21Q0071.pdf

SEE ADDENDUM

(No Collect Calls)

W25G1V21Q0071 10-Mar-2021

b. TELEPHONE NUMBER

570-615-9536

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 25 Mar 2021

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W25G1V9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

JANEEN L DAMIANO

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

SEE SCHEDULE

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

ACC-APG, TOBYHANNA DIVISION

11 HAP ARNOLD BLVD

TOBYHANNA PA 18466-5100

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W25G1V 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

SEE BELOW FOR SEPARATE SHIPPING INSTRUCT

XXX

XXX PA 00000

TEL: FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$22,000,000

NAICS:

811219

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF60

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W25G1V21Q0071

Section SF 1449 - CONTINUATION SHEET

BASIS OF AWARD

1. Award will be based on Lowest Price Technically Acceptable.

2. This solicitation is 100% Total Small Business Set-aside.

3. The Contractor’s submitted proposal shall include the documents listed in the below Evaluation Criteria.

4. Site Visit. Due to COVID-19 regulations and restrictions a site visit is not planned, however a site visit may be requested through the Contract Specialist, janeen.l.damiano.civ@mail.mil and will be scheduled upon request through the Technical Point of Contact. Written equest for site visit shall be sent to janeen.l.damiano.civ@mail.mil no later than 16 MAR 2021 by 2:00PM

EST.

5. The Contractor shall complete FAR Provision 52.204-24 and FAR Provision 52.204-26 and submit with Contractor Proposal.

6. The Contractor shall propose all pricing in Attachment 1: Pricing Table for Solicitation W25G1V-21-Q-0071.

7. IAW FAR 37.107 and 41 USC Chapter 67, Service Contract Labor Standards provides for minimum wages and fringe benefits as well as other conditions of work under certain types of service contracts. Service Contract Labor Standards are applicable to this acquisition. The Wage Determination currently in effect is WD 15-5797 (Rev. 13), posted December 21, 2020. See Attachment 2: Wage Determination.

8. All proposals shall be emailed to janeen.l.damiano.civ@mail.mil by the date and time specified in the solicitation. Please reference the solicitation numer “W25G1V-21-Q-0071” in the email. Email shall include the signed copy of the SF 1449 Solicitation, completed FAR Provision 52.204-24 and 52.204-26, Pricing Worksheet, and all items listed in the Evaluation Criteria below. Emails not including all of these items may not be accepted.

9. Emails not received by the date and time specified in the solicitation or not providing all of the required documentation, may not be considered for award. It is the responsibility of the Contractor to verify that the email, to include all attachments, was received by the date and time specified in the solicitation.

EVALUATION CRITERIA

1.0 BID EVALUATION/ DETERMINATION

1.1 Accompanying the proposal, the offeror shall submit the following data showing the contractor has successfully done this type of work as specified herein, or that the contractor has a firm contractual agreement with a subcontractor having such required experience. Data shall include Letters of Reference, including names and locations of at least two installations where the contractor or subcontractor has done this type of work.

1.2 Contractor Qualifications: Technical Competence of the “offeror” shall be determined based on Contractor Qualifications submitted. Qualifications shall be evaluated on “pass or fail” basis.

1.2.1 Contractor shall comply with nationally recognized, international and manufacturer’s standards and guidelines. Contractor shall be ISO/IEC 17025 accredited and the types of calibrations performed shall be within the scope of the accreditation.

1.2.2 Test equipment must be calibrated with NIST traceable and ISO 17025 accredited standards. Certification records must accompany reports.

1.2.3 Contractor shall be an organization offering a wide variety of testing, calibration and maintenance services relating to specified equipment.

RESTRICTIONS

TOBYHANNA ARMY DEPOT ON-SITE CONTRACTOR WORKFORCE AND

VISITOR RESTRICTIONS

1. NON-RESIDENT/NON-IMMIGRANT ALIENS

a. All non-resident/non-immigrant aliens must have approval prior to being permitted access to Tobyhanna Army Depot (TYAD). Such approval must be obtained by requesting access through the following: apply at the alien-resident's embassy; proceed to the U.S. Embassy; proceed to the Department of the Army; proceed to Army Materiel Command; proceed to U.S.

Communications-Electronics Command; proceed to TYAD.

b. All non-resident/non-immigrant aliens granted access to TYAD are required to be escorted by Government personnel. One Government escort can accommodate a maximum of two non-resident/non-immigrant aliens.

c. Due to limited availability of Government personnel, contractors shall not be permitted to employ non-resident/non-immigrant aliens as part of the contractor's on-site workforce. Limited exceptions to this restriction may be considered on a case-by-case basis. Such exceptions shall only be considered where a specialized skill or trade is not otherwise available, and even under such circumstances would only be considered for very limited duration, e.g., a few hours/days.

