2023-2024-150_FDCF_Fixed_Capital_Outlay_Grants_&_Aids_signed_-_signed.pdf

Clay County Board of County Commissioners And State of Florida

Department of Children and Families

AGREEMENT GOVERNING

FIXED CAPITAL OUTLAY GRANTS AND AIDS

THIS AGREEMENT, entered into this 26th day of March, 2024, by and between the State of Florida, Department of Children and Families, hereinafter referred to as the "Department," and Clay County Board of County Commissioners hereinafter referred to as the "recipient,"

WITNESSETH:

WHEREAS, the State of Florida, Department of Children and Families, by authority granted in Chapters 20, 216, and 402 of the Florida Statutes, administers state funds appropriated by the Florida State Legislature, and

WHEREAS, $3,000,000 was appropriated by the Florida State Legislature to the Department in Line Item 387A of Fiscal Year 2023-2024 General Appropriations Act, Section 3, Human Services for grants and aid to local governments and nonstate entities – fixed capital outlay from non-recurring General Revenue Funds, and

WHEREAS, Clay County Board of County Commissioners will receive the $3,000,000 to construct a residential Substance Use Disorder Recovery Center, and

WHEREAS, there is a need to provide residential recovery services to Clay County to mitigate substance use disorder, and

WHEREAS, the Department has received from the recipient the attached Exhibit A, Letter of Intent/Facility Program, which details the scope of the project.

NOW, THEREFORE, IT IS HEREBY agreed, by and between the Department and the recipient as follows:

I. THE RECIPIENT HEREBY AGREES:

A. Services to be provided To plan, develop and accomplish the services described in Exhibit A and to do the activities specified in I.B. Letter of Intent / Facility Program of this Agreement or otherwise to cause the planning, development and accomplishment of such services and activities.

B. Manner of Provision of Services See Exhibit “A”, Letter of Intent/Facility Program.

Clay County Agreement/Contract No.: 2023/2024-_____150 DocuSign Envelope ID: 2D1F71F0-D3C2-4827-9F62-019150003643

C. State Laws and Regulations

1. To obtain all supplies and services for use in the performance of this Agreement at the lowest practicable cost and to purchase by means of a system of competitive bidding wherever required to do so by law, or whenever practicable even if not required by law.

2. To comply with all state licensing standards, all applicable standards, criteria and guidelines of the Department.

D. Civil Rights and Other Legal Requirements

1. The recipient agrees to assure compliance with all applicable governmental laws, ordinances, rules, regulations, procedures, guidelines and standards, including without limitation:

a. Title VI of the Civil Rights Act of 1964, as amended, 42 U.S.C. 2000d et seq., which prohibits discrimination on the basis of race, color, or national origin.

b. Section 504 of the Rehabilitation Act of 1973, as amended, 29 U.S.C. 794, which prohibits discrimination on the basis of handicap.

c. Title IX of the Education Amendments of 1972, as amended, 20 U.S.C. 1681 et seq., which prohibits discrimination on the basis of sex.

d. The Age Discrimination Act of 1975, as amended, 42 U.S.C.

6101 et seq., which prohibits discrimination on the basis of age.

e. Section 654 of the Omnibus Budget Reconciliation Act of 1981, as amended, 42 U.S.C. 9849, which prohibits discrimination on the basis of race, creed, color, national origin, sex, handicap, political affiliation or beliefs.

f. The Americans with Disabilities Act, 42 U.S.C. 12101 et seq, which prohibits discrimination on the basis of disability and requires reasonable accommodation for persons with disabilities.

g. All laws, rules, regulations, procedures, guidelines and standards applicable to the grant, including without limitation, if applicable, all laws, rules, regulations, procedures, guidelines and standards applicable to the supplemental emergency social services block grant program referred to below.

h. All rules, regulations, guidelines and standards as are now or may be lawfully adopted under the above or other applicable laws or ordinances.

The recipient agrees that compliance with these requirements constitutes a condition of continued receipt of or benefit from funds provided through this Agreement, and that it is binding upon the recipient, its successors, transferees and assignees for the period during which services are provided or obligations under this

Agreement continue. The recipient further assures that all contractors, subcontractors, subgrantees, or others with whom it arranges to provide services or benefits to participants or employees in connection with any of its programs and activities will not discriminate against those participants or employees in violation of the above statutes, regulations, guidelines and standards.

