RESPONSES_TO_QUESTIONS_RECEIVED_FOR_REQUEST_FOR_PROPOSAL_2016N17778.pdf

RESPONSES TO QUESTIONS RECEIVED FOR REQUEST FOR PROPOSAL 2016N17778

Question 1

Section B - Supplies Or Services And Prices/Costs, page 2 and Period of Performance and Place of

Performance, page 27: The RFP details the “Base Period” as September 1, 2016 through June 30, 2017 but defines it as being “12 months.” Would the Government please confirm that the Base Period should be calculated as 10 months?

Response to Question 1

10 months (Please see the attached updated RFP)

Question 2

L.5 52.215-20 Requirements for Certified Cost or Pricing Data and Data Other Thank Certified Cost or

Pricing Data (Oct 2010), page 63: Given that there is a reasonable expectation that two or more responsible offerors, competing independently, would submit priced offers in response to the solicitation's expressed requirement, will an exemption from the requirement for certified cost or pricing data be granted in accordance with FAR 15.403-1--Prohibition on Obtaining Certified Cost or Pricing Data?

Response to Question 2

Yes

Question 3

L.7 General Instructions (Negotiated) (Jan 2000), page 65: The most recently issued RFP lists the following recipient for the proposal: “Please forward one (1) original, (email acceptable) of the technical, past performance and business proposal to:

Centers for Disease Control and Prevention

Procurement and Grants Office

ATTN: Sherrie N. Randall (MS K-17)

2920 Brandywine Road

Atlanta, GA 30341-5539

Email: srandall@cdc.gov”

Would the Government please confirm that Sherrie Randall, and not Germaine Mullins, should receive the proposal submission?

Response to Question 3

Germaine Mullins should receive the proposals. Please see the attached updated RFP

Question 4

L.7 General Instructions, page 65: Is there a size restriction (e.g., 10 MB) for email submissions?

Response to Question 4

25MB

mailto:srandall@cdc.gov

Question 5

L.7 General Instructions, page 65: Can free-standing exhibits on unnumbered pages be excluded from the 50-page limit for the technical proposal?

Response to Question 5

Question 6

L.9 Format of Technical Proposal, page 65: Will the Government allow 10 point font to be used for text in tables and graphics?

Response to Question 6

Question 7

L.9 Format of Technical Proposal, page 65: The RFP states that “any appendix to support the staffing plan do not count against the maximum.” Will the Government allow appendices in support of the technical proposal beyond the staffing plan? And can these appendices be excluded from page count?

Response to Question 7 (first question)

Response to Question 7 (second question)

Question 8

L.9 Format of Technical Proposal, page 65: There is a reference to “CD submissions.” Would the Government confirm that all proposal documents should be submitted electronically via email?

Response to Question 8

Electronic via email is preferred. If CDs are submitted they must reach the address in the updated RFP on or before the due date.

Question 9

L.10 Business Proposal Instructions, (c) Pricing Information, (1) Direct Labor and 2. Format (c) Staffing

Plan, page 66: The RFP directs the inclusion of a staffing plan with the hourly rate for each proposal labor category. As this is a firm-fixed price effort, to which “labor categories” is the Government referring? Should offerors just submit labor rates for each employee?

Response to Question 9

The labor rates and labor categories for the positions proposed to perform the services requested in the RFP. The offeror shall submit pricing documentation that can will support the price proposed.

Question 10

C. Institutional Capacity/Technical Competence, page 71: The Government requires that offerors attach copies of Standard Operating Procedures (SOPs) for data management as evidence of our expertise. Can the Government clarify what SOP examples are required to be attached to the proposal? Is it acceptable to include these SOPs in an appendix that is excluded from the 50-page limit?

Response to Question 10 (first question)

Only one example data management SOP is required. The example should include the standard procedures or the routine steps that the company commonly employs when data are received from external source. The example should illustrate the company’s knowledge or expertise in efficiently managing large amounts of complex data using best practice procedures. The SOP may be copied from an existing document used to guide data management processes (nothing new should be developed).

Response to Question 10 (second question)

Question 11

D. Data Security and Confidentiality, page 72: Can the table referenced on page 72 for the evaluation criteria

"Data Security and Confidentiality" be included in an appendix and excluded from the 50-page limit?

Response to Question 11

Question 12

e) Other Administrative Data, (1), page 66: The RFP states, “(1) . . . it must contain a statement to the effect that it is firm for a period of at least 60 days from the date of receipt by the Government.” On page 69, Technical

Evaluation Criteria, the RFP states, “The minimum offer acceptance period is 150 days after the required date for receipt of proposals.” Would the Government clarify the minimum acceptance period required?

Response to Question 12

The minimum acceptance period is 150 days.