Request_for_Proposal_No._2031ZA17R00003.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. 6.

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NO.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

RFQ IFB RFP

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF. OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NAICS:

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8 (A)

EDWOSB

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

SOLICITATION NUMBER

2031ZA17R00003

Gladys Wilks/Ines Lopez (202) 874-2636; 874-4958

EP001

SEE Box 9 SEE Box 9

Bureau of Engraving and Printing Office of Financial Management 301 14th Street, SW Washington, DC 20228-0001

Plate Processor Equipment for the Washington, DC and Fort Worth, TX Currency Facilities.

(See Section B for CLINs and additional details)

323120

SOLICITATION ISSUE

DATE

06/06/2017

06/29/2017

12:00 PM

Bureau of Engraving and Printing Washington DC Currency Facility (DCF) Office of Acquisitions 14th and C Streets, SW Washington, DC 20228-0001

BEP220

STANDARD FORM 1449 (REV. 2/2012) BACK

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

40. PAID BY

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELPHONE NUMBER OF AUTHORZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

PARTIAL FINAL

37. CHECK NUMBER

38. S/R ACCOUNT NO. 39. S/R VOUCHER NUMBER

36. PAYMENT

COMPLETE PARTIAL FINAL

3 2031ZA17R00003 Bureau of Engraving and Printing

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

Contractor shall provide two (2) exposure and plate curing units and three (3) washout units.

Contractor shall also provide all labor, travel, parts, materials, transportation, equipment, tools, installation, training, supplies, management and supervision and all other items and services necessary to support the installation, commissioning and training on the equipment in accordance with Section C of this document.

Offeror is required to submit, at a minimum, an offer that conforms to the solicitation specifications with pricing for all Contract Line Item Numbers (CLINs). Contractor shall price each individual CLIN on a firm fixed price basis. Failure to submit an offer which conforms to the solicitation specification may render the proposal unacceptable.

4 2031ZA17R00003 Bureau of Engraving and Printing

EQUIPMENT PERIOD: 30 August 2017 – 29 November 2017

CLIN SUPPLIES/SERVICES QUANTITY UNIT OF

MEASURE

UNIT PRICE AMOUNT

0001 Plate Curing Unit (DCF) 1 EACH $__________ $___________

0002 Plate Washout Unit (DCF) 2 EACH $__________ $___________

0003 Plate Exposure Unit (DCF) 1 EACH $__________ $___________

0004 Installation (DCF) 20 HOURS $__________ $___________ 0005 Training (DCF) 2 DAYS $__________ $___________

0006 Travel (DCF) 1 NTE $__________ $___________

0007 Shipping (DCF) 1 EACH $__________ $___________

1 EACH $__________ $___________ 0008 Rigging (DCF) 0009 Plate Curing Unit (WCF) 1 EACH $__________ $___________

0010 Plate Washout Unit (WCF) 1 EACH $__________ $___________

0011 Plate Exposure Unit (WCF) 1 EACH $__________ $___________

0012 Installation (WCF) 20 HOURS $__________ $___________

0013 Training (WCF) 2 DAYS $__________ $___________

0014 Travel (WCF) 1 NTE $__________ $___________

0015 Shipping (WCF) 1 EACH $__________ $___________

0016 Rigging (WCF) 1 EACH $__________ $___________

WARRANTY PERIOD: 30 November 2017 – 29 November 2018

CLIN SUPPLIES/SERVICES QUANTITY UNIT OF

MEASURE

UNIT PRICE AMOUNT

0017 Warranty 1 YEAR $ NSP _____ $ NSP ______

5 2031ZA17R00003 Bureau of Engraving and Printing

SECTION C – DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1 BACKGROUND

The Bureau of Engraving and Printing (BEP) is an agency within of the Department of the Treasury that designs, engraves, and prints United States currency and other security products.

Currency manufacturing occurs at the BEP facilities located in Washington, DC (DCF) and in Fort Worth, TX (WCF). BEP’s primary customer is the Federal Reserve Board (FRB).

The Photoengraving Section located at the DCF and the Plate Making Section at the WCF require new offset Plate Processor Equipment to support the United States Currency Program (USCP). The BEP’s offset Plate Making Sections have transitioned the Offset plate making process from analogue production to digital based production. As a result, the BEP requires a new plate processing system at each facility to expose, remove the Laser Ablation Mask (LAMs), process (wash out), and cure the printing plates prior to use on the BEP’s Offset printing presses.

C.2 SCOPE

The scope of this requirement is for a Contractor to provide all labor, travel, parts, materials, transportation, equipment, tools, installation, training, supplies, management and supervision and all other items and services necessary to support the installation, commissioning and training on the Plate Processor Equipment located in Washington DC and in Fort Worth, TX.

