Facilities_Solicitation_FBO_synopsis.doc

SOLICITATION, OFFER AND AWARD

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

RATING

PAGE OF

2. CONTRACT NO.

3. SOLICITATION NO.

2015-N-17162

4. TYPE OF SOLICITATION

X

NEGOTIATED (RFP)

5. DATE ISSUED

08/25/2015

6. REQUISITION/PURCHASE NO.

00HCCA13-2015-84147

Centers for Disease Control and Prevention

Acquisition Branch 4

4676 Columbia Parkway

Cincinnati, OH 45226-1922

SEE BLOCK 9 ON THIS PAGE

Approved as to Form and Legality: _____________________________

NOTE: In sealed bid solicitations “offer” and “offeror” mean “bid” and “bidder.”

SOLICITATION

9. Sealed offers in original and 3 copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in Taft North Facility, 1090 Tusculum, Cincinnati, OH 45226 until 2:00p local time 09/25/2015 CAUTION -- LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME

Dwight D. Favors

B. TELEPHONE (NO COLLECT CALLS)

AREA CODE NUMBER: EXT:

(513) 533-8137

C. E-MAIL ADDRESS

Dyf3@cdc.gov

11. TABLE OF CONTENTS

(x)

DESCRIPTION

(x)

DESCRIPTION

X

REPRESENTATIONS, CERTIFICATIONS, AND

OFFER (Must be fully completed by offeror)

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52-232-8)

10 CALENDAR DAYS

20 CALENDAR DAYS

30 CALENDAR DAYS

CODE

FACILITY

16. NAME AND ADDRESS OF PERSON AUTHORIZED TO SIGN OFFER

15B. TELEPHONE NO.

AREA CODE NUMBER EXT.

15C. CHECK IF REMITTANCE ADDRESS

SUCH ADDRESS IN SCHEDULE.

17. SIGNATURE

18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED

20. AMOUNT

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM

Centers for Disease Control and Prevention

Acquisition Branch 4, 4676 Columbia Parkway

Cincinnati, OH 45226-1922

Centers for Disease Control and Prevention (FMO)

PO Box 15580 404-718-8100

Atlanta, GA 30333-0080

26. NAME OF CONTRACTING OFFICER (Type or print)

27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

IMPORTANT -- Award will be made on this form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

STANDARD FORM 33 (REV. 9-97)

PREVIOUS EDITION IS UNUSABLE

Prescribed by GSA

FAR (48 CFR) 53.214©

Section B - Supplies Or Services And Prices/Costs

Base Items:

000101

Cost-Plus-Award-Fee (all work not sperately priced) 12 Months

Option 1 Year 2 Items:

Option 2 Year 3 Items:

Option 3 Year 4 Items:

Option 4 Year 5 Items:

NOTE: “TBD” throughout this document denotes information to be completed by the Government within a resultant award document only.

B.1 Type of Contract

This contract is a Cost-Plus-Award-Fee type combined with Firm-Fixed-Price seperately priced line items as designated and defined in Federal Acquisition Regulation Section 16.305.

B.2 Compensation (Cost Plus Award Fee)

Maximum Contract Amount (see Paragraph B2. for contract funded amounts)

*The Seperately priced Firm-Fixed-Price line items will not be used in determining the Award Fee.

a. The total estimated contract amount including allowable costs and award fee is

b. The contractor will not be paid a base fee hereunder, however, the contractor may earn up to ______________ in fees based upon an evaluation and determination by the Government as to the contractor’s level of performance in accordance with the following conditions and the attached Award Fee Performance Evaluation Plan. The specific criteria and points assigned to the criteria are listed in the plan.

c. The estimated cost and potential award fee amount for the contract is:

Estimated Cost Maximum Award Fee

d. The contractor’s performance shall be evaluated approximately six (6) months from the effective date of the contract and semi-annually thereafter. The Contractor may earn up to the maximum award fee for the highest level of technical performance at the lowest possible evaluated cost. The total available award fee payable for each twelve (12) month period will be divided into two equal amounts, each of which represents the maximum fee the contractor may earn for each six (6) month evaluation period.

e. Award Fee

(1) The contractor’s performance hereunder shall be evaluated semi-annually by the Award Fee Evaluation Board composed of individuals appointed by the Chairperson, Award Fee Evaluation Board. The Board will determine whether, and to what extent, the contractor’s performance of the preceding six (6) month period warrants payment of a prorated share of the fee pool provided for in the paragraph c. of this section. The Board will make a recommendation to the Fee Determining Official who will establish the final amount to be awarded for the period. The Fee Determining Official for this contract shall be the Contracting Officer.

*The Seperately priced Firm-Fixed-Price line items will not be used in determining the Award Fee.

The award fee shall be subject to the limitation of the Government’s obligation in the FAR Clause No. 52.232-22, Limitation of Funds, included in Section I.

