Facilities_Final_Amendment_2_ _Q A.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

PAGE OF PAGES

1 2

2. AMENDMENT/MODIFICATION NO.

00002

3. EFFECTIVE DATE

09/11/2015

4. REQUISITION/PURCHASE REQ. NO.

5. PROJECT NO. (If applicable)

6. ISSUED BY CODE 2576 7. ADMINISTERED BY (If other than Item 6) CODE 2576 Centers for Disease Control and Prevention

(PGO)

Acquisition & Assistance Field Branch 4676 Columbia Parkway Cincinnati, OH 45226-1922

Centers for Disease Control and Prevention (PGO) Acquisition & Assistance Field Branch 4676 Columbia Parkway Cincinnati, OH 45226-1922

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) x

9A. AMENDMENT OF SOLICITATION NO.

2015-N-17162

9B. DATED (See Item 11)

08/25/2015

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (See Item 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

x The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, x is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning 3 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

See Section 2

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

16A. NAME OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED

16B. UNITED STATES OF AMERICA

BY ___________________________________________

(Signature of Contracting Officer)

16C. DATE SIGNED

NSN 7540-01-152-8070 STANDARD FORM 30 (REV. 10-83)

PREVIOUS EDITION UNUSABLE 30-105 Prescribed by GSA

FAR (48 CFR) 53.243

ITEM 10A.

2015-N-17162

This amendment is issued to make the following changes.

1. Section C.12 Transportation is changed From:

The contractor may use Government-owned vehicles necessary for transporting materials, equipment, or personnel between campuses and supply houses, other repair facilities, warehouses, and other local CDC/NIOSH facilities. Contractor shall be responsible for insurance coverage and shall provide proof of coverage to the COR.

To:

The contractor must provide all vehicles necessary for transporting materials, equipment, or personnel between campuses and supply houses, other repair facilities, warehouses, and other local CDC/NIOSH facilities. Contractor shall be responsible for insurance coverage for all of its vehicles.

2. Provide and incorporate the attached two sets of questions and answers in accordance with Provision L.5 entitled “Inquiries.”

#1 Set of Questions for the Center for Disease and Control and Prevention sol. #2015-N-17162 for Cincinnati Facilities and Maintenance Services 2015 requirement.

1) Sect. L.9 Technical Proposal Instructions list five (5) minimum topics that must be addressed in the proposal and Sect. M.2(c) Evaluation Criteria list a minimum of another five (5) essential subjects that must be addressed in the format and priority listed.

QUESTION: The two Sections L.9 and M.2(c) are not congruent, please clarify the order and priority of topics to be addressed in the Technical Proposal.

ANSWER: Section L.9 is giving instructions on the technical proposal. Section M.2 spells out the actual technical evaluation criteria and this statement is taking directly from M.2:

EVALUATION CRITERIA The technical proposal must be prepared and submitted in the following format and, as a minimum, m u s t include the following (in order of importance):

Following the above statement the order of importance is listed as:

1. Experience and Past Performance of Company

2. Program Management Plan

3. Understanding the Problem

4. Proposed Staff and Key Personnel

5. Technical Approach

2) Sect. L.10(b) Past Performance says, “The offeror should include the last 3 contracts completed during the past three years and all contracts currently in process for both the offeror and all proposed major subcontractors.”

QUESTION: Please clarify if the CDC is requesting all current contracts to be included in the Past Performance section for both the prime and major subs. This could exceed 50 contracts. We request that the government consider providing a maximum number of Past Performance references for the prime and major subs.

ANSWER: Please see page 88 of 89 second paragraph of section b. This states:

While offerors must submit evidence of a minimum of 3 customer references for past performance evaluations, they may provide more (but in no case shall they submit more than 5 references. (The Government will consider two separate contracts as a single contract if they were consecutive and for the same location and services; e.g., two separate, but consecutive, one-year mechanical O&M service contracts for the same or similar work at ABC Federal Building, will be considered one contract.) The Government is not required to conduct or complete reference checks on more than 3 contracts, although it may choose to do so.

Additionally, if more than 3 references are provided, the Government reserves the right to choose which references to include in its evaluation.

3) Sect. H.11 Subcontracts. The Contracting Officer's written consent must be obtained before placing any subcontract for which advance notice is required pursuant to FAR Clause 52.244-2

QUESTION: Please provide a list of the current subcontractors performing on the existing O&M contract.

ANSWER: No. The government doesn’t have privy to the subcontractors.

4) Reference C.1.1 CDC/NIOSH

QUESTION: Please break down the square footage of the Robert A. Taft Laboratories, the Alice Hamilton Laboratory and the Taft North facility between non-laboratory space and laboratories space that has enhanced requirements, such as single pass conditioned air systems, special requirements for filtration of exhausted air, and significant waste disposal concerns.

ANSWER: The approx. sq. ft. of Hamilton facility is 146,000 sq. ft. the Taft facility is 164,953 sq. ft. the combined total of Taft North facility is 23,156 sq. ft. there are no labs at Taft north facility, the approx. combined Hamilton & Taft sq. ft. of labs space is 85,000, one fume hood has exhaust filtration the facility safety office coordinates waste disposal.