However, even if limited exception is considered, access may still be denied. Contractors whose personnel are either denied entry to TYAD or permitted limited entry to TYAD due to the security requirements pertaining to non-resident aliens/non-immigrants are not relieved of their obligation to provide the required contract performance and must do so at no additional cost to the Government. Any contractor failing to perform or that fails to perform in a timely manner under such circumstances may be terminated for default or other contractual remedies as appropriate.

d. Due to limited availability of Government personnel, visitors requiring escort may not be permitted access, or access may be limited to a certain time and duration.

2. FOR THE PURPOSE OF FORMAL ESCORTED SITE VISITS

Resident aliens (immigrants) in possession of a valid Form I-551, Alien Registration Receipt Card ("Green Card"), are not required to obtain approval as set forth in paragraph 1.a. above (but see paragraph 5, below). Such individuals must have proper identification in addition to a valid form I-551 in their physical possession at all times while at TYAD. Individuals lacking proper identification and valid form I-555 will be denied access to TYAD.

3. SECURITY SEARCHES, IN-PROCESSING, AND SECURITY SCREENING

All persons seeking entrance to TYAD must submit to and comply with all security standards and requirements in force at the time such persons are seeking entry. All visitors and contractors, regardless of resident status or citizenship, will be subject to vehicle search and intense in-processing by TYAD Security personnel prior to being granted access to TYAD. This security screening process may be time consuming and access may be delayed or denied.

Any Contractors who will be working on site, company representatives who will be visiting periodically, and any companies or contractors requesting or requiring TYAD badges for other business reasons must submit a completed TYAD form 648-C to their contract or depot point of contact. The completed form must be submitted at least five (5) workdays in advance of on-site performance for each employee intended for onsite performance or five (5) workdays in advance of visits or other business at the depot. Any contractor employee (s) already on site who have not been screened, will be subject to security screening. This requirement is inclusive of on-site supervisory or managerial personnel and sub-contractor personnel that the Contractor anticipates will be performing work or visiting on-site. This security screening does not relieve the contractor of any responsibilities to conduct thorough pre-employment background checks and drug screening. Contractor workers will not be granted access to the work site until security screening is completed and access is approved.

Any contractor personnel on site who fail screening will not be permitted further access to

TYAD.

4. SUBMISSION OF BIDS OR PROPOSALS

Bidders/offerors who hand carry bids or quotes do so at their own risk. Bidders/offerors are solely responsible for the timely submission of bids /proposals/quotations, any delays security measures notwithstanding.

5. CONTRACTOR ON-SITE WORKFORCE - ADDITIONAL SECURITY REQUIREMENTS

A. This section is in addition to the requirements above regarding non-resident aliens (non-immigrants) for on-site performance. Prior to the commencement of performance under the contract and within seven (7) workdays of contract award, the Contractor shall submit to the Chief, Security Division, Tobyhanna Army Depot, a roster of all contractor personnel, inclusive of on-site supervisory or managerial personnel and sub-contractor personnel, that the Contractor anticipates will be performing work on-site. The roster shall indicate which individuals are U.S. citizens and which are resident aliens (immigrants). The following documentation shall accompany the roster for each individual named on the roster as a resident alien (immigrant):

a) A copy of a verifiable form of identification, such as a driver's license or a passport; and

b) A copy of a valid Department of Justice Immigration and Naturalization Service Form I- 551, Alien Registration Receipt Card ("Green Card").

Contractors who fail to identify any and all resident aliens (immigrants) who will be used for on-site performance and who will seek access to Tobyhanna Army Depot as a worker for or through the contractor, inclusive of managerial and subcontractor personnel, may be subject to civil and criminal penalties and sanctions as well as contract remedies

B. Within five (5) workdays of the submission of the roster, documentation, and TYAD form 648-C, the Government will have completed the security check and the Contractor shall be notified whether all listed personnel will be permitted to work on-site. However, actual access to Tobyhanna Army Depot by the roster personnel will remain contingent upon such resident alien (immigrant) individuals presenting two (2) forms of identification as they process into the Depot through the Security building: a valid Form I-551, Alien Registration Receipt Card ("Green Card") in addition to at least one other verifiable form of identification

C. The roster that the Contractor submits is amendable. However, up to five (5) workdays will be required to perform a security check on any personnel added to the roster. The Contractor is urged to include contingency or "back-up" personnel in the original roster in order to avoid delays due to roster amendment D. Contractors whose personnel are denied entry to TYAD due to the security requirements are not relieved of their obligation to provide the required contract performance and must do so at no additional cost to the Government.

Any contractor failing to perform or that fails to perform in a timely manner under such circumstances may be terminated for default or be subject to other contractual remedies as appropriate.

