2) Specifications.pdf

SPECIFICATIONS

TABLE OF CONTENTS

The following listed documents comprise the Table of Contents for the USDA NEZ PERCE – CLEARWATER

NATIONAL FOREST SUPERVISOR’S OFFICE Sound Absorbing Panels,1008 Highway 64, Kamiah, Idaho

83536. Where the numerical sequence of Sections or Divisions is interrupted, such interruptions are intentional.

PROJECT MANUAL

CONSTRUCTION NOTICE

TECHNICAL SPECIFICATIONS

DIVISION 01 - GENERAL REQUIREMENTS

01 1000 SUMMARY

01 2300 ALTERNATES

01 2500 SUBSTITUTION PROCEDURES

01 2500A SUBSTITUTION REQUEST FORM

01 2600 CONTRACT MODIFICATION PROCEDURES

01 2900 PAYMENT PROCEDURE

01 3100 PROJECT MANAGEMENT AND COORDINATION

01 3200 CONSTRUCTION PROGRESS DOCUMENTATION

01 3300 SUBMITTAL PROCEDURES

01 4200 REFERENCES

01 5719 TEMPORARY ENVIRONMENTAL CONTROLS

01 5719.11 INDOOR AIR QUALITY (IAQ) MANAGEMENT

01 7300 EXECUTION

01 7329 CUTTING AND PATCHING

01 7419 CONSTRUCTION WASTE MANAGEMENT AND DISPOSAL

01 7700 CLOSEOUT PROCEDURES

DIVISION 09 – FINISHES

09 5101 TECHTUM DIRECT ATTACHED ACOUSTICAL PANELS

09 8000 SOUND ISOLATION CLIPS

09 8433 SOUND ABSOBING WALL PANEL

Kamiah Supervisor's Office Sound Absorbing Panels

CONSTRUCTION NOTICE

NOTICE: Contractor shall provide temporary protection and cleanup of work occurring in finished and/or occupied areas of the project including but not limited to, systems and equipment, cleaning and/or replacement of damaged material, painting, vacuuming, dusting, etc. required to clean the area to the complete satisfaction of the Contracting Officer.

NOTICE: Protect installed finishes and systems during the work. Coordinate sufficient protection of installed finishes and systems with the Contracting Officer.

Kamiah Supervisor’s Office-Sound Absorbing Panels CONSTRUCTION NOTICE

Kamiah Supervisor's Office Sound Absorbing Panels 01 1000 - 3 SUMMARY

PART 1 GENERAL

SECTION 01 1000 SUMMARY

1.01 SUMMARY

A. Section Includes:

1. Project information.

2. Work covered by contract documents.

3. Construction time, sequencing, schedule & coordination.

4. Access to site.

5. Work restrictions.

6. Specification and drawing conventions.

7. Laws and regulations.

8. Construction related damage.

9. Warranty Q.

1.02 PROJECT INFORMATION

A. Project Identification: Kamiah Supervisor's Office.

1. Project Location: 1008 Highway 64, Kamiah, ID 83536

B. Owner: U. S. Forest Service

1. Owner's Representative: Contracting Officer (CO) and Contracting Officer’s Representative (COR)

1.03 WORK COVERED BY CONTRACT DOCUMENTS

A. The Work of Project is defined by the Contract Documents and consists of the following:

1. PHASE 1: Sound Proofing and White board installation: Meeting rooms, Huddle rooms, Mail room, and Second floor

a. The first "phase" of construction includes all sound proofing of the Middle sized, and small conference rooms as well as the Huddle rooms and the mezzanine and copy room areas of the second floor:

1) The Owner will continue to occupy main community office space (A412-1).

2. PHASE 2: Wall Sound proofing South and East walls:

a. At the completion of phase 1, the Owner will vacate office cubicles on the south and east side of the building. Making sure to secure office spaces and clear counters for contractor to work.

b. Cubicles, desks, and monitors will remain; contractor will need to preserve and work around these improvements (A415-2 and A414-3).

3. ALTERNATE 1- PHASE 3: Wall sound proofing North Wall

a. At the completion of phase 2, the Owner will vacate office cubicles on the North side of the building.

b. Cubicles, desks, and monitors will remain; contractor will need to preserve and work around these improvements (A414-3).

4. ALTERNATE 2- PHASE 4 : Sound dampening materials applied to ends of four 18” exposed heating ducts (A415-2).

1.04 CONSTRUCTION TIME, SEQUENCING, SCHEDULE & COORDINATION

A. The total contract time for work shall be 60 calendar days from issuance of the Notice to Proceed to Substantial Completion.

Kamiah Supervisor's Office Sound Absorbing Panels 01 1000 - 4 SUMMARY

B. The Owner will continue to occupy the site during construction. The Contractor is responsible for all coordination with the Owner's representative in scheduling and coordination of access.

1. Staging may occur within the existing parking lot. Some parking must remain usable by the Owner as coordinated with the Contractor.

2. Installation of sound absorbing or dampening materials should be coordinated so sections of office spaces may continue to be used for the maximum amount of time.

3. Owner will coordinate alternate workstations for employees during the project as scheduled by the Contractor.

C. The Contractor must give the Owner 10 calendar days written notice prior to starting work.

D. The contractor shall notify Owner not less than 72-hours in advance of any activities that will affect Owner's access and/or operations and/or the Owner’s operations.

