21-00125 PWS updated.pdf

PR: FD2060-17-00028 PWS

Distribution Statement D

Performance-Based Work Statement (PWS)

For The Repair Services of the

Multifunctional Information Distribution System (MIDS)

AN/USQ-140(V)

Purchase Request Number: FD2060-17-00028

Date: F i na l G o v t A p p r o v e d E di t s 0 1 / 28 / 2 0 2 2

Prepared by:

407 SCMS

460 Richard Ray Blvd., Suite 200 Robins AFB GA 31098-1813

DISTRIBUTION STATEMENT D: - Distribution authorized to the Department of Defense and DoD contractors only: Administrative or Operational Use, 12 January 2010. Other requests shall be referred to 407 SCMS/GULAD, 460 Richard Ray Blvd., Suite 200, Robins Air Force Base, GA 31098-1813.

HANDLING AND DESTRUCTION NOTICE - Comply with distribution statement and destroy by any method that will prevent disclosure of the contents or reconstruction of the document.

Distribution Statement D

1.0 Description of Services

1.1 Objective(s): This Performance-based Work Statement (PWS) describes the services required to repair the Multifunctional Information Distribution System (MIDS) AN/USQ-140(v) and Multifunctional Information Distribution System (MIDS) Block Upgrade 2 (BU2) AN/USQ-140(V) terminals. These services include all actions necessary to return the end item to a serviceable condition in the latest authorized hardware/ software configuration approved and funded by the Government for that item to ensure terminal-to-terminal interoperability between MIDS and Link 16 terminal platform variants. The Contractor shall comply with the quality levels for repair necessary to return assets in serviceable condition and deliver them on-time.

Additionally, the Contractor shall provide timely response to surge backorders and Mission Incapable Awaiting Parts (MICAP) delivery requests. Assets shall be delivered in the latest authorized configuration unless otherwise directed. Data delivery of quality products shall be on-time and accurate; to include data deliverables, as well as free flowing communication from the contractor pertaining to any repair problems, delivery schedule problems, engineering changes, and/or mishap notifications. Items requiring repair under this contract are listed in Appendix A of this document. Material Support Division (MSD) repair dollars will fund this requirement. Other organizations will fund their delivery orders with different types of funding. The contractor shall establish and maintain Contractor Manpower Reporting.

1.2 Benefit to the Government: This acquisition will benefit the Government by providing fully repaired and current configuration Line and Shop Replaceable Units (LRU and SRU) to ensure terminal-to-terminal interoperability between MIDS and Link 16 terminal platform variants.

1.3 Background: The Air Force has a requirement for the repair of the MIDS LRUs and SRUs. MIDS has been in sustainment since 2002. There have been three prior contracts with this vendor: FO9603-02-D-0088 dated 30 Sept 2002; FA8539-08-D-0002 dated 4 April 2008; and FA8539-13-D-0002 dated 20 June 2013.

This effort is a modification to contract FA8539-20-D-0005.

2.0 Services Summary

Performance Objective PWS Reference

Performance Threshold

Deliver repaired assets on time.

4.3.9.2 100% of items not approved as condemnation/Beyond Economic Repair (BER)/Over and Above (O&A) shall be repaired and returned to serviceable condition within the contractually agreed time.

Provide timely response to ensure that time for critical item delivery requests are punctual.

4.3.9.3 The Contractor shall respond to the PMS

within one working day of the request with the estimated delivery date of the critical item. Defined as an LRU/SRU that is causing a MICAP situation.

Maintain current CAVAF Reporting

4.8 All CAV-AF transactions shall be accomplished

within 3 working days provided CAVAF remains operational. The following metrics will be monitored:

-GFM In-Transit – The customer to provide weekly -Repairable GFM Accountability -Assets Not on Contract

Deliver Monthly Status Report

4.9.1 The Contractor shall make this information

available to the Government monthly and provided electronically. There shall be no more than one late submission of data/document(s) per contract year.

Comply with the quality levels of repair necessary to return assets in serviceable condition.

4.3.7 Validated Quality Deficiency Report (QDR) will not

exceed one per year. If an LRU is returned as a QDR within 90 days of previous repair with failures for the same SRU or component failures within 90 days of previous repair, then the LRU is considered a valid

QDR.

Establish and maintain Contractor Manpower Reporting

5.8.1 Within 30 calendar days of contract/order award, the Contractor shall establish a record for the contract/order in eCMRA including Order Data, Contact Data and Location Data and submit the annual report no later than October 31 of the following fiscal year.

Adherence to Contractor Quality Management System (QMS)

4.2.2 100% compliance with the QMS is required.

3.0 Government Property and Services

3.1 Government Property: Government property will be provided.

Government Responsibility: The Government property listed in Appendix C of this contract shall be available for the Contractor to use for all repairs under this contract, all US Government sustainment contracts for the MIDS platform, related FMS MIDS sustainment repairs/contracts, and any associated OEM support efforts for the MIDS platform. The use of the equipment furnished by the Government will be on a rent-free non-interference basis.The contractor shall provide funding for GFE as required.

3.2 Contractor Responsibility: The Contractor shall be responsible for Government property in their possession in accordance with (IAW) the Federal Acqiuisition Regulation (FAR) and applicable supplements The FAR and applicable supplements can be accessed at the site: http://farsite.hill.af.mil

3.2.1 Government Furnished Material (GFM)/Government Furnished Equipment (GFE) is authorized IAW Appendix B to the contract. Contractors shall report any type of loss of Government property IAW all applicable Government property terms and conditions provided in the contract.

