20342325N00008.pdf

Request for Information Generator Replacement Services

20342325N00008

The purpose of this Request for Information (RFI) is to find capable vendors to support the Armed Forces Retirement Home of Gulfport, MS (AFRH-G) with Generator Replacement Services to replace the main building generators and equipment associated with the generators on the AFRH-G Campus. VENDORS MUST REVIEW THE ENTIRE

REQUIREMENT AND SHALL ONLY RESPOND IF FULLY CAPABLE OF SATISFYING ALL ASPECTS

OF THE REQUIREMENT.

This is an RFI for market research purposes, and not a solicitation.

I. SCOPE SUMMARY (see DRAFT PWS for requirement details)

The Performance Work Statement (PWS) is to establish Generator Replacement Services for AFRH-G to furnish all the necessary services, qualified personnel, material, equipment, and facilities, not otherwise provided by the Government as needed to perform the PWS.

II. ANTICIPATED PERIOD OF PERFORMANCE

The anticipated Period of Performance is to be determined.

III. ADDITIONAL DETAILS

NO SOLICITATION IS AVAILABLE. A request for more information, or a copy of the solicitation, will not be considered an affirmative response to this Request for Information. Telephone responses or inquiries to this Request for Information will NOT be accepted.

Fiscal Service will consider responses received no later than 2:00 PM EST, Monday February 10, 2025, as submitted in writing to kaity.eaton@fiscal.treasury.gov and purchasing@fiscal.treasury.gov. Please reference "RFI - 20342325N00008 KE/PW" in the subject line.

Questions about this RFI will not be entertained, as a vendor pool is all that is being sought at this time. Questions and Answers will be fielded during the RFQ period in the future. Quotations will not be accepted at this time.

Qualified contractors must provide the following:

1. The name and location of your company, contact information, and identify your business size and socioeconomic category. Please ensure contact information includes the name of the point of contact, email address, and telephone number should the Government have questions regarding individual responses.

2. The GSA contract or other vehicle your services are available through, including the schedule/GWAC number, NAICS Codes, and applicable SIN.

3. Submissions should include sufficient evidence clearly demonstrating a vendor’s capability.

Responding vendors shall provide a general capabilities statement that includes a description of their standard line(s) of business, information outlining their experience, along with a technical narrative addressing each specified requirement in the PWS.

The following file extensions are not allowable and application materials/data submitted with these extensions cannot be considered: .bat, .cmd, .com, .exe, .pif, .rar, .scr, .vbs, .hta,, .cpl, and .zip files.

Microsoft Office compatible documents are acceptable.

This notice does not restrict the Government to an ultimate acquisition approach. All firms responding to this notice are advised that their response is not a request that will be considered for contract award. All interested parties will be required to respond to any resultant solicitation separately from their response to this notice, should one be issued.

Gulfport Campus Generator Replacement Performance Work Statement

Armed Forces Retirement Home (AFRH)

1. Background. The United States Congress established the Armed Forces Retirement Home (AFRH) as a separate federal agency in 1991 when it enacted the Defense Authorization Act, Public Law 101-510.

The Agency’s source of income flows from the enlisted men and women of the Armed Forces of the United States through a small payroll deduction and forfeitures. In addition to the contributions from enlisted personnel, AFRH enjoys donations from generous individuals and the interest income from a trust fund established in 1855 for the Forefather to AFRH, the United States Soldiers Home. While the total number of residents varies from month-to-month, AFRH provides a home for approximately 600 former enlisted personnel in their retirement years at both the Gulfport (AFRH-G) and Washington (AFRH-W) campuses. This Home provides retired veterans with the common daily living needs such as:

private rooms, bank, chapel, convenience store, mail room, laundry facilities, barber/beauty shop, dining facility, and a 24-hour security and staff presence. In addition to these common needs, AFRH offers social, recreational, and occupational activities for many interests. While residents live in this community, AFRH provides for their overall health care needs in a high-quality manner, including on site primary care, medical care, and a continuum of long-term care services as residents transition from independent living.

Our residents found it to be an honor to serve our country. AFRH finds it to be an honor to serve them now.

2. Purpose. The Contractor shall provide all management, supervision, personnel, services, materials, supplies, facilities, transportation, tools, and general and specialized equipment to replace the main building generators and equipment associated with the generators on the AFRH-G Campus.

3. Scope. The Contractor shall provide and pay for all labor, material, tools, equipment, shop drawings, submittals, layout, unloading, scaffolding, ladders, hoisting, transportation, supervision, taxes, and any other items or services necessary for, and reasonably incidental to, the proper execution and completion of the work. This work shall be performed in accordance with the complete set of Construction Documents as outlined in the following documents and specifications:

Contract Set of Drawings:

Exhibit A: 100% Construction Set Exhibit B: 100% Construction Structural Set

Contract Specifications:

Exhibit C: Complete Specifications Set

Other Documents:

Exhibit D: AFRH Directive 10-7A Facility Management Manual Exhibit E: AFRH Directive 10-7A AFRH Facilities Management Program

It is the intention of the drawings and specifications in this scope to provide for a complete and workable electrical generator system; any miscellaneous equipment, supplies, materials and/or other items required for proper completion of the work shall be provided at no additional cost to AFRH beyond the firm fixed price proposed and accepted.