E. Bid pricing must take into account the required project sequencing.

1.05 ACCESS TO SITE

A. Use of Site: Do not disturb portions of project site beyond areas in which the Work is indicated.

1. Confine construction operations to areas indicated.

2. Contractors' Staging Area shall be coordinated with the Contracting Officer

3. Keep driveways, hallways, and entrances clear and available to Owner, Owner's employees, and emergency vehicles at all times.

a. Schedule deliveries to minimize:

1) the blockage of driveways and entrances by construction operations.

2) space and time requirements for storage of materials and equipment on-site.

3) Protect supplies from damage.

1.06 WORK RESTRICTIONS

A. On-Site Work Hours: Work may occur during normal business working hours of

7:00 a.m. to 6:00 p.m., Monday through Friday, if coordinated in advance with the Contracting Officer, of by indicated or arranged times with the Contracting

Officer.

1. Contractor shall coordinate extended, weekend, and/or holiday hours with the Owner.

B. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by the Owner.

C. Noise, Vibration, and Odors: Coordinate operations that may result in high levels of noise and vibration, odors, or other disruption with the Owner.

1. Notify Contracting Officer not less than two days in advance of proposed disruptive operations.

2. Obtain Contracting Officer written permission before proceeding with disruptive operations.

D. Controlled Substances: Use of tobacco products is not permitted indoors.

1.10 SPECIFICATION AND DRAWING CONVENTIONS

A. Specification Content: Specification requirements are to be performed by

Contractor unless specifically stated otherwise.

B. Drawing Coordination: Requirements for materials and products identified on

Kamiah Supervisor's Office Sound Absorbing Panels 01 1000 - 5 SUMMARY

Drawings are described in detail in the Specifications. One or more of the following are used on Drawings to identify materials and products:

1. Abbreviations: Materials and products are identified by abbreviations on Drawings.

2. Keynoting: Materials and products are identified by reference drawing note referencing Specification Section numbers found in this Project Manual.

1.11 LAW AND REGULATIONS

1. Laws and Regulations: All applicable federal and state laws, municipal ordinances, and the rules and regulations of all authorities having jurisdiction over the project shall apply to the contract throughout and will be deemed to be included in this contract the same as though herein written in full.

2. MATERIALS AND PRODUCTS FOR THE PROJECT SHALL BE

COMPLIANT WITH FEDERAL GOVERNMENT "BUY AMERICAN ACT."

1.12 CONSTRUCTION RELATED DAMAGE

A. Construction Related Damage: Contractor agrees to pay the Owner all damages and costs incurred by the Owner or caused by the Contractor’s construction activity related to damage including but not limited to damage to any of the Owner’s operating electrical equipment and/or computer technology and equipment.

1.13 WARRANTY

A. Warranty & Service: The Contractor shall warranty all materials, equipment, and labor for one

(1) year following the date of Substantial Completion.

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION - NOT USED

END OF SECTION

Kamiah Supervisor's Office Sound Absorbing Panels 01 2300 - 6 ALTERNATES

SECTION 01 2300

ALTERNATES

PART 1 GENERAL

1.01 SUMMARY

A. Section includes administrative and procedural requirements for alternates.

1.02 DEFINITIONS

A. Alternate: An amount on the Bid Form for certain work defined in the bidding requirements that may be added to or deducted from the base bid amount if Owner decides to accept a corresponding change either in the amount of construction to be completed or in the products, materials, equipment, systems, or installation methods described in the Contract Documents.

1. Alternates described in this Section are part of the Work only if enumerated in the

Contract.

2. The cost or credit for each alternate is the net addition to or deduction from the Contract Sum to incorporate alternate into the Work. No other adjustments are made to the

Contract Sum.

1.03 PROCEDURES

A. Coordination: Revise or adjust affected adjacent work as necessary to completely integrate work of the alternate into Project.

1. Include as part of each alternate, miscellaneous devices, accessory objects, and similar items incidental to or required for a complete installation whether or not indicated as part of alternate.

B. Notification: Immediately following award of the Contract, notify each party involved, in writing, of the status of each alternate. Indicate if alternates have been accepted, rejected, or deferred for later consideration. Include a complete description of negotiated revisions to alternates.

C. Execute accepted alternates under the same conditions as other work of the Contract.

D. Schedule: A Schedule of Bid Alternates is included in Section “B” Schedule of Items.

Specification Sections referenced in schedule contain requirements for materials necessary to achieve the work described under each alternate. Specification Sections referenced in schedule contain requirements for materials necessary to achieve the work described under each alternate.

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION

3.01 EXECUTION

A. Add Alternate No. 1 – North Wall Sound dampening panels.

B. Add Alternate No. 2 – Ductwork End Cap Dampening devices.

Kamiah Supervisor's Office 01 2500 - 8 SUBSTITUTION PROCEDURES

SECTION 01 2500

SUBSTITUTION PROCEDURES

PART 1 GENERAL

1.01 SUMMARY

A. Section includes administrative and procedural requirements for substitutions after bidding. Substitutions during the bidding process will not be received or reviewed.