(2) The contactor will be notified by letter of the award fee payable. Upon receipt of the notification, the contractor may submit a public voucher for payment of the balance of the award fee earned but not yet billed for the period evaluated. Payment of the award fee shall be subject to the withholding provisions as set forth in FAR Clause 52.216-7, Allowable Cost and Payment, included in Section I.

(3) During performance of the contract the contractor may monthly bill and be paid on a provisional basis, five percent (5%) of the maximum award fee, specified in Paragraph B.3, Subparagraph c. above, for a given period and available for payment pursuant to Paragraph B.4, Funding below. If the maximum award fee actually earned during any given period is less than the provisional award fee paid to the contractor, the contractor shall reimburse the Government the difference between the provisional award fee paid and the actual award fee earned. The Government may either withhold the difference on subsequent billings or require the contractor to repay the difference by check.

B.3 HHSAR 352.232-71 Estimated Cost -- Incrementally Funded Contract (June 2010)

(a) The total estimated cost to the Government for full performance of this contract, including all allowable direct and indirect costs, is $___________________________.

(b) The following represents the schedule* by which the Government expects to allot funds to this contract:

CLIN,

Task Number, or Description

Fee ($) *

Estimated Cost

Plus Fee

* To be inserted after negotiation

(c) Total funds currently obligated and available for payment under this contract are $____________.

(d) The Contracting Officer may issue unilateral modifications to obligate additional funds to the contract and make related changes to paragraphs (b) and/or (c) above.

(e) Until this contract is fully funded, the requirements of the clause at FAR 52.232–22, Limitation of Funds, shall govern. Once the contract is fully funded, the requirements of the clause at FAR 52.232-20, Limitation of Cost, govern.

(End of clause)

Section C - Description/Specification/Work Statement NOTE 1: Performance of Inherently Governmental, Critical, or Other Functions

The services contemplated under this contract are considered to be an Other Function as defined by the Office of Federal Procurement Policy in OFPP letter 11-01 and by HHS in Acquisition Policy Memorandum 2012-01.

NOTE 2: Green Purchasing Requirements

This procurement shall comply with all sustainability and green procurement provisions of EO 13514, the HHS Affirmative Procurement Plan, and the CDC Green Procurement Plan.

C.1 Background The Centers for Disease Control and Prevention/National Institute for Occupational Safety and Health (CDC/NIOSH) Cincinnati site has been operated and maintained under a comprehensive operations and maintenance (O&M) contract for many years. This Performance Work Statement is intended to continue that effort by describing in adequate detail what is required for a qualified Contractor with appropriate expertize to successfully perform facilities and physical plant maintenance, operations and repair services, as well as select support functions for the Cincinnati NIOSH site.

C.1.1 CDC/NIOSH

The institute owns three facilities in Cincinnati, Ohio, the Robert A. Taft Laboratories, the Alice Hamilton Laboratory and the Taft North facility which consists of approximately 350,000 square feet of space combined. Each facility contains highly complex laboratories involving single pass conditioned air systems, special requirements for filtration of exhausted air, and significant waste disposal concerns.

All buildings are approximately 50 years old and continue to undergo major renovations and modifications to meet the changing program requirements of the Institute. The Taft Laboratories, originally designed as a water laboratory, approximately 165,000 square feet facility contains one of the largest and most modern inhalation toxicology facilities in the United States. The Hamilton Laboratory, originally a warehouse/factory, approximately 152,000 square feet facility, contains high hazard laboratories and a large carcinogen laboratory. Taft North, is a complex of four buildings that consists of a warehouse, office space, and storage with approximately 28,000 square feet facility.

C.1.2 Abbreviations

CDC - Centers for Disease Control & Prevention

C.O. - Contracting Officer

C.O.R. - Contracting Officer’s Representative

CMMS - Computerized Maintenance Management System

MP2® - Maintenance Pack II (CMMS system)

NIOSH - National Institute for Occupational Safety

PM - Preventive Maintenance

PWS - Performance Work Statement

C.2.1 Scope of Work This performance work statement establishes the requirements for a qualified Contractor to perform facilities and physical plant operations, maintenance, repair, and select support services for the NIOSH portion of this site, including all buildings, utilities, roadways and grounds that make-up the CDC/NIOSH facility in order to maintain continuous facility operations.

Based on the historical “Level of Effort”, The Contractor shall provide all the necessary manpower, supervision, tools, equipment, supplies, and materials required for the complete maintenance and operation of the facilities located on the three Cincinnati-area CDC/NIOSH-Owned Campuses identified above. The Contractor shall be responsible for performing facilities maintenance, operations, and repair including the primary functions and sub-functions of related to maintenance, repair, inspection, testing of all physical plant equipment and systems, fire protection systems, buildings and grounds, motor vehicles, structural, electrical, heating, ventilating and air conditioning, and all utility equipment systems (including exterior overhead and underground utility equipment and systems) to the point of local utility company responsibility.

