Attch9 - IDIQ Ordering Guide - v2-Amend1.pdf

Solicitation #20121569 – Attachment 9

Ordering Guide Equine Veterinary Services 5-yr IDIQ Contract

Ordering Guide

For:

Equine Veterinary Services Indefinite Delivery Indefinite Quantity (IDIQ) Contract

U.S. Customs and Border Protection U.S. Border Patrol – Tucson Sector (HPUs)

September 2020 – September 2025

Ordering Guide (September 2020) Equine Veterinary Services IDIQ U.S. Border Patrol – Tucson Sector (HPUs) Page 2 of 7

Revision History

REV DATE HISTORY

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1. GENERAL INFORMATION

1.1. Scope

U.S. Customs and Border Protection (CBP), through its component office of the United States Border Patrol (USBP), Tucson Sector (TCA), Horse Patrol Units (HPUs) has a requirement for Equine Veterinary Services supporting approximately 132 horses utilized at within the Southwest Border Area of Operations (SWB AO). The contractor assigned to this 5-year single-award Indefinite Delivery Indefinite Quantity (IDIQ) contract shall provide all certified and licensed labor, supervision, travel, equipment, and supplies to ensure experienced equine veterinary care and emergency services to government-owned horses located at various locations throughout southern Arizona on a recurring basis.

1.2. Service Locations

USBP-TCA / HPU locations requiring veterinary services meeting the specifications outlined in the Statement of Work (SOW) are identified as follows:

1.2.1. Ajo Station - 851 N. Highway 85, Why, AZ 85321

1.2.2. Casa Grande Station - 14189 W. Earley Rd , Casa Grande, AZ 85122; or

LEC Facility on Federal Rout 9 mile post 2 on the Tohono O’odham Nation

1.2.3. Douglas Station - 1051 Lawrence, Douglas, AZ 85607

1.2.4. Brian A. Terry Station - 2136 Naco Highway, Bisbee, AZ 85603

1.2.5. Nogales Station - 1500 w. La Quinta Rd., Nogales, AZ 85621

1.2.6. Sonoita Station - Canelo Work Center, 83 Canelo Hills Rd., Patagonia, AZ 85624

1.2.7. Tucson Station - Montana Ranch, Buenos Aires National Wildlife Refuge, Arivaca, AZ; or 2430 S. Swan Rd. Tucson, AZ 85711

1.2.8. Willcox Station - Kansas Settlement Facility, 3293 E. Kimzey Rd., Willcox, AZ 85643

1.3. Other Requirements/Service Information

1.3.1. Refer to the IDIQ contract package and SOW for more additional information regarding veterinary service requirements and locations to be serviced.

1.3.2. The actual number of horses and locations that require recurring service is subject to increase or decrease due to equine injury/retirements, adjustments in personnel, or changes in the operational tempo.

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1.3.3. The Government reserves the right to add or remove services and to adjust locations requiring services at any time throughout the IDIQ ordering period.

2. IDIQ ORDERING PERIOD

2.1. This is a single-award Indefinite IDIQ contract with an ordering period of 5-years from the date of award.

2.2. Options will not be utilized with this IDIQ contract.

2.3. The IDIQ contract will have an aggregate Not-To-Exceed ceiling of $650,000.00.

2.4. Orders may only be issued from the date of the IDIQ award through the IDIQ expiration or until the ceiling is reached, whichever occurs first.

3. IDIQ INFORMATION

3.1. USBP-TCA shall order equine veterinary services through individual Delivery Orders (DOs) to fulfill their equine veterinary service requirements as needed throughout the life of the IDIQ contract.

3.2. CBP does not guarantee placement of any orders beyond the initial minimum order required by the IDIQ.

3.3. A Pricing Catalog that includes the most common services and supplies required under this IDIQ contract is attached.

3.4. DO Minimums/Maximums:

3.4.1. Minimum Amount, Initial Order: $1,000.00.

3.4.2. Minimum Amount, Subsequent Orders: $1.00.

3.4.3. Maximum Amount, Any Single Order: $130,000.00.

3.5. No funding is obligated with award of this IDIQ contract. Additionally, the Government shall be obligated only to the extent of the authorized Delivery Orders awarded under the IDIQ contract.

3.6. Competition Requirements for DOs

3.6.1. This is a single-award IDIQ contract competed utilizing FAR Parts 13, 16, and 19 procedures. Authorized users may execute Delivery Orders up to the specified per-order limit without further competition.