1.02 DEFINITIONS

A. Substitutions: Changes in products, materials, equipment, and methods of construction from those required by the Contract Documents and proposed by Contractor.

1. Substitutions for Cause: Changes proposed by Contractor that are required due to changed project conditions, such as unavailability of product, regulatory changes, or unavailability of required warranty terms.

2. Substitutions for Convenience: Changes proposed by Contractor or Owner that are not required in order to meet other Project requirements but may offer advantage to Contractor or Owner.

1.03 ACTION SUBMITTALS

A. Substitution Requests: Submit three copies of each request for consideration. Identify product or fabrication or installation method to be replaced. Include Specification Section number and title and Drawing numbers and titles.

1. Documentation: Show compliance with requirements for substitutions and the following, as applicable:

a. Statement indicating why specified product or fabrication or installation method cannot be provided, if applicable.

b. Coordination of information, including a list of changes or revisions needed to other parts of the Work and to construction performed by Owner and separate contractors that will be necessary to accommodate proposed substitution.

c. Detailed comparison of significant qualities of proposed substitutions with those of the

Work specified. Include annotated copy of applicable Specification Section.

Significant qualities may include attributes, such as performance, weight, size, durability, visual effect, sustainable design characteristics, warranties, and specific features and requirements indicated. Indicate deviations, if any, from the Work specified.

d. Product Data, including drawings and descriptions of products and fabrication and installation procedures.

e. Samples, where applicable or requested.

f. Certificates and qualification data, where applicable or requested.

g. List of similar installations for completed projects, with project names and addresses as well as names and addresses of Contracting Officer and owners.

h. Material test reports from a qualified testing agency, indicating and interpreting test results for compliance with requirements indicated.

i. Detailed comparison of Contractor's construction schedule using proposed substitutions with products specified for the Work, including effect on the overall Contract Time. If specified product or method of construction cannot be provided within the Contract Time, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery.

j. Cost information, including a proposal of change, if any, in the Contract Sum.

k. Contractor's certification that proposed substitution complies with requirements in the

Contract Documents, except as indicated in substitution request, is compatible with related materials and is appropriate for applications indicated.

l. Contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results necessary because of failure of proposed substitution to produce indicated results.

Kamiah Supervisor's Office 01 2500 - 8 SUBSTITUTION PROCEDURES

2. Contracting Officer’s Action: If necessary, Contracting Officer will request additional information or documentation for evaluation within seven days of receipt of a request for substitution. Contracting Officer will notify Contractor of acceptance or rejection of proposed substitution in writing within 15 days of receipt of request, or seven days of receipt of additional information or documentation, whichever is later.

a. Use product specified if Contracting Officer does not issue a decision on use of a proposed substitution within time allocated.

1.04 SUBSTITUTIONS

A. Substitutions for Cause: Submit requests for substitution immediately on discovery of need for change, but not later than 15 days prior to time required for preparation and review of related submittals.

1. Conditions: Contracting Officer will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, Contracting

Officer will return requests without action, except to record noncompliance with these requirements:

a. Requested substitution is consistent with the Contract Documents and will produce indicated results

b. Substitution request is fully documented and properly submitted.

c. Requested substitution will not adversely affect Contractor's construction schedule.

d. Requested substitution is compatible with other portions of the Work.

e. Requested substitution provides specified warranty.

B. Substitutions for Convenience: Not allowed unless otherwise indicated.

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION - NOT USED

Kamiah Supervisor’s Office SUBSTITUTION REQUEST FORM

SUBSTITUTION REQUEST FORM

Project Name: _ _

Project Number: _

Original Item:

Specific Division Paragraph(s):

Item(s): _ Number: _ _

Specific Detail Number(s): Number(s):

Refer to Specifications, Division 1, Section 01 2500 – “Substitution Procedures”. for information concerning the use of this form.

Proposed Substitute:

1. Why is substitute being proposed?

2. Will substitute affect dimension indicated on drawings?

3. Will substitute affect wiring, piping, ductwork, etc. indicated on the drawings?

4. What effect will substitute have on other trades?

5. Differences between proposed substitute and specified item?

6. Manufacturer’s guarantees of the specified items and proposed items are:

Same Different (Explain):

7. If the substitute request is accepted, it will result in:

------ No cost impact No impact on construction schedule

A credit of $ Construction schedule shortened by:

8. Product Data attached? Same

9. Sample included herewith? Same

Different (Explain):

Different (Explain):

Kamiah Supervisor’s Office SUBSTITUTION REQUEST FORM

By signature below, the undersigned agrees to pay all costs, including architectural, engineering, and detailing costs associated with the incorporation of the product. The undersigned states that the function, appearance and quality are equivalent to or better than specified.

Substitute Products to Submitted By: General Contractor Review Comments:

Firm: Recommended:

Address: Recommended as Noted Below:

Signature: Not Recommended:

Date: Signature:

Remarks: Date:

Kamiah Supervisor's Office 01 2600 - 13 CONTRACT MODIFICATION PROCEDURES

SECTION 01 2600

CONTRACT MODIFICATION PROCEDURES

PART 1 GENERAL

1.01 SUMMARY

A. Section includes administrative and procedural requirements for handling and processing

Contract modifications, also see Federal Acquisition Regulations (FAR) Part 43.