The Contractor shall perform all related services necessary to carry out the provisions of this contract, including quality control, financial control, maintenance of accurate and complete records, files, and libraries of documents to include Federal, state, and local regulations, codes, laws, technical manuals, and manufacturers’ instructions and recommendations. The Contractor shall prepare and provide required reports, compile historical data, perform administrative work, and submit necessary information as specified in this contract. Such functions are in direct support of the research mission of CDC/NIOSH.

The Contractor shall maintain an ISO-9001 Certificate of Registration. Review of this Certificate by an ANSI-ASQ National Accreditation Board (ANAB) shall be conducted every two years and presented to the government.

C.2.2 Personnel General All matters pertaining to the employee, supervision, compensation, promotion and discharge of such employees are the responsibility of the Contractor, which is in all respects the employer of such employees.

The Contractor shall have in its employ at all times a sufficient number of capable and qualified contract and subcontract employees to enable it to properly, adequately, safely, and economically manage, operate, maintain, inspect, and account for the building equipment, systems and related government owned exterior utility/fire protection equipment. Operating personnel will be required to be on-site and available during the official space occupant work hours to perform required inspections, preventive maintenance functions and building operations.

The Contractor shall be responsible for having qualified personnel with any and all appropriate licenses and certifications doing the inspection, operations, maintenance and repair of all equipment and systems located at this contract facility.

Employees must meet qualifications as specified in Section I, FAR 52.222-3. The Contractor shall not employ any person who is an employee of the United States Government, if the employment of that person would create a conflict of interest.

Each employee shall be a citizen of the United States or an alien lawfully admitted for permanent residence as evidenced by Alien Registration receipt Card Form 1-51.

The Contractor also agrees not to employ any person undergoing sentence of imprisonment except as provided by Public Law 89-176, September 10, 1965 (18 U.S.C. 4082)(c)(2) and Executive Order 11755, December 29, 1973.

Each employee that may enter any area registered for possession, use, or storage of select agents and toxins shall be approved by the HHS Secretary or Administrator in accordance with requirements of 42 CFR 73.10; 9 CFR 121.10; and 7 CFR 331.10. Each employee shall comply with security, safety and training requirements in accordance with the aforementioned select agent regulations.

These requirements are equally applicable to employees other than those of the Contractor to the extent that they may be assigned work under this contract, notwithstanding the basis of assignment, i.e., subcontract, volunteer, etc.

The Contractor shall require all employees, including supervisors, to wear distinctive uniform clothing for ready identification, and assure that every employee is in uniform no later than the time specified by the COR or, otherwise, no later than 10 work days from the date an employee first enters on duty. The uniform shall have the Contractor's and the employee’s name, easily identifiable, affixed thereon in a permanent or semi-permanent manner such as a badge or monogram at chest level. Any color or color combination, as appropriate, may be used for the uniforms, except green. Administrative staff may be exempt.

The Contractor must fund and employees must adhere to all OSHA Personal Protective Equipment (PPE) requirements for specific work tasks and hazard exposures for which the employee may be subject.

Key Personnel Qualifications Requirements

C.2.2.1 Project Managers

The Project Manager(s) shall possess recent responsible experience in managing the operation and maintenance of building equipment and systems of the approximate size and characteristics of the buildings to be operated under this contract.

A detailed resume containing the information specified below shall be submitted to the government’s Contracting Officer Representative (“COR”) for approval prior to assignment of the Project Manager(s) to the contract. These qualifications standards apply to replacement Project Manager(s) as well as the initial Project Manager(s).

· The full name of the proposed Project Manager(s).

· A detailed description and job series of the previous employment.

· The names, addresses and dates employed of the companies for whom the proposed manager worked for the past ten years along with the names and telephone numbers of their immediate supervisor.

· Education summary.

C.2.2.2. Supervisors The Supervisor(s) shall possess recent responsible experience in operating and maintaining building equipment and systems of the size and characteristics of the buildings to be operated under this contract. The Supervisor(s) shall possess experience either directly supervising personnel or as a work-group leader role similar to “Lead Mechanic” described below.

A detailed resume containing the information specified below shall be submitted to the COR for approval prior to assignment of the supervisor to the contract. These qualifications standards apply to replacement supervisors as well as the initial supervisors.

· The full name of the proposed supervisors.

· A detailed description and job series of the previous employment.

· The names, addresses and dates employed of the companies for whom the proposed supervisor worked for the past ten years along with the names and telephone numbers of their immediate manager.

· Education summary.

C.2.2.3 HVAC Certification

All HVAC personnel shall be certified by the Environmental Protection Agency (EPA) or an EPA approved training program to reclaim, recycle, and purchase CFC refrigerants and have a Universal Certificate. In addition, all HVAC personnel shall have a minimum of two years training and experience with electronic building automation control systems (BAS).