3.6.2. For services and supplies not included within the attached Pricing Catalog, the Ordering Contracting Officer shall issue a Request for Quotation (RFQ)

U.S. Border Patrol – Tucson Sector (HPUs) Page 5 of 7 to the contractor. Quotation pricing submitted by the contractor shall be evaluated in order to make a determination of pricing fair and reasonable.

3.7. Termination

3.7.1. Orders executed against this IDIQ may be terminated by the respective ordering COs and in accordance with the termination procedures outlined at

FAR 52.212-4.

4. AGREEMENT DETAILS

Agreement Elements Details

IDIQ Contract Number TBD

Authorized Users All warranted CBP Contracting Officers (COs) within the SWBAO supporting USBP-TCA / HPUs.

Pricing Arrangements Firm-Fixed Price (Fixed Unit Price)

Number of Awardees One (1)

Mandatory for Use Yes

Ceiling Value $650,000.00 (over 5 years)

Product Service Code and

NAICS

PSC: R416 Support - Professional: Veterinary /Animal Care

NAICS: 541940 - Veterinary Services

Ordering Specifications Decentralized

5. ORDERING PROCEDURES

5.1. Ordering Guidelines

5.1.1. It is the Component’s responsibility to ensure orders are issued in accordance with the Equine Veterinary Services IDIQ and DHS specific requirements.

Ordering under this IDIQ is decentralized and subject to the ordering limitations of the ordering activity (Component), that ordering activity’s Contracting Officer’s warrant, and those limitations identified herein.

5.1.2. Typical services and supplies required under the IDIQ contract are pre-priced as identified within the attached Pricing Catalog. However, for services and supplies not included within the Pricing Catalog, the Ordering Contracting Officer shall issue a Request for Quotation (RFQ) to the contractor prior to executing a DO.

5.1.3. An Order will be considered issued when the ordering CO transmits a fully executed (i.e., obligated) DO to the contractor.

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5.1.4. Delivery Orders are limited to a maximum of $130,000.00 per order and must be completed in accordance with the guidelines at FAR Part 16.505.

5.2. Required Steps

Steps Details

Step 1 Requirements Identification Identification of requirement for equine veterinary services by the USBP- TCA program office (PMO), customer, or contracting officer’s representative

(COR).

Step 2 Requirements Development Create a Purchase Request (PR) in SAP to be funded, routed, and approved for submission to the CBP Contracting Officers (COs) supporting USBP- TCA. Ensure all appropriate supporting documentation is attached to the PR prior to routing.

Step 3 Solicitation (RFQ) Preparation / Issuance This is a single-award IDIQ contract. If all services and/or supplies required are identified within the Pricing Catalog, a DO may be executed without an RFQ being sent to the contractor. However, if any services and/or supplies required are not identified within the Pricing Catalog, the order level CO shall issue an RFQ to the contractor in order to obtain pricing.

Step 4 Solicitation (RFQ) Pricing Evaluation The order level CO receives and evaluates quotation, as necessary, in accordance with the evaluation criteria stated in the RFQ. Technical and cost/price evaluations are conducted by the Government evaluation teams designated according to the written evaluation plan.

Step 5 DO Package Creation Create a DO in PPS (i.e., “F” document) and award to the IDIQ contract holder. Information provided on DO will include, but is not limited to, the following:

• Name and Address of Supplier;

• IDIQ Contract Number and Order Number;

• Order date and required delivery date;

• Delivery location(s), if necessary;

• Quantity, price, and specifications as necessary;

• Security requirements to include identification of designated Points of Contact and Security Specialist(s) for location(s);

• Invoicing instructions;

• Accounting and appropriation data;

• Specific clauses and/or other terms and conditions.

Step 6 Communication to IDIQ Contract CO Provide executed DO information to the IDIQ CO and COR for tracking and audit purposes within 10 days of award (DO).

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6. POINTS OF CONTACT

6.1. IDIQ Contracting Officer (IDIQ CO)

Teresa Nechvatal Border Enforcement Contracting Division – Pacific Operations Enforcement Branch Procurement Directorate / Office of Acquisition US Customs and Border Protection Phone: 520-407-2807 Email: Teresa.Nechvatal@cbp.dhs.gov

6.2. IDIQ Contracting Officer (IDIQ CO)

Micky L. Hallman Border Enforcement Contracting Division – Pacific Operations Enforcement Branch Procurement Directorate / Office of Acquisition US Customs and Border Protection Phone: 520-407-2816 Email: Micky.L.Hallman@cbp.dhs.gov

6.3. IDIQ Contractor Information

IDIQ Contract # Contractor POC Info / Acct Manager

TBD TBD Initial Point of Contact for Market Research and General Information:

TBD

IDIQ Solicitations and Orders Point of Contact:

TBD