1.02 MINOR CHANGES IN THE WORK

A. Contracting Officer will issue supplemental instructions authorizing minor changes in the Work, not involving adjustment to the Contract Sum or the Contract Time using a FS-6300-12 Work Order form.

1.03 PROPOSAL REQUESTS

A. Owner-Initiated Proposal Requests: Contracting Officer will issue a detailed description of proposed changes in the Work that may require adjustment to the Contract Sum or the Contract Time. The description will include supplemental or revised Drawings and Specifications.

1. Proposal Requests issued by Contracting Officer are not instructions either to stop work in progress or to execute the proposed change.

2. Within time specified in Proposal Request or 15 days, when not otherwise specified, after receipt of Proposal Request, submit a quotation estimating cost adjustments to the

Contract Sum and the Contract Time necessary to execute the change.

a. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

b. Indicate delivery charges, equipment rental, and amounts of trade discounts.

c. Include costs of labor and supervision directly attributable to the change.

d. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship.

e. Provide Proposal Request Form.

B. Contractor-Initiated Proposals: If latent or changed conditions require modifications to the

Contract, Contractor may initiate a claim by submitting a request for a change to Contracting

Officer.

1. Include a statement outlining reasons for the change and the effect of the change on the

Work. Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Contract Sum and the Contract Time.

2. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

3. Indicate delivery charges, equipment rental, and amounts of trade discounts.

4. Include costs of labor and supervision directly attributable to the change.

5. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

6. Comply with requirements in Division 01 Section "Substitution Procedures" if the proposed change requires substitution of one product or system for product or system specified.

7. Provide Proposal Request Form.

Kamiah Supervisor's Office 01 2600 - 14 CONTRACT MODIFICATION PROCEDURES

1.04 CONTRACT MODIFICATION PROCEDURES

A. Upon Contracting Officer’s approval of a Proposal Request, Contracting Officer will issue a

Contract Modification for signatures of Contracting Officer and Contractor on form provided by the Contracting Officer. Multiple changes may be issued on one Contract Modification.

PART 2 PRODUCTS (NOT USED)

PART 3 EXECUTION (NOT USED)

Kamiah Supervisor's Office 01 2900 - 1 PAYMENT PROCEDURE

1.01 SUMMARY

SECTION 01 2900

PAYMENT PROCEDURE

A. This Section specifies administrative and procedural requirements necessary to prepare a

Schedule of Values for Applications for Payment. All other payment procedures are shown elsewhere.

1.02 SCHEDULE OF VALUES

A. Coordinate preparation of the schedule of values for payment along with the preparation of Contractor's construction schedule.

1. Correlate line items in the schedule with required administrative forms and schedules, including the following:

a. Application for Payment forms with continuation sheets.

b. Submittal schedule.

c. Items required to be indicated as separate activities in Contractor's construction schedule.

2. Submit the schedule of values to Contracting Officer at earliest possible date but no later than 7 days before the date scheduled for submittal of initial Applications for Payment.

B. Provide at least one line item for each Specification Section and line item in the Bid schedule.

1. Identification: Include the following Project identification on the schedule of values:

a. Project name and location.

b. Name of Contracting Officer.

c. Forest Service project number.

d. Contractor's name and address.

e. Date of submittal.

2. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Applications for Payment and progress reports.

3. Provide a separate line item in the schedule for each part of the work performed.

4. Schedule Updating: Update and resubmit the schedule of values before the next Applications for Payment when Change Orders result in a change in the contract sum or time.

1.03 APPLICATIONS FOR PAYMENT

A. Each Application for Payment shall be consistent with previous applications and payments as certified by Contracting Officer and paid for by Government.

B. Payment Application Times: Progress payments shall be submitted to Contracting Officer on intervals and dates agreed to by the Contracting Officer.

Kamiah Supervisor's Office 01 3100 - 16 PROJECT MANAGEMENT AND COORDINATION

SECTION 01 3100

PROJECT MANAGEMENT AND COORDINATION

1.01 SUMMARY

A. This Section includes administrative provisions for coordinating construction operations on

Project including, but not limited to, the following:

1. Coordination

2. Submittals.

3. Project meeting.

B. See Division 01 Section 7300 Execution for procedures for coordinating general installation and field-engineering services.

C. DEFINITIONS

1. RFI: Request from Contractor seeking interpretation or clarification of the Contract Documents.

1.02 COORDINATION

A. Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components.

2. Coordinate installation of different components with the Owner to ensure maximum accessibility for required operations.

1.03 SUBMITTALS

A. Prepare Coordination Drawings if limited space availability necessitates maximum utilization of space for efficient installation of different components or if coordination is required for installation of products and materials fabricated by separate entities.

1. Content: Project-specific information, drawn accurately to scale. Do not base Coordination

Drawings on reproductions of the Contract Documents or standard printed data. Include the following information, as applicable:

a. Indicate functional and spatial relationships of components of architectural, structural, civil, mechanical, and electrical systems.

b. Indicate dimensions shown on the Contract Drawings and make specific note of dimensions that appear to be in conflict with minimum clearance requirements.

c. Provide alternate sketches to Contracting Officer for resolution of such conflicts.