4. Specific Tasks. (If Applicable) The Contractor shall provide all labor, material, equipment, and services to fulfill all requirements stated herein this PWS.

4.1 Project Requirements

1. General Conditions

The Contract Documents are complementary- what is required by one is as binding as if required by all.

It is the intent of the Contract Documents to describe a functionally complete project (or part thereof) to be constructed in accordance with the Contract Documents. Any labor, documentation, services, materials, or equipment that reasonably may be inferred from the Contract Documents or from prevailing custom or trade usage as being required to produce the indicated result shall be provided whether or not specifically called for, at no additional cost to AFRH.

Clarifications and interpretations of the Specifications or Work Scope described by Contract Documents shall only be issued by the AFRH Facility Manager.

a. Reference Standards

i. Standards, Specifications, Codes, Laws, and Regulations

Reference to standards, specifications, manuals, or codes of any technical society, organization, or association, or to Laws or Regulations, whether such reference be specific or by implication, shall mean the standard, specification, manual, code, or Laws or Regulations in effect at the time of opening of the Solicitation, except as may be otherwise specifically stated in the Contract Documents. Provided, however, that the Contractor shall comply with all subsequent amendments to applicable Laws or Regulations.

No provision of any such standard, specification, manual, or code, or any instruction of a Supplier, shall be effective to change the duties or responsibilities of the Contractor, or any of their subcontractors, consultants, agents, or employees, from those set forth in the Contract Documents. No such provision or instruction shall be effective to assign to AFRH, or any of their officers, directors, members, partners, employees, agents, consultants, or subcontractors, any duty or authority to supervise or direct the performance of the Work or any duty or authority to undertake responsibility inconsistent with the provisions of the Contract Documents.

b. Reporting and Resolving Discrepancies

i. Reporting Discrepancies:

1. Contractor’s Review of Contract Documents Before Starting Work:

Before undertaking each part of the Work, Contractor shall carefully study and compare the Contract Documents and check and verify all figures therein and all field measurements. Contractor shall promptly give Notice to BFS and AFRH of any conflict, error, ambiguity, or discrepancy which Contractor discovers, or has actual knowledge of, and shall obtain a written interpretation or clarification from BFS before proceeding with any Work affected thereby by timely submitting a Request for Clarification. Contractor’s strict compliance with this Paragraph is a condition precedent to the Contractor’s right to make a Claim that arises from any claimed conflict, error, ambiguity, or discrepancy, or to seek any other remedy for the same that arises under the Contract Documents or any applicable Law or Regulation. If the Contractor fails to comply with this Paragraph, the Contractor shall be solely responsible for all costs and delays arising from or related to the conflict, error, ambiguity, or discrepancy at issue.

2. Contractor’s Review of Contract Documents During Performance of Work:

If, during the performance of the Work, Contractor discovers any conflict, error, within the Contract Documents, or between the Contract Documents and

(a) Any applicable Law or Regulation,

(b) Any standard, specification, manual, or code, or

(c) Any instruction of any Supplier, then

Contractor shall promptly provide Notice to AFRH and BFS in writing of the same.

Contractor shall not proceed with the Work affected thereby (except in an emergency as required by in the Contract Documents) until authorization or an modification or supplement to the Contract Documents has been issued by the Contracting Officer.

Contractor’s strict compliance with this Paragraph is a condition precedent to the Contractor’s right to make a Claim that arises from any claimed conflict, error, ambiguity, or discrepancy described in this Paragraph, or to seek any other remedy for the same that arises under the Contract Documents or any applicable Law or Regulation. If the Contractor fails to comply with this Paragraph, the Contractor shall be solely responsible for all costs and delays arising from or related to the conflict, error, ambiguity, or discrepancy at issue.

3. Contractor’s Failure to Discover:

If the Contractor fails to discover any such conflict, error, ambiguity, discrepancy, omission, or inconsistency which, in the exercise of reasonable care and diligence it should have discovered, the Contractor shall be solely responsible for all costs and delays arising from or related to the conflict, error, ambiguity, discrepancy, omission, or inconsistency at issue.

c. Resolving Discrepancies:

Except as may be otherwise specifically stated in the Contract Documents, the terms and conditions of the Contract Documents shall take precedence in resolving any conflict, error, ambiguity, or discrepancy between the provisions of the Contract Documents and:

i. The provisions of any standard, specification, manual, or code, or the instruction of any Supplier (whether or not specifically incorporated by reference in the Contract Documents); or

ii. The provisions of any Laws or Regulations applicable to the performance of the Work (unless such an interpretation of the provisions of the Contract Documents would result in violation of such Law or Regulation).