3.3 Reporting of Government Property: The Contractor shall create and maintain records of all Government property accountable to the contract, including Government-Furnished Property (GFP) in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract.

http://farsite.hill.af.mil/

3.4 Loss of Government Property

3.4.1 Definition of Loss of Government Property: IAW DFARS 252.245-7002, Reporting Loss of Government Property, “loss of Government property” means unintended loss of or damage to Government property including property that cannot be found after a reasonable search, loss due to inadequate storage, theft, loss due to lack of security, damage requiring repair to restore the item to usable condition, or damage that renders the property useless for its intended purpose or Beyond Economical Repair (BER). Loss of Government property does not include manufacturing defects, obsolescence, normal wear and tear, or purposeful destructive testing. Unless otherwise stated in the contract/order, loss of Government property does not include normal and reasonable inventory adjustments, i.e., losses of low priority consumable material, such as common hardware, as agreed to by the Contractor and the Government Property Administrator.

3.4.2 Reporting Loss of Government Property: The Contractor shall use the Defense Contract Management Agency (DCMA) eTools software application to report loss of Government property at the site below. The reporting requirement does not change any liability provisions or other reporting requirements that may exist under the contract/order.

3.5 Return of Government Property: All property provided by the Government remains the property of the Government and shall be returned to the Government upon completion of the contract/order. All Government property shall be returned to the Government in the condition provided unless approved in advance by the Procuring Contracting Officer (PCO).

All material generated under the contract/order becomes the property of the Government and shall be returned to the Government upon completion of the contract/order. All Department of Defense (DoD) Form 1423, Contract Data Requirements List (CDRL), deliverables become the property of the Government upon receipt.

3.6 Government System(s): The Government will provide Contractor personnel access to system(s) necessary to perform tasks under the contract/order. Upon completion/termination of the contract/order or transfer/termination of Contractor personnel, the system account(s) will be closed.

4.0 Technical Requirements

4.1 Period and Place of Performance

4.1.1 Contract/Order Period of Performance: The period of performance shall be three annual (12 month) ordering periods from the date of award. The contract type is a Requirements Type Contract with Firm Fixed Price (FFP) CLINs. All three ordering periods shall be Best Estimated Quantity (BEQ) Requirements Contract.

4.1.2 Place of Performance: These services shall be performed at the Contractor’s facilities located at Data Link Solutions, L.L.C. (DLS) as notated:

Cage Code 13499 - 400 Collins Rd, Cedar Rapids, IA;

Cage Code 0D0D0 - 150 Parish Dr, Wayne, NJ Cage Code 1SMU4 - 5159 Southridge Parkway, Atlanta, GA Cage Code F0057 - Thales, France Cage Code O8748 - Eldec/Crane

AF shipment items will go to main (0D0D0), OEMS will branch out where the shipments go. These items will be accounted for in the Monthly Status Report (MSR) and entered into CAV AF upon receipt. Individual cage codes may be listed on FMS Delivery Orders.

4.2 Contract Data Requirements List (CDRL)

4.2.1 The Contractor shall deliver all data/reports associated with all CDRLs. The Contractor shall deliver all CDRLs with no more than one (1) late submission(s) of deliverables per contract year. The Contractor shall notify the Government prior to the scheduled delivery date, if the delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date. The data/document shall be delivered by the revised delivery date acceptable to the Government. Failure to coordinate with PCO (PM) could result in a low rating on CPAR.

• A001, Commercial Asset Visibility Air Force (CAVAF) / Government Furnished Material Report, DI-MGMT-81634B, section 4.8

• A002, Status Reports, DI-MGMT-80368A, section 4.9.1

• A003, Nonstandard Part, DI-MISC-80071E, section 4.3.13.3

• A004, Engineering Change Proposal (ECP), DI-CMAN-80639C, section 4.3.13.4

• A005, Counterfeit Prevention Plan, DI-MISC-81832, section 4.6

• A006, IUID Marking Plan, DI-MGMT-81803, section 4.4.3.1

• A007, IUID Marking Activity And Verification Report, DI-MGMT-81804, section 4.4.3.2

• A008, Quality Assurance Program Plan, DI-QCIC-81794, section 4.2.2

• A009, Safety and Health Plan, DI-ENVR-81375, section 5.5.3.4

4.2.2 Quality Management System (QMS): The Contractor shall ensure the quality of services through a quality and/or inspection system. The Contractor shall submit a Quality Control Plan (QCP) addressing detection of quality program problems and defects, identification of root causes for quality related problems/defects, correction of root causes related to detected problems/defects, and follow-up to ensure quality related problems/defects do not recur. The plan shall include the schedule of quality assurance/control inspections planned by the Contractor. The goal is to obtain performance reflective of continuous improvement with no reliance on COR’s surveillance to detect problems/defects, determine root causes, or ensure quality related problems/defects do not recur.100% compliance with the QMS is required. (CDRL A008, DI-QCIC-81794, Quality Assurance Program Plan (QMS))

4.3 Repair: Work performed under this work specification includes all actions necessary to return the items to a serviceable condition; include all necessary labor, materials, facilities and equipment required to analyze, troubleshoot, repair, and test MIDS items, assemblies and parts that are maintained or repaired under this contract. These services also include alignment, adjustment, calibration, testing, movement and reporting status related services to the repair and return of MIDS items to the users. The extent of repair required to assure a serviceable end item serves its intended purpose shall be determined by the inspection, test, bench check, and required disassembly.