Minor dimension changes and difficult installations will not be considered changes to the Contract.

2. Sheet Size: At least 8-1/2 by 11 inches but no larger than 11 by 17 inches.

3. Number of Copies: Submit three opaque copies of each submittal. Contracting Officer will return one copy.

4. Refer to individual Sections for Coordination Drawing requirements for Work in those

Sections.

1.04 PROJECT MEETINGS

A. Schedule and conduct meetings and conferences at Project site, unless otherwise indicated.

1. Attendees: All participants and others involved will be informed of date and time of each meeting. Contractor will notify Contracting Officer of scheduled meeting dates and times.

2. Agenda: Contractor shall prepare the meeting agenda. The agenda will be distributed to all invited attendees.

Kamiah Supervisor's Office 01 3100 - 17 PROJECT MANAGEMENT AND COORDINATION

3. Minutes: Contractor shall record significant discussions and agreements achieved. The meeting minutes will be distributed to everyone concerned, within three days of the meeting.

B. Preconstruction Conference: Schedule a preconstruction conference before starting construction, at a time coordinated with the Contracting Officer, but no later than 15 days after execution of the Agreement. Hold the conference at Project site or another convenient location.

1. Attendees: Authorized representatives of Contracting Officer, Contractor and its superintendent; major subcontractors; suppliers; and other concerned parties shall attend the conference. All participants at the conference shall be familiar with Project and authorized to discuss and conclude matters relating to the Work.

2. Agenda: Discuss items of significance that could affect progress, including the following:

a. Tentative construction schedule.

b. Phasing.

c. Critical work sequencing and long-lead items.

d. Designation of key personnel and their duties.

e. Procedures for processing field decisions and Change Orders.

f. Procedures for processing Applications for Payment.

g. Distribution of the Contract Documents.

h. Submittal procedures.

i. Use of the premises.

j. Work restrictions.

k. Contracting Officer's occupancy requirements.

l. Construction waste management and recycling.

m. Parking availability.

n. Office, work, and storage areas.

o. Equipment deliveries and priorities.

p. Safety and First aid.

q. Security.

r. Progress cleaning.

s. Working hours.

3. Minutes: Contracting Officer will record and distribute meeting minutes.

C. Pre-installation Conferences: Conduct a preinstallation conference at Project site.

1. Attendees: Installer and representatives of manufacturers and fabricators involved in or affected by the installation and its coordination or integration with other materials and installations that have preceded or will follow, shall attend the meeting. Advise Contracting

Officer of scheduled meeting dates.

2. Agenda: Review progress of other construction activities and preparations for the particular activity under consideration, including requirements for the following:

a. The Contract Documents.

b. Options and Submittals

c. Purchases and Deliveries

d. Time schedules.

e. Manufacturer's written recommendations.

f. Acceptability of substrates.

g. Space and access limitations.

h. Installation procedures.

i. Required performance results.

j. Protection of adjacent work.

k. Protection of construction and personnel.

Kamiah Supervisor's Office 01 3100 - 18 PROJECT MANAGEMENT AND COORDINATION

3. Record significant conference discussions, agreements, and disagreements, including required corrective measures and actions.

4. Reporting: Distribute minutes of the meeting to each party present and to parties who should have been present.

5. Agenda: Review and correct or approve minutes of previous progress meeting.

Kamiah Supervisor's Office 01 3200 - 19 CONSTRUCTION PROGRESS DOCUMENTATION

SECTION 01 3200

CONSTRUCTION PROGRESS DOCUMENTATION

PART 1 GENERAL

1.01 SUMMARY

A. Section includes administrative and procedural requirements for documenting the progress of construction during performance of the Work, including the following:

1. Contractor's construction schedule.

2. Construction schedule updating reports.

3. Daily construction reports.

1.02 DEFINITIONS

A. Activity: A discrete part of a project that can be identified for planning, scheduling, monitoring, and controlling the construction project. Activities included in a construction schedule consume time and resources.

1. Critical Activity: An activity on the critical path that must start and finish on the planned early start and finish times.

2. Predecessor Activity: An activity that precedes another activity in the network.

3. Successor Activity: An activity that follows another activity in the network.

B. CPM: Critical path method, which is a method of planning and scheduling a construction project where activities are arranged based on activity relationships. Network calculations determine when activities can be performed and the critical path of Project.

C. Critical Path: The longest connected chain of interdependent activities through the network schedule that establishes the minimum overall Project duration and contains no float.

1.03 INFORMATIONAL SUBMITTALS

A. Format for Submittals: Submit required submittals in the following format:

1. Working electronic copy of schedule file, where indicated.

2. PDF electronic file.

B. Contractor's Construction Schedule: Schedule, of size required to display entire schedule for entire construction period. Submit a working electronic copy of schedule with labels to comply with requirements for submittals. Include type of schedule (initial or updated) and date of label.