E. Audit and Records - The Recipient Agrees:

1. To maintain complete, accurate and adequate financial records and reports relating to funds received under this Agreement and expenditures made with those funds.

2. To maintain books, records, documents including electronic storage media and the evidence and accounting procedures and practices which sufficiently and properly reflect all direct and indirect costs of any nature expended in the performance of this Agreement. All records shall be subject at all times to inspection, review, copying or audit by authorized state personnel and other personnel duly authorized by the Department.

3. Without limiting the generality of the foregoing or the generality of the following with the foregoing, to adopt an accounting system, in compliance with generally accepted accounting principles, which shall provide for a complete record of the use of the grant money and shall comply with the provisions of Section 215.97 Florida Statutes.

4. To include these aforementioned audit and record keeping requirements in all approved subcontracts and assignments.

F. Retention of Records - Recipient Agrees:

To retain all financial records, supporting documents, statistical records and any other documents including electronic storage media pertinent to this Agreement for a period of not less than (i) six (6) years after the purchase if this grant is only for the purchase of real property, or, if audit findings have not been resolved at the end of such six (6) year period the records shall be retained until resolution of the audit findings, or (ii) six (6) years after the completion of the improvements, repairs, or renovations if this grant is for the improvement, repair or renovation of real property or for the purchase and improvement, repair or renovation of real property, or, if audit findings have not been resolved at the end of such six (6) year period the records shall be retained until resolution of the audit findings. State auditors and any persons duly authorized by the Department shall have full access to, and the right to examine any of the said materials at any time during regular business hours.

G. Status Reports - Recipient Agrees: To furnish the Department with monthly status reports.

H. Indemnification To the extent permitted by law and as limited by and pursuant to the provisions of Section 768.28, Florida Statutes, which provisions are not expanded, DocuSign Envelope ID: 2D1F71F0-D3C2-4827-9F62-019150003643 http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=Ch0215/Sec97.HTM http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=Ch0215/Sec97.HTM altered or waived beyond the statutory limits contained therein, the recipient agrees to indemnify the Department against all claims, suits, judgments, or damages, including court costs and attorney's fees, arising out of the negligent or intentional acts or omissions of the recipient, and its agents, contractors, subcontractors, and employees, during performance pursuant to this contract. Also, to the extent permitted by law and as limited by and pursuant to the provisions of Section 768.28, Florida Statutes, which provisions are not expanded, altered or waived beyond the statutory limits contained therein, the recipient agrees to defend the Department, upon receiving written notification from the Department, against all claims, suits, judgments, or damages, including costs and attorney's fees, arising out of the negligent or intentional acts or omissions of the recipient and its agents, contractors, subcontracts, and employees, in the course of the operation of this Agreement. In no event shall the recipient be liable for or have any obligation to defend the Department against such claims, suits, judgments or damages, including costs and attorney's fees, arising out of the sole negligent acts of the Department. Nothing in this Agreement shall be deemed as a waiver of immunity or limits of liability of any party, including their supervisors, officers, agents and employees, beyond any statutory limited waiver of immunity or limits of liability which may have been adopted by the Florida Legislature in Section 768.28, Florida Statutes or other law.

I. Publicity and Public Notice All notices, informational pamphlets, press releases, research reports and similar public notices referencing the construction of this building and prepared and released by the recipient shall include the statement: "This project is funded under an Agreement with the State of Florida, Department of Children and Families."

J. Safeguarding Recipient Information The recipient shall not use or disclose any information concerning the eventual recipients of services under this Agreement for any purpose not in conformity with state and federal regulations, as determined by the Department, except on written consent of the eventual recipient, his attorney, or his responsible parent or guardian.

K. Monitoring The recipient shall permit Department personnel or representatives to monitor the services, which are the subject of this Agreement.

L. Public Access - Recipient Agrees:

To allow public access to all documents, papers, letters, or other materials subject to the provisions of Chapter 119, Florida Statutes, and made or received by the recipient in conjunction with this Agreement.