5) QUESTION: Is the table "NIOSH O&M Contract Level of Effort Cincinnati, OH 2014-

2015" historical data for informational purposes or is this table required staffing for this procurement?

ANSWER: This is historical information purposes only.

6) QUESTION: With reference to Section J and Attachments A, B, and E, we understand that the offerors are to base their pricing on the 21 person Level of Effort set forth in Attachment B. Furthermore, we understand that labor rates and fringe rates are to be based on Attachment E, Collective Bargaining Agreement (CBA), and not on Attachment A, DOL Wage Determination Number 2005-2413 Rev 15.

ANSWER: The Department of Labor states that when there is a CBA, it must be used in lieu of the Wage Determination.

#2 Set of Questions for the Center for Disease and Control and Prevention sol. #2015-N-17162 for Cincinnati Facilities and Maintenance Services 2015 requirement.

1. What is the length of time the Government desires for phase-in/transition plan? Not to exceed 30 days from notification of award.

2. The Scope of Work suggests Project Manager and Supervisor as key personnel requiring resumes, Does the Government require two Supervisor resumes or can the contractor identify key personnel positions? The Government would like a Project Manager’s resume and a Supervior’s resume.

3. What is the current contract type? Cost plus award fee.

4. In reference to Maximum Materials ($200,000.00) on the NIOSH O&M Level of Effort, is this a NTE amount for the Government? Yes, this is a maximum amount that is considered for the base year and each option year there afterwards.

5. The Scope of Work doesn't specify fire alarm system maintenance, is maintaining the fire alarm systems and associated equipment part of the scope of this contract? Yes, on page 10 of 89 Section C.3 clearly states:

Facility mechanical systems shall include but not be limited to: water chillers, direct expansion units with remote condensing units, cooling towers, pumps, heat exchangers, boilers, water heaters, air handlers, exhaust systems, fuel oil systems, HVAC systems, variable speed drives, mechanical piping, insulation, air compressors, automated control systems, ductwork, humidifiers, elevators, energy management, fire alarm systems, security systems, card readers, magnetometers, x-ray unit systems and all associated systems. Mechanical low temperature freezers, coolers and freezers, are provided by CDC/NIOSH scientific programs and will be maintained and monitored by the Contractor as prescribed by CDC/NIOSH.

6. What is the current contract value and period of performance? $15,117,768.12. Period of Performance is 66 months.

7. Will the Government provide historical workload data (i.e., type and number of service call/tickets) for the current contract? No.

8. Does the Government provide any Government furnished vehicles? No

9. Does the Government require the QCP (Quality Control Plan). to be submitted with the proposal or is the Government expecting a QCP outline with final QCP after contract award? Section C.7.1 Quality Control Plan clearly spells out what is required to be submitted.

10. Will the Government be providing any demographic information on current staff for retention purposes? No.

11. Is there a page limitation for the proposal submission? There is not a page limitation cited in the RFP.

12. Section M (Technical Proposal) states Experience and Past Performance as most important with experience in repairing the type of equipment typical in biological laboratory and office building, will the provide any specific list of the equipment the contractor must maintain? An equipment list is posted as an attachment in the Federal Business Opportunity (FBO) as an attachment.

13. Will the Government provide a list of Government owned snow removal equipment? The Government owns one attachable snow plow, The Boss 8’ 2” Power-V, Modle MSC099081B-Blade Crate.

Contractor is responsible for all necessary equipment needed to perform this work.

14. When was the last time roofs were replaced on the buildings? All roofs are under 20 yrs old with the exception of 1 small roof at the Taft facility.

15. What is the annual cost for the current contract over the last five years? The breakout of the estimated cost and maximum fee awarded on the current contract for each previous period is as follows:

Initial 6-month Base Period = $1,526,051.89 Option Year 1 = $2,581,718.31 Option Year 2 = $2,652,877.36 Option Year 3 = $2,970,567.79 Option Year 4 = $2,906,544.91 Final 6-month Fifth Period = $1,352,731.56 6-Month Extension = $1,127,276.30

16. Will the Government provide a list of sub contractors for the current contract? No. The government doesn’t have privy to the subcontractors.

17. Will the Government identify how many types of BSL-4, BSL-3, BCL-2 there are in the buildings? All labs at the Cincinnati facilities are BSL2 only.

18. Will the Government identify the specific tasks required to be performed in the labs that are part of the scope of work? The contractor will operate, repair and maintain all building systems and architectural maintenance and repairs related to the labs.

19. Will the Government identify the make, model, and year of Government vehicles to used by contractor for obtaining insurance quotes? No, there will be no government provided vehicles.

20. Will the Government identify the make, model, and serial number of equipment listed on the Equipment to be maintained and repaired list? An equipment list is posted as an attachment in the Federal Business Opportunity (FBO) as an attachment.

21. What was the award fee awarded on the current contract if the contract is a CPAF? The maximum award fee is $720,011.26.

22. Have the buildings attained LEED and VPP star certification? No facility has LEED certification. Taft North facility is the only facility that has VPP certification.

23. Will the Government establish a NTE CLIN for C.18 (Replacement Parts Program and Acquisition of Supplies) for acquiring replacement parts, supplies, and materials that cost under $3,000.00? No.