C. Construction Schedule Updating Reports: Submit with Applications for Payment.

D. Daily Construction Reports: Submit at weekly intervals.

E. Site Condition Reports: Submit at time of discovery of differing conditions.

1.04 COORDINATION

A. Coordinate Contractor's construction schedule with other delivery schedules, phase plans, and completion reports.

1. Secure time commitments for performing critical elements of the Work.

PART 2 PRODUCTS

2.01 CONTRACTOR'S CONSTRUCTION SCHEDULE, GENERAL

A. Extend schedule from date established for commencement of the Work to date of final completion.

1. Contract completion date shall not be changed by submission of a schedule that shows an early completion date, unless specifically authorized by Change Order.

B. Activities: Treat each phase or separate area as a separate numbered activity for each main element of the Work. Comply with the following:

Kamiah Supervisor's Office 01 3200 - 20 CONSTRUCTION PROGRESS DOCUMENTATION

1. Activity Duration: Define activities so no activity is longer than days specified, unless specifically allowed by the Contracting Officer.

2. Procurement Activities: Include procurement process activities for the following long lead items and major items, requiring a cycle of more than 60 days, as separate activities in schedule. Procurement cycle activities include, but are not limited to, submittals, approvals, purchasing, fabrication, and delivery.

3. Submittal Review Time: Include review and resubmittal times indicated in Section 013300

"Submittal Procedures" in schedule.

4. Punch List and Final Completion: Include not more than 10 days for completion of punch list items and final completion.

C. Constraints: Include constraints and work restrictions indicated in the Contract Documents and as follows in schedule, and show how the sequence of the Work is affected.

1. Work Restrictions: Show the effect of the following items on the schedule:

a. Coordination with Office workers.

b. Limitations of continued occupancies.

c. Use of premises restrictions.

d. Environmental control.

D. Milestones: Include milestones indicated in the Contract Documents in schedule, including, but not limited to, the Notice to Proceed, Substantial Completion, and final completion.

2.02 REPORTS

A. Daily Construction Reports: Prepare a daily construction report recording the following information concerning events at Project site:

1. List of subcontractors/contractor employees at Project site.

2. Approximate count of personnel at Project site.

3. Equipment at Project site.

4. Material deliveries.

5. Accidents/Unusual events

6. Meetings and significant decisions.

7. Stoppages, delays, shortages, and losses.

8. Change Orders received and implemented.

9. Substantial Completions authorized.

B. Site Condition Reports: Immediately on discovery of a difference between site conditions and the Contract Documents, prepare and submit a detailed report. Submit with a Request for Information. Include a detailed description of the differing conditions, together with recommendations for changing the Contract Documents.

PART 3 EXECUTION

3.01 CONTRACTOR'S CONSTRUCTION SCHEDULE

A. Contractor's Construction Schedule Updated on Bi-weekly intervals, update schedule to reflect actual construction progress and activities.

B. Distribution: Distribute copies of approved schedule to Contracting Officer and with need-to-know personnel.

1. When revisions are made, distribute updated schedules to the same parties and post in the same locations.

Kamiah Supervisor's Office 01 3300 - 21 SUBMITTAL PROCEDURES

SECTION 01 3300

SUBMITTAL PROCEDURES

PART 1 GENERAL

1.01 SUMMARY

A. Section includes requirements for the submittal schedule and administrative and procedural requirements for submitting Shop Drawings, Product Data, Samples, and other submittals.

B. Related Sections:

1. Division 01 Section "Construction Progress Documentation" for submitting schedules and reports, including Contractor's construction schedule.

1.02 DEFINITIONS

A. Action Submittals: Written and graphic information and physical samples that require Contracting Officer's responsive action.

B. Informational Submittals: Written and graphic information and physical samples that do not require Contracting Officer's responsive action. Submittals may be rejected for not complying with requirements.

1.03 SUBMITTAL ADMINISTRATIVE REQUIREMENTS

A. Contracting Officer's Digital Data Files: Electronic copies of PDF Drawings of the

Contract Drawings will be provided by Contracting Officer for Contractor's use in preparing submittals.

1. Contracting Officer will furnish Contractor one set of digital data drawing files of the Contract Drawings for use in preparing Shop Drawings.

a. Contracting Officer makes no representations as to the accuracy or completeness of digital data drawing files as they relate to the Contract Drawings.

B. Coordination: Coordinate preparation and processing of submittals with performance of construction activities.

1. Coordinate each submittal with fabrication, purchasing, delivery, other submittals, and related activities that require sequential activity.

a. Contracting Officer reserves the right to withhold action on a submittal requiring coordination with other submittals until related submittals are received.

C. Processing Time: Allow time for submittal review, including time for resubmittals, as follows. Time for review shall commence on Contracting Officer's receipt of submittal. No extension of the Contract Time will be authorized because of failure to transmit submittals enough in advance of the Work to permit processing, including resubmittals.

1. Initial Review: Allow 15 days for initial review of each submittal. Allow additional time if coordination with subsequent submittals is required. Contracting Officer will advise Contractor when a submittal being processed must be delayed for coordination.

2. Resubmittal Review: Allow 15 days for review of each resubmittal.

D. Identification and Information: Place a permanent label or title block on each paper copy submittal item for identification.

1. Indicate name of firm or entity that prepared each submittal on label or title block.

2. Provide a space approximately 6 by 8 inches on label or beside title block to record Contractor's review and approval markings and action taken by

Contracting Officer.