At least two HVAC technicians shall have Testing, Adjusting, and Balancing (TAB) certification by NEBB or AABC.

C.2.2.4 Electrician Certification

Electricians shall have an electrician’s journeyman card or comparable certification and at least one electrician at each campus shall be a State of Ohio Electrical Contractor Class II.

C.2.2.5 Elevator Mechanic Certification

Elevator servicing must be performed by mechanics or subcontractors having Elevator Mechanic Certifications issued by the Ohio Department of Labor.

C.2.2.6 Journeyman Mechanics

All mechanics engaged in the contract activities specified herein must be of a journeyman status as recognized by the industry and be licensed by the federal, state, local authority, and/or the city local authority in those trades, crafts or professions which require licensing by such jurisdictions. The license must be of a grade or other level consistent with the requirement of the work being performed and/or as established by the referenced jurisdictions. A copy of the license for each employee shall be furnished to the COR within 5 days after award. Each must possess experience in the maintenance, repair, installation and/or inspection of equipment of equal or greater size, scope and complexity as those covered under this contract. A detailed resume containing the information specified herein must be submitted to the COR for approval prior to the assignment of any mechanic to the contract. Both new and replacement mechanics must meet these qualification standards.

(1) The full name of the proposed mechanic.

(2) A detailed description of the previous employment history of the proposed mechanic.

(3) The name(s) and address(es) of the companies for whom the proposed mechanic worked for, along with the name(s) and telephone number(s) of the immediate supervisor(s).

Mechanic Helpers may perform work and/or repairs for which they are qualified as determined by federal, state, local and/or city requirements. In the absence of any licensing requirement by federal, state and local jurisdictions, the Contractor shall certify, in writing, to the COR, within 5 days after award, the personnel involved in the performance of this contract are competent.

C.2.2.7 Miscellaneous

At least one of the contractor’s general maintenance employees, or subcontractors, shall have experience in landscaping and pasture maintenance for campus grounds maintenance. This person shall possess the necessary State of Ohio’s Department of Agriculture licenses for commercial application of lawn-maintenance herbicides and pesticides.

The contractor must provide a minimum of two employees certified as CAT6 cable installers.

The contractor must provide staff ASME certified in elevator evacuation (minimum one employee at each location with elevator).

The Contractor must provide staff trained for backflow preventer maintenance, certified by the State of Ohio and registered with Hamilton County.

The Contractor must provide for means to pump out fuel, oil, and traps as prescribed by the local municipalities and the State of Ohio.

To maintain applicable manufacturer’s warranties, the Contractor must provide subcontractors or staff which is certified by equipment manufacturers for maintenance and repair of the equipment.

The Contractor must provide a safety-quality assurance individual that will address all aspects of their safety plan and ensure adherence to all OSHA and CDC/NIOSH safety responsibilities.

C.3 Maintenance, Operations, and Repair The contractor shall provide all labor, material and equipment necessary for, or incidental to the operation, maintenance and repair of the mechanical, electrical, plumbing, structural, underground utilities, utility plant systems, systems located in tunnels, and grounds. The Contractor is responsible for determining proper operating parameters of all buildings, equipment and systems, based on manufacturer’s requirements or recommendations, and assuring that they are continuously maintained.

The contractor shall conform to all government “green” programs and sustainable operations. The contractor shall employ pollution prevention/waste minimization measures during the execution of this contract and conform to all local environmental regulations. Such measures shall include, but not be limited to; the substitution of non-hazardous or less hazardous materials or processes for hazardous materials (such as solvents, degreasers, strippers, etc.); reducing, recycling, and/or reusing materials to the greatest extent feasible; and other pollution prevention/waste minimization measures that may be identified during periodic pollution prevention opportunity assessments by CDC/NIOSH. The Contractor shall participate in the USDA BioPreferred Program and use BioPreferred products where the products are quality proven for their use.

Facility mechanical systems shall include but not be limited to: water chillers, direct expansion units with remote condensing units, cooling towers, pumps, heat exchangers, boilers, water heaters, air handlers, exhaust systems, fuel oil systems, HVAC systems, variable speed drives, mechanical piping, insulation, air compressors, automated control systems, ductwork, humidifiers, elevators, energy management, fire alarm systems, security systems, card readers, magnetometers, x-ray unit systems and all associated systems. Mechanical low temperature freezers, coolers and freezers, are provided by CDC/NIOSH scientific programs and will be maintained and monitored by the Contractor as prescribed by CDC/NIOSH.

The electrical systems shall include but are not be limited to: Power transformers, switchboards, panels, distribution systems, generators, transfer switches, UPS systems, power conditioners, lighting systems, lightning protection, power monitoring and control, elevators and all associated systems.