Each item shall be repaired at either the Contractor or a subcontractor facility.

Any assets for scrap will not be replaced by the Contractor. When scrap is authorized by the government, it is understood by all parties that the top level LRU will have an open slot within the top level that will be swapped with a government provided spare or replaced with a government furnished replacement if available.

4.3.1 A repair is considered successful and an item serviceable when the end item operates and efficiently serves its intended operational purpose IAW its system specification, interface control document and technical data package as tested through an acceptance test procedure or OEM work instruction for SRU acceptance or with exception as otherwise directed by the government customer. All repairs shall be complete then inspccted by DCMA, or an authorized representative, before returning the item to the government.

4.3.2 The Contractor shall provide repair services for their repairable LRU and SRUs as defined in Appendix A of this PWS. Functional capabilities shall not be changed, modified, or altered except when an Engineering Change Proposal has been submitted by the Contractor and approved by the Government. The Contractor shall repair items to serviceable condition to the latest hardware/software configuration approved and funded by the Government for that item unless otherwise directed by the Government.

4.3.3 The Contractor shall flow down support requirements to all repair subcontractors. The Contractor shall provide the interface between the support organization, subcontractors and the Government’s Program Office. The Contractor shall remain responsible for any actions associated with their subcontractors.

When assets are repaired at subcontractor facilities, the Contractor shall maintain asset visibility and tracking. Separate Department of Defense Address Activity Codes (DoDAAC) shall be issued for the Contractor facilities.

4.3.4 The Contractor shall notify the Government in writing (Email) upon receipt of items that are misidentified, received incomplete, or missing components/subassemblies.

4.3.5 Workmanship shall be IAW the Contractor’s standard repair procedures and acceptance criteria IAW best industry practice. The Contractor shall ensure that best commercial practices are implemented to maintain as a minimum, ISO 9001:2008, or equivalent, quality control standards. The Contractor shall maintain a system to ensure each item is inspected, repaired and tested IAW the engineering data currently being used or developed and approved under this contract.

4.3.6 The Contractor’s Quality Assurance (QA) or designee shall conduct a final inspection on all repaired end items. A Material Inspection and Receiving Report shall be submitted to the Government Quality Assurance Program for Contract Quality Assurance (CQA) and Acceptance at Origin.

4.3.7 Validated Quality Deficiency Report (QDR) will not exceed twelve per year. If an LRU is returned as a QDR within ninety days of previous repair with failures for the same SRU or component failures within 90 days of previous repair, then the LRU is considered a valid QDR. If an LRU is returned as QDR within 90 days of previous repair, but subsequent failure is not attributed to the SRU that was previously repaired, action will not be deemed valid QDR.

4.3.8 The Contractor is authorized to swap SRUs between LRUs for the purpose of expediting deliveries. The Contractor is authorized to repair any repairable item for which funding has been provided. Should the Contractor have on hand repairable items for which an order has not been issued, the Contractor will notify the PCO/Government for disposition instructions and/or to fund the order. If funding is not provided within 45 days of notification, the Contractor reserves the right to ship back all nonfunded assets. Ordering Contracting Officer will provide swap authority for FMS units by country.

4.3.9 Turn Around Time (TAT)

Actual TAT is measured from induction of unit or date of funded delivery order, whichever is later, to the time of completion of the asset. TAT is defined in Appendix A and is only applicable for US Government assets.

FMS assets will be negotiated separately to determine a due date. Any single shipment that exceeds DLS maximum capacities as defined in Appendix A will be received in CAV for tracking purposes but exempt from TAT until they can be inducted into the schedule for repair.

4.3.9.1 Government will evaluate TAT adherence for each NSN identified in Appendix A on a six month rolling average basis and Contractor shall include TAT data in the monthly satus report.

(CDRL A002)

4.3.9.2 Assets for repair that are not approved as Beyond Economic Repair (BER)/Over and Above (O&A)/Condemnation shall be repaired in accordance to the TAT/Maximum Capacity requirements as spelled out on the Appendix A.

The Contractor shall notify the Government if the item falls within the BER/O&A category per PWS 4.3.12.2. The asset must be inducted within 3 government working days based on capacity contraints. The TAT is calculated from induction to completion and asset must be shipped within 3 Government working days of completion.

4.3.9.3 Joint Chiefs of Staff Surge backorders and Mission Incapable Awaiting Parts (MICAP) requirements will take precedence over the routine schedule and shall be expedited to the extent possible. The Contractor shall respond to the Production Management Specialist (PMS) within three(3) Government working days of the request with the estimated delivery date of the critical item. In the event that a repairable item is required by the Government on an emergency basis to fill MICAP/Surge backorders, the Government PMS or Program Manager (PM) will notify the Contractor in writing (E-mail or facsimile preferred) as soon as the need is identified. For an item identified as a Surge/MICAP requirement under this contract, the Government hereby waives the requirement for Government witnessed acceptance test procedures (ATP) and final inspections at the Contractor and its suppliers.

This waiver applies only to the number of items necessary to fulfill the Surge/MICAP requirement and shall remain in effect until the immediate need has been satisfied.