Kamiah Supervisor's Office 01 3300 - 22 SUBMITTAL PROCEDURES

3. Include the following information for processing and recording action taken:

a. Project name.

b. Date

c. Name of Contracting Officer.

d. Name of Contractor.

e. Name of subcontractor.

f. Name of supplier.

g. Name of manufacturer.

h. Submittal number or other unique identifier, including revision identifier.

1) Submittal number shall use Specification Section number followed by a decimal point and then a sequential number (e.g., 061000.01). Resubmittals shall include an alphabetic suffix after another decimal point (e.g., 061000.01.A).

i. Number and title of appropriate Specification Section.

j. Drawing number and detail references, as appropriate.

k. Location(s) where product is to be installed, as appropriate.

l. Other necessary identification.

E. Options: Identify options requiring selection by the Contracting Officer.

F. Deviations: Identify deviations from the Contract Documents on submittals.

G. Transmittal: Assemble each submittal individually and appropriately for transmittal and handling. Transmit each submittal using a transmittal form. Contracting Officer will return submittals, without review, received from sources other than Contractor.

1. Transmittal Form: Provide and industry standardized form to the Contracting

Officer for review and approval.

2. On an attached separate sheet, prepared on Contractor's letterhead, record relevant information, requests for data, revisions other than those requested by Contracting

Officer on previous submittals, and deviations from requirements in the Contract Documents, including minor variations and limitations. Include same identification information as related submittal.

H. Resubmittals: Make resubmittals in same form and number of copies as initial submittal.

1. Note date and content of previous submittal.

2. Note date and content of revision in label or title block and clearly indicate extent of revision.

3. Resubmit submittals until they are marked with approval notation from

Contracting Officer's action stamp.

I. Distribution: Furnish copies of final submittals to manufacturers, suppliers, installers, and others as necessary for performance of construction activities. Show distribution on transmittal forms.

J. Use for Construction: Use only final submittals that are marked with approval notation from Contracting Officer or COR’s email response.

2.01 SUBMITTAL PROCEDURE

A. General Submittal Procedure Requirements:

1. Submit electronic submittals via email as PDF electronic files.

a. Contracting Officer will return annotated file. Annotate and retain one copy of file as an electronic Project record document file.

2. Action Submittals: Submit one electronic copy.

B. Informational Submittals: Submit one electronic copy

C. Product Data and samples: Collect information into a single submittal for each element of construction and type of product or equipment.

Kamiah Supervisor's Office 01 3300 - 23 SUBMITTAL PROCEDURES

1. If information must be specially prepared for submittal because standard published data are not suitable for use, submit as Shop Drawings, not as Product Data.

2. Mark each copy of each submittal to show which products and options are applicable.

3. Include the following information, as applicable:

a. Manufacturer's catalog cuts.

b. Manufacturer's product specifications.

c. Standard color charts.

d. Statement of compliance with specified referenced standards.

e. Testing by recognized testing agency.

f. Availability and delivery time information.

4. Submit Product Data in PDF Electronic file before or concurrent with Samples.

D. Samples: Submit Samples for review of kind, color, pattern, and texture for a check of these characteristics with other elements and for a comparison of these characteristics between submittal and actual component as delivered and installed.

1. Transmit Samples that contain multiple, related components such as accessories together in one submittal package.

2. Identification: Attach label on unexposed side of Samples that includes the following:

a. Generic description of Sample.

b. Product name and name of manufacturer.

c. Sample source.

d. Number and title of applicable Specification Section.

3. Samples for Initial Selection: Submit manufacturer's color charts consisting of units or sections of units showing the full range of colors, textures, and patterns available.

a. Number of Samples: Submit one full set(s) of available choices where color, pattern, texture, or similar characteristics are required to be selected from manufacturer's product line. Contracting Officer will return submittal with options selected.

4. Samples for Verification: Submit full-size units or Samples of size indicated, prepared from same material to be used for the Work, cured and finished in manner specified, and physically identical with material or product proposed for use, and that show full range of color and texture variations expected.

a. Number of Samples: Submit three sets of Samples. Contracting Officer will retain two Sample sets; remainder will be returned.

1) If variation in color, pattern, texture, or other characteristic is inherent in material or product represented by a Sample, submit at least three sets of paired units that show approximate limits of variations.

5. Disposition: Maintain sets of approved Samples at Project site, available for quality control comparisons throughout the course of construction activity. Sample sets may be used to determine final acceptance of construction associated with each set.

E. Product Schedule: As required in individual Specification Sections, prepare a written summary indicating types of products required for the Work and their intended location.

Include the following information in PDF electronic file.

F. Contractor's Construction Schedule: Comply with requirements specified in Division 01

Section "Construction Progress Documentation."

G. Application for Payment: Comply with requirements specified in Division 01 Section

"Schedule of Values for Applications for Payment."

H. Schedule of Values: Comply with requirements specified in Division 01 Section

"Schedule of Values for Application for Payment”.

I. Coordination Drawings: Comply with requirements specified in Division 01 Section

"Project Management and Coordination."

J. Installer Certificates: Submit written statements on manufacturer's letterhead certifying that Installer complies with requirements in the Contract Documents and, where

Kamiah Supervisor's Office 01 3300 - 24 SUBMITTAL PROCEDURES required, is authorized by manufacturer for this specific Project.

