SOW-_Plate_Processor.pdf

SECTION C – DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1 BACKGROUND

The Bureau of Engraving and Printing (BEP) is an agency within of the Department of the Treasury that designs, engraves, and prints United States currency and other security products.

Currency manufacturing occurs at the BEP facilities located in Washington, DC (DCF) and in Fort Worth, TX (WCF). BEP’s primary customer is the Federal Reserve Board (FRB).

The Photoengraving Section located at the DCF and the Plate Making Section at the WCF require new offset Plate Processor Equipment to support the United States Currency Program (USCP). The BEP’s offset Plate Making Sections have transitioned the Offset plate making process from analogue production to digital based production. As a result, the BEP requires a new plate processing system at each facility to expose, remove the Laser Ablation Mask (LAMs), process (wash out), and cure the printing plates prior to use on the BEP’s Offset printing presses.

C.2 SCOPE

The scope of this requirement is for a Contractor to provide all labor, travel, parts, materials, transportation, equipment, tools, installation, training, supplies, management and supervision and all other items and services necessary to support the installation, commissioning and training on the Plate Processor Equipment located in Washington DC and in Fort Worth, TX.

C.3 TECHNICAL REQUIREMENTS

The following represents the minimum capability, functionality, and performance characteristics that the listed major sub-systems and major components of the Plate Processor Equipment shall meet or exceed:

C.3.1 Plate Exposure unit and plate Curing unit: Quantity – 2

One Plate Exposure unit and one Plate Curing unit shall be delivered, installed, and commissioned at the DCF and at the WCF.

3.1.1 An Exposure unit and Curing unit may be combined as a single system

3.1.2 The Exposure and Curing unit(s) must have an air exhaust system. The exhaust system(s) should have compatibility to connect to existing building facility air handling/exhaust systems

3.1.3 The Curing unit shall have a minimum 4-drawer capacity

3.1.4 The Exposure and Curing Unit(s) must be able to work with the following plate types, sizes, and thicknesses:

3.1.4.1 Flint Group Nyloprint ® WS73WD (digital plate)

3.1.4.2 Flint Group WS 73 W (analogue) plate

3.1.4.3 Flint Group Nyloprint ® WS230S Digital

3.1.4.4 Flint Group Nyloprint ® WS230S (analogue) plate

3.1.4.5 Plate size range of 400 x 510 mm to 777 x 840 mm

3.1.4.6 Plate Thickness range of 0.73 mm to 2.30 mm

C.3.2 Washout unit : Quantity – 3

Two (2) Washout units shall be delivered, installed, and commissioned at the DCF.

One (1) unit shall be delivered to the WCF.

3.2.1 The Washout system shall be a water-based system in order to develop digital and analogue plates.

3.2.2 The Washout unit shall be a tankless system.

3.2.3 The Washout system shall have a built-in pre-wash system to remove the Laser

Ablation Mask (LAMs) layer.

3.2.4 The Washout system shall include an internal, in-line drying system.

3.2.5 The Washout system shall contain an efficient exhaust air extraction system. The exhaust system shall have compatibility to connect to existing building facility air handling/exhaust systems.

3.2.6 The Washout system must be able to work with the plate types, sizes, and thicknesses listed in paragraphs 3.1.5.1 through 3.1.5.6.

C.4 PERIOD OF PERFORMANCE

The equipment shall be delivered, installed and commissioned all items F.O.B. destination within

(3) three months after contract award. The contract performance period shall be for one year of warranty following acceptance of the equipment. The total contract period shall not exceed one

(1) year and six (6) months.

C.5 WARRANTY REQUIREMENTS

The Contractor shall provide the original equipment manufacturers warranty on the Plate Processor system components with both response and restore times.

The Contractor shall also provide a twelve (12) month warranty that includes parts and labor of the Exposure and Curing units. Warranty shall become effective after successfully completing the acceptance test.