4.3.10 Missing on Induction (MOI) An LRU is subject to this MOI provision if the item received by the Contractor for repair is missing one or more SRUs, identified during incoming inspection after induction.

Contractor replacement of MOI SRUs is not included in the contract price. The Contractor shall immediately notify DCMA when an item is received with missing SRUs identified during incoming inspection within 2 Government days and shall obtain written concurrence from DCMA for all units determined by the Contractor to have missing SRUs.

All such determinations, including identification of the missing SRUs, the price to replace and repair, and the DCMA written concurrence shall be provided by the Contractor to the Item Manager (IM) with a copy to the PCO prior to induction and/or repair of the item.

4.3.10.1 The Contractor shall not repair MOI items until instructions on how to proceed are provided to the Contractor by the IM (where no adjustment price to the Contractor is required) or by the PCO. Any LRU/SRU subject to this provision is excluded from TAT until the MOI is resolved.

4.3.10.2 Items received by the Contractor missing consumable parts are not MOI items. Rather, repair of such items and replacement of the missing consumable parts are included in the contract price and the item shall be inducted and repaired by the Contractor under this contract. Consumable parts are commonly refered to as bench stock and can be defined as high-usage, common-usage, consumable items which are used by maintenance technicians at an unpredictable rate.

4.3.10.3 The IM or PCO may direct the Contractor to either MILSTRIP the item or ship in place from existing spares, if any.

4.3.11 Obsolete Parts

Contractor shall notify the Government of obsolete part conditions and make recommendations including last-time buy opportunities and any redesign that may ensue. Requests for funding and all related issues will be directed through the PCO. Replacement parts or re-design will be recommended to minimize impact.

Efforts to replace parts or re-design are not included unless separately funded. If obsolescence is identified within a repair, it will be deemed a candidate for condemnation if approved by government.

4.3.12 Condemnation/Beyond Economic Repair (BER)/Beyond Physical Repair (BPR) The Contractor shall be required to repair all items unless items are determined to be condemned or BER.

Work performed by the Contractor on an asset prior to condemnation will be reimbursed on a Firm Fixed Price basis. If the Government concurs, the ACO or PCO will negotiate an amount. Approved condemnations/ BERs shall be funded via the Over and Above CLIN prior to unit definitization.

4.3.12.1 A repair shall be considered Beyond Physical Repair (BPR) when the item is not capable of being repaired in accordance with the Performance Work Statement due to the extent of physical damage, obsolecense or meets criteria in paragraph 4.3.12.6.

4.3.12.2 A repair shall be considered for BER if any one of the following conditions occurs:

4.3.12.2.1 An LRU/SRU is considered a BER candidate if the cost of the repair exceeds 75% of the current production quantity price to replace the item.

4.3.12.2.2 An LRU/SRU demonstrates physical damage exceeding 60% of the unit either from the user or accidental damage to include but not limited to corrosion or parts that are missing upon induction.The Contractor will submit a business case analysis for the BER to obtain government approval.

4.3.12.3 The Contractor shall submit a BER notification to the DCMA QAS for concurrence within 45 calendar days from identification . Within 30 calendar days from identification of BER candidate, a proposal to include the DCMA QAS concurrence shall be submitted to the ACO.

4.3.12.4 The Contractor shall provide notification with a condemnation/BER/BPR request through the

(CDRL A003, Data Item Description DI-MISC-80071E)

Distribution Statement D

ACO to the Procurement Contracting Officer (PCO) /PM for approval/disapproval. The ACO or PCO will negotiate an amount. Approved BERs shall be funded via the Over and Above CLIN.

4.3.12.5 Once BER is determined the Contractor shall not proceed with the repair until directed by the government. Any disposal ordered shall be performed by the Contractor IAW all applicable regulations and IAW all DCMA disposal procedures and requirements. Authority may be granted to scrap through Contractor’s Standard Process for GFM piece parts that the Government has approved determined as a

BER/BPR.

4.3.12.6 Any item removed for failure, repaired and subsequently determined to be faulty a second time for the same failure mode is considered a single failure and not subject to a BER action.

4.3.12.7 Condemnation: Work performed by the Contractor on an asset prior to condemnation will be reimbursed on a Firm Fixed Price basis. If the Government concurs, the ACO or PCO will negotiate a repair price. An item is considered a condemnation candidate if an LRU or SRU demonstrates physical damage either from the user or accidental damage to include but not limited to combat action, fire or heat damage, or environmental conditions. An item will also be considered a condemnation candidate if an LRU or SRU has an obsolete non-repairable assembly and/or subassembly that is no longer available, and a government owned replacement SRU is not available.

4.3.12.7.1 Condemned items shall be disposed of and demilitarized IAW DoD Publication 4160.21-1- M-1 “Defense Demilitarization Manual”. Authorization from the PCO and system Program Manager shall be required in order for the Contractor to retain a condemned item(s) for cannibalization and reuse.

4.3.12.7.1.1 Once the parts needed are removed from the condemned asset, remaining parts/remainder of the asset shall be disposed of and demilitarized per Government approval.

4.3.12.8 The Contractor shall submit a condemnation proposal within 45 calendar days from Contractor condemnation identification for DCMA QAR concurrence.

4.3.13 Configuration Control

All repairs shall be IAW the Contractor’s applicable established shop methods and procedures. Assets shall be delivered in the latest authorized configuration unless otherwise directed.