C.3 TECHNICAL REQUIREMENTS

The following represents the minimum capability, functionality, and performance characteristics that the listed major sub-systems and major components of the Plate Processor Equipment shall meet or exceed:

C.3.1 Plate Exposure unit and plate Curing unit: Quantity – 2

One Plate Exposure unit and one Plate Curing unit shall be delivered, installed, and commissioned at the DCF and at the WCF.

3.1.1 An Exposure unit and Curing unit may be combined as a single system

3.1.2 The Exposure and Curing unit(s) must have an air exhaust system. The exhaust system(s) should have compatibility to connect to existing building facility air handling/exhaust systems

3.1.3 The Curing unit shall have a minimum 4-drawer capacity

3.1.4 The Exposure and Curing Unit(s) must be able to work with the following plate types, sizes, and thicknesses:

3.1.4.1 Flint Group Nyloprint ® WS73WD (digital plate)

3.1.4.2 Flint Group WS 73 W (analogue) plate

6 2031ZA17R00003 Bureau of Engraving and Printing

3.1.4.3 Flint Group Nyloprint ® WS230S Digital

3.1.4.4 Flint Group Nyloprint ® WS230S (analogue) plate

3.1.4.5 Plate size range of 400 x 510 mm to 777 x 840 mm

3.1.4.6 Plate Thickness range of 0.73 mm to 2.30 mm

C.3.2 Washout unit : Quantity – 3

Two (2) Washout units shall be delivered, installed, and commissioned at the DCF.

One (1) unit shall be delivered to the WCF.

3.2.1

3.2.2 3.2.3

3.2.4 3.2.5

3.2.6

The Washout system shall be a water-based system in order to develop digital and analogue plates.

The Washout unit shall be a tankless system.

The Washout system shall have a built-in pre-wash system to remove the Laser Ablation Mask (LAMs) layer.

The Washout system shall include an internal, in-line drying system.

The Washout system shall contain an efficient exhaust air extraction system. The exhaust system shall have compatibility to connect to existing building facility air handling/exhaust systems.

The Washout system must be able to work with the plate types, sizes, and thicknesses listed in paragraphs 3.1.4.1 through 3.1.4.6.

C.4 PERIOD OF PERFORMANCE

The equipment shall be delivered, installed and commissioned all items F.O.B. destination within

(3) three months after contract award. The contract performance period shall be for one year of warranty following acceptance of the equipment. The total contract period shall not exceed one

(1) year and six (6) months.

C.5 WARRANTY REQUIREMENTS

The Contractor shall provide the original equipment manufacturers warranty on the Plate Processor system components with both response and restore times.

The Contractor shall also provide a twelve (12) month warranty that includes parts and labor of the Exposure and Curing units. Warranty shall become effective after successfully completing the acceptance test.

C.6 ENVIRONMENT

The Bureau of Engraving and Printing’s environmental policies and procedures are administered by the Office of Environment, Health and Safety (EHS). Their mission is to continually reduce adverse impacts to workers, the community, and environment. EHS plans, develops, 7 2031ZA17R00003 Bureau of Engraving and Printing implements, and manages the environmental, health, safety and fire protection programs mandated by the Occupational Safety and Health Act (OSHA), the Environmental Protection Agency (EPA), the Texas Natural Resources Conservation Commission (TNRCC), Treasury Directive 71-05, Departmental Safety and Health Programs, and other recognized consensus standards.

6.1 Utilities

The Plate Processor Equipment shall be capable of operating with the following BEP provided utilities:

6.1.1 Electrical power: 480 volts, 3 phase, 60 hertz, four wire alternating current

6.1.2 Compressed air: Up to 94 psi, not oil free and at ambient humidity

6.1.3 Vacuum: Nominal value of 18 inches Hg. The use of compressed air driven sources is encouraged for low volume applications that require more than 20 inches Hg.

6.1.4 Water: Chilled water is supplied at 42◦ F and has an allowable differential pressure of

20 psi. If chilled water is used, a heat exchanger shall be supplied by the manufacturer to segregate BEP chilled water from press or ancillary system cooling water.

C.7 DELIVERABLES

The Contractor must submit to the Contracting Officer Representative (COR) the following deliverables:

7.1 Deliverables and Consumable Items:

# Deliverable Due Date Deliverable

Recipient (include contact information)

Deliverable Format

1 Draft Installation Plan Within fifteen (15) business days after the contract award COR PDF file

2 Plate Exposure/Curing Unit – DCF Within six (6) weeks of receipt of the contract award COR Equipment

3 Plate Washout Unit (qty. 2) – DCF Within six (6) weeks of receipt of the contract award COR Equipment

4 Plate Exposure/Curing Unit – WCF Within six (6) weeks of receipt of the contract award COR Equipment

5 Plate Washout Unit – WCF Within six (6) weeks of receipt of the contract award COR Equipment

Six (6) month supply of consumable items required to operate and maintain the equipment for the DCF and the WCF facilities.