M. Security Interest / Title Evidence and Insurance / Other Insurance Lien requirements not relevant because properties are owned by a government entity.

N. Public Entity Crime Pursuant to section 287.133, F.S., the following restrictions are placed on the ability of persons convicted of public entity crimes to transact business with the Department:

When a person or affiliate has been placed on the convicted vendor list following a conviction for a public entity crime, he/she may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or the repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in section 287.017, F.S., for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list.

Any person must notify the Department within 30 days after a conviction of a public entity crime applicable to that person or to an affiliate of that person. “Public entity crime means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or with the United States, including but not limited to, any bid, proposal, reply, or contract for goods or services, any lease for real property, or any contract for the construction or repair of a public building or a public work, involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation.

II. THE RECIPIENT AND THE DEPARTMENT AGREE:

A. Consultation To furnish consultation and technical assistance to the recipient, if requested.

B. Method of Payment for Services The following procedures for payment will apply:

1. In no event will payment be made for grants requiring matching funds unless recipient illustrates to the Department that the project is fully funded with proper matching funds as specified in the Letter of Intent or Facility Program.

2. Subject to the availability of state funds, the Department shall award to the recipient a sum not to exceed $3,000,000 during the term of this Agreement.

3. In no event will payment be made by the Department in excess of $3,000,000, as agreed upon by all parties to this Agreement.

4. If any of the funds are to be used for the construction, improvement, or repair of real property payment shall be made as work is completed in accordance with Exhibit A, Letter of Intent/Facility Program and submission of invoice.

5. Payment shall be accomplished within twenty (20) days after the submission of a correct invoice and supporting documentation and, at the Department’s option, its verification of the invoice and supporting documentation through inspection of the work to be performed under this Agreement and its determination that sufficient work has been completed to justify the payment.

6. Recipient shall prepare and submit a request for release of funds that is on the recipient's stationery.

7. The Department may, in its sole discretion, advance parts or the whole of any advances before they become due if it is agreed by the parties and advisable to do so and all such advances or releases shall be deemed to have been made in pursuance of this Agreement and not to be a modification hereof. The making of any such advance, or any part of such advance, shall not be deemed an approval or acceptance by the Department of the work therefore done.

8. All sums advanced hereunder shall be used by the recipient solely and exclusively for the purposes intended to wit: Recipient Clay County Board of County Commissioners, scope of work to construct a residential Substance Use Disorder Recovery Center (SB 1431) (Senate Form 1431) (HB 2269), as more particularly described in Exhibit “A” attached hereto. If any of the funds are to be used for the construction, improvement, or repair of real property, all work may commence beginning March 26, 2024 and all work shall be completed and all funds for that purpose shall be disbursed on or before June 30, 2028.

9. Upon completion of the project, a final accounting will be made, and any funds not used in the completion of the project shall be returned to the Department within thirty (30) days after the final accounting report is submitted to the Department.

10. Any interest earned from advanced moneys shall be returned to the Department or shall be reduced from subsequent request for release of funds.

11. The Department shall not be obligated to, but may in its sole discretion, make any payment or advance any sums under this Agreement at any time in which the recipient is in default under this Agreement.

12. Invoices shall include documentation of payment of work completed and documentation of associated match and shall be attached to the Certificate of Partial Payment Attachment 5 and Spending Plan.

III. THE DEPARTMENT AND THE RECIPIENT FURTHER AGREE:

A. Term of the Agreement

1. This Agreement shall be effective March 26, 2024, or on the date on which the Agreement has been signed by both parties, whichever is later.

2. This Agreement shall end upon the performance and payment of all of the obligations of the parties hereunder.

B. Termination

1. Termination Because of Lack of Funds: It is agreed that in the event funds to finance this Agreement, or part of this Agreement become unavailable, the obligations of each party, hereunder may be terminated upon no less than twenty-four (24) hours notice in writing to the other party. Said notice shall be delivered by certified mail, return receipt requested, or in person with proof of delivery. The Department shall be the final authority as to the availability of state and federal funds, and as to how any available funds will be allocated among recipients.