In resolving inconsistencies or discrepancies among two or more sections of the Contract Documents, precedence shall be given in the following order:

1. Modifications to the Contract Documents

2. The Contract Documents

3. Changes in the Work Authorized by the Contracting Officer Representative

4. Supplementary Work Description and Criteria

5. General Work Description and Criteria Specifications

6. Drawings

iii. Authorized contract modifications in the Work shall take precedence over any terms and conditions of the Contract Documents addressed therein. Figure dimensions on Drawings shall take precedence over scale dimensions. When a portion of the Work is depicted on more than one Drawing, the Drawing having the greater detail shall have precedence.

iv. The Contractor agrees that, in the event of any ambiguity or conflict in the Contract Documents, the language in the Contract Documents shall not be construed against the

AFRH.

v. The requirements of the Contract Documents may be supplemented, and minor variations and deviations in the Work may be authorized by AFRH, by one or more of the following ways if no cost is associated:

(a) AFRH’s written approval of a Shop Drawing or Sample; or

(b) AFRH’s written interpretation or clarification.

No change in Contract Price or Period of Performance shall be permitted in connection with any of these methods of revision.

d. Reuse of Documents

i. Contractor and any Subcontractor or Supplier shall not:

1. Have or acquire any title to or ownership rights in any of the Drawings, Specifications, or other documents (or copies of any thereof) prepared by or bearing the seal of Engineer or its consultants, including electronic media editions; or

2. Reuse any such Drawings, Specifications, other documents, or copies thereof on extensions of the Project or any other project without written consent of AFRH and Engineer and specific written verification or adaptation by BFS.

ii. The prohibitions of this Contract Document will survive final payment, or termination of the Contract. Nothing herein shall preclude Contractor from retaining copies of the Contract Documents for record purposes.

iii. All portions of the Contract Documents are instruments of service for the Project. Any reuse of these materials by the Contractor or a Subcontractor without specific written authorization, verification, or adaptation by AFRH and BFS will be at the risk of the user and without liability or legal expense to BFS or AFRH. Such user shall hold BFS and AFRH harmless from any and all damages, including reasonable attorneys’ fees, from any and all claims arising from any such reuse.

e. Electronic Data

i. The data furnished by AFRH to Contractor, or by Contractor to AFRH, will be in either the form of printed copies (also known as hard copies) and/or in electronic media format. If there is a discrepancy between the electronic media format and the hard copies, the hard copies govern, except when the hardcopy is produced from the electronic media format it is being compared against, then the electronic media governs.

ii. Because data stored in electronic media format can deteriorate or be modified inadvertently or otherwise without authorization of the data’s creator, the party receiving electronic files agrees that it will perform acceptance tests or procedures within three (3) days, after which the receiving party shall be deemed to have accepted the data thus transferred. Any errors detected within the three (3) day acceptance period will be corrected by the transferring party.

iii. When transferring documents in electronic media format, the transferring party makes no representations as to long term compatibility, usability, or readability of documents resulting from the use of software application packages, operating systems, or computer hardware differing from those used by the data’s creator.

f. Availability of Lands; Subsurface and Physical Conditions; Hazardous/Environmental

Conditions; Reference Points

i. Availability of Lands

1. AFRH shall furnish the Site. AFRH shall notify Contractor of any encumbrances or restrictions not of general application but specifically related to use of the Site with which Contractor shall comply in performing the Work.

2. Contractor shall provide for all additional lands and access thereto that may be required for temporary construction facilities or storage of materials and equipment, subject to the AFRH’s prior written approval of the storage location.

3. Site Inspection: The Contractor is responsible for all conditions that exist at the Site.

Contractor shall represent in its Offer that the Contractor has visited the Site and made a reasonable and thorough investigation of the Site.

ii. Differing Subsurface or Physical Conditions

If Contractor believes that any subsurface or physical condition that is uncovered or revealed could not have been discovered previously in the exercise of due diligence and site inspection, and either:

1. Is of such a nature as to require a change in the Contract Documents; or

2. Differs materially from that shown or indicated in the Contract Documents; or

3. Is of an unusual nature, and differs materially from conditions ordinarily encountered and generally recognized as inherent in work of the character provided for in the Contract Documents:

Then Contractor shall, at the time the condition is uncovered or revealed, and before further disturbing the subsurface or physical conditions or performing any Work in connection therewith (except in an emergency as defined by the Contract Documents), give notice to the Contracting Officer and AFRH. Contractor shall not further disturb such condition or perform any Work in connection therewith (except as aforesaid in cases of emergency) until receipt of written order to do so. If Contractor disturbs such condition or performs any Work in connection therewith before receiving a written order to do so, then Contractor waives any Claim arising from or related to such condition and shall be solely responsible for all costs and delays arising from or related to the same. Contractor’s strict compliance with the Notice provision is a condition precedent to any Claim for adjustment of either the Contract Times or of the Contract Price due to such conditions.

