor is responsible for low cost, incidental items. Any required parts exceeding $50.00 in total value shall be included in the weekly service report, identifying the required quantity, part description, part number, and the estimated cost.

2.6 Management The contractor shall manage the total work effort associated with the services required herein to meet the performance objectives and standards. Such management includes but is not limited to planning, scheduling, cost accounting, report preparation, establishing and maintaining records, and quality assurance. The contractor shall provide a staff with the necessary management expertise to ensure performance objectives and standards are met.

2.6.1 Work Reception The contractor shall provide the capability to receive, prioritize, correspond, and respond to trouble/service calls and task orders during Government regular working hours and provide a point of contact at a local or toll free number who can perform the above function during other than Government regular working hours.

2.6.2 Work Control The contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking and reporting of work in progress.

The contractor shall plan and schedule work to assure material, labor, and equipment are available to complete work requirements within the specified time limits and in conformance with the quality standards established herein. Verbal scheduling and work status updates shall be provided when requested by the KO. A status update of any item of work must be provided within two hours of the inquiry during regular working hours, and by 0800 the following work day for inquiries after regular working hours.

2.6.3 Work Schedule The contractor's work shall not interfere with normal Government business. In those cases, where some interference is unavoidable, the contractor shall minimize the impact and effects of the interference. The contractor shall provide advance access of all of its work schedules to the Government. The contractor shall notify the KO of any difficulty in scheduling work due to Government controls.

2.6.4 Deliverables Records and reports are specified in Section C and listed as deliverables in Section F. The contractor shall submit accurate and complete documents within the required timeframes as specified in Section F.

Government acceptance of deliverables will not relieve the contractor of the responsibility for any error or omission which may exist in the deliverable, as the contractor is responsible for all requirements of this contract.

Item

Title Description

The contractor shall submit an electronic copy of all deliverables listed in Section F to the KO, Contract Specialist (CS), FSCM, and PAR. Each deliverable email notification shall include the title of the deliverable, the spec item requiring the deliverable, and the date and time the deliverable was posted. All deliverables shall be available to authorized Government personnel upon request for the duration of the contract.

2.6.5 Service Interruptions If any utilities or other services must be discontinued (even temporarily) due to scheduled contract work, the contractor shall notify the KO two weeks in advance, affected tenants, and customers in accordance with local procedures and forms. If the discontinued service is due to an emergency breakdown the contractor shall notify the KO, affected tenants and customers as soon as practicable.

2.6.6 NAVFAC MAXIMO MAXIMO is the Computerized Maintenance Management System (CMMS) used by the Government for work order history, asset management, and condition assessment. The contractor shall provide all required data for NAVFAC MAXIMO as identified below:

2.6.6.1 MAXIMO Data Required data fields for work orders are indicated in the Service Provider Information provided in J-0200000-10. Asset inventory data requirements are indicated in the Asset Information provided in J-0200000-07. Required data for documenting condition assessments is indicated in the Characteristic Meter Reading Information provided in J-0200000-09.

Specified data shall be provided for all work performed in 1502000 Facility Investment.

The Service Provider, Asset, Specification, and Characteristic Meter Reading Interfaces are used in multiple processes for loading data into MAXIMO by the Government and the format may be updated periodically.

As part of the update the contractor may be asked to modify the file to add/move columns in their submission. The contractor shall provide up to 10 extra data elements or columns with as many as 150 characters per element for the Government to define during contract performance at no additional cost to the Government. The Government will provide the contractor 60 calendar days’ notice of modifications to the Service Provider, Asset, Specification, or Characteristic Meter Reading Interfaces file format.

2.6.6.2 MAXIMO Method of

Data Entry

The contractor shall provide data for NAVFAC MAXIMO using the method detailed below:

FLAT FILE: The contractor shall electronically record and report compiled service performance data for exportation of work order, asset, specification, and condition assessment data to NAVFAC

MAXIMO.

The contractor shall submit work order and condition assessment data in a pipe delimited flat-file. Any failures in processing of the

Item

Title Description pipe delimited flat-file shall be corrected and resubmitted by the Contractor. In order to demonstrate the ability to properly format the pipe delimited flat-file, the Contractor shall provide a Sample Pipe Delimited Flat-file prior to contract performance per Section F.

2.6.6.3 MAXIMO Access (N/A)

2.6.6.4 MAXIMO Training (N/A)

2.6.7 Quality Management

System (QMS) The contractor shall establish and maintain a complete QMS program in accordance with the provisions specified herein. The contractor’s QMS program shall provide an effective and efficient means of identifying and correcting problems throughout the entire scope of operations.

The contractor's QMS program shall address:

- Accurate documentation of work processes, procedures, and output measures.

- A systematic procedure for assessing compliance with performance objectives and standards.

- Accurate documentation of quality inspections and surveillance conducted throughout the execution of work.

- Assessment-driven corrective actions and process adjustments as appropriate in a timely manner.

2.6.7.1 Quality Management

(QM) Plan

The contractor’s QM Plan shall include, at a minimum, the following:

- Policy and objectives of QMS

- Quality organization

List of personnel Responsibilities & lines of authority

Training and qualifications

- Approach to assuring quality of services provided and conformance with performance objectives and standards

- Methods and procedures for effective planning, operation and control of processes and performance of work

- Procedures for inspection and surveillance of services

Scheduling and performance of inspection/surveillance Measurement, data collection and analysis…