2. Termination for Breach: Unless the recipient's breach is excused, the Department may, by written notice of breach to the recipient, terminate the whole or any part of this Agreement in any of the following circumstances:

a. If the recipient fails to provide services called for by this Agreement within the time specified herein or any extension thereof; or

b. If the recipient fails to pay or perform any of the other provisions of or is otherwise in default under this Agreement. A default under any of such instruments shall be a default under each and all such instruments.

c. Termination shall be upon no less than twenty-four (24) hours notice in writing delivered by certified mail, return receipt requested, or in person with proof of delivery. The recipient shall continue the performance of this Agreement to the extent not terminated under the provisions of this clause.

3. Waiver of Breach of any provision of this Agreement shall not be deemed to be a waiver of any other or subsequent breach of any of the same and shall not be construed to be a modification of the terms of any of the same.

C. Termination Arrangements After receipt of a notice of termination, and except as otherwise directed, the recipient shall:

1. Stop work under the Agreement on the date and to the extent specified in the notice of termination.

2. Place no further orders or contracts for materials, services or facilities except as may be necessary for completion of such portion of work under the Agreement as is not terminated.

3. Terminate all outstanding orders and contracts to the extent that they relate to the performance of work which was terminated.

4. Prepare all necessary reports and documents required under the terms of this Agreement up to the date of termination, including the final report due upon completion of the Agreement, if any, without reimbursement for services rendered in completing said reports beyond termination date if said reports are not completed prior to termination date.

5. Take any other actions as directed in writing by the Department.

6. Immediately return all unexpended funds to the Department.

D. Renegotiation or Modification Any alterations, variations, modifications, or waivers of provisions of this

Agreement shall only be valid when they have been reduced to writing, duly signed by all parties thereto, and attached to the original thereof.

E. Name of Payee The name of the official payee to whom the Department shall issue warrants shall be Clay County Board of County Commissioners. The payee's Federal Employer Identification Number is 59-6000553 .

F. Use of Funds for Lobbying Prohibited Wellpath Recovery Solutions Inc. will comply with the provisions of section 216.347, Florida Statutes, which prohibits the expenditure of grants and aids appropriations for the purpose of lobbying the legislature, the judicial branch, or a state agency.

G. Cooperation; Payment of Costs As a further condition to receipt of the grant funds provided or to be provided by the Department to or for the benefit of the recipient, the recipient agrees to cooperate with the Department and to assist it in and shall pay all costs of filing and recording the Mortgage, if applicable, any NFI required by this Agreement, financing and continuation statements, and any notice of completion; the cost of all title evidence and any title insurance required by this Agreement, the cost of other insurance required by this Agreement or the Mortgage, if applicable, taxes incurred pursuant to this Agreement or the Mortgage, if applicable, and any other costs or taxes incurred or to be incurred under or pursuant to this Agreement or the Mortgage, if applicable. If permitted under the program pursuant to which the grant is made the Department may, at its option, advance, pay, and/or reimburse recipient for any such costs or taxes from the proceeds of the grant and any such sums so advanced and paid shall be considered an advancement and payment of grant proceeds to the recipient. Otherwise, all such costs and taxes shall be paid by the recipient out of its own funds.

H. References and Citations All references in this Agreement to statutory and regulatory citations and cross references or to any procedure, standard, or guideline shall be construed to refer to such statutes, regulations, procedures, standards, and guidelines as amended, renumbered, supplemented, and/or replaced from time to time. In the event of any conflict between with the terms and provisions of this Agreement and the provisions of any such statutes, regulations, procedures, standards, or guidelines, the provisions of such statutes, regulations, procedures, standards, and guidelines shall control and be applied.

I. All Terms and Conditions Included in Agreement This Agreement and its incorporated attachments contain all the terms and conditions agreed upon by the parties. No other agreements, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or to bind any of the parties hereto. In the event of a breach or termination of this Agreement, the recipient agrees to pay all costs of collection of monies due to the Department including a reasonable attorney’s fee and costs.

J. Miscellaneous

1. The entire Department’s remedies hereunder, and at law or in equity are cumulative and may be exercised alone, together, or in any combination thereof.

2. This instrument shall be governed and construed by any applicable federal law and to the extent not preempted by federal law by the laws of the State of Florida without regard to its conflicts of laws provisions.