If the Contractor failed to conduct the Site Inspection pursuant to paragraph (3) above, then the Contractor waives any Claim arising from or related to any subsurface or physical conditions that would be otherwise covered under this section, and the Contractor shall be solely responsible for all costs and delays arising from or related to the same.

iii. Underground Facilities

1. Shown or Indicated: The information and data shown or indicated in the Contract

Documents with respect to existing Underground Facilities at or contiguous to the Site is based on information and data.

(a) Furnished to AFRH by the owners of such Underground Facilities, including AFRH, or others, and/or obtained by. Unless it is otherwise expressly provided in the Supplementary Conditions:

(1) AFRH shall not be responsible for the accuracy or completeness of any such information or data provided by others; and

(2) The cost of all of the following will be included in the Contract Price, and

Contractor shall have full responsibility for:

(i) Reviewing and checking all such information and data.

(ii) Locating all Underground Facilities shown or indicated in the Contract Documents.

(iii) Coordination of the Work with the owners of such Underground Facilities, including AFRH, during construction.

(iv) The safety and protection of all such Underground Facilities and repairing any damage thereto resulting from the Work.

2. Not Shown or Indicated: If an Underground Facility is uncovered or revealed at or contiguous to the Site which was not shown or indicated, Contractor shall, at the time the Underground Facility is uncovered or revealed, and before further disturbing conditions affected thereby or performing any Work in connection therewith (except in an emergency as defined in the contract documents), identify the owner of such Underground Facility and give Notice to that owner and to AFRH. If Contractor determines the presence of the Underground Facility will require a change to the Contract Documents, Contractor shall give Notice to the Contracting Officer and AFRH. During such time, Contractor shall be responsible for the safety and protection of such Underground Facility. Contractor shall not further disturb the Underground Facility or perform any work in connection therewith until receipt of a written order to do so. If Contractor disturbs such condition or performs any work in connection therewith before receiving a written order to do so, then Contractor waives any Claim arising from or related to the Underground Facility and shall be solely responsible for all costs and delays arising from or related to the same. Contractor’s strict compliance with the Notice requirements in this section is a condition precedent to the Contractor’s right to make a Claim that arises from the Underground Facility at issue, or to seek any other remedy for the same that arises under the Contract Documents or any applicable Law or Regulation. If the Contractor fails to comply with this section, the Contractor shall be solely responsible for all costs and delays arising from or related to the Underground Facility at issue.

3. If the Contractor failed to conduct the Site Inspection pursuant the Contract Documents, then the Contractor waives any Claims arising from or related to the Underground Facilities, and the Contractor shall be solely responsible for all costs and delays arising from or related to the same.

iv. Reference Points

AFRH shall provide reference points for construction which in AFRH’s judgment are necessary to enable Contractor to proceed with the Work. Contractor shall be responsible for laying out the Work, shall protect and preserve the established reference points and property monuments, and shall make no changes or relocations without the prior written approval of AFRH. Contractor shall report to AFRH whenever any reference point or property monument is lost or destroyed or requires relocation because of necessary changes in grades or locations and shall be responsible for the accurate replacement or relocation of such reference points or property monuments by professionally qualified personnel.

v. Hazardous Environmental Condition and Historic Preservation at Site

1. Reports and Drawings:

The Supplementary Conditions identify those reports and drawings known to AFRH relating to Hazardous Environmental Conditions and Historic Elements that have been identified at the Site.

2. Limited Reliance by Contractor on Technical Data Authorized:

Contractor may rely upon the accuracy of the “technical data” contained in such reports and drawings, but such reports and drawings are not Contract Documents.

Such “technical data” is identified in the Supplementary Conditions. Except for such reliance on such “technical data,” Contractor may not rely upon or make any Claim against, or any of their officers, directors, members, partners, employees, agents, consultants, or subcontractors with respect to:

(a) The completeness of such reports and drawings for Contractor’s purposes, including, but not limited to, any aspects of the means, methods, techniques, sequences, and procedures of construction to be employed by Contractor and safety precautions and programs incident thereto; or

(b) Other data, interpretations, opinions, and information contained in such reports or shown or indicated in such drawings; or

(c) Any Contractor interpretation of or conclusion drawn from any “technical data” or any such other data, interpretations, opinions, or information.

3. If a Hazardous Environmental Condition or Historic Element is uncovered or revealed at or contiguous to the Site which was not shown or indicated Contractor shall immediately:

(a) Secure or otherwise isolate such condition.

(b) Stop all Work in connection with such condition and in any area affected thereby

(except in an emergency as required by Contract Documents).

(c) Notify AFRH (and promptly thereafter confirm such Notice in writing).

AFRH shall determine the necessity for AFRH to retain a qualified expert to evaluate such condition or take corrective action, if any. AFRH shall take such actions as are necessary to permit AFRH to timely review and determine a proper course of action.

During such time, Contractor shall be responsible for the safety and protection of such Hazardous Environmental Condition or Historic Element. Contractor shall not disturb the Hazardous Environmental Condition or Historic Element or perform any work in connection therewith (except as foresaid in cases of emergency) until receipt of written order to do so by AFRH. If Contractor disturbs such condition or performs any work in connection therewith before receiving a written order to do so, then Contractor waives any Claim arising from or related to the Hazardous Environmental Condition and shall be solely responsible for all costs and delays arising from or related to the same. Contractor’s strict compliance with the Notice requirements in this Paragraph is a condition precedent to the Contractor’s right to make a Claim from the Hazardous Environmental Condition or Historic Element at issue, or to seek any other remedy for the same that arises under the Contract Documents or any applicable Law or Regulation. If the Contractor fails to comply with this section, the Contractor shall be solely responsible for all costs and delays arising from or related to the Hazardous Environmental Condition or Historic Element at issue. Contractor shall be solely responsible for a Hazardous Environmental Condition created by Contractor, Subcontractors, Suppliers, or anyone else for whom Contractor is responsible.

The Contractor shall not be required to resume work in connection with such condition or in any affected area until after AFRH has delivered Notice to Contractor:

(1) Specifying that such condition and any affected area is or has been rendered safe for the resumption of Work; or

(2) Specifying any special conditions under which such Work may be resumed safely. Any adjustment in Contract Price or Period of Performance, or both, as a result of such work stoppage or such special conditions under which Work is agreed to be resumed by Contractor shall be included in a contract modification.

If after receipt of such Notice to resume work is given to the Contractor, and the Contractor does not agree to resume such Work based on a reasonable belief it is unsafe, or does not agree to resume such Work under such special conditions, then AFRH may order the portion of the Work that is in the area affected by such condition to be deleted from the Work. Any adjustment in Contract Price or period of performance or both, as a result of deleting the portion of the Work that is in the area affected by such condition shall be included in a Contract Modification. AFRH may have such deleted portion of the Work performed by AFRH’s own forces or others.

If Contractor or anyone for whom Contractor is responsible creates a Hazardous Environmental Condition, Contractor shall immediately:

(i) Secure or otherwise isolate such condition.

(ii) Stop all Work in connection with such condition and in any area affected thereby (except in an emergency).

(iii) Notify AFRH (and promptly thereafter confirm such Notice in writing).

Contractor shall develop a plan for removal or remediation of the Hazardous Environmental Condition in conformance with Laws and Regulations and submit same to AFRH for review and approval. By approving such plan, AFRH assumes no responsibility or liability for the sufficiency of the plan. Contractor shall be solely responsible to remove or remediate the Hazardous Environmental Condition promptly to allow Contractor to resume Work, and Contractor shall not be entitled to any changes to Contract Price and/or Contract Times in connection therewith.

To the fullest extent permitted by Laws and Regulations, Contractor shall indemnify and hold harmless AFRH, and the officers, directors, members, partners, employees, agents, consultants, sub-consultants, and subcontractors of each and any of them from and against all claims, costs, losses, and damages (including but not limited to all fees and charges of engineers, architects, attorneys, and other professionals and all court or arbitration or other dispute resolution costs) arising out of or relating to a Hazardous Environmental Condition created by Contractor or by anyone for whom Contractor is responsible. Nothing in this section shall obligate Contractor to indemnify any individual or entity from and against the consequences of that individual’s or entity’s own negligence.

The provisions of this section do not apply to a Hazardous Environmental Condition uncovered or revealed at the Site.

If the Contractor failed to conduct the Site Inspection pursuant to the preceding sections, then the Contractor waives any Claims arising from or related to Hazardous Environmental Conditions, and the Contractor shall be solely responsible for all costs and delays arising from or related to the same.

2. General Work Description and Criteria:

a. Contractor shall utilize the applicable state, local, and county standards for erosion control.

b. Temporary Utilities - All connections and extensions required to provide temporary utilities shall be made by the Contractor at the Contractor’s expense and according to any law, regulation, code, or standards.

c. Temporary Water – Contractor may connect to an existing AFRH water source for construction operations.

d. Construction Facilities – Contractors may utilize mobile containers or offices. Office and storage spaces shall be maintained during progress of work and removed at completion of work. Size of field offices shall depend on contractor’s needs. Install appropriate fire extinguisher. At completion of work, all temporary facilities shall be removed, and area restored to new condition.

e. Sanitary Facilities – The Contractor shall provide and maintain in a neat and sanitary condition such accommodations for the use of his employees as will comply with laws and regulations. Temporary toilet facilities may consist of portable toilets. The number of toilets shall be based on OSHA regulations. Toilet facilities shall be kept supplied and clean and in sanitary condition until the completion of the work and then shall be removed from the site.

Upon removal the site shall be properly cleaned and graded.

f. Project Identification – Within 15 days after the commencement of work, provide one project identification sign at the limit of construction location. Maintain sign throughout the life of the project. On the sign, list two points of contact by name and telephone number.

g. Product Requirements (Scope of Work) - All materials shall be installed in strict accordance with the manufacturer’s written specifications or Material’s Institute Standards. Where the manufacturer’s recommended details are used, the manufacturer shall be responsible for the performance of their product. All Items not specifically mentioned that are required to make the work complete and operational shall be included.

h. Installation and Storage - All materials, supplies, and equipment shall be installed per manufacturer’s recommendations and per applicable codes and requirements. Material stored on site shall be protected from damage by moisture, wind, sun, abuse, or any other harmful effects.

i. Product Substitution Procedures – Contractor to investigate proposed products and determine that they are equal or superior in all respects to products specified. Before utilizing substitution, Contractor shall obtain approval from AFRH, AFRH’s Design Team (AE Works, LTD), and (if a cost change) BFS. Coordinate installation of accepted substitutions into the Work, making such changes as may be required for the Work to be complete in all respects.

j. Government Furnished Products – Contractor is not responsible for products furnished by AFRH that are damaged prior to opening or receiving furnished products.

k. Execution Requirements – The execution of all work shall be in strict accordance with these specifications and manufacturer’s written specifications or Material’s Institute Standards.

Where the manufacturer’s recommended details are used, the manufacturer shall be responsible for the performance of their product. All work not specifically mentioned that is required to make the work complete and operational shall be included.

i. Codes - Construction shall comply with all applicable International Code Council (ICC), federal, state, and local building codes. It is the responsibility of the Contractor to ensure compliance with said codes and modify the specifications as needed to comply with such codes.

ii. Measurements - The Contractor shall check and verify all dimensions and conditions before proceeding with construction. Do not scale drawings. Noted dimensions take precedence.

iii. Workmanship - Workmanship shall conform to the best and highest standards of quality in each trade and shall include all items of fabrication, construction, and installation. All work shall be completed by skilled tradesmen and mechanics.

Installation of all equipment and materials shall be in strict accordance with manufacturers’ recommendations/instructions and applicable codes. Where required as outlined by law, work shall be performed by licensed individuals.

l. Local Conditions – All AFRH Building Codes are defined in the AFRH Facilities Manual.

Justifiable waivers can be granted by the AFRH Corporate Facilities Manager.

m. Cleaning - Construction site to be in a clean and orderly condition throughout the construction process. At the conclusion of construction, the project shall be properly cleaned. This should include but not be limited to; cleaning the interior and exterior surfaces exposed to view, remove temporary labels, stains, and foreign substances, polish transparent and glossy surfaces, etc. Replace filters of operating equipment. Clean equipment and fixtures to a sanitary condition. Clean exterior such as debris from roof, gutters, landscape areas, driveways, and walks, etc. Remove all waste and surplus materials.

n. Protecting Installed Construction – Contractor to protect all installed construction. If products or materials come with a protective coating, contractor shall maintain protective coating until construction is complete. Contractor shall replace any items that become defective or damaged.

o. Formal designs are not required, but shop drawings from a qualified professional with the following elements are required for review and consent before pipe work begins.

i. Basic layout and route of conduit.

ii. Project specific sections and details.

iii. General Conditions.

iv. Any Notes and attachments to other work.

p. After construction, As-built drawings of the shop drawings will be provided to AFRH in PDF format.

4.2 Schedule: The Contractor is to provide with the proposal a schedule for this project to accomplish the work most reasonably, efficiently, economically, and within the shortest number of calendar days possible. The schedule shall have a breakdown of the number of calendar days required to perform each element of work envisioned by the Contractor.

4.3 Submittals: The Contractor is to submit two (2) thumb drives of the Shop Drawings and the As-built drawings. One (1) shall be given to the COR (POC, see section 4.4), and the other shall be sent via trackable shipping/mail to:

Justin Seffens Lead Facilities Manager South Sherman- Office 210 3700 North Capitol Street, N.W.

Washington, DC 20011-8400 Tele. (202) 541-7548

4.4 Point of Contact:

Armed Forces Retirement Home John Cage Contacting Officer’s Representative (COR) Campus Operations Phone – provided upon contract award.

4.5 General Instructions to Contractor:

1. Conduct of Work: The Contractor shall maintain close liaison with the COR who will coordinate the work with AFRH. The Contractor shall:

a. Execute the work diligently and aggressively, and promptly advise the COR of all significant developments.

b. Contact the COR prior to starting the field investigation who will coordinate all visits to the project site. Records of all visits to the installation shall be kept by the Contractor and copies shall be provided to the COR within seven (7) working days.

c. Prepare complete minutes of each meeting and significant telephone conversations with Government representatives and furnish a copy to the COR within seven working days of the conference. AFRH may revise all minutes of meeting and approve same before being utilized as decision documents.

d. Take appropriate measures to obtain clarification of design criteria requirements, to acquire all pertinent design information and to incorporate such information in the work being performed. These actions will be accomplished through the COR.

e. The Contractor shall not react to any instructions that will affect the scope, cost, or industry standards without first advising the COR. The Contractor will not perform any additional services without prior written authorization from the Contracting Officer.

2. Quality Assurance: The Contractor is responsible for the professional quality, technical accuracy and the coordination of all documents and other services, including the work of any of his Subcontractors/consultants. The Contractor is required to have a logical and functional quality control program to assure that errors and deficiencies are minimized. In the event damage to the AFRH results from negligent performance of any of the services furnished under this contract, the Contractor will be held liable for such damages. The AFRH’s review in no way relieves the Contractor of their contractual responsibilities.

3. Progress Schedule: The Contractor is responsible for providing a project schedule with their proposal. The schedule is to indicate major milestones and the typical numbers of days for standard work associated with the performance of this project. Within seven days after the contract award, the Contractor shall perform a Site Inspection pursuant to the preceding paragraphs. Within 3 days of the site inspection, the Contractor will provide the COR with a revised schedule showing the major milestones for the performance of the project, including proposing submittal dates for these milestones. The schedule can be CPM and shall incorporate a time scale. The Contractor shall identify who will be responsible for the work and who will check

it. Before any changes, the COR will be immediately notified, in writing, prior to such changes in key personnel, for approval. When changes in key personnel are made, the Contractor shall update the progress schedule and shall immediately deliver it to the COR.

4. Shop Drawings (if applicable): Shop Drawings shall be prepared on standard 30” x 42” sheet.

Drawings must be easily readable at one-half size. A location and vicinity map shall be provided on the cover sheet.

5. Specifications (if required): Specifications shall be prepared in a way that is appropriate for this project and approved by AFRH. The final specifications shall include a prepared Submittal Register which shows items required shop drawings or any other types of submission by the contract for AFRH review. The use of trade names and proprietary items in the specifications is strongly discouraged. If necessary, their use shall be brought to the attention of the COR early in the design development so that the necessary approvals can be obtained.

5. Unforeseen Condition(s). During the course of installation, if a related unforeseen condition(s) is encountered that prevents the Contractor from completing the work as proposed. Any additional work resulting or required from the aforementioned unforeseen condition(s) shall be submitted and pre-approved by COR and/or CO. The Contractor shall prepare a detailed estimate illustrating the work required. The COR and CO must approve this prior to performance. All proposed materials and/or labor associated with any unforeseen condition shall be determined fair and reasonable by the COR and/or CO prior to performance.

6. AFRH Business Hours. When the Contractor performs their responsibilities during AFRH’s Business Hours, they shall arrange work so as not to cause interference with normal occurrence of Government business. Though areas of AFRH are open 24 hours per day; 7 days per week, AFRH’s Business Hours are 7:00am to 4:00 pm, Monday through Friday, excluding Federal holidays: New Years Day, Martin Luther King, Jr. Day, Presidents Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day and Inauguration Day (Washington, DC only).

6.1 Allowable Contractor Hours of Operation. The Contractor may perform work between the hours of 6:30 A.M. and 8:00 P.M. any day of the week unless otherwise directed by the COR.

7. Place of Performance. Work shall be performed on-site at the AFRH Campus in Gulfport, Mississippi.

8. Permits, Licenses, Records, and Reporting. The Contractor shall be responsible for submission of all required code compliant forms and shall obtain any applicable required permits and licenses for the performance of work. Upon submission of reports or the acquisition of permits or licenses, the Contractor shall provide one (1) copy to the Government for its records.

While AFRH Corporate Facility Manager is the Authority Having Jurisdiction on the federal campus, jurisdiction of environmental elements resides with the Environmental Protection Agency (EPA) who has delegated the DC Environmental Office as their representative. As such, the contractor is subject to the environmental regulations of Gulfport, Mississippi.

9. Contractor Regulatory Responsibility. The Contractor shall comply at all times with applicable laws, regulations, and codes issued by Federal, State, and local Municipality governing health, safety, environmental, and fire prevention in regard to their performance responsibilities. While performing duties, the Contractor shall abide by all industry standards and original equipment manufacturers’ (OEM) specifications and recommendations.

10. Contractor-Furnished Equipment (CFE) and Vehicles. The Contractor shall furnish all equipment and materials including, but not limited to, motor vehicles, containers, and administrative equipment required to perform work required under this Contract. The Contractor shall repair and maintain all CF vehicles and equipment in a safe and serviceable condition suitable for their intended use. The Contractor shall not use any Government-owned tools, materials, or parts to maintain CF vehicles or equipment. CF vehicles or equipment not meeting applicable safety standards shall not be operated or stored on the AFRH facilities.

11. Contractor-Owned (CO) Vehicle Condition and Markings. All Contractor-owned vehicles shall be maintained in a neat, presentable, and operational condition. Contractor vehicles shall have clearly marked signs of sufficient size on both sides of the vehicle so as to be distinguishable from Government equipment. Markings shall include, but not be limited to, the Contractor’s name, telephone number, and the vehicle identification number.

12. Contractor-Furnished Facilities (CFF). The Government will not provide facilities and the Contractor shall not place, construct, or otherwise provide additional buildings or facilities at the AFRH without prior written approval. The absence or non-availability of facilities shall not be cause for non-performance of this Contract.