4.3.13.1 The Contractor shall track and inform the System Engineer/Program Manager of configuration changes within 30 calendar days from induction. Neither design nor functional capabilities shall be changed, modified or altered except when an ECP is submitted and approved. The Contractor shall submit an ECP for all Class 1 changes to the baseline configuration. The Contractor shall notify the Government of all Class 2 changes, including all substitute parts changes, through Document Change Notices (DCN) within 30 calendar days. Any changes made without written approval from the contracting agency shall require removal and replacement at the Contractor’s expense.

4.3.13.2 Changes to the configuration shall be made only when identified by an approved change.

Records shall be maintained which readily and systematically account for configuration changes from the baseline configuration.

4.3.13.3 Nonstandard Part (A003)

Nonstandard parts, as defined as non-Mil-Standard or commercial equivalent that are used in this repair must be approved by 407 SCMS/GUEA via submittal of DI-MISC-80071E, as required.

stolen) will update the item record(s) in the DoD IUID Registry.

Distribution Statement D

4.3.13.4 Engineering Change Proposal (ECP) (A004)

The Contractor shall submit Class 1 ECP for all changes to the baseline configuration within 30 calendar days from induction. The ECPs submitted shall be technically accurate, complete, clearly written, and systematically account for the proposed configuration changes. The Contractor shall notify the Government of all Class 2 changes, including all substitute parts changes, through Document Change Notices (DCN). (CDRL A004, Data Item Description DI-CMAN-80639C).

4.3.14 Over and Above (O&A)

An item sent to the Contractor may be considered to require O&A repair effort if the LRU/SRU repair required is not included in the contract pricing as defined below:

a. Overheating and subsequent destruction of the internal electrical components and electrical connections due to outside sources.

b. Damage due to fire, explosion, flood, aircraft crash, or enemy combat.

c. Contains corrosion due to outside sources that impacts form, fit or function.

d. Any Radio Transmitter (RT) LRU received with more than two failed SRUs may be considered as O&A repair.

The Contractor shall provide DCMA QAS concurrence, along with a proposal to include estimated delivery date and O&A explanation, through the ACO to the PCO within 45 days of determination of Over and Above. Written authorization for O&A determination must be received from the system Program Manager through the PCO or ACO prior to commencement of required activity.

Definitization will occur via modification. Contract modification will include revised delivery schedule reflecting the new TAT as negotiated.

4.4 Item Unique Identification (IUID)

4.4.1 IAW DFARS 252-211.7003(a), Item Identification and Valuation / Definitions, “ ‘DoD unique item identification’ means a system of marking items delivered to DoD with unique item identifiers that have machine-readable data elements to distinguish an item from all other like and unlike items.” Unique item identification is required for all items that meet the criteria established by DFARS 211.274-2, Policy for unique item identification.

4.4.2 The Contractor shall mark items IAW DFARS 211.274-2, DFARS 252-211.7003, and Military Standard (MIL-STD)-130N, Department of Defense Standard Practice / Identification Marking of U.S.

Military Property.

4.4.3 IAW the Department of Defense Guide to Uniquely Identifying Items Assuring Valuation, Accountability and Control of Government Property, the Government user will add item(s) to the Department of Defense (DoD) IUID Registry. The Government user or Contractor representative responsible for causing “life cycle events” (i.e., abandoned, consumed, destroyed by accident, destroyed by combat, donated, exchanged – repair, exchanged – sold, exchanged – warranty, expended – experimental/target, expended – normal use, leased, loaned, lost, reintroduced, retired, scrapped, sold – foreign government, sold – historic, sold – nongovernment, sold – other federal, sold – state/local, and

4.4.3.1 IUID Marking Plan (A006)

The Contractor’s IUID Marking Plan shall fully detail and document the strategy and scope to be used to meet MIL-STD-130, DoD Standard Practice Identification Marking of US Military Property.

The plan must be approved by the Engineer prior to implementation. (CDRL A006, IUID Marking Plan DI-MGMT-81803)

4.4.3.2 IUID Marking Activity And Verification Report (A007)

The Contractor shall provide an IUID Marking Activity and Verification Report. A key attribute for the report is the Verification column which indicates pass/fail for each item’s Data Matrix Symbol Quality. (CDRL A007, IUID Marking Activity and Verification Report DI-MGMT-81804). The report is limited to top level CLIN (A Level) assets only. No dropout (B Level) assets will be reported.

4.5 Packaging

4.5.1 The Contractor shall package and mark end items and components IAW the contract (basic or order, as applicable) Air Force Materiel Command (AFMC) Form 158, Packaging Requirements; MIL-STD- 129R, Department of Defense Standard Practice / Military Marking for Shipment and Storage; MIL-STD- 130N, Department of Defense Standard Practice / Identification Marking of U.S. Military Property; and MIL-STD-2073-1E, Standard Practice for Military Packaging. The Contractor shall ensure that classified material is packaged, marked and shipped IAW DoD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM). The Contractor shall package and mark material IAW other applicable Government regulations including, but not limited to, those regarding security, safety and environmental concerns.

4.5.2 The contractor shall use fast transportation to ship all serviceable end items. Fast Transportation for this purpose is defined as accomplishing the shipment planning process in the least amount of time and then using express transportation to deliver the shipment to the customer. In addition to fast transportation, transit visibility is required throughout the process. The customer should be able to track a requisition until it reaches the final destination.