CONTRACTOR VEHICLES, TRAILERS AND EQUIPMENT

All contractor owned, rented or leased vehicles, trailers and/or equipment for use on site, shall be identified with the contractor's company name, job site description, point of contact and phone number where the contractor can be reached 24 hours a day. The contractor shall ensure all referenced items are to be checked for proper operation, leaks, etc. prior to delivery to Tobyhanna Army Depot.

The contractor shall coordinate with the Contracting Officer's Representative or assigned Government point of contact prior to leaving any of the referenced items unattended at the site.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Lot Base Year Preventative Maintenance

FFP

The contractor shall perform routine preventative maintenance as identified in the Performance Work Statement.

The Period of Performance for this CLIN is TBD.

Services performed under this CLIN will be subject to the Service Contract Labor Standards. Wage rates can be found at https://beta.sam.gov.

Wage Determination No: 2015-5797, Revision No.: 13, Date of Last Revision:

12/21/2020 FOB: Destination

NSN: AASSVC023100LG

MILSTRIP: W25G1V023100LG

PURCHASE REQUEST NUMBER: W25G1V023100LG

PSC CD: J059

NET AMT

0002 1 Lot Base Year Calibration

FFP

Calibration must be completed Annually. See Performance Work Statement for details.

The Period of Performance for this CLIN is TBD.

Services performed under this CLIN will be subject to the Service Contract Labor Standards. Wage rates can be found at https://beta.sam.gov.

Wage Determination No: 2015-5797, Revision No.: 13, Date of Last Revision:

12/21/2020 FOB: Destination

NSN: AASSVC023100LE

MILSTRIP: W25G1V023100LE

PURCHASE REQUEST NUMBER: W25G1V023100LE

0003 1 Lot Base Year Unscheduled/Emergency Maint

T&M See Performance Work Statement for details.

The Period of Performance for this CLIN is TBD.

Services performed under this CLIN will be subject to the Service Contract Labor Standards. Wage rates can be found at https://beta.sam.gov.

Wage Determination No: 2015-5797, Revision No.: 13, Date of Last Revision:

12/21/2020 FOB: Destination

NSN: AASSVC023100LJ

MILSTRIP: W25G1V023100LJ

PURCHASE REQUEST NUMBER: W25G1V023100LJ

TOT ESTIMATED PRICE

CEILING PRICE

0004 1 Lot OPTION Option Year 1 Preventative Maintenance

FFP

The contractor shall perform routine preventative maintenance as identified in the Performance Work Statement.

The Period of Performance for this CLIN is TBD.

Services performed under this CLIN will be subject to the Service Contract Labor Standards. Wage rates can be found at https://beta.sam.gov.

Wage Determination No: 2015-5797, Revision No.: 13, Date of Last Revision:

12/21/2020 FOB: Destination

0005 1 Lot OPTION Option Year 1 Calibration

FFP

Calibration must be completed Annually. See Performance Work Statement for details.

The Period of Performance for this CLIN is TBD.

Services performed under this CLIN will be subject to the Service Contract Labor Standards. Wage rates can be found at https://beta.sam.gov.

Wage Determination No: 2015-5797, Revision No.: 13, Date of Last Revision:

12/21/2020

0006 1 Lot OPTION Option Yr 1 Unscheduled/Emergency Maint

T&M See Performance Work Statement for details.

The Period of Performance for this CLIN is TBD.

Services performed under this CLIN will be subject to the Service Contract Labor Standards. Wage rates can be found at https://beta.sam.gov.

Wage Determination No: 2015-5797, Revision No.: 13, Date of Last Revision:

12/21/2020

0007 1 Lot OPTION Option Year 2 Preventative Maintenance

FFP

The contractor shall perform routine preventative maintenance as identified in the Performance Work Statement.

The Period of Performance for this CLIN is TBD.

Services performed under this CLIN will be subject to the Service Contract Labor Standards. Wage rates can be found at https://beta.sam.gov.

Wage Determination No: 2015-5797, Revision No.: 13, Date of Last Revision:

12/21/2020

0008 1 Lot OPTION Option Year 2 Calibration

FFP

Calibration must be completed Annually. See Performance Work Statement for details.

The Period of Performance for this CLIN is TBD.

Services performed under this CLIN will be subject to the Service Contract Labor Standards. Wage rates can be found at https://beta.sam.gov.

Wage Determination No: 2015-5797, Revision No.: 13, Date of Last Revision:

12/21/2020

0009 1 Lot OPTION Option Yr 2 Unscheduled/Emergency Maint

T&M See Performance Work Statement for details.

The Period of Performance for this CLIN is TBD.

Services performed under this CLIN will be subject to the Service Contract Labor Standards. Wage rates can be found at https://beta.sam.gov.

Wage Determination No: 2015-5797, Revision No.: 13, Date of Last Revision:

12/21/2020

PERFORMANCE WORK STATEMENT

Preventative Maintenance, Calibration and Emergency Repair Performance Work Statement

HASS & ESS CHAMBERS

1.0 General: This is a non-personal services contract to provide Preventative Maintenance and

Emergency Repairs to all Highly Accelerated Stress Screening (HASS), Environmental Stress Screening (ESS) equipment and Vacuum Ovens (VO) located at Tobyhanna Army Depot. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision and other items and non-personal services necessary to perform.

1.2 Objectives: The preventative maintenance and emergency repair services described in this PWS will keep the machines running to their optimal level as to minimize equipment down-time

1.3 Scope: The contractor shall provide Preventative Maintenance, Calibration and Emergency Repairs on scheduled equipment. For Governments accounting, and to aid the GPOC (Government Point of Contact) in processing payment applications all work shall be identified under one of the following categories.

Preventative Maintenance (Firm Fixed Price)

Calibration (Firm Fixed Price) Emergency Maintenance (Time & Material)

1.4 Period of Performance: The period of performance shall be for one (1) Year of 12 months starting at the award of the contract plus 2 option years.

2.0 PREVENTATIVE MAINTENANCE (FIRM FIXED PRICE):

Preventative Maintenance Services for all machines shall be performed SEMI-ANNUALLY.

Upon award immediately schedule first preventative maintenance service with the POC.

Recurring service intervals shall be no sooner than 5 months but shall not exceed 7 months to assure equipment is properly maintained. Routine service consists of adjustment and replacement of components due to normal wear and tear. Preventative maintenance shall be scheduled through the POC and shall be coordinated at least 7 days in advance. Improperly coordinated schedule may result in contractor’s inability to perform services due to depot workload (inability to stop production in order to service) or facility closure. Contractor will not be compensated for improperly coordinated visits.

2.1 Refer to Attachment “A”- Location Map of Equipment as well as Attachment “B”- HASS and ESS Tables/Schedules for comprehensive list and locations of equipment requiring preventative maintenance services. Serviced equipment includes HASS/ESS chamber systems, Electro-Dynamic and Repetitive Shock Vibration Systems as well as Vacuum Ovens.

2.2 Maintenance shall be tailored to target specific items as recommended by original equipment manufacturers (OEM) and to reduce downtime due to equipment failure.

Include services as recommended by OEM in conformance with the manufactures recommended and published preventative maintenance procedures and recommendations. Routine maintenance shall cover all systems and associated ancillary components of the system comprising the HASS/ESS

2.3 Contractor shall budget and include in his proposal all time, mileage, per diem expenses and expendable items such as miscellaneous lubricants, cleaners, fluids, and similar common hardware such as miscellaneous screws, nuts, bolts etc. considered part of the general repair and maintenance service.

2.4 In addition to OEM maintenance procedures, perform the added services and measurements as noted.

2.4.1 Inspect accelerometer cable leads regularly for abnormal wear. Also, make sure to check the insulation of the T/C for abnormal wear. Replace when needed.

2.4.2 Verify proper function of the safety control devices. Replace any items that may be damaged or worn.

2.4.3 Check the product safety temperature trip point’s high/low to verify that the product safety trips at the temperature set

2.4.4 The electrical compartments shall be inspected, cleaned of any foreign debris and vacuum out if necessary.

2.4.5 Measure current draw of the major components and record for future reference to determine if there is any irregularity.

2.4.6 Inspect pneumatic vibration pistons for tightness and retightened if necessary to OEM specified torque.

2.4.7 Inspect all fasteners located within the test area itself (as well as on the bottom of the pneumatic pistons where applicable) are secured and none missing. Tighten any loose and replace any missing fasteners.

2.4.8 Inspect airlines for leakage damage and tightness.

2.4.9 Check chamber observation lights for flicker or non-illumination.

Replace if needed.

2.4.10 Check the door safety switches.

2.4.11 Check O2 monitors either integral or remote where applicable.

2.4.12 Check seals and gaskets on the doors floors and ports for adequate sealing. Remove any foreign material that may be embedded in the gasket. Worn or damaged gasket must be replaced.

2.4.13 Inspect all blower fans and other motors along with set screws for tightness.

2.4.14 Verify any customer/government installed mounting fixtures are secured to table and all fasteners provided. Re-torque and document all values.

2.4.15 Inspect LN2 system including all field applied insulation.

2.4.16 Clean the pneumatic pistons using OEM procedures. If performance is lacking clean the inside of the cylinder and piston.

2.4.17 For HASS/ESS chamber systems with cascading refrigeration systems follow OEM schedules and provide additional leak check of refrigerant system, Verify refrigeration safety switch operation and confirm specifications, including oil pressures, on both high and low stage are verified and documented in reports. Solenoid valves are to be inspected and findings are recorded.

2.4.18 Inspect and tightened accordingly all electrical connections. All voltage and amperage readings shall be reported.

2.4.19 Clean air-cooled condensers

2.4.20 Where humidity systems present clean all injectors, socks, canisters etc.

Measure and report resistance values on the electric humidity heaters.

Where vacuum systems present replace vacuum pump oil, inspect and report amperage on vacuum pumps.

2.4.21 Run test system and provide proof of preventative maintenance per machine via a written report.

3.0 CALIBRATION (FIRM FIXED PRICE):

Calibration Services for select machines shall be performed ANNUALLY. Upon award and concurrent with the first preventative maintenance service, inspect equipment to assess the equipment calibration expiration dates. Scheduled calibration through the GPOC and coordinate at least 7 days in advance of service

3.1 Refer to Attachment “A”- Location Map of Equipment as well as Attachment “B”- HASS and

ESS Tables/Schedules for comprehensive list and locations of equipment requiring calibration.

3.2 The contractor shall include annual calibration of ONLY the systems identified in the attachment as “System Calibration by Contractor”. Those items identified as “Calibrated by USATA” are NOT part of the contractor’s requirement to calibrate under this firm fixed price CLIN. Refer to attachment “B”, last column (“TYAD Asset #”) for designation of “USATA” or “Contractor” calibration responsibility.

3.3 Follow manufacture’s procedures for calibrating each required component (i.e.

accelerometers, temperature controllers and similar) to provide a completely calibrated HASS/ESS system.

3.4 Upon completion of calibration, apply label to asset as well as individual components requiring calibration. Indicate date of calibration, signature of calibration technician and date of calibration expiration.

3.5 Calibration will not be considered complete until documentation is received by GPOC in the form of a calibration certificate. Certificates will only be accepted from contractors who are ISO/IEC 17025 recognized and accredited. All calibration shall be certified within the contractor’s scope of registration. See Reports/Documentation section of this PWS for additional reporting and certificate delivery requirements.

4.0 EMERGENCY REPAIRS (TIME & MATERIAL):

Emergency repairs will executed through an on-call basis. Since failure cause may often be unknown, the use of this task is inclusive to all items associated with the production equipment scheduled in this PWS, including equipment’s ancillary support devices. This may include vacuum jacketed VJ- LN2 piping and ancillaries associated with the HASS/ESS or associated with supporting the HASS/ESS. Additionally, depending on the extent of the repair, re-calibration may be required prior to returning the asset into service. Therefore, any calibration or re-calibration services needed shall be available through this line item. In general, phone trouble shooting is not acceptable unless it is to gather additional information on the problem.

As this effort will vary on case-by-case basis, the contractor will provide a written cost quote to the Government for approval prior to performing any work.

4.1 All emergency and non-routine preventative maintenance services shall be conducted through the Service Order Proposal/Request (SOPR) process. See Attachment “C”: Service Order Proposal /Request (SOPR) Process.

4.2 If upon either contractor routine maintenance activity or upon request of the GPOC, the contractor shall provide a proposal for repairs (SOPR). The Contractor shall obtain authorization from the GPOC prior to performing any unscheduled/emergency repair work. The service order proposal shall be sent to the GPOC for evaluation. GPOC approval signature and date is required for Contractor to proceed.

4.3 Service Order Proposal/Request (SOPR): In order for Contractor to proceed a SOPR proposal shall be submitted to the GPOC for approval.

4.4 When emergency repairs are requested by the GPOC, the Contractor shall upon notification, respond to emergency calls or e-mails within twenty-four (24) hours of being notified.

4.5 Due to nature of Government workload, the following specific units require an expedited on site response. Service for the following TYAD assets are considered “Critical Production Assets” and shall comply with a more responsive schedule. The contractor shall have a representative on site within thirty-six (36) hours to investigate/repair the following:

4.5.1 TYAD Asset # CA9121

4.5.2 TYAD Asset # TY004780

4.5.3 Asset # TY00018

4.6 For all other assets, the Contractor shall, upon notification by the GPOC, have a representative on site to investigate/repair within ninety-six (96) hours of being notified.

4.7 The Contractor shall have available a 24 hour phone number (answering machine or answering service) to take emergency calls. Response time begins when the Government places the call (or e-mail) to the Contractor's authorized e-mail or emergency phone number. The contractor shall supply the authorized emergency contact information to the GPOC as soon as the base contract is awarded.

4.8 If initial SOPR is conditionally approved and upon further investigation technician determines repair is more extensive than approved, the Contractor shall prepare an additional or modified “SOPR” for approval within four (4) hours of visiting site.

Response periods in excess of these timelines are NOT acceptable and any contractor not able to comply with these requirements should not submit a proposal.

4.9 The time to complete the actual repair shall be dependent on the severity of damage and availability of parts and be agreed to based on the Contractors SOPR proposal for the unscheduled/emergency effort.

4.9.1 Several parts for the “Critical Production Assets” are retained in TYAD repair “stock” for the sole purpose of reducing downtime. The parts cabinets may be accessed thru the GPOC or alternate POC (TYAD Equipment Maintenance Leader) assigned by the GPOC. Parts list inventory must be maintained for configuration management and any parts given to the contractor for emergency use DO NOT require replacement by the Contractor. The Government will restock repair parts if needed.

The contractor however shall identify quantity, part name, part numbers and serial numbers of parts obtained from TYAD stock.

4.10 SOPRs may be submitted and approved based on estimated not-to-exceed (NTE) labor time and material. The contractor will only be compensated for actual time and material utilized for the repair. Under no circumstances, will attempts to invoice for time or material in excess of the NTE values be considered.

4.11 Upon completion of any service and prior to departure from site, the contractors technician will provide written status on the outcome of the visit with a signature from the GPOC named. The technician must submit a “Daily Service Ticket – (DST)” to the GPOC, and the ticked must be signed by GPOC. See Section 8.0 Reports/Documentation below for additional requirements.

5.0 Reports/Documentation:

5.0 “Service Order Proposal/Request” (SOPR): Information required for inclusion in the SOPR is identified in the attachment as well as procedure that shall be followed.

See Attachment “C”: Service Order Proposal /Request (SOPR) Process.

5.1 “Daily Service Tickets (DST)”: At the conclusion of each visit, the “service ticket” may be amended to reflect actual work performed. The DST shall be signed by the GPOC or designated representative prior to leaving the installation. The DST may be hand written and shall identify what activities were performed along with the names of technicians and duration of services for the activity. The technician with signature authority of the Contractor shall sign and date the report to attest that work has been performed in accordance with actions claimed in the report. Falsification of reports shall be grounds for contract termination. Leave a copy of the report with the GPOC for his files. DSTs shall include the following, as a minimum:

5.1.1 Dates and time of arrival and completion

5.1.2 Name of technician performing service

5.1.3 Description of maintenance performed and parts used to repair.

5.1.4 Equipment nomenclature and model number of equipment serviced in the space.

5.1.5 Problems detected, problems corrected, and problems identified by cause.

Recommendations for corrective measures funded from the emergency/ unscheduled maintenance portion of the contract. Associate each with respective sub-CLIN and type of service (parts or labor or calibration).

5.2 For Calibration Reports, include equipment nomenclature and model number of equipment used in calibration.

5.2.1 If the Government has a “TMDE” label on the asset, record and correlate that label information with the Government’s Asset number listed.

5.2.2 Reports shall comply with ISO/IEC 17025. Calibration labels shall indicate, at a minimum, the date of calibration, signature of calibration technician and date of calibration expiration.

5.2.3 Contractor/organization shall include a copy of the Contractor’s certification and include a letter/statement from the Contractor attesting to compliance with ISO/IEC17025.

5.3 Additional documentation: Associated with any component delivered to TYAD either through the original contract (spare or replacement parts) or as required through an unscheduled/emergency repair, the Contractor shall include manufactures product data and specifications for the components. General product data with multiple model specifications is NOT acceptable; the specific model product data shall be identified on the product data sheets and non-applicable information “crossed out”.

5.4 Payment Requests: In addition to requirements identified elsewhere in this PWS/Contract regarding electronically payment applications submitted in WAWF;

each payment request shall include a copy of the following documentation. Payment applications will be rejected without accompanying documentation below. These attachments will serve as documentation of service being performed:

5.4.1 Contractor shall prepare and attach a copy of the signed “Service Order Proposal/Request” (SOPR).

5.4.2 Contractor shall prepare and attach a copy of the signed “Daily Service Tickets (DST)”

5.4.3 Contractor’s standard “Invoice” for services shall also be attached. The Invoice shall be typed, number assigned and dated by the Contractor. The Invoice shall reiterate what activities performed along with respective costs for the activity.

6.0 Acceptance of Work:

6.0 General Acceptance: Upon successful installation and demonstration of the repair, GPOC will sign the service request proposal indicating work completed and accepted.

6.1 Final Acceptance: Final acceptance for the repair will be considered upon payment approval of the associated task in Wide Area Workflow (WAWF). Warranty coverage begins on final acceptance date. The Contractor shall warrant all materials and workmanship for a period of one calendar year from the date of Final Acceptance.

7.0 Safety

7.0 See attached Contractor Safety Standards for TYAD for additional information and requirements.

7.1 Follow general radiation hazard safety procedures for the installation.

7.2 Prior to soldering, welding, torch cutting, and all forms of burning and use of open flame the Contractor shall be responsible to obtain a Burn Permit from the TYAD Fire Department. The Contractor shall use safety screens that offer the required level of protection for the type of work being performed and to provide protection for all personnel in the surrounding area.