The plumbing systems shall include but not limited to: Domestic water supply and sewage systems both inside and outside the buildings, storm drains, steam distribution systems and peripherals, chilled water systems, fire sprinkler systems (dry and wet), cage wash equipment, heating water systems, air compressors, breathing air compressors, waste decontamination systems, chemical showers, and associated systems. All inspections and certifications will be the responsibility of the Contractor.

The building structural systems shall include but are not limited to: Roof, walls, ceilings, floors, stairs, ramps, windows, doors, hardware, finishes, lab casework, thermal and moisture protection, concrete, masonry, finishes and all associated equipment.

The Contractor shall replace, maintain, repair, and adjust locks in accordance with the Contractor’s Key Control Plan approved by the COR. Tasks performed shall include, but are not limited to: replacing, repairing, and adjusting locks of different makes, sizes, and shapes in doors, closets, desks, and file cabinets; rekeying locks; repairing or rebuilding lock mechanisms; unsticking and unfreezing locks. Locksmith requirements are to maintain, update, and control keys per COR instructions.

The contractor shall operate all systems in an energy-efficient manner, minimizing operational times, and maximizing efficiencies of all systems which consume, or affect the consumption of electricity, fuel oil, natural gas, or domestic water.

Work order system:

· The Contractor shall utilize the government provided MP2® Computerized Maintenance Management System (CMMS) for scheduling and tracking all work under this contract and for maintaining all building, site, and equipment maintenance tasks lists and records. The contractor will be responsible for utilizing this system and ensuring that records and maintenance history is recorded and updated for all work done. The Contractor shall utilize the CMMS system so that all Preventive and Corrective work done under that contract can be reported and accounted for and so that all buildings, systems, and equipment have records in the system that specify PM tasks and track all work done for reporting purposes. The contractor is expected to keep the system current and use this system for its intended purpose and provide reporting to the COR accordingly upon request.

· The system will utilize appropriate work authorization documents and provide adequate controls and reports to ensure effectiveness, efficiency, and prompt response to all workload requirements. The system will also provide controls to ensure that costs incurred are properly reported to the appropriate work authorization and job order accounting data.

· The Contractor shall provide on-site staff at NIOSH to receive work orders by computer, between the hours of 8:00 a.m. and 5:00 p.m. daily, Monday through Friday, except for government holidays. The Contractor shall also provide local telephone number and point of contact for receipt of work orders at all other times. This point of contact shall serve as the Contractor’s work receptionist for all emergency operations and services which may arise throughout the life of the contract. The line shall be continuously staffed and all calls shall be answered in a courteous manner, in the English language, within fifteen (15) minutes of call placement. The person(s) performing work reception shall be fully familiar with the Contractor’s organization and procedures as well as the terms and response factors specified herein. This work reception shall not generally be satisfied by an electronic telephone answering device or other types of recorded message. The contractor shall review with the COR any work request making additions to systems or changes to buildings or space before proceeding with work.

· The Contractor must use MP2 work control system for this contract and will be responsible for training all government users to input work orders as well as technical support.

The contractor shall provide emergency mission-critical support to buildings and facilities operations, such as: snow and ice removal; loss of utilities; hazardous material removal; building system failures; building structural problems; storm damage; damage from impacts; engineer consultants; flood response; emergency equipment repairs; etc. Extra costs for significant emergency responses may be reimbursed separately as a modification to this contract.

The Contractor shall make an employee available to meet with Federal, state, and local inspectors and the COR to inspect buildings and equipment upon request of the COTR. A copy of the inspector’s report will be provided to the Contractor. Deficiencies noted in this report will become a priority for correction by the Contractor, subject to the approval by the COR.

The contractor shall provide personnel for making office moves (free-standing and modular furniture) and minor office equipment installations (wall boards, keyboard trays, etc). Moves may include laboratories, but will NOT include expensive, delicate lab equipment that may require specialized expertise to relocate.

Space Alterations: The Contractor shall perform space alterations projects to accommodate facility operations that change the facility configuration but do not add substantial value to the property affected. These include but are not limited to items such as the following:

· Relocation of equipment, including installation of foundations and utilities at new locations.

· Temporary installations such as fences, power and water lines, etc., which are not associated with permanent facility construction.

· Alteration of existing equipment such as addition of a minor accessory, up-rating of a drive motor, etc.

· Upgrades to finish materials to address functionality issues.

Construction: The Contractor shall provide construction services, construct carpentry and masonry structures or other projects as requested by the COR. Examples of work are:

· Mixing and pouring exterior concrete slabs

· Constructing drop ceilings

· Assembling, repairing, and constructing laboratory equipment

· Construct additions

· Completing and renovating facilities

· Roof replacements

· Any construction services ordered under this contract in excess of $2,000 shall be subject to 52.222-6, entitled Davis Bacon Act.