K. Manufacturer Certificates: Submit written statements on manufacturer's letterhead certifying that manufacturer complies with requirements in the Contract Documents. Include evidence of manufacturing experience where required.

L. Product Certificates: Submit written statements on manufacturer's letterhead certifying that product complies with requirements in the Contract Documents.

M. Material Certificates: Submit written statements on manufacturer's letterhead certifying that material complies with requirements in the Contract Documents.

N. Product Test Reports: Submit written reports indicating current product produced by manufacturer complies with requirements in the Contract Documents. Base reports on evaluation of tests performed by manufacturer and witnessed by a qualified testing agency, or on comprehensive tests performed by a qualified testing agency.

3.01 CONTRACTOR'S REVIEW

A. Action and Informational Submittals: Review each submittal and check for coordination with other Work of the Contract and for compliance with the Contract Documents. Note corrections and field dimensions. Mark with approval stamp before submitting to

Contracting Officer.

B. Approval Stamp: Stamp each submittal with a uniform, approval stamp. Include Project name and location, submittal number, Specification Section title and number, name of reviewer, date of Contractor's approval, and statement certifying that submittal has been reviewed, checked, and approved for compliance with the Contract Documents.

3.02 CONTRACTING OFFICER'S ACTION

A. General: Contracting Officer will not review submittals that do not bear Contractor's approval stamp and will return them without action.

B. Informational Submittals: Contracting Officer will review each submittal and will not return it, or will return it if it does not comply with requirements. Contracting Officer will forward each submittal to the Contractor for action.

C. Incomplete submittals are not acceptable, will be considered nonresponsive, and will be returned without review.

D. Submittals not required by the Contract Documents may not be reviewed and may be discarded.

Kamiah Supervisor's Office 01 4200 - 1 REFERENCES

1.01 DEFINITIONS

SECTION 01 4200

REFERENCES

A. General: Basic Contract definitions are included in the Conditions of the Contract.

B. "Approved": When used to convey Contracting Officer's action on Contractor's submittals, applications, and requests, "approved" is limited to Contracting Officer's duties and responsibilities as stated in the Conditions of the Contract.

C. "Directed": A command or instruction by Contracting Officer. Other terms including "requested," "authorized," "selected," "required," and "permitted" have the same meaning as "directed."

D. "Indicated": Requirements expressed by graphic representations or in written form on Drawings, in Specifications, and in other Contract Documents. Other terms including "shown," "noted," "scheduled," and "specified" have the same meaning as "indicated."

E. "Regulations": Laws, ordinances, statutes, and lawful orders issued by authorities having jurisdiction, and rules, conventions, and agreements within the construction industry that control performance of the Work.

F. "Furnish": Supply and deliver to Project site, ready for unloading, unpacking, assembly, installation, and similar operations.

G. "Install": Operations at Project site including unloading, temporarily storing, unpacking, assembling, erecting, placing, anchoring, applying, working to dimension, finishing, curing, protecting, cleaning, and similar operations.

H. "Provide": Furnish and install, complete and ready for the intended use.

I. "Project Site": Space available for performing construction activities. The extent of Project site is shown on Drawings and may or may not be identical with the description of the land on which

Project is to be built.

1.02 INDUSTRY STANDARDS

A. Applicability of Standards: Unless the Contract Documents include more stringent requirements, applicable construction industry standards have the same force and effect as if bound or copied directly into the Contract Documents to the extent referenced. Such standards are made a part of the Contract Documents by reference.

B. Publication Dates: Comply with standards in effect as of date of the Contract Documents unless otherwise indicated.

C. Copies of Standards: Each entity engaged in construction on Project should be familiar with industry standards applicable to its construction activity. Copies of applicable standards are not bound with the Contract Documents.

1. Where copies of standards are needed to perform a required construction activity, obtain copies directly from publication source.

1.03 ABBREVIATIONS AND ACRONYMS

A. Industry Organizations: Where abbreviations and acronyms are used in Specifications or other Contract Documents, they shall mean the recognized name of the entities indicated in Thomson

Gale's "Encyclopedia of Associations" or in Columbia Books' "National Trade & Professional Associations of the U.S."

B. Industry Organizations: Where abbreviations and acronyms are used in Specifications or other Contract Documents, they shall mean the recognized name of the entities in the following list.

AABC Associated Air Balance Council

AAMA American Architectural Manufacturers Association

Kamiah Supervisor's Office 01 4200 - 2 REFERENCES

AATCC American Association of Textile Chemists and Colorists (The)

ABAA Air Barrier Association of America

ABMA American Bearing Manufacturers Association

ACI ACI International (American Concrete Institute)

AEIC Association of Edison Illuminating Companies, Inc. (The)

AF&PA American Forest & Paper Association

AGC Associated General Contractors of America (The)

AHA American Hardboard Association (Now part of CPA)

AIA American Institute of Architects (The)

AISC American Institute of Steel Construction

AITC American Institute of Timber Construction

AMCA Air Movement and Control Association International, Inc.

ANSI American National Standards Institute

APA Architectural Precast Association APA APA - The Engineered Wood Association

APA EWS APA - The Engineered Wood Association; