RFP-2151136564.pdf

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 General The Federal Bureau of Investigation (FBI) requires a contractor (s) to provide all necessary equipment, labor, materials, and tools required to perform new construction and renovation efforts at the FBI's J. Edgar Hoover Building (FBIHQ) in Washington, DC, FBI Academy in Quantico, Virginia, and any other FBI Locations on an as-needed basis. The fixed costs shall include the entire work associated with the project, complete and ready for use, in accordance with the drawings and specifications.

Once a task/project has been identified by the FBI, a Task/Delivery package, consisting of a Task Order Request for Proposal (TORFP), Specifications and Drawings, U.S. Department of Labor wage determination/rates, time of performance, and any other specific/pertinent information will be provided to the contractor. General Mark-ups, i.e., overhead and profit will be negotiated in advance and set for the entire contract period for task orders and change order work. The FBI reserves right to compete these construction/renovations requirements, on an as-needed basis, with other task order contractors under contract.

This contract is a firm-fixed price "Indefinite Delivery/Indefinite Quantity" Task Order Contract.

The term of this Contract is for one base-year and four (4) one year option periods. During the contract period the FBI shall issue task orders.

B.2 Pricing

(a) Pricing information shall be provided to the FBI Contract Administrator at the address denoted in this solicitation.

(b) Unless identified in the specifications as proprietary, the Contractor is required to obtain competitive pricing from at least three (3) firms for all materials/equipment identified in the specifications not being furnished by itself. This information shall be provided to the FBI with the Contractor’s proposal. Should the Contractor determine to use other than the lowest priced subcontractor or supplier, the Contractor must provide appropriate justification with its proposal to the FBI.

(c) In addition to the above, and in accordance with Division 1, the contractor for each line item which has an installed value greater than $25,000.00 must breakdown costs include detailed backup (i.e., labor, material, materials, equipment, overhead profit, bonds, etc) to the greatest extent practicable for each item, inclusive of supporting documentation for bids obtained. The Contractor shall also certify its proposal submission in accordance with the Federal Acquisition Regulation, Subpart 15.4, entitled “Contract Pricing.”

(d) Offeror shall provide a firm-fixed prices and complete cost breakdowns for each Task Order proposed: pricing/costs to include as a minimum, CSI Division 1 through 16 breakdowns (as-applicable), detailed to include as a minimum labor and materials, labor rates plus fringes/burdens, material costs plus mark-ups, rental costs plus mark-ups, disposal costs plus mark-ups, Overhead, Profit, Bond/Percentage(s)--to include verification from bonding company, Prime Contractors Mark-up Percentage on Subcontractor's Work, etc.

RFP NO. 2151136564 Small Business Construction Contract

Contractor may be required to provide cost proposal information as a supplement to this Pricing Section for Task Order Proposal(s), if requested.

(e) The Government shall not be required to purchase from the Contractor any supplies and/or services if the need does not exist. Specific quantities of construction services required will be ordered via delivery order signed by the Contracting Officer. These delivery orders may be issued for five (5) years from date of award contingent upon the needs of the Government and the availability of funds and the exercise of all options mentioned above.

B.3 RESERVED

B.4 General Description and Requirements

This indefinite quantity contract has no fixed unit prices. Each Task Order awarded shall include all labor wages, management, supervision, mobilization, material and equipment costs.

The contractor shall furnish all project management, planning estimating, labor, transportation, materials, equipment, tools, supervision, design and all other associated costs necessary to fulfill the requirements of the task order.

(a) Award of Task Orders shall be on a firm fixed price basis.

(b) Whenever the Government has work to be performed under this contract, the Contracting Officer shall notify the contractor(s) and provide a scope of work that shall included (1) the nature of the work to be performed, (2) the location of the job and (3) mandatory date of completion, unless negotiated.

(c) Each Task Order shall be issued with appropriate technical requirements. Special requirements, including work hours, safety and security regulations, etc. for the specific sites/locations of the identified work will be defined in the Task Order.

(d) It is anticipated that approximately 75% of all orders issued under this contract will be design/build. Design/build projects will be identified as such and will require a minimal level of design in order to determine best value and selection. Design/build orders shall incorporate the appropriate contract clauses covering:

52.236-23 Responsibility of the Design Professional 52.236-24 Work Oversight 52.236-25 Requirements for Registration of the Design Professional 252.227-7022 Government Rights 252.227-7023 Drawings and Other Data to be the Property of the Government

(e) All work performed shall conform to the Unified Facilities Guide Specifications, standard industry work practices, and the provisions of this contract. Unless otherwise directed by the

RFP NO. 2151136564 Small Business Construction Contract cscurry Typewritten Text

Contracting Officer or their designated representative all work shall be performed in accordance with the current National Fire Protection Association (NFPA) codes and standards, International Building Code, International Plumbing Code and International Mechanical Code. These Codes take precedence over all other direction that may be provided herein or with individual Task Orders unless more stringent requirements are indicated in the Request for Task Order Work (the more stringent requirements take precedence.)

f. The estimated range in values of Tasks Orders awarded under this contract will be from $25,000 to $5,000,000. Task orders shall be numbered and issued by the Facilities Contracts Unit designated Contracting Officer.

B.5 General Contract Requirements

a) Proposal Preparation and Costs: The costs for preparation of Task Order proposals, if required under this contract, shall be the responsibility of the contractor and not reimbursable. All contractors shall propose on each Request for Proposal (RFP) issued under this contract, unless a written determination is forwarded to the Contracting Officer/Ordering Officer which documents why a contractor is unable to propose. This written determination will be forwarded to the Contracting Officer/Ordering Officer within the time specified by the CO and COR, dependent on task order.

b) Performance and Payment Bonds: Performance and payment bonds shall be required for each Task Order and shall be submitted for approval to the Contracting Officer within 15 days after award of an Order. Commencement of construction is contingent upon approval of required bonds. The Contractor shall furnish a Performance Bond in a penal amount of 100 percent and a payment bond in a penal bond of 50 percent for this contract. The Contractor shall deliver to the Government the performance and payment bonds on Government Standard Forms with good and sufficient surety. The Contractor agrees, by submission of his proposal, that when reinsurance agreements are contemplated, all necessary reinsurance agreements will be on Government forms and will be submitted with the bonds.

Please note: Corporations executing the bond as sureties must appear on the Department of Treasury's list of approved sureties must act within the limitation listed therein.

c) Davis Bacon Wage Determination: Davis Bacon Wage Determination(s) shall be current and site specific to each Multiple Award Construction Contract Area of Responsibility order and incorporated at the time the order is placed.

d) Drawings: All drawings, if applicable, accompanying Task Orders shall be considered to be a part of the scope of work.

e) Task Order Performance Period: FAR Clause 52.212-3, Commencement, Prosecution and

Completion of Work shall be incorporated into each Task Order identifying the construction schedule. The Government reserves the right to negotiate the performance period if determined to be in the best interests of the Government.

f) Upon receipt of the scope of work, including applicable drawings, and following a brief time period for reviewing the documents, the contractor shall inspect the job site. It is expected that if the contractor intends to submit an offer they will be present at the site visit along with any subcontractors or suppliers invited by the contractor. Any deficiencies, conflicts, or other areas of concern existing in the scope of work and applicable drawings, should be brought to the attention of the Contracting Officer in writing. The contractor shall also notify the Contracting Officer, in writing, upon observing any features in the design that appear to be ambiguous and/or conflicting.

SECTION C -DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1 General Intent and Description of Requirements

The intent of this solicitation is to obtain construction services for repair, renovation, new construction and alterations to facilities and utilities belonging to the Federal Bureau of Investigation (FBI) within the Greater Washington, DC Metropolitan area, to include, the District of Columbia, Maryland, Northern Virginia, Quantico, VA, and Clarksburg, WV, by means of awarding an indefinite delivery / indefinite quantity (IDIQ) contract. This contracting tool promotes the goal of delivering expedient construction services of greater quality at less cost to our customers through the continuous benefits of competition after contract award, while minimizing the selection and order process. This contracting vehicle provides for the award of individual orders, defined hereinafter as “Task Orders,” for the accomplishment of various construction projects for the FBI to multiple awardees. Task Orders will be awarded by this contract considering factors such as past performance, quality of deliverables, ability to meet schedule requirements, relevant experience, cost control and price or cost.

C.1.1 General Task Ordering Procedures

In order to base a best value decision, only a minimal amount of information will be requested from the contractors. The intent of the contract is not to exercise the contractors through costly and timely efforts to compete for selection of a Task Order. Consideration should be given to conventional request for proposal (RFP) procedures if it is determined that a project requires an evaluation of many elements of an offer. The winning Contractor on any particular task order will be awarded to the responsible Offeror whose offer conforming to the solicitation is determined to be most advantageous to the Government, price and other factors considered. A best value analysis will be conducted based on technical/management factors past performance information and price.

Each RFP shall clearly define the specific services to be performed and contain applicable clauses and provisions. Evaluation criteria and their importance in the selection process shall be included in the RFP. Each RFP shall contain the appropriate Davis-Bacon Wage Determinations, requirements for bonds, liquidated damages and applicable provisions unique to the location of the project. The mandatory or negotiable performance must be stated as well as all information pertaining to invoicing procedures. Requirements for pre-construction meetings and partnering shall be included as applicable. When a competitive solicitation for a Task Order is issued, each contractor shall have a set period of time depending on the requirement, to submit pricing and technical information relevant to the individual task. The contracting officer shall evaluate proposals and associated cost or pricing data or information other than cost and shall compare them to the Government estimate. When submission of proposed cost and data is not required and any element of proposed cost differs significantly from the Government estimate, the Contracting Officer may request the Offeror to submit cost information concerning that element. When the proposed price is significantly lower than the government estimate, the

Contracting Officer will make every effort to confirm that the Offeror completely understands the scope of work.

Each Task Order shall be awarded on a firm fixed price basis. The Contracting Officer may request submission of prices in any form necessary to best meet the needs of the Government.

Each task order issued under this contract shall include the following:

1. Contract number/task order number

2. Scope of work

3. Task order price

4. Period of performance

5. All applicable reporting requirements

The contractor shall acknowledge receipt of each task order by returning to the Contracting Officer a signed copy within 5 calendar days after receipt. For Design/build projects, the Contracting Officer should attend the kick-off meetings.

Task orders shall not allow for any changes to the terms or conditions of the contract. Where any language in the task order may suggest a change to the terms and conditions, the contractor shall immediately notify the Contracting Officer.

C.1.2 Contract Performance

Commencement of Work: No work under this contract shall commence until a Task Order is issued by the Contracting/Ordering Officer, either in writing or orally and a Notice-to Proceed (NTP) is issued. Oral orders will be confirmed by the issuance of a written Task Order within five working days.

Place of Performance: The place of performance shall be designated on each task order. The majority of work is anticipated to be performed at facilities located in the District of Columbia, West Virginia, and Virginia. The remaining work may be located at various other FBI locations within the United States.

C.2 Ordering Procedures

a) Work under this contract shall be ordered by written Task Order to the contractor by the Contracting Officer.

b) Each award as a result of this solicitation will cite an individual contract number.

Individual Task Orders shall be sequentially numbered relating back to the basic contract.

c) The Government shall not be obligated to reimburse the contractor for work performed, items delivered, or any costs incurred, nor shall the contractor be obligated to perform, deliver, or otherwise incur costs except as authorized by duly executed Task Orders.

d) Task Orders shall be firm fixed price and clearly define the specific services to be performed or the performance desired. Each Order shall contain applicable clauses and provisions specific to that work.

e) Requests for proposals and Order may be issued by mail, facsimile, or electronically.

Method of submission for proposals will be defined in the RFP per individual order.

C.3 Competition

a) Competition for task orders is limited to those awardees, under this contract. These awardees shall be given a fair opportunity to be considered for each order.

b) Unless the Contracting Officer applies the exceptions noted below, each Task Order will be awarded, as a result of competition to the contractor who offers the best value to the Government considering the criteria specified. The Contracting Officer’s decision for award of an Order cannot be protested unless the protest is on the grounds that the order increases the scope, period, or maximum value of the contract.

c) Each contractor shall be given a fair opportunity to be considered for award of an Order.

However, the Contracting Officer reserves the right to make award of an Order without competition based upon a determination that the Government’s interest are best served by:

1) Awarding a follow-on effort to a previous Task Order to the incumbent contractor if it is in the Government’s best interest;

2) Using past performance as sole factor in determining award of a Task Order;

3) The services are of a unique nature and only one contractor is capable of providing the level of quality to satisfy the Government’s requirements;

4) Placing on Order with a contractor without competition when an unusual and compelling urgency exists that would be harmful to the Government if an Order was not issued promptly;

5) Placing an order with the contractor without competition when it becomes evident that the minimum guarantee must be satisfied; and

6) The Contracting Officer otherwise determined that award to another contractor is not in keeping with the Government’s best interest.

C.4 Requirements of Proposals

a) The Government is not obligated to obtain written technical proposals or hold discussions prior to award of an Order. If the Government determines that technical proposals are necessary, proposals may be required in writing and/or through oral presentations. Should proposal(s) contain deficiencies that would preclude awarding the Order, discussions may commence with those considered highly likely to receive award. If discussions are necessary, final proposal revisions will be requested.

b) A written cost proposal will be requested. Cost reasonableness shall always be taken into consideration prior to award of a Task Order.

c) Costs associated with preparation, presentation, and/or negotiations shall not be an allowable direct cost against this contract.

d) Technical Proposals, if required, may address, but are not limited to, one or more of the following factors:

1) Design.

2) The contractor’s technical understanding of the work.

3) The most efficient and effective plan to accomplish the work.

4) Rationale for proposed materials, type and quantities.

5) Qualifications of subcontractors and designers.

6) Project management team.

7) Safety.

C.5 Selection Criteria

One or more of the following criteria may be considered when contractors compete for award of a Task Order:

1) Past Performance: Past Performance shall always be a consideration in selection of a contractor prior to each order. Past performance of subcontractors and designers may also be considered.

2) Quality of Deliverables.

3) Ability to Meet Schedule Requirements.

4) Relevant Experience: The expertise of proposed subcontractors and designers may be considered.

5) Cost Control and/or Cost and Price.

C.6 Contractor Personnel Requirements

1. Subcontractor Special Requirements

(a) Asbestos Containing Material (Requirement shall apply if the task order includes work related to Asbestos Containing Material). All contract requirements for addressing asbestos containing material, assigned to the Private Qualified Person (PQP) shall be accomplished directly by a first tier subcontractor.

(b) Polychlorinated Biphenyls (PCB) Material (Requirement shall apply if the task order includes work related to PCBs). All contract requirements for PCB work shall be accomplished directly by a first tier subcontractor. No PCB work required shall be accomplished by a second tier subcontractor.

(c) HVAC TAB (Requirement shall apply if the task order includes HVAC TAB). All contract requirements of TAB work required shall be accomplished directly by a first tier subcontractor. No TAB work required shall be accomplished by a second tier subcontractor.

(d) Qualified Testing Organization (Requirement shall apply if the task order includes Qualified Testing). All contract requirements of work required to be performed by a Qualified Testing Organization in shall be accomplished directly by a first tier subcontractor. No work to be performed by a Qualified Testing Organization, required shall be accomplished by a second tier subcontractor.

c. SUPERVISION:

1. Have at least one qualified supervisor capable of reading, writing, and conversing fluently in the English language on the job site during working hours.

2. In addition, the Quality Control (QC) representative shall also have fluent English communication skills.

C.7 Availability of CADD Drawing Files

1. After award and upon request, the electronic "Computer-Aided Drafting and Design (CADD)" drawing files, to the extent they exist or are able to be released as per the Security Officer, will be made available to the Contractor for use in preparation of construction drawings and data related to the referenced contract subject to the following terms and conditions.

2. All drawings are considered “Sensitive but Unclassified” and should be marked “SBU” unless otherwise stated. Drawings shall not be e-mailed or uploaded to any “FTP” sites for transfer. All drawings must be exchanged via disc or hard copy.

3. Data contained on these electronic files shall not be used for any purpose other than as a convenience in the preparation of construction drawings and data for the referenced project. Any other use or reuse shall be at the sole risk of the Contractor and without liability or legal exposure to the Government. The Contractor shall make no claim and waives to the fullest extent permitted by law, any claim or cause of action of any nature against the Government, its agents or sub consultants that may arise out of or in connection with the use of these electronic files.

The Contractor shall, to the fullest extent permitted by law, indemnify and hold the Government harmless against all damages, liabilities or costs, including reasonable attorney's fees and defense costs, arising out of or resulting from the use of these electronic files.

4. These electronic CADD drawing files are not construction documents. Differences may exist between the CADD files and the corresponding construction documents. The Government makes no representation regarding the accuracy or completeness of the electronic CADD files, nor does it make representation to the compatibility of these files with the Contractors hardware or software. In the event that a conflict arises between the signed and sealed construction documents prepared by the Government and the furnished CADD files, the signed and sealed construction documents shall govern. The Contractor is responsible for determining if any conflict exists. Use of these CADD files does not relieve the Contractor of duty to fully comply with the contract documents, including and without limitation, the need to check, confirm and coordinate the work of all contractors for the project.

5. If the Contractor uses, duplicates and/or modifies these electronic CADD files for use in producing construction drawings and data related to this contract, all previous indicia of ownership (seals, logos, signatures, initials and dates) shall be removed.

e. CLEANUP: Leave premises "broom clean." Clean interior and exterior glass surfaces exposed to view; remove temporary labels, stains and foreign substances; polish transparent and glossy surfaces; vacuum carpeted and soft surfaces. Clean equipment and fixtures to a sanitary condition. Replace filters of operating equipment. Clean debris from roofs, gutters, downspouts and drainage systems. Sweep paved areas and rake clean landscaped areas. Remove waste and surplus materials, rubbish and construction facilities from the site.

C.8 Construction Submittal Procedures

a. RELATED REQUIREMENTS: This section covers construction submittals that are not included in the design submittals. Submit design submittals for design-build task orders as directed by the contracting officer.

b. SUBMITTAL DESCRIPTIONS (SD):

1. Submittal requirements are defined in the various specification sections or in Design-Build task orders specified in Unified Facilities Guide Specifications (UFGS) in Part 2, GENERAL REQUIREMENTS; in references in Part 4 PERFORMANCE TECHNICAL SPECIFICATIONS; and in UFGSs in Part 5, PRESCRIPTIVE SPECIFICATIONS.

2. Submittals that are identified by SD numbers use descriptions of items included in submittal packages and titles as follow:

(a) SD-01 Preconstruction Submittals:

(1) Certificates of insurance.

(2) Surety bonds.

(3) List of proposed subcontractors.

(4) List of proposed products.

(5) Construction Progress Schedule.

(6) Submittal register (or log).

(7) Schedule of values.

(8) Health and safety plan.

(9) Work plan.

(10) Quality control (and Commissioning) plan(s).

(11) Environmental protection plan.

(b) SD-02 Shop Drawings

(1) Drawings, diagrams and schedules specifically prepared to illustrate some portion of the work.

(2) Diagrams and instructions from a manufacturer or fabricator for use in producing the product and as aids to the Contractor for integrating the product or system into the project.

(3) Drawings prepared by or for the Contractor to show how multiple systems and interdisciplinary work will be coordinated.

(c) SD-03 Product Data

(1) Catalog cuts, illustrations, schedules, diagrams, performance charts, instructions and brochures illustrating size, physical appearance and other characteristics of materials or equipment for some portion of the work.

(2) Samples of warranty language when the contract requires extended product warranties.

(d) SD-04 Samples

(1) Physical examples of materials, equipment or workmanship that illustrate functional and aesthetic characteristics of a material or product and establish standards by which the work can be judged.

(2) Color samples from the manufacturer's standard line (or custom color samples if specified) to be used in selecting or approving colors for the project.

(3) Field samples and mock-ups constructed on the project site establish standards by which the ensuring work can be judged. Includes assemblies or portions of assemblies which are to be incorporated into the project and those which will be removed at conclusion of the work.

(e) SD-05 Design Data

(1) Calculations, mix designs, analyses or other data pertaining to a part of work.

(f) SD-06 Test Reports

(1) Report signed by authorized official of testing laboratory that a material, product or system identical to the material, product or system to be provided has been tested in accord with specified requirements. (Testing must have been within three years of date of contract award for the project.)

(2) Report which includes findings of a test required to be performed by the Contractor on an actual portion of the work or prototype prepared for the project before shipment to job site.

(3) Report which includes finding of a test made at the job site or on sample taken from the job site, on portion of work during or after installation.

(4) Investigation reports.

(5) Daily checklists.

(6) Final acceptance test and operational test procedure.

(g) SD-07 Certificates

(1) Statements signed by responsible officials of manufacturer of product, system or material attesting that product, system or material meets specification requirements. Must be dated after award of project contract and clearly name the project.

(2) Document required of Contractor, or of a supplier, installer or subcontractor through Contractor, the purpose of which is to further quality of orderly progression of a portion of the work by documenting procedures, acceptability of methods or personnel qualifications.

(3) Burn Permits

(4) Confined space entry permits.

(h) SD-08 Manufacturer's Instructions

(1) Preprinted material describing installation of a product, system or material, including special notices and Material Safety Data sheets concerning impedances, hazards and safety precautions.

(i) SD-09 Manufacturer's Field Reports

(1) Documentation of the testing and verification actions taken by manufacturer's representative to confirm compliance with manufacturer's standards or instructions.

(2) Factory test reports.

(j) SD-10 Operation and Maintenance Data

(1) Data that is furnished by the manufacturer, or the system provider, to the equipment operating and maintenance personnel. This data is needed by operating and maintenance personnel for the safe and efficient operation, maintenance and repair of the item.

(k) SD-11 Closeout Submittals

(1) Documentation to record compliance with technical or administrative requirements or to establish an administrative mechanism.

(2) Special requirements necessary to properly close out a construction contract. For example, Record Drawings, As-built drawings, and Sustainable and Energy Data Record Card as applicable. Also, submittal requirements necessary to properly close out a major phase of construction on a multi-phase contract.

c. SUBMITTALS:

1. The use of a "G" following a submittal indicates that an approval action is required, either by the Government or by the Contractor's Designer of Record (DOR) or QC Specialist.

2. Submittal Register: The submittal register will be prepared during the initial design stages of the project and indicate each design and construction submittal. Maintain an electronic version of the submittal register as work progresses. The DOR must assist the DQC in preparing the submittal register by determining all project submittals that require DOR approval. The Contractor proposed submittal register format must include all types of information pertinent to the submittal process and be approved by the Contracting Officer prior to the first submission.

C.9 Construction Quality Control

1. Contractor Reviewing, Certifying, Approving Authority

(a) The QC organization is responsible for reviewing and certifying that submittals are in compliance with the contract requirements.

(b) If the task order is a design-build task order the following shall apply:

(c) Unless specified otherwise in this section, the Contractor's DOR is the approving authority for submittals listed in these UFGS specifications with a "G" designation, unless the DOR delegates to Contractor Quality Control approval. RFP Part 4 PTS sections also include submittals identified for DOR approval that are not denoted with a "G" designation, these submittals cannot be delegated for Contractor Quality Control approval.

(d) If prescriptive specifications are utilized in this RFP, the Contractor's DOR is the approving authority for submittals listed with a "G" designation, unless the DOR delegates to Contractor Quality Control approval.

(e) DOR shall approve construction submittals that are incorporated in the design submittal prior to being submitted to the Government for design submittal approval. Indicate approval of these construction submittals on the accompanying submittal register for that design package.

(f) Submittal items that are not identified with a "G" designation or not designated for DOR approval (in RFP Part 4) are for Contractor Quality Control approval.

(g) Construction submittals that are approved by the DOR or certified by the QC are not required to be submitted to the Government for surveillance, except where specified in paragraph

SUBMITTALS RESERVED FOR GOVERNMENT SURVEILLANCE.

2. Submittals Reserved for Government Approval

The Government is the approving authority for submittals with a "G" designation in RFP Part 2 GENERAL REQUIREMENTS specification sections. Comply with additional Government approval requirements for Environmental submittals, as specified in RFP.

3. Scheduling for Government Approved Submittals

Except as specified otherwise, allow a review period, beginning when the Government receives submittal from the QC organization, of 20 working days for return of submittal to the Contractor.

Period of review for submittals with Contracting Officer approval begins when Government receives submittal from QC organization. Period of review for each resubmittal is the same as for initial submittal.

4. Submittals Reserved for Government Surveillance

Surveillance submittals are approved by the Contractor in accordance with paragraph CONTRACTOR REVIEWING, CERTIFYING, AND APPROVING AUTHORITY, but provide the Government the opportunity to oversee critical project issues.

5. If during the Government surveillance of construction submittals, items are brought to the Contractor's attention as non-compliant, the Contractor shall correct the submittal and construction to comply with the requirements of the RFP. Stamp surveillance submittals "APPROVED" by the DOR or QC Specialist and "FOR SURVEILLANCE ONLY." Submit the following Government surveillance submittals, prior to starting work for construction submittal items, and after the completion of the work for reports submittals items.

(a) Submit fire protection related submittals pertaining to spray-applied fire proofing and fire stopping, exterior fire alarm reporting systems, interior fire alarm & detection systems, and fire suppression systems including fire pumps and standpipe systems.

(b) Submit geotechnical related submittals pertaining to the soils investigations (reports and soils analysis), foundations (shallow and deep), pavements structure design, test pile and production pile testing and installation.

(c) Submit conveying related submittals pertaining to elevators, escalators, weight handling equipment, lifts, and conveyors.

(d) Submit roofing submittals pertaining to materials and systems used to make up the roof system.

(e) Submit HVAC Testing, Adjusting, and Balancing required submittals.

(f) Submit telecommunications shop drawings, as directed by the Contracting Officer.

(g) Submit Performance Verification and Acceptance Testing submittals listed in the PTS and referenced UFGS under Design-Build task orders.

(h) Submit all Interim Special Inspection Reports on a bi-weekly basis until work requiring special inspections is complete. Submit all Structural Observation Reports and the Final Report of Special Inspections.

(i) Submit Final LEED Certification Documentation for US Green Building Council Certification as required.

(j) Submit building envelope testing results for air tightness and the Infrared Thermography results if air barrier deficiencies are identified. Actions taken to correct building envelope deficiencies at each location.

6. Constraints

(a) Submittals shall be complete for each definable feature of work; submit components of definable feature interrelated as a system at the same time.

(b) Approval of a separate material, product, or component does not imply approval of assembly in which item functions.

7. Variations: Variations from contract requirements require Government approval and will be considered where advantageous to the Government.

Considering Variations: Variations from contract requirements including the solicitation, the accepted proposal, and the final design, require Government approval and will be considered where advantageous to the Government. Variations to the contract requirements must be approved by the Designer of Record prior to submittal to the Government for approval of the Variation.

8. Contractor's Responsibilities: Ensure no work has begun until submittals for that work have been "approved" or "approved as noted."

9. QC Organization Responsibilities: Stamp each sheet of each submittal with QC certifying statement or approving statement, except that data submitted in bound volume or on one sheet printed on two sides may be stamped on the front of the first sheet only.

(a) When approving authority is Contracting Officer, QC organization will certify submittals, assure proper signatures, and forward to Contracting Officer with the following certifying statement:

"I hereby certify that the (equipment) (material) (article) shown and marked in this submittal is that proposed to be incorporated with contract Number (insert contract number here), is in compliance with the contract documents, can be installed in the allocated spaces, and is submitted for Government approval.

RFP Part Two Submittals:

Certified by QC Manager _________________________, Date _______ (QC Manager) Certified by DOR _______________________, Date ______ Certified by QC Manager ________________________, Date ______"

(1) Sign certifying statement or approval statement. The person signing certifying statements shall be QC organization member designated in the approved QC plan. The signatures shall be in original ink. Stamped signatures are not acceptable.

(2) Update submittal register database as submittal actions occur and maintain the submittal register at project site until final acceptance of all work by Contracting Officer.

(3) Retain a copy of approved submittals at project site, including Contractor's copy of approved samples.

(b) Under Design-Bulid task orders when the Approving Authority is the Designer of Record, the DOR shall approve, professionally stamp, sign, and date submittals. DOR stamp on construction submittals or submission of design documents that include construction submittals indicates DOR approval for construction. QC organization will certify submittals, assure proper signatures, and forward to Contracting Officer with the following certifying statement:

"I hereby certify that the (equipment) (material) (article) shown and marked in this submittal is that proposed to be incorporated with contract Number (insert contract number here), is in compliance with the contract requirements, can be installed in the allocated spaces, and is submitted for DOR approval.

Approved by DOR _______________________, Date ______ Certified by QC Manager ________________________, Date ______

(1) Sign certifying statement or approval statement. The person signing certifying statements shall be QC organization member designated in the approved QC plan. The signatures shall be in original ink. Stamped signatures are not acceptable.

(2) Update submittal register database as submittal actions occur and maintain the submittal register at project site until final acceptance of all work by Contracting Officer.

(3) Send copies of final DOR or QC Specialist approved and signed submittals that are identified in this section for Government surveillance to the Contracting Officer. Stamp copies "For Surveillance Only."

10. Government's Responsibilities: When approving authority is the Contracting Officer, the Government will:

(a) Note date on which submittal was received from QC Manager, on each submittal.

(b) Review submittals for compliance with contract documents.

11. Government Actions: Submittals will be returned with one of the following notations:

(a) Submittals marked "approved" or "approved as submitted" authorize Contractor to proceed with work covered.

(b) A submittal marked "not reviewed" will be returned with an explanation of the reason it was not reviewed.

(c) Submittals marked "approved as noted" or "approval except as noted; resubmission not required" authorize Contractor to proceed with work as noted provided Contractor takes no exception to the notations.

(d) Submittals marked "revise and resubmit" or "disapproved" indicate submittal is incomplete or does not comply with design concept or requirements of the contract documents and shall be resubmitted with appropriate changes. No work shall proceed for this item until resubmittal is approved.

(e) Submittals required for surveillance will be returned only if corrective actions are required.

C.10 Format of Submittals

1. Transmittal Form: Transmit submittals with transmittal form prescribed by Contracting Officer and standard for the project.

2. Combined Design and Construction Submittal Notification: Indicate on the design submissions transmittal form, which construction submittals have been combined with the design documents. Coordinate transmittal form list of combined design and construction submittals with submittal register to indicate DOR approval of all combined submittals.

f. QUANTITY OF SUBMITTALS:

1. Quantity of Submittals Reserved for Government Approval:

Provide submittals of shop drawings and building plans requiring review and approval by Contracting Officer via hard copy only (4 copies). Submittals for anything other than drawings may be submitted via e-mail to the Contracting Officer (with the COR copied).

2. Quantity of Submittals Reserved for Government Surveillance:

Submit three copies of submittals specified for surveillance to the Contracting Officer if not electronically submitted via e-mail.

C.11 Design Submittal Procedures For Design-Build Task Orders

a. SUMMARY:

This section includes requirements for Contractor-originated design documents and design submittals that are minimum requirements for all Design-Build task orders.

b. REFERENCES:

The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only. The latest version of the publication at time of award shall be used.

U. S. GREEN BUILDING COUNCIL

USGBC LEED-NC USGBC LEED for New Construction Green Building Rating System USGBC LEED-NC USGBC LEED for New Construction Reference Guide

U.S. DEPARTMENT OF DEFENSE (DOD) UNIFIED FACILITIES CRITERIA (UFC)

UFC 1-200-01 General Building Requirements UFC 1-300-08 Criteria for Transfer and Acceptance of Military Real Property Handbook UFC 1-300-09N Design Procedures UFC 3-100-10N Architecture UFC 3-120-10 Interior Design UFC 3-200-10N Civil Engineering UFC 3-201-02 Landscape Architecture UFC 3-220-01N Geotechnical Engineering Procedures for Foundation Design of Buildings and Structures UFC 3-301-01 Structural Engineering UFC 3-400-01 Energy Conservation UFC 3-400-10N Mechanical Engineering UFC 3-501-01 Electrical Engineering

UFC 3-600-01 Fire Protection Engineering for Facilities UFC 3-600-10N Fire Protection Engineering UFC 3-800-10N Environmental Engineering for Facility Construction UFC 4-030-01 Sustainable Development

C.12 General Documentation Requirements

Contractor-originated design documents shall represent a project design that complies with the Request for Proposal (RFP) and the architectural and engineering discipline UFC's design guidance listed below.

UFC 1-200-01

UFC 3-100-10N

UFC 3-120-10

UFC 3-200-10N

UFC 3-201-02

UFC 3-220-01N

UFC 3-301-01

UFC 3-400-01

UFC 3-400-10N

UFC 3-501-01

UFC 3-600-01

UFC 3-600-10N

UFC 3-800-10N

UFC 4-030-01

ICD-705 directives (for construction requirements of sensitive compartmented information facilities (SCIFs) or superseding directives) Any and all physical security requirements as prescribed by the Government

C.13 Submittals

Submit design submittals, including shop drawings used as design drawings, to the Government for approval. The use of a "G" following a submittal indicates that a Government approval action is required. Submit the following in accordance with this section:

CONSTRUCTION SUBMITTAL PROCEDURES

(1) SD-01 Preconstruction Submittals

i. Consolidated RFP Documents; G

ii. Submittal Register; G

(2) SD-04 Samples

i. Final framed rendering and copies; G

(3) SD-05 Design Data

i. Design Drawings; G

ii. Specifications; G

iii. Design Analysis; G

iv. Design Submittals; G

v. Sustainable Design; G

vi. Project Rendering; G

vii. Facility Recognition Plaque; G

viii. Historic Preservation and Planning Commission Submission; G

(4) SD-07 Certificates

i. LEED Green Building Rating System (GBRS); G

ii. LEED Certification Registration Application; G

iii. LEED Certification; G

(5) SD-11 Closeout Submittals

i. Record Documents; G

C.14 Design Quality Control

1. Contractor Reviewing and Certifying Authority The QC organization is responsible for reviewing and certifying that design submittals are in compliance with the contract requirements.

2. Government Approving Authority The Contracting Officer is the approving authority for design submittals.

3. Designer of Record Certifying Authority The Designer of Record (DOR), as registered and defined in UFC 1-300-09N, is the design certifying authority. The DOR accepts responsibility for design of work in each respective design discipline, by stamping and approving final construction drawings submitted to the Government approval authority.

4. Contractor Construction Actions Upon submission of sealed and signed design documents certified by the DOR, Design Quality Control (DQC) Manager and the Quality Control (QC) Managers, the Contractor may proceed with material and equipment purchases, fabrication and construction of any elements covered by that submittal. The Government may identify final submittal items. Those requirements will be identified in individual task order documents.

5. Contractor's Responsibilities

(a) Designate a lead licensed architect or engineer to be in responsible charge to coordinate the design effort of the entire project. This lead architect or engineer shall coordinate all design segments of the project to assure consistency of design between design disciplines.

(b) With the Designer or Record, verify site information provided in the RFP. In addition, provide additional field investigations and verification of existing site conditions as may be required to support the development of design and construction of the project.

(c) Indicate on the transmittal form accompanying submittal which design submittals are being submitted as shop drawings.

(d) Advise Contracting Officer of variations, as required by paragraph "Variations."

(e) Provide an updated, cumulative submittal register with each design package that identifies the design and construction submittals required by that design package and previous submittals.

6. QC Organization Responsibilities

(a) Both the CA and the QC Manager must certify design submittals for compliance with the contract documents. The DOR stamp on drawings indicates approval from the DOR.

(b) QC organization shall certify submittals forwarded by the Designer of Record (DOR) to the Contracting Officer with the following certifying statement:

"I hereby certify that the (equipment) (material) (article) shown and marked in this submittal is that proposed to be incorporated with Contract Number (insert contract number here), is in compliance with the contract documents, and is submitted for Government approval.

Certified by Design Quality Control (DQC) Manager _____________________, Date _______ Certified by QC Manager________________________________, Date ______

(c) Sign certifying statement. The persons signing certifying statements shall be the QC organization members designated in the approved QC plan. The signatures shall be in original ink. Stamped signatures are not acceptable.

(d) Update submittal register as submittal actions occur and maintain the submittal register at project site until final approval of all work by Contracting Officer.

(e) Retain a copy of approved submittals at project site.

7. Government Responsibilities The Government will:

(a) Note date on which submittal was received from QC manager, on each submittal.

(b) Perform a quality assurance (QA) review of submittals. Government will notify Contractor when comments for that design package are posted and ready for Contractor evaluation and resolution.

(c) Upon submittal of final design package and resolution of comments by the Contractor, the Government will sign final design package, when approved, and return electronic copy of signed design documents to the Contractor.

8. Actions Possible

Submittals will be returned with one of the following notations:

(a) Submittals may be marked "approved."

(b) Submittals marked "not reviewed" will indicate submittal has been previously reviewed and approved, is not required, does not have evidence of being reviewed and certified by Contractor, or is not complete. Submittal will be returned with an explanation of the reason it is not reviewed. Resubmit submittals returned for lack of review by Contractor or for being incomplete, with appropriate action, coordination, or change.

(c) Submittals marked "revise and resubmit" or "disapproved" indicate submittal is incomplete or does not comply with design concept or requirements of the contract documents and shall be resubmitted with appropriate changes. If work has been started on the unacceptable portion of the design submittal, the Contractor shall propose corrective action. No further work shall proceed until the issue is resolved in a manner satisfactory to the Government.

C.15 Design Drawings

1. Shop Drawings Used as Design Drawings

Design drawings may be prepared more like shop drawings to minimize construction submittals after final designs are approved. Therefore, the Contractor is encouraged to prepare and submit with the design drawings, appropriate connection, fabrication, layout, and product specific drawings.

2. Drawing Format For Shop Drawings Used as Design Drawings

The Contractor-originated drawings will be used as the basis for the record drawings. Shop drawings included as design documents shall comply with the same drawing requirements such as drawing form, sheet size, layering, lettering, and title block used in design drawings.

3. Identification of Shop Drawings Used as Design Drawings

The Contractor's transmittal letter and submittal register shall indicate which shop drawings are being submitted as design drawings.

4. Drawing Standards

Prepare, organize, and present design drawings in accordance with the requirements of UFC 1-300-09N. Submit all CADD files for the final drawings on CD-ROM disks in AutoCAD 2006 or later format. Drawing files shall be full files, uncompressed and unzipped.

5. Seals and Signatures on Documents

All final Contractor-originated design drawings shall be signed, dated, and bear the seal of the registered architect or the registered engineer of the respective discipline in accordance with UFC 1-300-09N. This seal shall be the seal of the Designer of Record for that drawing, and who is professionally registered for work in that discipline. A principal or authorized licensed or certified employee shall electronically sign and date final drawings and cover sheet, in accordance with UFC 1-300-09N. The design drawing coversheets shall be sealed and signed by the lead licensed architect or engineer of the project design team. Indicate the Contractor's company name and address on the drawing coversheets of each design submittal. Application of the electronic seal and signature accepts responsibility for the work shown thereon.

6. Units of Measure

Utilize English Inch-Pound…