RFP_2016-N-17867_072216.pdf

PAGES

15A. NAME

AND

ADDRESS

OF

OFFEROR

SEC. PAGE(S) SEC. PAGE(S)

(Date) (Hour)

CALENDAR DAYS

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amend-ments to the SOLICITATION for offerors and related documents numbered and dated:

(Type or Print)

SOLICITATION, OFFER AND AWARD 1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

RATING

PAGE OF

1 102

2. CONTRACT NO.

3. SOLICITATION NO.

2016-N-17867

4. TYPE OF SOLICITATION

SEALED BID (IFB)

X NEGOTIATED (RFP)

5. DATE ISSUED

07/22/2016

6. REQUISITION/PURCHASE

NO.

7. ISSUED BY CODE 2543 8. ADDRESS OFFER TO (If other than Item 7)

Centers for Disease Control and Prevention

Office of Acquisition Services (OAS)

2920 Brandywine Rd, RM 3000

Atlanta, GA 30341-5539

Approved as to Form and Legality: _____________________________

NOTE: In sealed bid solicitations “offer” and “offeror” mean “bid” and “bidder.”

SOLICITATION

9. Sealed offers in original and copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in until 2:00p local time 08/23/2016

CAUTION -- LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME

Timothy Barnes

B. TELEPHONE (NO COLLECT CALLS)

AREA CODE NUMBER: EXT:

(770) 488-2883

C. E-MAIL ADDRESS

11. TABLE OF CONTENTS

(x) DESCRIPTION (x) DESCRIPTION

PART I – THE SCHEDULE PART II – CONTRACT CLAUSES

X A SOLICITATION/CONTRACT FORM 1 X I CONTRACT CLAUSES 43

X B SUPPLIES OR SERVICES AND PRICES/COSTS 1 PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

X C DESCRIPTION/SPECS./WORK STATEMENT 6 X J LIST OF ATTACHMENTS 68

X D PACKAGING AND MARKING 11 PART IV – REPRESENTATIONS AND INSTRUCTIONS

X E INSPECTION AND ACCEPTANCE 12 REPRESENTATIONS, CERTIFICATIONS, AND

X F DELIVERIES OR PERFORMANCE 13 X K OTHER STATEMENTS OF OFFERORS 69

X G CONTRACT ADMINISTRATION DATA 13 X L INSTRS., CONDS., AND NOTICES TO OFFERORS 83

X H SPECIAL CONTRACT REQUIREMENTS 23 X M EVALUATION FACTORS FOR AWARD 98

OFFER (Must be fully completed by offeror)

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52-232-8)

10 CALENDAR DAYS

20 CALENDAR DAYS

30 CALENDAR DAYS

AMENDMENT NO. DATE AMENDMENT NO. DATE

CODE FACILITY 16. NAME AND ADDRESS OF PERSON AUTHORIZED TO SIGN OFFER

15B. TELEPHONE NO.

AREA CODE NUMBER EXT.

15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

17. SIGNATURE

18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( )

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE 434

Centers for Disease Control and Prevention (FMO)

PO Box 15580 404-718-8100

Atlanta, GA 30333-0080

26. NAME OF CONTRACTING OFFICER (Type or print)

27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

IMPORTANT -- Award will be made on this form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 33 (REV. 9-97)

PREVIOUS EDITION IS UNUSABLE Prescribed by GSA

FAR (48 CFR) 53.214©

K

*****This is an 8a Competitive Set Aside******

BASE YEAR

ITEM SUPPLIES / SERVICES QTY / UNIT UNIT PRICE EXTENDED PRICE

0001 Field Support Officers for Polio Eradication and Vaccine Preventable Disease Activities

PoP: 09/08/2016 – 09/07/2017

This is a Firm-Fixed Price, Level of Effort Term Line Item.

12 months

0002 Travel

This is a Cost Reimbursable Line Item.

1 Job

0003 Optional CLIN: Surge Labor

This is a Firm-Fixed Price, Level of Effort Term Line Item.

TOTAL

Estimated Level of Effort:

Positions Labor Category Estimated Hours

Labor Rate Surge Labor Rate

Extended (Est. Hrs + Rate only)

1 1800 $ $ $

2 1800 $ $ $

3 1800 $ $ $

Total $

This table may be amended to include as many positions as deemed necessary by the Contractor’s understainding of the requirement.

OPTION YEAR 1

1001 Field Support Officers for Polio Eradication and Vaccine Preventable Disease Activities

PoP: 09/08/2017 – 09/07/2018

This is a Firm-Fixed Price, Level of Effort Term Line Item.

12 months

1002 Travel

This is a Cost Reimbursable Line Item.

1 Job

1003 Surge Labor

Labor Rate Surge Labor Rate

Extended (Est. Hrs + Rate only)

1 1800 $ $ $

2 1800 $ $ $

3 1800 $ $ $

Total $

OPTION YEAR 2

2001 Field Support Officers for Polio Eradication and Vaccine Preventable Disease Activities

PoP: 09/08/2018 – 09/07/2019

This is a Firm-Fixed Price, Level of Effort Term Line Item.

12 months

2002 Travel

This is a Cost Reimbursable Line Item.

1 Job

2003 Surge Labor

Labor Rate Surge Labor Rate

Extended (Est. Hrs + Rate only)

1 1800 $ $ $

2 1800 $ $ $

3 1800 $ $ $

Total $

OPTION YEAR 3

3001 Field Support Officers for Polio Eradication and Vaccine Preventable Disease Activities

PoP: 09/08/2019 – 09/07/2020

This is a Firm-Fixed Price, Level of Effort Term Line Item.

12 months

3002 Travel

This is a Cost Reimbursable Line Item.

1 Job

3003 Surge Labor

Labor Rate Surge Labor Rate

Extended (Est. Hrs + Rate only)

1 1800 $ $ $

2 1800 $ $ $

3 1800 $ $ $

Total $

OPTION YEAR 4

4001 Field Support Officers for Polio Eradication and Vaccine Preventable Disease Activities

PoP: 09/08/2020 – 09/07/2021

This is a Firm-Fixed Price, Level of Effort Term Line Item.

12 months

4002 Travel

This is a Cost Reimbursable Line Item.

1 Job

4003 Surge Labor

Labor Rate Surge Labor Rate

Extended (Est. Hrs + Rate only)

1 1800 $ $ $

2 1800 $ $ $

3 1800 $ $ $

Total $

Section C - Description/Specification/Work Statement

Field Support Officers for Polio Eradication and Vaccine Preventable Disease Activities

C.1.Background and Need

The mission of the Polio Eradication Branch (PEB), Global Immunization Division (GID) in the Center for Global Health, is to plan and implement immunization activities globally as an active emergency response, with the immediate focus on polio eradication efforts in Africa, Asia and the Middle East, as well as on-site technical support at CDC headquarters in Atlanta, Georgia. The Division is mandated to support polio eradication activities and vaccine preventable diseases (VPDs) such as measles, in support of the goal set by the World Health Organization and the Director of the Centers for Disease Control and Prevention of worldwide eradication of the polio virus to include:

1. Outbreak response, environmental surveillance, poliovirus containment, post-eradication planning, and polio program legacy activities;

2. Measles elimination and control;

3. Immunization systems strengthening, including routine immunization (RI) systems;

4. New vaccine introduction;

5. Workforce and information systems development;

6. Improving the quality of immunization data collection;

7. Implementation of vaccine preventable disease (VPD) surveillance in developing countries.

The Global Immunization Division engages in these activities as part of the international effort to eradicate Polio in coordination with Ministries of Health (MoH), the World Health Organization (WHO/Geneva) and UNICEF and/or projects implemented jointly with these organizations as part of the emergency activation for Polio via the CDC Emergency Operations Center (EOC). While the geographic scope for these activities is currently focused on the African, Asian and the Middle Eastern regions, requirements change rapidly with changes in the epidemiology of the VPDs, particularly concerning polio and VPD outbreak response. Resources must shift to address immediate, often urgent, field and research needs in all parts of the globe. This is addressed in section C.4.2. below under Surge Capabilities.

C.2. Project Objective

This contract will further GID’s mission and activities in informing the Ministries of Health on polio eradication strategies, VPD surveillance, polio campaign improvements, routine immunization implementation, data management, poliovirus containment and legacy activities. In addition, this contract supports the WHO cooperative agreement with CDC ( by providing a means for ‘substantial involvement’ as required by federal law.

C.3. Scope of Work

Services required include:

1. Analyzing epidemiological data and working with international organizations (Ministries of Health, NGOs, other Public Health organizations) to create solutions to problems that arise in polio eradication and VPD program implementation and outbreak response;

2. Planning and implementing activities to improve data management practices for vaccine preventable disease surveillance;

3. Improving surveillance for diseases prevented by existing and new vaccines;

4. Supporting immunization activities, both routine and supplemental;

5. Assisting in the development of technical and financial reports;

6. Collaborating with the Polio Eradication program and the Immunization, Vaccines and

Biologicals (IVB) program at WHO.

7. Providing technical advice to the Global Polio Eradication Initiative (GPEI) in Geneva, Switzerland.

8. Coordinating CDC responses and inputs and advising CDC regarding technical contributions to the Eradication and Outbreak Management Group (EOMG) at the United Nations in New York, NY.

C.4. Technical Requirements

The Contractor shall provide services to CDC Headquarters and CDC and WHO field offices in various international locations. Historically, outbreak response has included activities in countries including, but not limited to, Afghanistan, Cameroon, Democratic Republic of the Congo, Egypt, Guinea, India, Iraq, Jordan, Laos, Lebanon, Madagascar, Morocco, Myanmar, Niger, Nigeria, Pakistan, Saudi Arabia, Somalia, Sudan, Syria, Tunisia, United Arab Emirates (UAE), Ukraine and Yemen. As outbreaks occur and as countries become certified Polio-free and transition away from polio eradication, services in additional countries may be required. The Contractor shall provide personnel, facilities, supplies, equipment and services for performance of the following tasks:

1. On-going services, which require a monthly activity summary from each Field Support Officer (FSO), and a quarterly summary report that captures information as defined in the Deliverable/Reporting Schedule table in section C.5 below:

a) Provide experienced technical advice for implementation of polio eradication activities (such as immunization campaigns or supplemental immunizations) that are appropriate to the circumstances in endemic countries and countries with re-established transmission or outbreaks of polio or other VPDs such as measles.

b) Assist with the coordination of planning and implementation of supplemental immunization campaigns (SIAs) and surveillance projects in polio endemic countries and countries with re-established polio transmission.

c) Provide advice in the strengthening of the accute flaccid paralysis (AFP) and VPD surveillance systems via coordination, monitoring and evaluation of surveillance activities. Includes travel to remote locations to conduct surveillance activities, which include: finding and reporting children with acute flaccid paralysis (AFP), transporting stool samples for analysis isolating and identifying poliovirus in the laboratory mapping the virus to determine the origin of the virus strain.

d) Conduct three and six month assessments of outbreak status, effectiveness of response and likelihood of continuing transmission of polio and other VPDs (e.g. measles).

e) Conduct training for CDC Cooperative Agreement recipients on the topics of evaluation and documentation of outbreak response activities to ensure that all lessons learned are effectively incorporated into current best practices.

f) Participate in activities designed to promote polio or measles eradication, routine immunization, data quality and surveillance of new vaccines in order to stay abreast of the most current developments in the outbreak and status of worldwide eradication as well as sharing lessons learned and best practices developed during work conducted on CDC polio eradication projects. Examples of activities include: Expanded Program on Immunization (EPI) reviews, surveillance assessments, data quality assessments, or other aspects of program implementation.

g) Analyze epidemiologic data as it relates to VPD surveillance, disease transmission and outbreaks for use by CDC in documentation, data management and legacy planning.

h) Provide technical advice to CDC’s Strategic Information and Workforce Development (SIWD) Branch of the Global Immunization Division (GID) regarding the training and field work of National Stop Transmission of Polio (NSTOP), Stop Transmission of Polio (STOP) teams.

i) Provide technical advice to Polio Eradication Branch management regarding data collection activities in operational research, including integration projects in polio endemic countries and countries with re-established transmission of polio, in order to assist with the analysis of the resultant database.

j) Participate with Polio Eradication Branch team leads in development and implementation of field project plans addressing routine immunization, data quality or surveillance, outbreak investigation, and vaccination campaigns.

k) Provide technical advice to CDC Polio Eradication Branch management and the CDC Polio Legacy Task Force based on professional experience to create documentation that will be used to inform other organizations involved in the implementation of polio legacy and endgame strategies:

i. Produce draft minutes for weekly CDC LMTF (Legacy Management Task Force) conference calls

ii. Create Excel tracking tool and draft procedure for follow-up of proposed legacy activities based on LMTF discussions and recommendations

iii. Collect and assemble recommendations from CDC LMTF to develop a proposed regional and country workplan and update budget tracking Excel tool (created in C.4.1.ii).

iv. Set-up tracking tool procedure for monitoring Legacy activities (created in C.4.1.ii)

v. Provide advice to CDC LMTF and Polio Eradication Branch Management regarding Global

Polio Eradication Initiative (GPEI) legacy trainings to be administered by WHO implementing partners in countries post-certification

vi. Provide advice for engaging non-polio stakeholders in transition activities : Global Alliance for Vaccines and Immunizations (GAVI), World Bank (WB), Measles & Rubella Initiative (MRI) and Civil Society.

vii. Recommend and document special VPD eradication strategies for high priority countries, with quarterly updates

viii. Prepare draft communications for CDC to distribute regarding short-term legacy advice to regions and countries, as needed

ix. Provide assistance and advice on methods for documenting and operationalizing lessons learned in priority countries

x. Monitor and evaluate progress of CDC legacy activities and draft mid-year and end of year reports

xi. Develop the training module and associated materials in order for WHO staff to perform legacy execution activities (human resource planning, capacity building, communications, M&E, budget execution) in support of the WHO/CDC cooperative agreement.

xii. Assist with CDC’s efforts to map polio program resources (all assets, functions, resources, etc) to transition to measles eradication activities

2. Surge Labor: Services to be provided above and beyond what is required for on-going activities, specifically related to an emergency Vaccine Preventable disease outbreak or other emergency response that requires VPD expertise (for example, hurricane, typhoon, tornado, earthquake, volcanic eruption, nuclear disaster, etc.). These services may include, but are not limited to:

a) Participate in the development and implementation of action plans addressing suspected and/or confirmed cases of poliovirus, and other VPDs, for outbreak response and investigation;

b) Assist with the planning, coordination and implementation of targeted and supplemental immunization campaigns (SIAs), and surveillance activities in response to suspected and/or confirmed cases of poliovirus or other VPDs;

c) Assist in the analysis of epidemiologic data as it relates to VPD disease surveillance with an emphasis on AFP and polio environmental surveillance;

d) Provide advice to the CDC field offices on polio response strategies, which may occur after traditional working hours, especially during outbreak response.

e) Provide status updates, by phone or via email, with a frequency (daily to weekly) determined by the severity of the outbreak and the availability of telephone and internet service.

TRAVEL Non-surge travel for the Field Support Officers will be variable by country and region according to program needs. Such travel is likely to be significant, requiring travel up to 75%. Travel to WHO Headquarters, Geneva, Switzerland, the United Nations in New York, NY and CDC Headquarters, Atlanta, GA, will also be required for meetings, presentations, technical reviews, program updates and expert consultations. Travel related expenses (transportation, lodging, subsistence, and incidental expenses) incurred by the Contractor shall be reimbursed at cost only. International travel will vary and must be approved by the COR prior to travel. Domestic (in-country) travel will not require advance approval. The contractor shall provide a weekly travel summary as described below in the Deliverables Table.

In the case of surge activities, additional travel expenses will be funded in the Surge Travel Line item.

NOTE: Attendance at conferences, meetings, retreat, seminar, symposium or events that involve attendee travel is not authorized or funded under this contract unless specifically approved in writing by the Contracting Officer via modification.

C.5 Special Considerations

Independently, and not as an agent of the Government, the Contractor shall furnish all the necessary personnel, facilities, supplies, equipment and travel required to provide these services in accordance with international labor and tax laws. It is mandatory for the Contractor to demonstrate the legal authorization and capability to work in countries other than the United States prior to award. Quality, efficiency, cost effectiveness, and optimal utilization of resources are areas of paramount importance.

The majority of the work under this contract will involve substantial interaction with a wide range of professional and support staff. Satisfactory performance includes technical knowledge and accomplishment of tasks, as well as acceptance and substantial interpersonal and professional interaction with all staff. The Contractor shall exercise its best efforts in performing the required services and shall employ and retain competent, qualified personnel who shall perform services in a complete, prompt, accurate, courteous, and efficient manner.

The contractor must be skilled in diplomatically navigating and achieving objectives within the interagency nature of US-funded global health programs and in collaboration with international multilateral organizations such as the World Health Organization, UNAIDS, the Global Fund, UNICEF, and others. The contractor may also be expected to diplomatically collaborate with other U.S. agencies and other contractors in the execution of tasks, as needed, to achieve the objectives of the task.

The statement of work requires travel in developing countries, many of which have minimal infrastructure and significant environmental hazards. Contractors will not have access to CDC country offices or the US Embassies for logistic support. Work will be in close collaboration with host country counterparts. Contractor staff shall be conversant in the language and dialects of country of assignment, whenever possible. Contractors shall not represent the U.S. government or CDC but will provide significant technical and logistic advice to CDC staff engaged in various VPD activities.

C.6. Government Furnished Property

None.

C.7. References

1. List of countries associated with each of the WHO Regions. (note this list changes as countries join the World Health Organization and the current list is available at http://www.who.int/about/en/ at all times, but annual updates can be provided via modification to this contract).

2. EOMG TOR

3. Polio Eradication In Nigeria-NSTOP: Terms of Reference

4. New Polio Eradication End Game: Outlines the 4 parts of the end game strategy, which informs the work in the SOW.

5. Strengthening the Partnership…: outlines rational for RI and GPEI

6. Polio Outbreak SOP (from 2015, both in Word and pdf forms): related to SOW surge activities; esp.

“GPEI performance standards for poliovirus outbreak response” page 11, for specific outbreak related activities.

7. Environmental Surveillance…; rationale and activities for ES in polio eradication

8. OPP1114181, “Overhaul of immunization data system and integration at NPHCDA”: Grant proposal narrative for the DHIS-2 project in Nigeria;

9. Global Polio Eradication Initiative-Lessons Learned…; outlines polio legacy rationale and activities;

see section “What work needs to be done” http://www.who.int/about/en/

Section D - Packaging And Marking

There are no clauses/provisions included in this section.

Section E - Inspection And Acceptance

E.1 52.252-2 Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acqnet.gov http://farsite.hill.af.mil/

(End of Clause)

FAR SOURCE TITLE AND DATE

52.246-4 Inspection of Services - Fixed-Price (Aug 1996)

E.3 Inspection and Acceptance (Jul 1999)

Inspection and acceptance of the articles, services, and documentation called for herein shall be accomplished by the Contracting Officer, or his duly authorized representative at the destination of the articles, services or documentation.

Section F - Deliveries Or Performance

F.1 52.252-2 Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acqnet.gov http://farsite.hill.af.mil/

FAR SOURCE TITLE AND DATE

52.242-15 Stop-Work Order (Aug 1989)

52.242.17 Government Delay of Work (Apr 1984)

F.2 Deliverable(s) Schedule (Jul 1999)

The Contractor shall deliver to the Contracting Officer's Representative (COR), Contract Specialist and the Contracting Officer any reports or deliverables as may be specified below. Unless stated otherwise, reports must be submitted in English using Microsoft Word or Excel.

Activity Summary Format/Content Recipient Deliverable/Due Date

Tasks C.4.1.a.-k. Monthly project summary report from each of the individual field support officers, including accomplishments, challenges and solutions.

Reports must be submitted in English using Microsoft Word.

COR Due no later than the 10th of every month from effective date of award.

Task C.4.1.k.ii. Excel Tracking Tool for Legacy Activities

COR and LMTF chairperson

Due within 2 weeks after attendance at first LMTF meeting

Task C.4.1.k.vii. Special Eradication Strategies for High Priority Countries

COR Due 6 months from the effective date of award;

updates due by the end of the 3rd workday each month

Task C.4.1.k.x. Mid-year and Year-end Legacy Activity Progress Reports

COR and LMTF chairperson

Mid-year reports due by April 10th and End of year reports due by October 10th

Weekly Travel Report List of Weekly travel from Monday-Sunday of the

COR Due weekly, every Monday for the preceding week previous week. Include name of traveler, destination(s), expected duration, an indicator for domestic and international and purpose of trip.

Negative reports are also required (no new travel this week).

Quarterly Contractor Summary

The Quarterly Summary report shall detail the labor hours expended, and summarize accomplishments, challenges encountered and solutions proposed, as well as any additional recommendations by country.

CO, COR Due no later than the 10th day of every quarter from effective date of award.

USG Fiscal quarters are:

October-December

January-March

April-June

July-September

F. 3 Period of Performance (Jul 1999)

This contract is effective for a base period and four option years for a total of five (5) years. Based on the current projected date of contract award, the term of the contract will be as follows:

Base Period: September 9, 2016 – September 8, 2017 Option Period 1: September 9, 2017 – September 8, 2018 Option Period 2: September 9, 2018 – September 8, 2019 Option Period 3: September 9, 2019 – September 8, 2020 Option Period 4: September 9, 2020 – September 8, 2021

F.4 Place(s) of Performance (Jul 1999)

The services described in this contract will be performed primarily in international locations. A complete list of countries for each of the WHO regions is attached in Attachment J.6. There will also be services required domestically as described in sections C.3 and C.4.

F.5 Performance Matrix

The Government will evaluate the Contractor’s performance of this contract. For tasks listed in the Performance Matrix, the COR or other designated evaluator will follow the method of surveillance specified in this contract. Government personnel will record all surveillance observations. When an observation indicates defective performance, the COR or other designated evaluator will require the Contractor manager or representative at the site to initial the observation. The initialing of the observation does not necessarily constitute concurrence with the observation. It acknowledges that the Contractor has been made aware of the non-compliance. Government surveillance of tasks not listed in the Performance Matrix or by methods other than those listed in the Performance Matrix (such as provided in the Inspection clause) may occur during the performance period of this contract. Such surveillance will be done according to standard inspection procedures or other contract provisions. Any action taken by the Contracting Officer as a result of surveillance will be according to the terms of the contract.

Performance-based Matrix

PERFORMANCE

OBJECTIVE

PERFORMANCE

OBJECTIVE

DESCRIPTION

PERFORMANCE

STANDARD

SURVEILLANCE

METHOD

INCENTIVES/

DISINCENTIVES

Overall contract management

Contractor maintains high level of quality assurance, reliability, and expertise required by CDC.

COR receives no more than 4 valid complaints per 12 months

COR & Contracting Officer monitoring;

deliverables; and reports

Contractor shall respond to complaints and address appropriately. Both positive and negative customer service will be reported into CPARS.

Invoice accuracy Invoice management

No less than83% of invoices are correct, complete and include only allowable costs.

COR verification of accuracy

Contractor shall respond to the question/concern.

Both positive and negative customer service will be reported into CPARS.

Technical reports

Reports Are free of both factual and typographical (including grammatical and spelling) errors, and are submitted on time.

95% of the time Deliverable; COR verification of accuracy and quality

Contractor shall re-perform at own expense.

Submission of Monthly Progress Reports

Reports are free of both factual and typographical (including grammatical and spelling) errors and are submitted on time.

95% of the time Deliverable; COR verification of accuracy and quality

Contractor shall re-perform at own expense.

Section G - Contract Administration Data

G.1 Contracting Officer's Representative (Jul 1999)

Performance of the work hereunder shall be subject to the technical directions of the designated Contracting Officer's Representative for this contract.

As used herein, technical directions are directions to the Contractor which fill in details, suggests possible lines of inquiry, or otherwise completes the general scope of work set forth herein. These technical directions must be within the general scope of work, and may not alter the scope of work or cause changes of such a nature as to justify an adjustment in the stated contract price/cost, or any stated limitation thereof. In the event that the Contractor feels that full implementation of any of these directions may exceed the scope of the contract, he or she shall notify the originator of the technical direction and the Contracting Officer in a letter separate of any required report(s) within two (2) weeks of the date of receipt of the technical direction and no action shall be taken pursuant to the direction. If the Contractor fails to provide the required notification within the said two (2) week period that any technical direction exceeds the scope of the contract, then it shall be deemed for purposes of this contract that the technical direction was within the scope. No technical direction, nor its fulfillment, shall alter or abrogate the rights and obligations fixed in this contract.

The Government Contracting Officer's Representative is not authorized to change any of the terms and conditions of this contract. Changes shall be made only by the Contracting Officer by properly written modification(s) to the contract.

The Government will provide the Contractor with a copy of the delegation memorandum for the Contracting Officer's Representative. Any changes in Contracting Officer's Representative delegation will be made by the Contracting Officer in writing with a copy being furnished to the Contractor.

G.2 Reimbursement of Cost (Apr 2000)

(a) For the performance of this contract, the Government shall reimburse the Contractor the cost determined by the Contracting Officer to be allowable (hereinafter referred to as allowable cost) in accordance with the clause entitled Allowable Cost and Payment in Section I, Contract Clauses. Examples of allowable costs include, but are not limited to, the following:

(1) All travel costs plus per diem or actual subsistence for personnel while in an actual travel status in direct performance of the work and services required under this contract. These costs will be in accordance with the Contractor’s policy and subject to the following:

(i) Air travel shall be by the most direct route using “air coach” or “air tourist” (less than first class) unless it is clearly unreasonable or impractical (e.g., not available for reasons other than avoidable delay in making reservations, would require circuitous routing or entail additional expense offsetting the savings on fare, or would not make necessary connections).

(ii) Rail travel shall be by the most direct route, first class with lower berth or nearest equivalent.

(iii) Costs incurred for lodging, meals, and incidental expenses shall be considered reasonable and allowable to the extent that they do not exceed on a daily basis the per diem rates set forth in the Federal Travel Regulation (FTR).

(iv) Travel via privately owned automobile shall be reimbursed at not more than the current General Services Administration (GSA) FTR established mileage rate.

(2) Special expenditures which, upon request from the Contractor, the Contracting Officer approves as being an allowable cost under this contract, such as purchase or lease of office furniture or equipment, etc.

(3) All other items of cost budgeted for and accepted in the negotiation of this basic contract or modifications thereto.

(b) Except as stated herein, the Contractor shall not incur costs unless the prior written authorization of the Contracting Officer has been obtained. When costs are incurred without such prior authorization, with the intent of claiming reimbursement as direct costs, it shall be at the contractor’s risk.

G.3 Deductive Schedule

The key performance factor for fixed-price CLINs is staffing availability of personnel to support the customer as negotiated in the contract.

The Contractor will reduce the final month’s invoice for any under execution of effort greater than 1% of the Negotiated Effort. The Negotiated Effort is the total contract award amount for the fixed price \ and is calculated by multiplying the fully loaded rates for each labor category by the negotiated hours.

Executed Effort will be calculated by actual hours worked up to the final day of performance. The reduction will determined by taking the difference between the Negotiated Effort less 1% and Executed Effort dollar value.

Any effort performed by the contractor above the fixed price amount is at the sole risk of the contractor.

Example:

Labor Category Rate Negotiated Hours

Executed Hours

Negotiated Effort

Executed Effort

Communications Specialist IV

$64.80 150 155 $9,720.00 $10,044.00

Data Entry Analyst II $33.44 100 90 $3,344.00 $3,009.60

Administrative V $47.35 50 45 $2,367.50 $2,130.75

TOTAL $15,431.5 $15,184.35

1% of Negotiated Effort: ($15,431.5 * 1%) = $154.32 Negotiated Effort Less 1%: ($15,431.50 - $154.32) = $15,277.18

Negotiated Effort less 1% - Executed Effort = Total Deduction $15,277.18 - $15,184.35 = $92.83

G.4 CDC42.0001 Contractor Performance Assessment Reporting System (CPARS) Requirements (April 2003)

In accordance with FAR 42.15, the Centers for Disease Control and Prevention (CDC) will review and evaluate contract performance. FAR 42.1502 and 42.1503 requires agencies to prepare evaluations of contractor performance and submit them to the Past Performance Information Retrieval System (PPIRS).

The CDC utilizes the Department of Defense (DOD) web-based Contractor Performance Assessment Reporting System (CPARS) to prepare and report these contractor performance evaluations. All information contained in these assessments may be used by the Government, within the limitations of FAR 42.15, for future source selections in accordance with FAR 15.304 where past performance is an evaluation factor.

The CPARS system requires a contractor representative to be assigned so that the contractor has appropriate input into the performance evaluation process. The CPARS contractor representative will be given access to CPARS and will be given the opportunity to concur or not-concur with performance evaluations before the evaluations are complete. The CPARS contractor representative will also have the opportunity to add comments to performance evaluations.

The assessment is not subject to the Disputes clause of the contract, nor is it subject to appeal beyond the review and comment procedures described in the guides on the CPARS website. Refer to:

www.cpars.gov for details and additional information related to CPARS, CPARS user access, how contract performance assessments are conducted, and how Contractors participate. Access and training for all persons responsible for the preparation and review of performance assessments is also available at the CPARS website.

The contractor must provide the CDC contracting office with the name, e-mail address, and phone number of their designated CPARS representative who will be responsible for logging into CPARS and reviewing and commenting on performance evaluations. The contractor must maintain a current representative to serve as the contractor representative in CPARS. It is the contractor’s responsibility to notify the CDC contracting office, in writing (letter or email), when their CPARS representative information needs to be changed or updated. Failure to maintain current CPARS contractor representative information will result in the loss of an opportunity to review and comment on performance evaluations.

Provide the current CPARS representative information below.

http://www.cpars.gov/

PRINT OR TYPE NAME

EMAIL ADDRESS AND PHONE NUMBER

(End of Provision)

G.5 CDC42.0002 Evaluation of Contractor Performance Utilizing CPARS (April 2013)

In accordance with FAR 42.15, the Centers for Disease Control and Prevention (CDC) will review and evaluate contract performance. FAR 42.1502 and 42.1503 requires agencies to prepare evaluations of contractor performance and submit them to the Past Performance Information Retrieval System (PPIRS).

The CDC utilizes the Department of Defense (DOD) web-based Contractor Performance Assessment Reporting System (CPARS) to prepare and report these contractor performance evaluations. All information contained in these assessments may be used by the Government, within the limitations of FAR 42.15, for future source selections in accordance with FAR 15.304 where past performance is an evaluation factor.

The CPARS system requires a contractor representative to be assigned so that the contractor has appropriate input into the performance evaluation process. The CPARS contractor representative will be given access to CPARS and will be given the opportunity to concur or not-concur with performance evaluations before the evaluations are complete. The CPARS contractor representative will also have the opportunity to add comments to performance evaluations.

The assessment is not subject to the Disputes clause of the contract, nor is it subject to appeal beyond the review and comment procedures described in the guides on the CPARS website. Refer to:

www.cpars.gov for details and additional information related to CPARS, CPARS user access, how contract performance assessments are conducted, and how Contractors participate. Access and training for all persons responsible for the preparation and review of performance assessments is also available at the CPARS website.

The contractor must provide the CDC contracting office with the name, e-mail address, and phone number of their designated CPARS representative who will be responsible for logging into CPARS and reviewing and commenting on performance evaluations. The contractor must maintain a current representative to serve as the contractor representative in CPARS. It is the contractor’s responsibility to notify the CDC contracting office, in writing (letter or email), when their CPARS representative information needs to be changed or updated. Failure to maintain current CPARS contractor representative information will result in the loss of an opportunity to review and comment on performance evaluations.

G.6 Contracting Officer (Jul 1999)

(a) The Contracting Officer is the only individual who can legally commit the Government to the http://www.cpars.gov/ expenditure of public funds. No person other than the Contracting Officer can make any changes to the terms, conditions, general provisions, or other stipulations of this contract.

(b) No information, other than that which may be contained in an authorized modification to this contract, duly issued by the Contracting Officer, which may be received from any person employed by the United States Government, or otherwise, shall be considered grounds for deviation from any stipulation of this contract.

G.7 Contract Communications/Correspondence (Jul 1999)

The Contractor shall identify all correspondence, reports, and other data pertinent to this contract by imprinting thereon the contract number from Page 1 of the contract.

G.8 Payment by Electronic Funds Transfer (Dec 2005)

(a) The Government shall use electronic funds transfer to the maximum extent possible when making payments under this contract. FAR 52.232-33, Payment by Electronic Funds Transfer – Central Contractor Registration, in Section I, requires the contractor to designate in writing a financial institution for receipt of electronic funds transfer payments.

(b) In addition to Central Contractor Registration, the contractor shall make the designation by submitting the form titled “ACH Vendor/Miscellaneous Payment Enrollment Form” to the address indicated below. Note: The form is attached to this contract (see Section J for Attachment J.4) and may also be obtained by contacting the Contracting Officer or the CDC Financial Management Office at (404) 498-4050.

(c) In cases where the contractor has previously provided such designation, i.e., pursuant to a prior contract/order, and been enrolled in the program, the form is not required unless the designated financial institution has changed.

(d) The completed form shall be mailed after award, but no later than 14 calendar days before an invoice is submitted, to the following address:

The Centers for Disease Control and Prevention Financial Management Office (FMO) P.O. Box 15580 Atlanta, GA 30333 Or – Fax copy to: 404-638-5342

G.9 Invoice Submission (Mar 2006)

(a) The Contractor shall submit the original contract invoice/voucher to the shown below:

The Centers for Disease Control and Prevention Financial Management Office (FMO) P.O. Box 15580 Atlanta, GA 3033 Or – The Contractor may submit the original invoice/voucher via facsimile or email:

Fax: 404-638-5324

Email: FMOAPINV@CDC.GOV

NOTE: Submit to only one (1) of the above locations.

(b) The contractor shall submit 2 copies of the invoice/voucher to the cognizant contracting office previously identified in this contract. These invoices/voucher copies shall be addressed to the attention of the Contracting Officer.

(c) The Contractor is , is not required to submit a copy of each invoice directly to the Project

Officer concurrently with submission to the Contracting Officer.

(d) In accordance with 5 CFR part 1315 (Prompt Payment), CDC's Financial Management Office is the designated billing office for the purpose of determining the payment due date under FAR 32.904.

(e) The Contractor shall include (as a minimum) the following information on each invoice:

(1) Contractor’s Name & Address

(2) Contractor’s Tax Identification Number (TIN)

(3) Purchase Order/Contract Number

(4) Invoice Number

(5) Invoice Date

(6) Contract Line Item Number and Description of Item

(7) Quantity

(8) Unit Price & Extended Amount for each line item

(9) Shipping and Payment Terms

(10) Total Amount of Invoice mailto:FMOAPINV@CDC.GOV

(11) Name, title and telephone number of person to be notified in the event of a defective invoice

(12) Payment Address, if different from the information in (c)(1).

(13) DUNS + 4 Number

Section H - Special Contract Requirements

H.1 Health Information Technology (Jan 2012)

Executive Order 13410: Promoting Quality and Efficient Health Care in Federal Government Administered or Sponsored Health Care Programs promotes efficient delivery of quality health care through the use of health information technology, transparency regarding health care quality and price, and incentives to promote the widespread adoption of health information technology and quality of care. To support this objective the awardee shall adhere to the following interoperability standards and requirements. For purposes of this contract clause, interoperability is defined as the ability of two or more systems or components to exchange information and to use the information that has been exchanged.

The Health Information Technology Clause (January 2012) shall be inserted in Section H of all contracts that involve (1) the exchange of public health data between public health entities, CDC, and other federal agencies, or (2) the exchange of public health data within the clinical setting, such as hospitals and providers, or any combination of (1) and (2), and covers both situations. The inclusion of this clause is a Contracting Officer decision made with the advice and in coordination with the appropriate program officials from the requesting office.

Interoperability of Health Information Technology

This section of the clause applies to contracts that involve the exchange of public health data between public health entities, CDC, and other federal agencies. This supports the development and use of interoperable information systems for public health functions such as biosurveillance, situational awareness, laboratory science, or environmental health.

In addition to complying with HHS Standards for Security Configurations (HHSAR Clause 352.239-70), HHS Standards for Encryption Language (HHSAR Clause 352.239-71) and Federal Laws, Regulations and Standards related to IT Security (HHSAR Clause 352.239-72), the awardee is required to meet recognized interoperability standards as follows:

The awardee shall use nationally adopted Public Health Information Network (PHIN) standards (www.cdc.gov/phin) at the time of the system implementation, acquisition, or upgrade, in all relevant information technology systems supported, in whole or in part, through this contract.

Where no PHIN standards exist, the awardee shall utilize recognized standards established by the Office of the National Coordinator for Health Information Technology (ONC) as described in their Nationwide Health Information Network (NwHIN) standards (www.hhs.gov/healthit/standards/background).

The awardee shall use PHIN policies, standards, practices, and services in the research and implementation of efficient and effective public health information systems, to facilitate interoperability (the ability of two or more systems or components to exchange information and to use the information that has been exchanged) with public health organizations and networks, including NwHIN.

Where the awardee supports or participates in health information or data exchange with disparate entities, the awardee must have an architecture that is compatible with the architecture of PHIN, where appropriate. If PHIN standards do not exist, the awardee shall refer to NwHIN standards (www.hhs.gov/healthit/standards/background).

(Continued on the following page)

Public Health Data within Clinical Healthcare This section of the clause applies to contracts that involve the exchange of public health data within the clinical setting, such as hospitals and providers. This supports the exchange of public health information, including laboratory exchange data, between public health entities and healthcare systems.

The awardee shall use health IT investments, such as electronic health records (EHRs), personalized health records, and network components through which they operate and share information, that are certified by a recognized certification board and/or validated and tested with PHIN (www.cdc.gov/phin) or NwHIN (http://healthit.hhs.gov/portal/server.pt?open=512&objID=1153&mode=2) certification to ensure a minimum level of interoperability or compatibility of health IT products.

The awardee may use services available from the Agency for Healthcare Research and Quality (AHRQ) at www.healthit.ahrq.gov. This link provides technical assistance, identifies challenges to health IT adoption and use, and identifies solutions and best practices that have the potential to transform clinical practice through the best and most effective use of IT.

Where feasible, the awardee shall collaborate with other healthcare entities, local quality improvement organizations, and/or local medical societies to promote the adoption of certified EHRs in clinical provider settings.

Where feasible, the awardee shall collaborate with other healthcare entities and/or local hospital associations to promote the adoption of certified EHRs in hospital settings.

The awardee shall identify public health entities that have a stake in the award and demonstrate interactions with them to implement and promote the adoption of PHIN and/or NwHIN data exchange standards in support of federal health initiatives (e.g., situational awareness, EHR Meaningful Use).

The awardee shall report on public health information exchange activities that include partnerships with health information exchanges, other public health partners, or any other stakeholders within program reports, progress reports, or as requested by CDC.

http://www.hhs.gov/healthit/standards/background http://www.healthit.ahrq.gov/

H.2 Homeland Security Presidential Directive -12 (HSPD-12) Requirements (Nov 2011)

(a) To perform the work specified herein, contractor personnel are expected to have routine 1) physical access to an HHS-controlled facility; 2) logical access to an HHS controlled information systems; or 3) access to sensitive HHS data or information, whether in an HHS controlled information system or in hard copy. This contract/order will entail the following position sensitivity level(s): Non-Sensitive (Level 1), National Security (Level 2 or 3), or Public Trust (Level 6).

(b) To gain routine physical access to an HHS facility, logical access to an HHS controlled information system, and or access to sensitive data or information, the contractor and its employees shall comply with Homeland Security Presidential Directive 12, Policy for a Common Identification Standard for Federal Employees and Contractors; Office of Management and Budget Memorandum (M-05-24); Federal Information Processing Standards Publication Number 201; and with the personal identity verification and investigation procedures contained in the following documents:

(1) HHS Information Security Program Policy

(2) HHS Office of Security and Drug Testing, Personnel Security/Suitability Handbook, dated February 1, 2005

(3) CDC Policy: “ISSUANCE AND UTILIZATION OF PIV CREDENTIALS”

(4) CDC Policy: "IN- AND OUT-PROCESSING OF CDC FTEs, PSCs, CONTRACTORS, AND OTHER NON-FTEs"

(5) CDC Policy: "PHYSICAL ACCESS TO CDC FACILITIES"

(6) CDC Policy: “NATIONAL AGENCY CHECK AND INQUIRY PROCEDURES”

(c) The personnel investigation procedures for Contractor personnel require that the Contractor prepare and submit background check/investigation forms based on the type of investigation required. The minimum Government investigation for a non-sensitive position is a National Agency Check and Inquiries (with fingerprinting).