C.3.1 Preventive Maintenance

Ensure that facilities are fully operational by performing comprehensive corrective maintenance, preventive maintenance, inspection and repair services, in accordance with equipment manufacturer’s recommendations, industry standards, and all applicable Local, State, National, or Federal guidelines and codes, for all buildings, mechanical and electrical systems, underground and overhead site utilities and all facilities related support equipment in order to provide functional and well maintained facilities.

· The Contractor shall develop a comprehensive preventive maintenance (PM) program using the government provided MP2® Computerized Maintenance Management System (CMMS). This plan should identify and keep maintenance and O&M work history records for all buildings, facilities, physical plant equipment, utility systems, site roadways, walkways, and any other site features requiring maintenance and repair in order to maintain facility and site operations. This plan shall be developed by using the manufacturer’s maintenance and operating recommendations, O&M industry standards, Federal / State / Local codes, and in compliance with CDC and NIOSH standard practices. See Section J for the current equipment record list tracked in the MP2 system. The Contractor shall review this list for completeness and update as needed to include all items required in this section.

· When the Contractor discovers previously unrecognized additional requirements for an item of equipment during normal maintenance, the Contractor shall notify the COR and make recommendations for changes in PM tasks and procedures as deemed necessary. Any updates or revisions to the approved plan shall be approved by the COR prior to implementation.

· The preventive maintenance (PM) master equipment inventory provided in Section J, shall be updated as needed and maintained by the Contractor for all buildings, site features, utility systems, and physical plant equipment covered by this contract. The equipment record module in MP2 shall be used to track all items with PM schedules and the PM task module shall contain all PM schedules and task descriptions.

· The COR reserves the right to defer PM tasks at any time due to scheduling interferences or in response to periods of equipment inactivity.

Preventive maintenance master equipment schedule shall be checked by the Contractor for all equipment as listed in the Preventive Maintenance Plan. The schedule shall contain the following minimum information: equipment name, number, description of maintenance activity, scheduled maintenance date, and maintenance completion date.

The preventive maintenance (PM) will include, but not limited to, the following listed representative services in accordance with the CDC/NIOSH PM schedules and descriptions plus the equipment manufacturer’s recommendations.

· Check performance of all systems components assuring each system is operation correctly.

· Examine, adjust, calibrate, lubricate, check the control action, repair or replace and clean all system components, including but not limited to, those shown in the attachments entitled “Major Equipment” incorporated in Section J.

· Clean and repaint rusty equipment.

· Clean coils and condensate pans in all HVAC systems and check and replace belts.

· Furnish and install replacement air filters and filter media on all air-handling units as required and scheduled.

· Repair and paint all pipe and duct insulation.

· Maintain and repair all pumps.

· Maintain steam and hot water boilers. All applicable EPA requirements must be maintained.

· Purge refrigerant systems of air and non-condensable. The Contractor must follow an approved refrigerant control plan per EPA requirements.

· Perform daily, weekly, monthly, quarterly, and annual checks, testing, inspections and servicing of all equipment the Central Utility Plants, including plant logs and water treatment.

· Maintain all water treatment of all boilers, cooling towers, steam and condensate lines, chilled water lines and maintain the water softener and demineralizer systems.

· Maintain and degrease the kitchen exhaust hoods, ductwork and fans.

· Maintain and pump out all grease traps per EPA requirements.

· Lubricate all equipment that required lubrication.

· Inspect on schedule all fuel system components required by the facility Spill Prevention Control Plan and Countermeasures Plan (SPCC), including but not limited to, tanks, level control systems, transfer systems, drainage control systems, security, spill containment facilities, aboveground piping and pipelines.

· Inspect and maintain Uninterrupted Power Systems (UPS) located throughout the campus buildings.

· Inspect, maintain, and test electric generators.

· Inspect and maintain the building’s structural systems such foundations, roofs, interior walls, doors and windows, floors and ceilings.

C.3.2 Remedial Maintenance

(1) Repair light fixtures as needed or requested.

(2) Repair and resolve all electrical distribution issues.

(3) Repair all plumbing leaks.

(4) Unclog drain lines as needed.

(5) Repair roof damage as needed.

(6) Repair and resolve all HVAC issues regarding temperature, humidity, and air delivery.

(7) Repair all leaks in refrigerant systems.

(8) Repair all ceiling, wall, and floor damage.

(9) Repair underground utilities.

(10) Other remedial maintenance items as directed by the COR C.3.3 Generator Maintenance The Contractor will be fully responsible for maintaining and repairing NIOSH’s two 1 Megawatt emergency generators located at the Taft and Hamilton facilities. All fluid maintenance such as coolant and oil changes along with all filters is the Contractors responsibility. The preventive maintenance plan must be in accordance with the manufacturer’s (Kohler) recommended maintenance plan (see Generator Maintenance Attachment). A third party contract covering the requirements or a combination third party Contractor staff is acceptable. Contractor is responsible for the disposal cost of all fluids to be discarded.