4.5.3 The Contractor shall package and mark material for movement, shipment, receipt and storage in a manner that ensures the protection and preservation of the material for shipment to and storage at the destination. The Contractor shall package electronic parts susceptible to static discharge damage IAW MIL- STD-1686C, Military Standard: Electrostatic Discharge Control Program for Protection of Electrical and Electronic Parts, Assemblies and Equipment (Excluding Electrically Initiated Explosive Devices).

4.5.4 IAW MIL-STD-2073-1E, shipping containers received, which meet the requirements of the AFMC Form 158 and are suitable for return shipment of serviceable assets, shall be reclaimed and stored for reutilization. Unsuitable shipping containers shall be disposed of and replaced with new containers that meet the requirements of the AFMC Form 158.

4.6 Counterfeit Prevention Plan (CPP) (A005)

Contractors that supply electronic parts or systems that contain electronic parts shall establish policies and procedures to avoid, detect, mitigate and disposition counterfeit electronic parts to prevent such parts from entering the USAF/DoD supply chain. These policies and procedures shall be documented in a CPP for comparable to the processes established for contractor business systems under section 893 of the Ike 12 submission and approval IAW Data Item Description (DID) DI-MISC-81832 and accomplished for all specified contract items. DI-MISC-81832 is applicable to Parts, Material and Processes Selection (PMPS) associated with delivery of systems and assemblies to the USAF and DoD. The requirements established by DI-MISC-81832 also apply to electronics components procured in sustainment of such systems and assemblies. The requirements of the recently DoD-adopted AS 5553, Aerospace Standard, Counterfeit Electronics Parts; Avoidance, Detection, Mitigation, and Disposition shall also apply. (CDRL A005, Counterfeit Prevention Plan DI-MISC-81832)

4.6.1 At a minimum, the CPP shall address:

4.6.1.1 Applicability. The Contractor shall identify all Business locations and programs to which the CPP applies. The CPP shall address materials, hardware, electronic parts, and procured assemblies.

4.6.1.2 Definitions. The Contractor shall utilize definitions per AS5553 (REV C) to ensure consistency.

Any contractor-derived definitions must be included in an appropriate CPP appendix or annex. (Ref.

AS5553 (REV C), paragraph 3, 3.1, 3.2, 3.3, appendix H)

4.6.1.3 Parts Availability and Use of Parts Brokers. The Contractor shall not procure materials, systems, assemblies, subassemblies or parts from parts Brokers when available from Original Manufacturers (OM) or their Authorized Distributors. In cases where materials, systems, assemblies, subassemblies or parts are no longer available from the OM or their Authorized Distributors, procurement from Brokers may be authorized as defined by the Contractor’s policy and their CPP.

(Ref. AS5553 (REV C), paragraph 4.1.1, 4.1.2.e., appendix A)

4.6.1.4 Procurement Policies. The Contractor shall provide and implement policy directing development and implementation of business practices and procedures, and processes to prevent procurement of Counterfeit materials and parts. The Contractor shall identify the appropriate office(s), business units, functional organizations, and programs, which shall have responsibility for development, maintenance and implementation of the CPP. The CPP shall identify the specific roles and responsibility for each. (Ref. AS5553 (REV C) (Rev C), paragraph 4.1.2, 4.1.3, appendix B, C, D).

4.6.1.5 Risk Assessment. The Contractor shall address the risk of using unknown sources and or unauthorized suppliers in the CPP.

Application or technical risk assessments shall establish the effect that counterfeit parts may have on performance. Vendor or source of supply risk assessments shall establish the potential for obtaining counterfeit parts. Using any risk analysis tool acceptable to the Government, the Contractor shall conduct a risk assessment based upon item characteristics and how likely it is that a counterfeit part will be received. The Contractor shall identify and describe in the CPP how parts are selected for assessment and what risk is acceptable based upon the parts design, construction, material and functional requirements. As a minimum, analysis shall be completed for flagging high risk items, such as items that are obsolete, discontinued, rare, etc. . (Ref. AS5553 (REV C), paragraph 4.1.2, 4.1.3, appendix B, C, D)

4.6.1.6 Detection and Avoidance Responsibilities. The Contractor shall establish processes for the review and approval of Contractor and applicable subcontractor systems for the detection and avoidance of counterfeit electronic parts and suspect counterfeit electronic parts, which processes shall be

Skelton National Defense Authorization Act for Fiscal Year 2011 (Public Law 111–383; 124 Stat. 4311;

10 U.S.C. 2302 note). The Contractor shall flow down such requirements and processes to their subcontractors per ODASD Memo titled “Overarching DoD Counterfeit Prevention Guidance”, dated 16 March 2012. (Ref. AS5553 (REV C), paragraph 4.1.4, 4.1.5, appendix E)

4.6.1.7 Testing and Verification. The Contractor shall establish and accomplish testing and verification processes for items not received from an original equipment manufacturer, original component manufacturer, or authorized distributor that are identified as having high risk for counterfeit potential. These processes apply to prime contracts, and to subcontracts or suppliers below the prime contracts. The Contractor shall provide a list of acceptable test facilities if the subcontractor or supplier does not have the capability to perform required testing. Submittal of Certificates of Compliance indicating the parts are not counterfeit shall be acceptable for verification of testing. (Ref. AS5553 (REV C), paragraph 4.1.4, appendix E)