C.6 ENVIRONMENT

The Bureau of Engraving and Printing’s environmental policies and procedures are administered by the Office of Environment, Health and Safety (EHS). Their mission is to continually reduce adverse impacts to workers, the community, and environment. EHS plans, develops, implements, and manages the environmental, health, safety and fire protection programs mandated by the Occupational Safety and Health Act (OSHA), the Environmental Protection Agency (EPA), the Texas Natural Resources Conservation Commission (TNRCC), Treasury Directive 71-05, Departmental Safety and Health Programs, and other recognized consensus standards.

6.1 Utilities

The Plate Processor Equipment shall be capable of operating with the following BEP provided utilities:

6.1.1 Electrical power: 480 volts, 3 phase, 60 hertz, four wire alternating current

6.1.2 Compressed air: Up to 94 psi, not oil free and at ambient humidity

6.1.3 Vacuum: Nominal value of 18 inches Hg. The use of compressed air driven sources is encouraged for low volume applications that require more than 20 inches Hg.

6.1.4 Water: Chilled water is supplied at 42◦ F and has an allowable differential pressure of

20 psi. If chilled water is used, a heat exchanger shall be supplied by the manufacturer to segregate BEP chilled water from press or ancillary system cooling water.

C.7 DELIVERABLES

The Contractor must submit to the Contracting Officer Representative (COR) the following deliverables:

7.1 Deliverables and Consumable Items:

# Deliverable Due Date Deliverable

Recipient (include contact information)

Deliverable Format

1 Draft Installation Plan Within fifteen (15) business days after the contract award

COR PDF file

2 Plate Exposure/Curing Unit – DCF Within six (6) weeks of receipt of the contract award

COR Equipment

3 Plate Washout Unit (qty. 2) – DCF Within six (6) weeks of receipt of the contract award

COR Equipment

4 Plate Exposure/Curing Unit – WCF Within six (6) weeks of receipt of the contract award

COR Equipment

5 Plate Washout Unit – WCF Within six (6) weeks of receipt of the contract award

COR Equipment

Six (6) month supply of consumable items required to operate and maintain the equipment for the DCF and the WCF facilities.

Within six (6) weeks of receipt of the contract award

COR Material

7 Draft Training Plan Within fifteen (15) business days after the contract award

COR PDF file

Two (2) complete copies of user training manuals for the Exposure Unit, Curing Unit, and Plate Washout Unit.

Within ten (10) days after the contract award

COR

Printed copy and PDF file

Two (2) complete copies of product manuals for the Exposure Unit, Curing Unit, and Plate Washout Unit.

Within ten (10) days after the contract award

COR

Printed copy and PDF file

Two (2) complete copies of product maintenance manuals for the Exposure Unit, Curing Unit, and Plate Washout

Within ten (10) days after the contract award

COR

Printed copy and PDF file

C.8 INSTALLATION REQUIREMENTS

8.1 The Contractor shall be responsible for coordinating and scheduling installation of the

Plate Processor Equipment with the COR.

The Contractor shall submit to the COR within fifteen (15) business days after award a draft Installation Plan. The Installation Plan shall include but not be limited to:

Schedule and duration of tasks up to and including:

o Delivery – receipt, visual inspection, transport, uncrate, equipment inspection o Installation – equipment positioned, utilities connected, machine set up, establish machine operations within OEM requirements, removal of crates and packing material o Commissioning – the Contractor will operate the System components and will process plates to ensure the Plate Processor System is properly operating o Training – see 4. Draft Training Plan o Acceptance Testing – see Special Requirements, 1. Acceptance Requirements

Number of personnel List of tasks to be performed Equipment (other than standard tool sets)

The Installation Plan shall also include documentation that describes the Original Equipment Manufacturers (OEM) installation requirements. This documentation is necessary so that BEP can prepare each installation site prior to delivery.