The Contractor is also responsible for weekly operational tests of the generators with a copy of the test exercise log to be given to the COR. The generators will be exercised for 1 hour each month. Every two years the Contractor will be responsible for full load testing each generator for a 4 hour run period with a Contractor provided load bank.

NIOSH is a participant in the local utility providers Power Share Plan, where NIOSH may decide to utilize the generators to power the Taft and Hamilton facilities. It will be the Contractors responsibility to operate the generators during the Power Share Program load shedding periods. The time for these load shedding incidents are random based on weather conditions. However the Contractor must provide coverage, up to 12 yearly calls for 8-10 hour periods, to operate the generators during any Power Share call when the government chooses to participate.

C.3.4 Elevators The Contractor will be responsible for obtaining a certified elevator maintenance Contractor per the following specifications:

A. Elevator Service Company Qualifications

The Elevator Service Company will have no less than five (5) years successful experience with the completion of similar projects. The Elevator Service Company must have maintenance capability to meet requirements of this specification in the local area and be able to place a Service Technician at the buildings within two (2) hours after notification.

B.

The elevator(s) covered by this contract, shall be maintained in a satisfactory and safe operating condition, in accordance with the requirements of these specifications, and be capable of providing their contract speed, capacity, and performance at all times. The COR reserves the right to request or make such tests as and when advisable to ascertain the requirements of these conditions are being fulfilled. All periodic tests included in this contract are for full load, no load, static, etc.

C. The Elevator Service Company shall maintain elevators, equipment, appurtenances accessories so as to comply with the requirements of the applicable ASME/ANSI A.17.1 safety codes for elevators and escalators, and any other rules, ordinances, or building codes that may apply. The ANSI Elevator Inspection Manual A 17.2 shall be used as a guide to establish the equipment is operating safely. The original specifications and/or NEII Standards of Performance shall be the guide for performance criteria as modified herein.

D. The Elevator Service Company shall maintain the original contract speed for each elevator car, in feet per minute, and the original performance time, which includes acceleration and retardation as designed and installed by the manufacturer. The Contractor shall perform the necessary adjustments as required to maintain the original door opening and closing time, within limits of applicable codes.

E. The Elevator Service Company shall not be required to make renewals or repairs made necessary by reason of negligence or misuse of the equipment by persons other than the Elevator Service Company, its representative and employees, or by reason of any other cause beyond the control of the Elevator Service Company, except ordinary wear and tear.

1. The Elevator Service Company is to assume no responsibility for the following items, unless damage to them is due to a failure of the Elevator Service Company to perform its assigned duties. Items which are not included under this agreement: Hoistway door hinges, panels, frames, gates and sills, cabs, sump pumps, subflooring, floor coverings, cab doors, gates and removable cab panels, cab mirrors and handrails, power switches, fuses and feeders to controllers, light fixtures and lamps, cover plates for signal fixtures and operating stations, (smoke detectors, cleaning of cab interiors), plungers, casings and cylinders, all hydraulic piping and connections except the portion which is exposed in the machine room and hoistway, emergency power generators, telephones, intercom or music systems, and air conditioners or heaters.

2. The Elevator Service Company will not be responsible for any loss, damage, detention or delay caused by strikes, lockouts, labor troubles or disputes, fire explosion, theft, earthquake, severe or unusual weather conditions, shortage of material or workers, embargo, malicious mischief, war, governmental orders, acts of God, or by any other cause beyond their control.

3. The Elevator Service Company will not be required to make tests other than those specified previously, to install new devices on the equipment which may be recommended or directed by insurance companies, federal, state, municipal or other authorities, to make changes or modifications in design, or to make any replacements with parts of a different design.

4. Safety tests covered by this agreement may impose greater stress on the equipment and the building structure than that experienced in day-to-day operation, and the Elevator Service Company shall not be responsible for any resultant damage to the building structure or equipment.

5. The Elevator Service Company will not be responsible for correction of outstanding violations or test requirements cited by appropriate state or municipal authorities prior to the effective date of this agreement.

F. Signal and dispatching times shall be maintained in accordance with original manufacturer's specifications.

G. Elevator Service Company will be required to maintain machine room hoistway and pit equipment in a neat and clean condition at all times.

H. The Elevator Service Company is required to comply with all OSHA requirements and NIOSH recommended good safety practices including the provision and use of OSHA approved barricades during any work exposed to the general public.

INITIAL WORK

The Elevator Service Company, before submitting a bid for maintenance, shall make a complete inspection of the equipment and systems. The Elevator Service Company shall submit to the Government an itemized list of the existing deficiencies requiring correction to bring the elevators up to an acceptable and satisfactory condition. The Elevator Service Company shall submit to the Contractor and Government a report whether or not any deficiencies are noted. This report shall be submitted with the bid for services.