13. Removal of Contractor Property. Within seven (7) calendar days after expiration or termination of this performance period, the Contractor shall remove of all Contractor-owned vehicles, equipment, tools, supplies, materials, and other items from the AFRH. The Government will not be responsible for any Contractor-owned property left after performance period expiration or termination. If the Contractor does not remove said property from the AFRH within the stated time, the Government will take possession of said property and dispose at the Contractor’s expense or use for AFRH’s needs.

14. Government Furnished Equipment (GFE). None

15. Government Personnel. The Contracting Officer (CO) has the overall responsibility for contract administration. The CO is the only Government representative authorized to amend, modify, or deviate from the contract. The Contracting Officer’s Representative (COR) will be designated in writing at the time of award to assist the CO in the day-to-day on-site administration of this contract. The COR responsibilities include, but are not limited to determining the compliance and adequacy of performance by the Contractor, in accordance with the terms and conditions of this contract; requesting removal of unsuitable Contractor employees; approving schedule and Quality Control Plan changes; ordering re-performance of unacceptable work or performance by other means, etc.

16. Management. The Contractor shall manage the total work effort associated with the services required herein to ensure fully adequate and timely completion of these services, and permit tracking of work in progress. Such management includes, but is not limited to, planning, scheduling, cost accounting, report preparation, establishing and maintaining records, and quality control. The Contractor shall provide staff with the necessary management expertise to assure the performance of the required work.

Many of the services required by this contract include routine and scheduled weekend and holiday support and the Contractor shall ensure appropriate supervision and management consultation is available to respond to complaints or emergencies.

16.1 Key Personnel. Key personnel are defined as the Contract Manager and designated alternates.

The Contractor shall provide a Contract Manager and perform continual management of the functional areas contained in this PWS. The Contract Manager shall conduct overall management coordination and shall be the central Point of Contact (POC) with the Government for performance of all work under the PWS. A Contractor employee shall be designated to act for the Contract Manager when work is being performed outside of duty hours or during the Contract Manager’s absence.

The Contractor shall be required to provide the resume of key personnel at the time of award of contract for approval. At the Post Award conference, the Contractor shall submit to the COR, in writing, the name, title, office, home, and mobile telephone number of the Contract Manager.

16.1.1 Substitution of Key Personnel. Any changes to the working status of Key Personnel shall be submitted to the COR for approval within 14 working days prior to the change. In addition, the Contractor shall provide personnel with specific licenses and certifications as required in this Contract.

16.1.2 Supervision of Work. The Contractor Manager shall supervise work performed by Contractor personnel to ensure that all Contract requirements are met. The Contract Manager or designated alternate shall ensure that required supervision of Contractor personnel is provided whenever work is being performed.

16.2 Contractor Responsiveness. The Contractor shall ensure the COR has current emergency contact numbers for cases where services pertaining to execution of the PWS need to be addressed at other than normal Contract work hours. A personal answering machine and/or service is permitted at other than normal Contract workdays and work hours for receipt of COR emergency response work requirements, provided that the Contract Manager or designee responds to all calls within 8 hours after notification of the call by the answering machine and/or service. If that’s after hours, then Contractor should respond at beginning of next business day. The Contract Manager and any individuals designated to act in that capacity shall have full authority to contractually bind the Contractor for prompt action on matters pertaining to execution of the PWS.

The Contract Manager or his designated representative shall be immediately available during all “Allowable Contractor Hours of Operation” (see Section 7.1).

17. Contractor Employees. All employees are to be responsible and of good character.

17.1 Employee Qualifications and Certifications. The Contractor shall ensure that only qualified personnel with required licenses or certifications perform work on the AFRH premises.

17.2 National Agency Check. All Contractor personnel are required to undergo background security investigations to ensure suitability for employment with a Federal entity. At a minimum, criminal background checks shall be conducted for Mississippi (MS) and any state where the prospective staff member has resided for the last seven years. For non-recurring or temporary services, the Contractor shall submit to the CO a letter for the CO's review to ensure whether a NAC is needed or not.

17.3 Employee Conduct. The Contractor shall be responsible for the performance and conduct of Contractor and Subcontractor personnel. Personnel employed by the Contractor in the performance of this PWS or any representative of the Contractor entering the installation shall abide by the security regulations and policy letters or directives of AFRH and shall comply with Executive Order 11222 (May 8, 1965) Prescribing Standards of Ethical Conduct for Government Officers and Employees.

No Contractor employee shall accept money or gifts from Residents. Contractor employees are prohibited from entering the occupied rooms of independent living residents without the prior approval of the COR.

Any violation of the above will result in immediate removal of the employee by AFRH security.

Contractor employees shall not exhibit rude behavior toward civilians or other Contractor personnel.

Loudness, vulgarity, rudeness, or other similar offensive conduct by an employee of the Contractor will be grounds for denying the…