4.6.1.8 Configuration Identification and Traceability. The Contractor shall identify and control the configurations of all systems, assemblies, subassemblies and parts, and enable mechanisms to provide traceability of parts. The Contractor shall report to the Government when control of the configurations of all systems, assemblies, subassemblies and parts, and mechanisms to provide traceability of parts are not possible. The Contractor shall identify the specific systems, assemblies, subassemblies and parts beyond the Contractors’ control. The Contractor shall be responsible for detecting and avoiding the use or inclusion of counterfeit materials and parts, to include procured assemblies and subassemblies, in such products and shall be responsible for the rework or corrective action that may be required to resolve the use or inclusion of counterfeit materials and parts. The cost of counterfeit electronic parts and suspect counterfeit electronic parts and the cost of rework or corrective action that may be required to remedy the use or inclusion of such parts are not allowable costs under Department contracts , unless: a) the Contractor has established a counterfeit avoidance/detection system approved by the DoD, b) the counterfeit parts were procured from a DoD-accredited trusted supplier or provided as government property, and c) the Contractor has provide timely notification to the Government. (Ref. AS5553 (REV C), paragraph 4.1.6, appendix F).

4.6.1.9 Counterfeit Notification and Reporting. The Contractor shall report in writing to the Procuring Activity within 30 days of determining any end item, component, part, or material contained in supplies purchased by the Department of Defense, or purchased by a contractor or subcontractor for delivery to, or on behalf of, the Department, contains counterfeit electronic parts or suspect counterfeit electronic parts for the purpose of investigation and notification of the Air Force Office of Special Investigations (AFOSI). The PCO shall coordinate reporting to the appropriate Program Management/Item Management, System Engineering Management, the AFMC Discrepant Materiel Reporting Program (DMRP) Office in 406 SCMS/GULAB, and the AFOSI. Additionally, the Contractor shall within the same 30 day period ensure all suspected or confirmed counterfeit items are entered into the Government-Industry Data Exchange Program (GIDEP) system, which will serve as the DoD central reporting repository. (Ref. AS5553 (REV C), paragraph 4.1.7, appendix G)

4.6.1.10 Counterfeit Prevention Training. The Contractor shall provide appropriate training and shall require all personnel working procurement within their company, to include at a minimum their supply chain management specialists, receiving inspectors, and engineers, to complete said training. The Contractor shall determine the appropriate training required.

Training may be developed in-house or may be other Industry accepted training. The CPP shall describe and list the training provided by the Contractor to their personnel.

4.7 Government-Industry Data Exchange Program (GIDEP): The Contractor shall participate in GIDEP IAW Air Force Joint Instruction (AFJI) 63-108, Government-Industry Data Exchange Program (GIDEP), and GIDEP Operations Manual S0300-BT-PRO-010, Government-Industry Data Exchange Program.

4.8 Commercial Asset Visibility (A001)

Commercial Asset Visibility-Air Force (CAV-AF): The Contractor shall report production using CAV- AF.

The Contractor shall provide data on the actions conducted for each unit. The Contractor shall report daily or as actions occur. The following metrics will be monitored: GFM In- Transit, Repairable GFM Accountability and Assets Not on Contract. If CAV-AF training is required, Contractor personnel may send an email to:

406scms.cav.af.ar@robins.af.mil. (CDRL A001, DI-MGMT-81634B, Commercial Asset Visibility Air Force (CAVAF) / Government Furnished Material Report)

4.9 Other Requirements

4.9.1 Status Reports (A002)

The Contractor shall maintain a history of repair data, in contractor format. The Contractor shall record details of failures including serial numbers of repaired items, parts replaced, repair action taken, turnaround time, incoming/outgoing shipping document numbers and the location in Contractor format.

The Contractor shall make this information available to the Government monthly and provided electronically. There shall be no more than one late submission of data/document(s) per contract year.

The Contractor shall notify the Government and must request approval for a late submission if the delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date. The data/document shall be delivered by a revised delivery date acceptable to the Government.

CDRL A002 and DI-MGMT-80368A list the requirements for monthly status reports. (CDRL A002, Monthly Status Report, DI-MGMT-80368A)

4.9.2 Program Management

The Contractor shall provide internal management and control of all repair matters related to this PWS from conception to final completion. A Program Manager (PM) shall be designated to serve as the contractor’s focal point for the Government and will ensure successful fulfillment of all PWS repair requirements within the agreed upon schedule. The contractor PM shall report program status monthly in accordance with contract requirements. The report shall include repair data requirements spelled out in CDRL A002 and include milestones, task status, any future plans related to repairs, and contract delivery status.

4.9.3 Electromagnetic Compatibility (EMC) Testing

The Contractor shall verify EMC circuitry of each repaired SRU and the RT LRU as applicable, documenting their condition both upon receipt and after repair against the EMC feature requirements in the System Segment Specification for the MIDS terminal.

4.9.4 Parts/components of an end item determined defective shall be replaced with equivalent serviceable parts. Materials/parts used for replacement shall be selected IAW MIL-HDBK-5400. Contractor furnished material or parts used for replacement shall equal or exceed the quality of the original material or parts.

mailto:406scms.cav.af.ar@robins.af.mil

The material or parts shall be entirely suitable for repair of the end item for its intended purposes, and shall be completely interchangeable without alterations of either the subassemblies or the end item.

4.9.5 Written authorization for repair of recoverable items not listed, or engineering services not identified must be received from 407 SCMS through the PCO prior to commencement of required activity.

Authorization to proceed will be provided by work request approved by the ACO or PCO.

4.9.6 Lead Free Monitoring and Compliances

The Contractor shall not use lead free (Pb-free) solders or Pb-free Tin (Sn) based part surface finishes.

Exceptions may be allowed when justified by technical need, but only by exception and with the approval of Program Technical Authority or Program Manager. The Contractor shall submit a Class II ECP to obtain approval.

4.10 Finishing

All repaired end items shall be refinished only to the extent necessary to assure adequate protection of all surfaces.

5.0 General Information

5.1 Continuation of Mission-Essential Services during a Crisis

5.1.1 Definition of Mission-Essential Services: IAW DFARS 252.237-7023(a)(1), Continuation of Essential Contractor Services, “ ‘Essential contractor service’ means a service provided by a firm or individual under contract to DoD to support mission-essential functions, such as support of vital systems, … associated support activities, … and similar services provided to foreign military sales customers under the Security Assistance Program. Services are essential if the effectiveness of defense systems or operations has the potential to be seriously impaired by the interruption of these services, as determined by the appropriate functional commander or civilian equivalent.”

5.1.2 Designation of Services as Mission-Essential: IAW DFARS 237.7602(a), The Continuation of Essential Contractor Services / Policy, DFARS 252.237-7023(a)(2), and Air Force Instruction (AFI) 10- 403, Deployment Planning and Execution, paragraph 1.9.1.33.2, the Functional Commander (FC) or civilian equivalent has determined these services are not mission-essential and will not continue in the event of a crisis.

5.2 Environmental Management System (EMS)

5.2.1 Executive Order (E.O.) 13423, Strengthening Federal Environmental, Energy, and Transportation Management, and E.O. 13514, Federal Leadership in Environment, Energy, and Economic Performance, establish the requirement for an EMS. These services shall be performed only at a contractor facility.

5.3 Security Requirements

5.3.1 General: Actual knowledge and/or generation of classified information and/or Controlled Unclassified Information (CUI) are expected for performance of the contract/order.

Contractor personnel are required to have a minimum of a (Confidential, Secret) security clearance.

Contractor personnel as required to comply with Government security requirements to preclude potential security incidents or violations including potential unauthorized disclosure or compromise of classified and/or controlled unclassified information.

5.3.2 Government Security Regulations: The Contractor shall ensure personnel, information, system, property, facility and international security requirements are met. The Contractor shall comply with Government security regulations including, but not limited to, Department of Defense (DoD) 5200.2-R, Personnel Security Program; DoD 5220.22-M, DoD Directive (DoDD) 5205.02E, DoD Operations Security (OPSEC) Program; DoD Manual 5205.02-M, DoD Operations Security (OPSEC) Program Manual; and AFI 31-101, Integrated Defense.

5.3.3 Operations Security (OPSEC): The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information. The Contractor shall ensure compliance with DoDD 5205.02E and DoD Manual 5205.02-M and other applicable Government security regulations including procedures to protect classified and/or controlled unclassified information, Government projects and/or programs.

5.3.4 Security Clearance: The Contractor shall ensure Contractor personnel have security clearances at the appropriate level for proper accomplishment of contract/order requirements. The security clearance shall be obtained IAW the DD Form 254, Department of Defense Contract Security Classification Specification. Contractor personnel whose clearances have been suspended or revoked shall immediately be denied access to classified and/or controlled unclassified information. Contractor inability to obtain and/or maintain proper employee security clearance shall not constitute an excusable delay in contract performance.

5.3.5 Communications Security (COMSEC): The contractor shall use only secure communications methods and equipment to transmit or otherwise transfer classified and sensitive unclassified information or data. All such transmissions shall be IAW the appropriate Government security regulations.

COMSEC equipment and materials shall be safeguarded, controlled, maintained, and operated under the provisions of DOD 5220.22-M.

5.3.6 Security Incident or Violation: The Contractor shall immediately notify the Facility Security Officer of any potential or actual security incident or violation including potential or actual unauthorized disclosure or compromise of classified information and/or CUI.

5.3.7 Security of Contractor System(s): The Contractor shall ensure the security of Automated Information System(s) (AIS) at the Contractor’s facility to preclude potential security incidents or violations including potential unauthorized disclosure or compromise of classified information and/or CUI.

5.3.8 Access to Government System(s): The Government will provide contractor personnel access to system(s) necessary to perform tasks under the contract/order. The Contractor shall ensure contractor personnel who require access to an unclassified Government AIS have the appropriate security investigation conducted. The Government will provide system access subject to approval of the DD Form 2875, System Authorization Access Request (SAAR).

Upon completion/termination of the contract/order or transfer/termination of contractor personnel, the system account(s) will be closed.

5.4 Affirmative Procurement Programs (APP):

In accordance with FAR 23.404(b)(1), 100% of purchases of Environmental Protection Agency (EPA)-designated products included in the Comprehensive Procurement Guidelines (CPG) list [http://www.epa.gov/cpg/products.htm] and/or United States Department of Agriculture (USDA)-designated products included in the biobased product listings [http://www.biopreferred.gov] shall, at a…