If a subcontractor will be used to perform the installation and commissioning, then the Contractor shall provide the following information:

Name of the subcontractor Address Phone number Email address Description of their experience in performing these tasks

The Contractor may participate in a pre-site evaluation of the facilities up to and including loading dock and freight elevator services.

C.9 TRAINING REQUIREMENTS

Unit.

11 Spare parts list or catalog of product parts

Within ten (10) days after the contract award

COR

PDF file

12 Complete list of all authorized product service offices

Within ten (10) days after the contract award

COR

PDF file

List of consumable items use to maintain optimum equipment performance

Within ten (10) days after the contract award

COR PDF file

9.1 The Contractor shall submit to the COR within fifteen (15) business days after award a draft Training Plan. The Training Plan shall include, but not limited to:

Training Duration

Number of training personnel

Training materials to be provided

Training agenda If a subcontractor will be used to perform the training, then the Contractor shall provide the following information:

Name of the subcontractor Address Phone number Email address Description of their experience in performing this task

C.10 SPARE PARTS LIST OR CATALOG OF PRODUCT PARTS

10.1 The spare parts list shall include but not be limited to:

Breakdown of proprietary and commercial available parts Complete part numbers and description Pricing Estimated lead time for each item

C.11 SPECIAL REQUIREMENT

11.1 Contracting Officer Representative (COR):

The (COR) will be identified by separate letter issued by the CO. The COR monitors all technical aspects of the Contract and assists in Contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications;

monitor Contractor's performance and notifies both the CO and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the Contract.

11.2 Physical Security:

The Contractor shall be responsible for safeguarding all government equipment, information and property provided for Contractor use under this Contract. This Contract requires access into the Controlled Industrial Area of the BEP. The Contractor personnel shall recognize that BEP deals with sensitive information and other proprietary information, which are valuable, special, and unique assets. All information pertinent to BEP’s information technology resources is highly sensitive and may not be released to third parties without the express, written consent of BEP. This information requires strict control procedures to preclude unauthorized disclosure or dissemination. Information pertinent to personnel is protected from unauthorized disclosure under the provisions of the Privacy Act of 1974 (5 U.S.C. 552a). Contractor personnel shall not divulge, disclose, or communicate in any manner, any information to any third party without prior written consent of the BEP. Contractor personnel shall protect information and treat it as strictly confidential and will abide by the security requirements of BEP. A violation of this paragraph shall be a material violation of this Contract. Should the Contractor receive or suspect they have learned of sensitive or classified information, the Contractor shall identify and report suspicions to the COR. Contractor personnel performing work under this Contract shall be subjects of background investigations, conducted by BEP’s Office of Personnel Security, prior to start of work under this Contract. Each Contractor employee performing under this Contract must successfully complete the Government required background check form at time of the proposal submission, and must maintain the level of security required for the life of the Contract.

11.3 Identification of Contractor Employees:

All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. All Contractor personnel shall clearly identify themselves as a Contractor and shall be required to wear identification (ID) badges in a visible location on the front of exterior clothing, above the waist, (except when safety or health reasons prevent such placement). ID badges shall be worn at all times when performing work. ID badges shall have an identification picture, and shall state the name of the individual and the company they represent. Contractor personnel are prohibited from possessing weapons, firearms or ammunition, on themselves or within their Contractor-owned or privately owned vehicle while on BEP premises.

11.4 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this Contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the CO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the CO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the CO and in the event the CO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the CO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

11.5 NON PERSONAL SERVICE STATEMENT: Contractor employees performing services under this Contract will be controlled, directed, and supervised at all times by management personnel of the Contractor. Contractor management will ensure that employees properly comply with the performance work standards outlined in the Performance Work Statement. Contractor employees will perform their duties independent of, and without the supervision of, any Government official or other Government Contractor. The tasks, duties, and responsibilities set forth in this Contract may not be interpreted or implemented in any manner that results in any Contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The Government will control access to its facility and will perform the inspection and acceptance of the completed work.