Within six (6) weeks of receipt of the contract award COR Material

7 Draft Training Plan Within fifteen (15) business days after the contract award COR PDF file

8 Two (2) complete copies of user training manuals for the Exposure

Within ten (10) days after the contract award

COR Printed copy and PDF file

8 2031ZA17R00003 Bureau of Engraving and Printing

C.8 INSTALLATION REQUIREMENTS

8.1 The Contractor shall be responsible for coordinating and scheduling installation of the Plate Processor Equipment with the COR.

The Contractor shall submit to the COR within fifteen (15) business days after award a draft Installation Plan. The Installation Plan shall include but not be limited to:

• Schedule and duration of tasks up to and including:

o Delivery – receipt, visual inspection, transport, uncrate, equipment inspection o Installation – equipment positioned, utilities connected, machine set up, establish machine operations within OEM requirements, removal of crates and packing material o Commissioning – the Contractor will operate the System components and will process plates to ensure the Plate Processor System is properly operating o Training – see 4. Draft Training Plan o Acceptance Testing – see Special Requirements, 1. Acceptance Requirements

• Number of personnel

• List of tasks to be performed

• Equipment (other than standard tool sets)

The Installation Plan shall also include documentation that describes the Original Equipment Manufacturers (OEM) installation requirements. This documentation is necessary so that BEP can prepare each installation site prior to delivery.

If a subcontractor will be used to perform the installation and commissioning, then the Contractor shall provide the following information:

• Name of the subcontractor

• Address

• Phone number

• Email address

• Description of their experience in performing these tasks

Unit, Curing Unit, and Plate Washout Unit.

Two (2) complete copies of product manuals for the Exposure Unit, Curing Unit, and Plate Washout Unit.

Within ten (10) days after the contract award

COR Printed copy and PDF file

Two (2) complete copies of product maintenance manuals for the Exposure Unit, Curing Unit, and Plate Washout Unit.

Within ten (10) days after the contract award

COR

Printed copy and PDF file

11 Spare parts list or catalog of product parts

Within ten (10) days after the contract award

COR PDF file

12 Complete list of all authorized product service offices

Within ten (10) days after the contract award

COR PDF file

List of consumable items use to maintain optimum equipment performance

Within ten (10) days after the contract award COR PDF file

9 2031ZA17R00003 Bureau of Engraving and Printing

The Contractor may participate in a pre-site evaluation of the facilities up to and including loading dock and freight elevator services.

C.9 TRAINING REQUIREMENTS

9.1 The Contractor shall submit to the COR within fifteen (15) business days after award a draft Training Plan. The Training Plan shall include, but not limited to:

• Training Duration

• Number of training personnel

• Training materials to be provided

• Training agenda If a subcontractor will be used to perform the training, then the Contractor shall provide the following information:

• Name of the subcontractor

• Address

• Phone number

• Email address

• Description of their experience in performing this task

C.10 SPARE PARTS LIST OR CATALOG OF PRODUCT PARTS

10.1 The spare parts list shall include but not be limited to:

• Breakdown of proprietary and commercial available parts

• Complete part numbers and description

• Pricing

• Estimated lead time for each item

C.11 SPECIAL REQUIREMENT

11.1 Contracting Officer Representative (COR):

The (COR) will be identified by separate letter issued by the CO. The COR monitors all technical aspects of the Contract and assists in Contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications;

monitor Contractor's performance and notifies both the CO and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery

10 2031ZA17R00003 Bureau of Engraving and Printing dates. The COR is not authorized to change any of the terms and conditions of the Contract.

11.2 Physical Security:

The Contractor shall be responsible for safeguarding all government equipment, information and property provided for Contractor use under this Contract. This Contract requires access into the Controlled Industrial Area of the BEP. The Contractor personnel shall recognize that BEP deals with sensitive information and other proprietary information, which are valuable, special, and unique assets. All information pertinent to BEP’s information technology resources is highly sensitive and may not be released to third parties without the express, written consent of BEP. This information requires strict control procedures to preclude unauthorized disclosure or dissemination. Information pertinent to personnel is protected from unauthorized disclosure under the provisions of the Privacy Act of 1974 (5 U.S.C. 552a). Contractor personnel shall not divulge, disclose, or communicate in any manner, any information to any third party without prior written consent of the BEP. Contractor personnel shall protect information and treat it as strictly confidential and will abide by the security requirements of BEP. A violation of this paragraph shall be a material violation of this Contract. Should the Contractor receive or suspect they have learned of sensitive or classified information, the Contractor shall identify and report suspicions to the COR. Contractor personnel performing work under this Contract shall be subjects of background investigations, conducted by BEP’s Office of Personnel Security, prior to start of work under this Contract. Each Contractor employee performing under this Contract must successfully complete the Government required background check form at time of the proposal submission, and must maintain the level of security required for the life of the Contract.

11.3 Identification of Contractor Employees:

All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. All Contractor personnel shall clearly identify themselves as a Contractor and shall be required to wear identification (ID) badges in a visible location on the front of exterior clothing, above the waist, (except when safety or health reasons prevent such placement). ID badges shall be worn at all times when performing work. ID badges shall have an identification picture, and shall state the name of the individual and the company they represent. Contractor personnel are prohibited from possessing weapons, firearms or ammunition, on themselves or within their Contractor-owned or privately owned vehicle while on BEP premises.

11.4 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this Contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation

11 2031ZA17R00003 Bureau of Engraving and Printing services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the CO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the CO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the CO and in the event the CO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the CO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

11.5 NON PERSONAL SERVICE STATEMENT: Contractor employees performing services under this Contract will be controlled, directed, and supervised at all times by management personnel of the Contractor. Contractor management will ensure that employees properly comply with the performance work standards outlined in the Performance Work Statement. Contractor employees will perform their duties independent of, and without the supervision of, any Government official or other Government Contractor. The tasks, duties, and responsibilities set forth in this Contract may not be interpreted or implemented in any manner that results in any Contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The Government will control access to its facility and will perform the inspection and acceptance of the completed work.

12 2031ZA17R00003 Bureau of Engraving and Printing

SECTION D - PACKAGING AND MARKING

D.1 NOTICE OF PACKAGING SLIP REQUIREMENTS

Packaging shall be adequate to ensure acceptance by common carrier and safe arrival at destination. Preservation, packaging, and packing of all items to be delivered to the BEP shall be in accordance with Section C and in accordance with best practices as described in ASTM-D3951, Standard Practice for Commercial Packaging, and adequate to insure acceptance by common carrier and safe arrival at destination.

All markings shall be clearly legible from a distance of 36 inches. Every label must, at a minimum, contain the following:

• Contract Number/Purchase Order Number

• Package number, description and quantity of items contained therein

• COR’s name and telephone number

• Room number

• Place of Delivery

• Contractor’s name

D.2 GENERAL ITEMS – Information required for each shipment:

• Purchase Order Number – The order number BEP assigned to this purchase

• Shipping Address – Point from which the merchandise was shipped

• Telephone Number – The telephone number of the vendor contact to be called for inquires related to the merchandise

• Customer Information – The name and telephone number of the party to which the merchandise is being shipped

• Total Weight of Packages (if item is sold to BEP in pounds)

• If items are drop shipped from a supplier, you must ensure the proper purchase order number is written on the packing slip by your supplier

D.3 LINE ITEMS – Information required for each line item included in the shipment:

• Manufacturer Product Identification – Item Number assigned by manufacturer/supplier.

• BEP Product Identification (If Applicable) –Stock Item Number assigned by BEP.

• Quantity Ordered – Quantity on the purchase order or unit of measurement.

• Quantity Shipped – With the packing slip.

• Quantity Back-ordered, where applicable.

• If the packing slip contains multiple purchase orders, each line item should include the applicable purchase order number.

13 2031ZA17R00003 Bureau of Engraving and Printing

**Failure to adhere to the packing slip and shipping label requirements could result in shipment rejection, processing delay, and payment delay. **

14 2031ZA17R00003 Bureau of Engraving and Printing

SECTION E - INSPECTION AND ACCEPTANCE

E.1 FAR CLAUSE 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB

1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be assessed electronically at this address: www.acquisition.gov/ (End of Clause)

CLAUSE

NUMBER TITLE DATE

52.246-2 INSPECTION OF SUPPLIES—FIXED-PRICE AUG 1996

52.246-4 INSPECTION OF SERVICES – FIXED PRICE AUG 1996

52.246-16 RESPONSIBILITY FOR SUPPLIES APR 1984

E.2 PLATE PROCESSOR SYSTEM ACCEPTANCE TESTING

Acceptance testing will be scheduled upon the completion of commissioning of the new Plate Processor Equipment and at a time mutually agreed upon by both parties. BEP will develop a test plan outlining the specific criteria for each method of inspection (i.e. Visual and Operation) below. The Contractor is encouraged to participate during the Acceptance testing.

2.1 Acceptance Requirements:

2.1.1 Visual Inspection: The Plate Processor Equipment shall be visually inspected by BEP personnel at a minimum for possible damage as well as to ensure that all parts have been provided and properly installed.

2.1.2 Operational Inspection: The Plate Processor Equipment shall at a minimum be inspected for operational soundness.

2.1.3 The Plate Processor Equipment shall demonstrate the ability to process multiple plate types and thicknesses:

• Flint Group Nyloprint ® WS73WD (digital plate)

• Flint Group WS 73 W (analogue plate)

• Flint Group Nyloprint ® WS230S Digital

• Flint Group Nyloprint ® WS230S (analogue) plate

• Plate Size: 400 x 510 mm to 777 x 840 mm

• Plate Thickness: 0.73 mm to 2.30 mm

2.1.4 The vendor must be able to substantiate the Plate Processor Equipment can easily be converted from processing an analog exposed plate to a digitally exposed plate.

http://www.acquisition.gov/

15 2031ZA17R00003 Bureau of Engraving and Printing

2.1.5 The Plate Processor Equipment shall demonstrate the ability to be fully operational after a cold start up (machine being turned-off overnight) without issues

2.2 Acceptance Requirements Met Action:

Once the acceptance requirements have been met, the COR shall provide written notification to the Contracting Officer.

2.3 Acceptance Requirements Not Met Action:

The Contractor shall complete the following if the Plate Processor Equipment does not meet the requirements:

• Submit a report detailing why the acceptance requirement was not met.

• Determine the length of time required to fix or correct issues that caused the acceptance requirement not to be met.

• Make necessary repairs or modifications to the Plate Processor Equipment Schedule a retest of the acceptance requirement

2.4 Completion of the acceptance process:

The acceptance testing process may be conducted for a period of up to three (3) working shifts with no mechanical failures or registration issues.

16 2031ZA17R00003 Bureau of Engraving and Printing

SECTION F - DELIVERIES OR PERFORMANCE

F.1 FAR CLAUSE 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB

1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be assessed electronically at this/these address(es): www.acquisition.gov/ (End of Clause)

CLAUSE

NUMBER

TITLE DATE

52.242-15 STOP-WORK ORDER AUG 1989

52.242-17 GOVERNMENT DELAY OF WORK APR 1984

52.247-34 FOB DESTINATION NOV 1991

F.2 PLACE OF DELIVERY

Deliverables as required during the performance of this contract shall be delivered F.O.B.

destination. The equipment and supplies identified shall be delivered to the following addresses:

(1) Bureau of Engraving and Printing Washington D.C. Currency Facility 14th & C Streets, S.W.

Washington, DC 20228

(2) Bureau of Engraving and Printing Western Currency Facility 9000 Blue Mound Road Fort Worth, Texas 76131

F.3 NOTIFICATION OF DELIVERY

The Contractor shall be responsible for providing all materials and services required for the delivery and placement of the equipment and all support equipment and supplies at the designated installation site(s) within the BEP. The delivery services shall also include all freight, rigging, unpacking, and removal of packing materials from BEP premises. The BEP will not provide any assistance during deliveries.

The contractor shall develop and submit a delivery plan to the COR seven (7) days prior to scheduling any deliveries to the BEP. The following information should be provided for all deliveries to BEP facilities:

-Name of supplier/manufacturer http://www.acquisition.gov/

17 2031ZA17R00003 Bureau of Engraving and Printing

-Contract/Purchase Order Number -Total number of cartons or pallets -Total weight -Date and Time of Delivery

Copies of the packing lists shall be included with this notification and a list of Contractor employees who will need access to the BEP to perform installation and testing of the equipment.

(3) Deliveries to Washington, DC (DCF) Annex Building:

LOADING DOCK ON “D” STREET SW, BETWEEN 13TH & 14TH STREETS

SW): Vendors must call the appointment hotline at (202) 874-2333 twenty-four (24) hours in advance to schedule approximate delivery times. The hotline is manned from 6:30 am to 2:15 pm Monday through Friday. A voicemail message maybe left after normal working hours. Deliveries are accepted between 8:00 am and 2:15 pm, Monday through Friday, excluding holidays.

Over the road vehicles having an overall height exceeding 12’6” (3.8 meters) empty, or an overall length exceeding 42’ (12.2 meters) cannot be accommodated at our receiving platform.

To resolve any delivery issue, please contact Shipping & Receiving at (202) 874-3620 care of Material Handler/Leader.

(4) Deliveries to the Western Currency Facility (WCF):

9000 BLUE MOUND ROAD, FORT WORTH, TEXAS: Vendors must call the Receiving Area at (817) 847-3822 at least twenty-four (24) hours in advance to schedule all deliveries. Appointments may be made during normal working hours of 7:00 am to 3:00 pm or after hours at (817) 847-3831. Receiving hours are from 7:00 am to 2:30 pm local time, Monday through Friday, excluding holidays. To resolve any delivery issue, please contact Shipping & Receiving at (817) 847-3831 or (817) 847-3822.

F.4 INSTALLATION (TURN-KEY)

The contractor shall provide all materials and services to assemble and install the equipment, set up the equipment, perform testing to ensure contract compliance and turn the equipment over to the BEP for operation (i.e. Turn-Key Installation). The materials and services shall include all those necessary for assembly, alignment, connection, start-up and preparation of the equipment for the BEP Acceptance Test (BAT).

Normal working hours at the BEP are between 6:30 AM and 3:00 PM Monday through Friday except Federal holidays. If work is required outside of normal working hours or during Federal holidays, the contractor shall provide the COR with a written request 72 hours prior to when the work will be required. The BEP is not obligated to authorize contractor performance during off-duty hours or Federal holidays.

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The Contractor shall furnish supervision, packing, unpacking, and placement of equipment without additional charge to the BEP. The Contractor shall remove all packing and installation materials from the BEP’s premises and dispose of them at their own expense. The Contractor shall supply all installation mounting materials, including brackets, fasteners, and wire ways required for the installation.

F.5 DOCUMENTATION

Delivery of all technical data and documentation shall be in accordance with Section D & F and shall be F.O.B. destination, within consignee’s premises, to the locations specified in Section F.2 of this solicitation, to the attention of the COR identified in the contract.

F.6 DELIVERABLES AND DELIVERY SCHEDULE

DESCRIPTION

DESIRED DELIVERY

DATES

(Calendar months/years

After Award)

Site Preparation at DCF 5 weeks

Delivery of Plate Processor equipment - DCF 6 weeks

BAT of Plate Processor equipment- DCF 7 weeks

Site Preparation at WCF 5 weeks

Delivery of Plate Processor equipment - WCF 6 weeks

BAT of Plate Processor equipment - WCF 7 weeks

F.7 BEP YEAR END SHUTDOWN PERIOD AND FEDERAL HOLIDAYS

(a) BEP observes the federal holidays that are listed on the Office of Personnel website at: https://www.opm.gov/policy-data-oversight/snow-dismissal-procedures/federal-holidays/#url=2017.

(b) BEP’s Y.E.S. Period typically occurs December 25th through January 1st of each calendar year.

https://www.opm.gov/policy-data-oversight/snow-dismissal-procedures/federal-holidays/#url=2017 https://www.opm.gov/policy-data-oversight/snow-dismissal-procedures/federal-holidays/#url=2017

19 2031ZA17R00003 Bureau of Engraving and Printing

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 CONTRACT ADMINISTRATION OFFICE

(a) This contract will be administered by:

Bureau of Engraving and Printing Office of Acquisition 14th and C Streets, S.W.

Washington, D.C. 20228-0001

(b) Written communication to the Contracting Officer shall make reference to the contract number.

G.2 DTAR 1052.201-70, Contracting Officer's Representative (COR) Appointment and Authority (APR 2015)

(a) The COR WILL BE PROVIDED AT CONTRACT AWARD.

(b) Performance of work under this contract is subject to the technical direction of the COR identified above, or a representative designated in writing. The term “technical direction” includes, without limitation, direction to the contractor that directs or redirects the labor effort, shifts the work between work areas or locations, and/or fills in details and otherwise serves to ensure that tasks outlined in the work statement are accomplished satisfactorily.

(c) Technical direction must be within the scope of the contract specification(s)/work statement. The COR does not have authority to issue technical direction that:

(1) Constitutes a change of assignment or additional work outside the contract specification(s)/work statement;

(2) Constitutes a change as defined in the clause entitled “Changes”;

(3) In any manner causes an increase or decrease in the contract price, or the time required for contract performance;

(4) Changes any of the terms, conditions, or specification(s)/work statement of the contract;

(5) Interferes with the contractor's right to perform under the terms and conditions of the contract; or

(6) Directs, supervises or otherwise controls the actions of the Contractor's employees.

(d) Technical direction may be oral or in writing. The COR must confirm oral direction in writing within five workdays, with a copy to the Contracting Officer.

(e) The Contractor shall proceed promptly with performance resulting from the technical direction issued by the COR. If, in the opinion of the Contractor, any direction of the COR or the designated representative falls within the limitations of (c) above, the Contractor shall immediately notify the Contracting Officer no later than the beginning of the next Government work day.

(f) Failure of the Contractor and the Contracting Officer to agree that technical direction is within the scope of the contract shall be subject to the terms of the clause entitled ``Disputes. (End of clause)

20 2031ZA17R00003 Bureau of Engraving and Printing

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 TYPE OF CONTRACT

This is a Firm Fixed-Price type contract.

H.2 INTERPRETATION OF CONTRACT REQUIREMENTS

No interpretation of any provision of this contract, including applicable specification(s)/work statement, shall be binding on the Government unless furnished or agreed to in writing by the Contracting Officer.

H.3 NOTICE TO THE GOVERNMENT OF DELAYS

In the event the Contractor encounters difficulty in meeting performance requirements, or when it anticipates difficulty in complying with the contract delivery schedule or date, or whenever the Contractor has knowledge that any actual or potential situation is delaying or threatens to delay the timely performance of this contract, the Contractor shall immediately notify the CO and the COR, in writing, giving pertinent details, provided, however, that this data shall be informational only in character and that this provision shall not be construed as a waiver by BEP of any delivery schedule or date or of any rights or remedies provided by law or under this contract

H.4 NON-DISCLOSURE OF NON PUBLIC INFORMATION & DATA

During the period of performance of the contract, the Contractor may be granted access to Non Public information and data, which is the sole property of BEP, as well as proprietary information and data, which is the sole property of entities other than the contracting parties. In particular, the Contractor agrees that all information provided by representatives of BEP, either before or after contract award, concerning the design, manufacture, processing or transporting of United States currency is nonpublic. Such information will be shared only with employees or agents of the company having a need to know, and will not be disclosed to other persons without the written consent of the CO.

Further, the Contractor agrees to maintain the confidentiality of all such information and data and shall not disclose any information and data, interpretations of, and/or derivatives of, such information and data to any unauthorized party without the express written approval of the CO, or of the party in which title is wholly vested. The Contractor hereby agrees to include this clause in all subcontracts or consulting agreements relating to work under this contract. The Contractor shall be required to sign a Non-Disclosure Agreement (NDA) (Attachment P) from BEP.

H.5 INDEMNIFICATION

(a) Responsibility for Government Property: The Contractor assumes full responsibility for and shall indemnify the Government against any and all losses or damage of whatsoever kind and nature to any and all Government property, including any equipment, supplies, accessories, or parts furnished, while in his custody and care for storage, repairs, or service to be performed under the terms of this contract, resulting in whole or in part from the negligent acts or omissions of the Contractor, any subcontractor, or any employee, agent or representative of the Contractor or subcontractor.

21 2031ZA17R00003 Bureau of Engraving and Printing

If due to the fault, negligent acts (whether of commission or omission) and/or dishonesty of the Contractor or its employees, any Government-owned or controlled property is lost or damaged as a result of the Contractor's performance of this contract, the Contractor shall be responsible to the Government for such loss or damage, and the Government, at its option, may in lieu of payment thereof, require the Contractor to replace at his own expense, all property lost or damaged.

(b) Hold Harmless and Indemnification Agreement: The Contractor shall save and hold harmless and indemnify the Government against any and all liability claims, and cost of whatsoever kind and nature for injury to or death of any person or persons and for loss or damage to any Contractor property or property owned by a third party occurring in connection with or in any way incident to or arising out of the occupancy, use, service, operation, or performance of work under the terms of this contract, resulting in whole or in part from the acts or omissions of the Contractor, any subcontractor, or any employee, agent, or representative of the Contractor or subcontractor.

(c) Government's Right of Recovery: Nothing in the above paragraphs shall be considered to preclude the Government from receiving the benefits of any insurance the Contractor may carry which provides for the indemnification of any loss or destruction of, or damages to property in the custody and care of the Contractor where such loss, destruction or damage is to Government property. The Contractor shall do nothing to prejudice the Government's right to recover against third parties for any loss, destruction of, or damage to Government property, and upon the request of the Contracting Officer shall, at the Government's expense, furnish to the Government all reasonable assistance and cooperation (including assistance in the prosecution of suit and the execution of instruments of assignment in favor of the Government) in obtaining recovery.

(d) Government Liability: The Government shall not be liable for any injury to the Contractor's personnel or damage to the Contractor's property unless such injury or damage is due to negligence on the part of the Government and is recoverable under the Federal Torts Claims Act, or pursuant to other Federal statutory authority.

H.6 ORGANIZATIONAL CONFLICTS OF INTEREST

(a) The Contractor warrants that, to the best of the Contractor’s knowledge and belief, there are no relevant facts or circumstances which could give rise to an organizational conflict of interest (OCI), as defined in FAR 9.5, Organizational and Consultants Conflicts of Interest, or that the Contractor has disclosed all such relevant information.

(b) The Contractor agrees that if an actual or potential OCI is discovered after award, the Contractor shall make a full disclosure in writing to the Contracting Officer. This disclosure must include a description of actions, which the Contractor has taken or proposes to take, after consultation with the Contracting Officer, to avoid, mitigate, or neutralize the actual or potential conflict.

(c) The Contracting Officer may terminate this contract for convenience, in whole or in part, if it deems such termination necessary to avoid an OCI. If the Contractor was aware of a potential OCI prior to award or discovered an actual or potential conflict after award and did not disclose

22 2031ZA17R00003 Bureau of Engraving and Printing or misrepresented relevant information to the Contacting Office, the Government may terminate the contract for default, debar the Contractor from Government contracting, or pursue such other remedies as may be permitted by law or this contract.

(d) The Contractor must include this clause in all subcontracts and in lower tier subcontracts unless a waiver is requested from, and granted by, the Contracti=ng Officer.

(e) In the event that a requirement changes in such a way as to create a potential conflict of interest for the Contractor, the Contractor must:

1) Notify the Contracting Officer of a potential conflict, and;

2) Recommend to the Government an alternate approach which would avoid the potential conflict, or

3) Present for approval a conflict of interest mitigation plan that will:

Describe in detail the changed requirement that creates the potential conflict of interest; and Outline in detail the actions to be taken by the Contractor or the Government in the performance of the task to mitigate the conflict, division of subcontractor effort, and limited access to information, or other acceptable means.

4) The Contractor must not commence work on a changed requirement related to a potential conflict of interest until specifically notified by the Contracting Officer to proceed.

5) If the Contracting Officer determines that it is in the best interest of the Government to proceed with work, notwithstanding a conflict of interest, a request for waiver must be submitted in accordance with FAR 9.503.

H.7 DISCLOSURE OF CONFLICTS OF INTEREST

It is the BEP policy to award contracts to only those offerors whose objectivity is not impaired because of any related past, present, or planned interest, financial or otherwise, in organizations regulated by BEP or in organizations whose interests may be substantially affected by Departmental activities. Based on this policy, if at any time during the performance of this contract the Contractor knows of any Conflict of Interest situation affecting the organization, any of its officers or Key Persons working under this contract, has reason to believe that a conflict of interest situation might arise, or is made aware of an actual or potential conflict of interest situation:

(a) The Contractor shall immediately provide to the Contracting Officer a written statement which describes in a concise manner all past, present or planned organizational, financial, contractual or other interest(s) with that organization regulated by BEP, or with that organization or individual whose interests may be substantially affected by Departmental activities, and which is related to the work under this contract. The interest(s) described shall include those of the Contractor, its affiliates, consultants, Subcontractors and key personnel of any of the above. Past interest shall be limited to within one year of the date of the offeror's technical proposal. Key personnel shall include any person owning more than 20% interest in the organization, and the organization's corporate officers, its senior managers and any employee who is responsible for

23 2031ZA17R00003 Bureau of Engraving and Printing making a decision or taking an action on this contract where the decision or action can have an economic or other impact on the interests of a regulated or affected organization.

(b) The Contractor shall describe in detail when it became aware of the actual or potential conflict of interest, what action the organization has taken or proposes to take to mitigate and / or rectify the situation, and why it believes, in light of the interest(s) identified in (a) above, that performance of the contract can still be accomplished in an impartial and objective manner.

(c) In the absence of any relevant interest identified in (a) above, the Contractor shall certify in its statement that to its best knowledge and belief no affiliation exists relevant to possible conflicts of interest. The Contractor must obtain the same information from any potential Subcontractors prior to award of a subcontract.

(d) The Contracting Officer will review the statement submitted and may require additional relevant information from the Contractor. All such information, and any other relevant information known to BEP, will be used to determine whether a conflict of interest exists or a situation exists that may create a conflict of interest. If any such conflict of interest is found to exist, the Contracting Officer may (1) terminate the contract, or (2) determine that it is otherwise in the best interest of the United States to continue the contract with the Contractor and (3) modify the contract to include appropriate provisions to mitigate or avoid such conflicts in the contract.

(e) If the Contractor refuses to provide the written statement called for in paragraph (a), or any additional information that the Contracting Officer may require, the Contracting Officer may terminate the Contract for convenience if he or she deems that termination is in the best interest of the Government.

H.8 POST AWARD MEETING

At its discretion, BEP may schedule and conduct a post award meeting with the Contractor after contract award. The objectives of this meeting would be to: introduce key participants and explain their roles, review deliverables, review the performance work statement and tasks to ensure a common understanding of the requirements and objectives, as well as other matters of importance and relevance. The Contracting Officer will provide advance notice, agenda and, meeting days and time; which will be between 8AM-4PM Eastern. If BEP determines that a post award meeting is necessary, the day(s) and time(s) of any such meeting will be determined after contract award.

H.9 EVALUATION OF CONTRACTOR PERFORMANCE

(a) Interim and final evaluations of Contractor performance will be prepared for this contract in accordance with FAR 42.1503. The final performance evaluations will be prepared at the time of completion of work.

(b) The Contractor can elect to review the evaluation and submit additional information or a rebuttal statement. The Contractor will be permitted 60 calendar days to respond. Contractor response is voluntary. If the Contractor does not respond within 60 days, the Government will presume that the Contractor has no comment. Any disagreement between the parties regarding an evaluation will be referred to an individual at a level above the Contracting Officer, whose decision is final.

24 2031ZA17R00003 Bureau of Engraving and Printing

(c) Copies of the evaluations, Contractor responses, and review comments, if any, will be retained as part of the contract file, and may be used to support future award decisions.

Bureau of Engraving and Printing utilizes the Contractor Performance Assessment Reporting System (CPARS) and the Federal Awarded Performance and Integrity Information System (FAPIIS) to record and maintain past performance information. The past performance systems hosts a suite of web-enabled applications that are used to document Contractor performance information that is required by Federal Regulations.

The CPARS module assesses performance on contracts for Systems, Services, Information Technology, and Operations Support, Architect-Engineer contracts and performance on Construction contracts. CPARS reference material can be accessed at https://cpars.cpars.gov/cpars/app/home.do

Federal Awarded Performance and Integrity Information System (FAPIIS) http://www.fapiis.gov/fapiis/govt/datareports.jsp

The registration process requires the Contractor to identify an individual that will serve as a primary…