NOTE: IF REPORT IS NOT RECEIVED IT IS HELD THE CONTRACTOR HAS NOT FOUND ANY DEFICIENCIES, AND ALL REPAIR WORK WILL BE AT CONTRACTOR’S EXPENSE. THERE WILL BE NO SURPRISE CLEAN-UP ORDERS.

SCHEDULED MAINTENANCE

The Elevator Service Company will provide check charts (or computer print-outs) listing all parts of the elevator and the frequency with which they are to be serviced. Space will be provided on this chart in which the servicing mechanics can indicate the date on which each item is serviced. During the contract period the check charts will be submitted to the Government once per year. At the time of each visit, the maintenance personnel shall check in and out with the building and sign the log. PM work at a minimum must include all work outlined in Appendix 2.

Regular Routine Exams and Maintenance examinations shall be performed at a frequency of not less than weekly for geared equipment, dumbwaiter, dock leveler and lift hydraulic equipment. During these examinations, the following components are to be checked and all necessary work performed relative to cleaning, lubrication and adjustment of the equipment. If the check charts are not maintained up to date, the Government will assume the work has not been completed, thus resulting in a contract deduction.

A. Hours of routine work shall be the usual and customary hours of the Elevator Industry in the locale of the building. Overtime callback and minor repairs are included twenty-four (24) hours per day every day of the contract.

B. Any specific overtime work shall be listed in separate paragraphs made a part of this contract.

CALL BACK SERVICE

The Elevator Service Company shall provide call-back service when requested by the Government. Call-back service consists of responding (within 2 hour) to requests from the Government by Telephone or other means and at any hour, Monday through Sunday. This will be accomplished at no additional cost to the Government.

ELEVATOR SUPPLIES, MATERIALS AND REPLACEMENT PARTS

The Elevator Service Company shall furnish all labor, supplies, parts and materials necessary to perform cleaning, maintenance, inspection, repairs or replacements to elevators, equipment, appurtenance and accessories; including hoist machinery, motor generators, controllers, selectors, worm gears, thrusts, bearing, brake magnet coils, brake shoes, brushes, windings, commutators, rotating elements, contacts, coils, resistors for operation and motor circuits, magnet frames, hoist ropes, governor ropes, compensating ropes, traveling cables, cams, car door and hoisting door hangers, tracks and guides, door operating devices, interlocks and contacts, hatch lighting, pit lights, bulb replacement in signal system, and all other elevator signal and accessory equipment complete, where included as a part of the elevator installation at the time the bid/offer is submitted. Particular attention is to be given to maintaining all emergency light units in an operable condition.

Where applicable to hydraulic elevator(s), the above-listed parts shall include the cylinder head, plunger exposed surfaces, plunger gland and packing, pumps exposed piping fitting and flexible pipe connections, operating control, check and relief valves, gauges, storage, discharge, pressure and vacuum tanks.

REPLACEMENT PARTS TO BE SUPPLIED BY ELEVATOR SERVICE COMPANY

A. The Elevator Service Company shall maintain a stock of replacement parts at the building where the elevator maintenance services are to be performed. It is vitally necessary replacement parts be immediately available so the elevator service will not be subject to interruptions and stoppages. Until utilized, parts will remain the property of the Elevator Service Company. All parts replaced under the provisions of this contract shall be identical to original equipment or the equipment manufacturers recommended replacement parts. The Elevator Service Company shall own and store at the building where work is to be performed, in suitable storage cabinets, a minimum of one each size and type used of the following parts. The Elevator Service Company shall also replenish the stock as used.

(1) Generator and motor brush sets.

(2) All electrical and mechanical parts for controllers and selectors.

(3) All selector contacts, brushes and switches.

(4) Door interlock pick-up rollers, contacts, rods, and springs.

(5) Car door photo electric safety device and other door protection equipment, including safety edge replacement parts.

(6) Car and hoistway door relating cable.

(7) Hanger rollers for both car and hall door.

(8) Limit switch and terminal stopping switches, contacts and springs.

(9) Roller guide wheels and bearings or replaceable inserts for slide guides, for car and counterweight, whichever is applicable.

(10) Capacitors, resistors, miscellaneous relay springs, fuses, and light bulbs.

(11) Replacement parts for contacts, sockets, switches and buttons in car operating panel and all signal fixtures.

(12) Solid state controls, power packs, and printed circuit boards.

An up-to-date inventory of spare parts shall be maintained at the building(s) specified. This inventory shall contain the description and part number of all items listed in "A" above. When requested, the parts shall be made available for inspection by the Government.

B. The Elevator Service Company shall be able to provide the following parts for each type and size of elevator within 24 hours of the established need for such…