3. If any provision of this instrument is found by a court of competent jurisdiction to be invalid or unenforceable, or invalid or unenforceable in any particular circumstances, no such invalidity or unenforceability shall affect or impair the validity or enforceability of such provision in other permissible circumstances or the validity or enforceability of any other provision of this instrument.

4. Wherever used in this instrument all pronouns shall include the feminine, masculine, and neuter gender and the singular shall include the plural and vice versa.

5. Time is of the essence in the payment and performance of the obligations under this instrument.

6. Captions and headings used in this Agreement are for convenience only and shall not be used to define or construe the terms and provisions of this Agreement.

7. The excise or documentary stamp tax due in connection with this transaction has been paid on the Mortgage, if applicable.

SIGNATURE PAGE TO THE AGREEMENT GOVERNING

FIXED CAPITAL OUTLAY GRANTS AND AIDS BETWEEN

State of Florida Department of Children and Families AND Clay County Board of County Commissioners

IN WITNESS WHEREOF the parties hereto have executed this 10-page Agreement, the day and year previously written.

RECIPIENT:

Clay County Board of County Commissioners

As Witnessed By: By: ____________________________________

_____________________________ Name: ______________________________

_____________________________ Title: ________________________________

Date: ________________________________

ATTEST:

Tara S. Green Clay County Clerk of Court and Comptroller Ex Officio Clerk to the Board

STATE OF FLORIDA

DEPARTMENT OF CHILDREN AND FAMILIES

As Witnessed By: By: ____________________________________

_____________________________ Name: ____________________________

_____________________________ Title: Assistant Secretary for Administration

Date: _________________________

APPROVED AS TO FORM AND LEGALITY

Headquarters General Counsel Department of Children and Families

By: ___________________________________

March 26, 2024

Jim Renninger

Chairman

Jim Renninger (Apr 1, 2024 09:54 EDT) Jim Renninger

Kelli Lueckert (Apr 2, 2024 13:32 EDT) Kelli Lueckert

Megan Covey (Apr 2, 2024 13:47 EDT)

DocuSign Envelope ID: 2D1F71F0-D3C2-4827-9F62-019150003643

Avi Wygodski

Chad Barrett

4/17/2024 | 2:12 PM EDT

Jeanie Vause

Thomas Valentine, Senior Counsel https://secure.na4.documents.adobe.com/verifier?tx=CBJCHBCAABAAHn7JVX3r8PDJNpuollucmscaH972A3rq https://secure.na4.documents.adobe.com/verifier?tx=CBJCHBCAABAAHn7JVX3r8PDJNpuollucmscaH972A3rq https://na4.documents.adobe.com/verifier?tx=CBJCHBCAABAAHn7JVX3r8PDJNpuollucmscaH972A3rq https://secure.na4.documents.adobe.com/verifier?tx=CBJCHBCAABAAHn7JVX3r8PDJNpuollucmscaH972A3rq

EXHIBIT A

LETTER OF INTENT

LETTER OF INTENT

FY 2023-2024

Grant and Aid Fixed Capital Outlay Projects

GRANTEE’S LEGAL NAME: Clay County Board of County Commissioners

ADDRESS: 477 Houston St., Green Cove Springs, FL 32043

FEDERAL EMPLOYER NUMBER: 59-6000553

PROJECT CONTACT NAME: Megan Covey, Grants Director TELEPHONE NUMBER: 904-529-4211

APPROPRIATION LINE-ITEM NUMBER: DOLLAR AMOUNT: $3,000,000

PROJECT TITLE: Infrastructure Improvements for Clay County – Substance Abuse Recovery Center

PROJECT TYPE: NEW CONSTRUCTION ADDITION RENOVATION

LAND PURCHASE BUILDING PURCHASE OTHER DESCRIBE:

PROJECT LOCATION: 3245 Bear Run Blvd., Orange Park, FL 32065

PROPOSED DATE OF OCCUPANCY: The buildings are currently owned and occupied by Clay County Board of County Commissioners.

Submitted By: Clay County Board of County Commissioners Grantee’s Legal Name

Jim Renninger _____________________________________ Name Signature Date

Clay County Clerk of Court and Comptroller Ex Officio Clerk to the Board

Tara S. Green ________________________ Signature Date

Reviewed By: Avikam Wygodski, Assistant Staff Director for Design and Construction

Name Signature Date

Approved By: Matthew Howard, Staff Director for General Services

Name Signature Date

3/26/2024

3/26/2024

Jim Renninger (Apr 1, 2024 09:54 EDT) Jim Renninger

DocuSign Envelope ID: 2D1F71F0-D3C2-4827-9F62-019150003643

4/17/2024 | 11:47 AM EDT

4/17/2024 | 11:47 AM EDT

1. DESCRIPTION OF THE PROGRAM(S) WHICH WILL BE AFFECTED BY THIS

APPROPRIATION

The description shall include the target population, services, and types of programs provided that will impact the clients served by the Department.

The Clay County Substance Abuse Recovery Center will offer detoxification, residential, and outpatient treatment services. The Center will serve the general public and be centrally located within the County.

2. DESCRIPTION OF THE SCOPE (SIZE) OF THE PROPOSED PROJECT

The County will use appropriation funds to remodel two existing facilities at its Bear Run property and construct one new facility with a common area and kitchen.

3. STATEMENT OF FACILITY PROGRAM NEEDS and/or JUSTIFICATION

Based on data from the Florida Department of Health, opioid overdose deaths in Clay County, Florida, increased by 75% from 2015 – 2020 from 36 in 2015 to 63 in 2020, the highest number since data has been collected. Emergency medical service responses to suspected non-fatal opioid-involved overdoses increased by 1,631.8% in the same time period from 22 in 2015 to 381 in 2020.

At present, the County does not have a residential treatment center for substance use disorders.

4. PROFESSIONAL SERVICE REQUIREMENTS

The County will procure services in accordance with its Purchasing Policy and County facility standards will apply.

5. SITE ANALYSIS REQUIREMENTS

a. SITE ZONING: CERTIFY ATTAINABILITY OF ALL PERMITS Present zoning classification if the intended use is nonconforming; what are the measures necessary to obtain a rezoning, waiver, or a special exception?

No changes are necessary.

b. SITE RESEARCH TO INCLUDE

Facility uses/deed restrictions and ordinances that may restrict the site development/use. Parking requirements.

The County is the existing property owner and parking is available at the proposed site.

c. EXISTING BUILDINGS ON SITE

Include any buildings on site. Provide a justification for demolition or for renovation of the existing building.

The two buildings that will be renovated were formerly operated by the Tax Collector and the Department of Health. There is a third building on the site that is dilapidated and will be demolished. The County will pay for building design from a separate fund unrelated to the State appropriation.

d. SITE OWNERSHIP Is the site ownership private or public (federal, state, county, city or another type municipality)?

Site ownership is public property (Clay County).

e. APPROPRIATENESS OF THE SELECTED SITE

Describe site access to include location in relationship to the major thoroughfares and transportation terminals (public transportation). What type of utilities are available (water, electrical, sanitary sewer)?

The current site is already being used for Department of Health functions, so the transition to a Substance Abuse Recovery Center is similar in function. County water and sewer are already available at the site. There is a bus stop across the street for easy public access.

f. CERTIFICATION OF POSITIVE DRAINAGE

Is the selected site lying within a natural flood plain (wetlands) or drainage basin.

The site is in a designated flood area – “AE.”

g. ASBESTOS SURVEY

If funding is to be used for a renovation or addition, has an asbestos survey been conducted? If asbestos is present, provide a budget for the estimated removal cost.

Asbestos hasn’t been observed at the proposed site. If it is identified during renovation, appropriate measures will be taken to remediate it.

6. SCHEDULE OF PAYMENTS (PROJECTED DATES) FOR VARIOUS STAGES OF PROJECT

DATE

a. Program Submitted 2/27/24

b. Architect/Engineer (A/E) Selected 4/2024

A/E Name(s)

c. Architect/Engineer Contract Award: 6/2024 (Include a copy of the A/E contract, a site plan, location map & any design documents. If available, electronic mail version is preferred.)

d. Notice to Proceed with Design 7/2024

e. Final Design Approval 1/2025

f. Advertisement for Construction Bid 3/2025

g. Construction Contract Award 5/2025

Contractor’s Name:

(Include a copy of the construction contract)

h. Permits 6/2025

i. Notice to Proceed with Construction 7/2025

j. Monthly Construction Payments: $250,000

k. Final Construction Completion: 6/2026

7. ESTIMATED PROJECT BUDGET BY MAJOR CATEGORY OF EXPENDITURE

a. Land Purchase $0 (Include 2 appraisals and the location map.)

b. Building Purchase $0 (Include 2 appraisals and a graphic representation such as plat map, site plan, photographs and/or boundary survey in an electronic format.)

c. Closing Costs $0 (Doc stamps, intangible taxes, endorsements, title insurance, appraisal bank fees, survey, soil testing, miscellaneous land acquisition, contingency, etc.)

d. Professional Services $0 (architect/engineer/special consultant, schematic design phase, design development phase, construction document phase, bidding, construction administration)

e. Construction $3,000,000 (Total estimates include permits, bidding and award, construction contract, contingency, fixtures, furniture and equipment)

f. Replacement Costs $0

g. (exterior building package [repairs, roof, windows, painting], interior [finishes & renovations], building utilities [plumbing, mechanical, electrical], construction reserves [% hard costs])

h. TOTAL $3,000,000

8. BUDGET REQUIREMENTS: Provide Cost Breakdown

a. Professional Services and Other Costs (if required)

Architect/Engineer $0

Special Consultant $0

Construction Documents $0 (Including bidding/construction administration) Survey $0

Soil Analysis $0

Furniture, Fixtures and Equipment $0

Professional Services and Other Costs Subtotal $0

b. Construction Costs

Construction $2,950,000

Site Development $0

Utilities $0

Permits $5,000

Mobilization $45,000

Specialty Cost $0

Contingency $0

Construction Costs Subtotal $3,000,000

TOTAL COST (Parts a and b) $3,000,000

9. FUNDING SOURCES

State $3,000,000

Local Match $0

City $0

County $0

Temporary loan $0

Funding Sources Total $3,000,000

2023-2024-150 Agreement - DCF Fixed Capital Outlay Grants BCC#14 Final Audit Report 2024-04-02

Created: 2024-03-28

By: Lisa Osha (Lisa.Osha@claycountygov.com)

Status: Signed

Transaction ID: CBJCHBCAABAAHn7JVX3r8PDJNpuollucmscaH972A3rq

"2023-2024-150 Agreement - DCF Fixed Capital Outlay Grants BCC#14" History

Document created by Lisa Osha (Lisa.Osha@claycountygov.com)

2024-03-28 - 6:57:24 PM GMT

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Signer clayesign@claycountygov.com entered name at signing as Jim Renninger

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Signer bccdocs@clayclerk.com entered name at signing as Tara S Green

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Agreement completed.

2024-04-02 - 5:47:29 PM GMT

2023-2024-150 FDCF Fixed Capital Outlay Grants & Aids signed Final Audit Report 2024-05-23

Created: 2024-05-23

By: Lisa Osha (Lisa.Osha@claycountygov.com)

Status: Accepted

Transaction ID: CBJCHBCAABAAKYZG6EQ_v_dUXGcEzO09JEY7Wj-SzjI0

"2023-2024-150 FDCF Fixed Capital Outlay Grants & Aids signe d" History

Document digitally presigned by DocuSign\, Inc. (enterprisesupport@docusign.com)

2024-04-18 - 3:06:18 PM GMT

Document created by Lisa Osha (Lisa.Osha@claycountygov.com)

2024-05-23 - 3:24:42 PM GMT

Document emailed to Rick Dingle (dingler@clayclerk.com) for acceptance

2024-05-23 - 3:24:48 PM GMT

Email viewed by Rick Dingle (dingler@clayclerk.com)

2024-05-23 - 3:25:07 PM GMT

Document accepted by Rick Dingle (dingler@clayclerk.com) Acceptance Date: 2024-05-23 - 3:25:15 PM GMT - Time Source: server

Agreement completed.

2024-05-23 - 3:25:15 PM GMT