8.0 Environmental:

8.0 The Contractor shall supply MSDS sheets for all HAZMAT to GPOC prior to performance of work.

8.1 The Contractor shall not use fossil-fueled vehicles and fossil-fueled equipment inside the bay and buildings. Only electric vehicles and electric equipment are permissible. If fossil-fueled vehicles or fossil-fueled equipment must be used due to the non-availability of an electric-powered alternative the Contractor shall notify the GPOC a minimum of 3 working days in advance of its use to permit notification of the appropriate personnel and time for use. Use of fossil-fueled equipment shall be used by the Contractor only during off-shifts, holidays and weekends when no Government personnel will be in the area.

8.2 See the attached Standard Specifications for Projects Under the National Environmental Policy Act for additional information and requirements.

8.3 Removal of Contractor Materials. The Contractor shall remove from the work site prior to the acceptance of work by the Government, all materials not identified to remain in place, including excess paints, building materials, and equipment purchased by the Contractor for the execution of this project.

8.4 Storage of Materials and Equipment. Government furnished storage facilities are not available to the Contractor near the work site. The Contractor shall provide suitable storage facilities as required, obtain pre-approval from the GPOC if the Contractor intends to leave materials and equipment in the work area overnight or on weekends. The security of the Contractor's property or his personnel's property shall be the full responsibility of the Contractor. The Government will accept no liability in case of loss due to fire or theft.

8.5 Availability of Utility Services. The Government will furnish water and power in the quantity not to exceed the amount necessary for the normal execution of the work, at the nearest available outlet. The Contractor shall make all piping and wiring connections thereto and shall extend the services to the site of the work. On completion of the work, the Contractor shall remove all such temporary connections and any removed or damaged portions of the Government services at the points of connection shall be repaired or replaced.

8.6 The Government will not provide refuse facilities. The Contractor will be required to dispose of all garbage and other waste materials generated by his work at a licensed off-site landfill.

9.0 Security:

9.0 A Local 648-C form for all personnel to include sub-contractors working under this contract shall be completed and submitted at least 7 workings days prior to requiring access to TYAD in order to allow sufficient time to process security information. No Contractor personnel or subcontractor personnel will be permitted access to TYAD unless prior written approval is received from the TYAD Security. Background security approval shall remain in place throughout contract period of performance up to two years. Once individual is approved for access, daily temporary access badges will be assigned by security.

9.1 Depot Access: In response to the growing concerns with COVID-19 and effective immediately, the Tobyhanna Army Depot Commanding Officer has mandated the attached procedure to capture and track information regarding the impact of Coronavirus/COVID 19 on persons employed, residing or supporting TYAD.

This attachment is to be used when an employee, military member or contractor initiates notice that leave is requested for a coronavirus or COVID-19-related reason. Please note that nothing in this procedure implies, and shall not be construed as, a change to any contractually agreed upon payment or leave terms and conditions.

9.2 Approval from TYAD Security Branch is required for all contractor and subcontractor personnel prior to on-site access at TYAD. All persons seeking entrance to TYAD shall submit to and comply with all security standards and requirements in force at the time such persons are seeking entry. All contractors, regardless of resident status or citizenship, will be subject to vehicle search and intense in-processing by TYAD security personnel prior to being granted access to TYAD. This security screening process may be time consuming and access may be delayed or denied. The contractor shall ensure ELTY Form 648-C is completed for all contractor and subcontractor personnel requiring depot access to include warranty services. The TYAD point of contact (POC) will provide ELTY Form 648-C, Request Access to Tobyhanna Army Depot, to the contractor/vendor at least ten days prior to the expected visit date for completion. All of the required fields on the form shall be complete and accurate by the contractor/vendor for timely processing. This requirement is inclusive of on-site supervisory or managerial personnel and sub-contractor personnel that the Contractor anticipates will be performing work or visiting on-site. This security screening does not relieve the contractor of any responsibilities to conduct thorough pre-employment background checks and drug screening. Contractor workers will not be granted access to the work site until security screening is completed and access is approved. Any contractor personnel on-site who fail screening will not be permitted further access to TYAD. See “Access and General Protection/Security Policy and Procedures” below.

10.0 Antiterrorism (AT) / Operations Security (OPSEC) Requirements:

10.0 All security-training certificates shall be provided to the Contracting Officer’s

Representative (COR)/Point of Contact (POC) and the Contract Specialist/Purchasing Agent prior to entering site.

10.1 Antiterrorism (AT) Level I Training. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level I awareness training prior to contract report date. This training is required for any additional or new contractor employees, who start after that period. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR/POC within 10 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: https://jkodirect.jten.mil for CAC holders.

Non-CAC holders may go to http://jko.jten.mil/courses/atl1/launch.html for their training. Upon request, the contractor will be provided one copy of the AT level I training slides for use with employees who may not have computer access.

TYAD will not be responsible for printing copies of slides for training purposes.

TYAD reserves the right to provide instructor led training and will so advise the contractor within one week of the start of performance or at the time of annual training, if that will be the training approach to be utilized. Completion of contractor employee training will be documented on ELTY form 583, TYAD On- Post Training Record, or contractor equivalent. As applicable, contractor employees must complete annual AT awareness training as it pertains the length of the contract.

10.2 iWATCH Army Training. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH Army Program. This will consist of utilizing the tools and media products on the informational iWATCH Army website to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR/POC. The iWATCH training is available at the following website: https://myarmyonesource.com select Family Programs and Services, in the drop down boxes select: Go To, iWATCH Army – “See Something, Say Something”. Additional guidance and support can be provided by the TYAD Antiterrorism Officer (ATO) at the contractor’s request.

The contractor shall notify the COR/POC within 10 calendar days of the completed training for any new employees or subcontractor personnel to assure the ELTY form 583 or contractor equivalent is properly documented. TYAD reserves the right to provide instructor led training and will so advise the contractor within one week of the start of performance or at the time of annual training, if that will be the training approach to be utilized. Completion of contractor employee training will be documented on ELTY form 583, TYAD On- Post Training Record or contractor equivalent.

10.3 Operations Security (OPSEC) Training. Per AR 530-1, Operations Security, contractor employees must complete Level I OPSEC training prior to the contract report date and for any additional or new contractor employees, who start after that period. All contractor employees must also complete annual OPSEC awareness training. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR/POC within 10 calendar days after completion of training by all employees and subcontractor personnel. The contractor will be provided a copy of the OPSEC training slides for use with employees who may not have computer access. TYAD will not be responsible for printing copies of slides for training purposes. TYAD reserves the right to provide instructor led training and will so advise the contractor within one week of the start of performance or at the time of annual training, if that will be the training approach to be utilized. Completion of contractor employee training will be documented on ELTY form 583, TYAD On- Post Training Record or contractor equivalent.

10.4 Access and General Protection/Security Policy and Procedures. Contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by TYAD Security Branch. Contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

10.5 Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by the government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

11.0 Attachments:

Attachment “A”: Location Map of Equipment Attachment “B”: HASS and ESS Tables/Schedules Attachment “C”: Service Order Proposal /Request (SOPR) Process Attachment “D”: List of Hanse VTC-16 Stock Spare Parts Attachment “E”: List of Thermatron AST Stock Spare Parts Attachment “F”: List of Thermatron RS Stock Spare Parts

CONTRACTOR SAFETY STANDARDS FOR TYAD (FEB 2021)

Below are some “installation specific” safety standards which contractors are required to adhere to while performing any work on Tobyhanna Army Depot. It is the contractor’s responsibility to incorporate these particular requirements into their daily operations at all times while under contract and to institute these specifics into their overall site safety controls. These do not substitute or deflect in any way the requirement to institute and adhere to all OSHA 1910 & 1926, ARMY 385-10, USACE EM385-1-1, and DoD 6055.01 job site safety standards as well while performing contract work under the provisions of FAR Clause 52.236-13 on Tobyhanna Army Depot.

It is the responsibility of the contractor to enforce the below requirements as well as all current revisions of the above referenced standards. Failure to enforce safety requirements on the depot can result in immediate stop works, safety stand down orders and even complete termination of the contract.

Important Phone Numbers:

Fire or Emergency: 911 Fire Department – (Non-Emergency): 570-615-7300 Security: 570-615-7550 Safety Office - 570-615-7027

S.10.0 THE CONTRACTOR IS SOLELY RESPONSIBLE AND LIABLE FOR JOB-

SITE SAFETY.

1. Review of the project plans and other documents by any government appointed official does not constitute an acceptance of Federal responsibility or liability for the adequacy of the safety measures identified for the job or for the Contractor's compliance with all applicable safety rules and regulations.

2. The Contractor remains solely responsible and liable for job-site safety at all times during the term of the contract. No outside personnel (other than ET, COR, TYAD Safety, or other government appointed contract personnel) are allowed onto the job site at any time during contract without prior permissions and/or escort by the ET, COR or KO.

3. Tobyhanna Army depot has restrictions on the use of fossil fuels in all buildings.

The contractor must follow the TYAD fossil fuel memorandum of understanding requirements pertaining to such uses as noted below:

TYAD has restrictions on the use of fossil fuels in all buildings. When it is determined that electric or other alternatively-fueled vehicles are insufficient or unavailable for movement of material within the buildings on the installation, fossil-fueled vehicles can be used only when all alternatives of accepted electric material movement equipment have been considered, and…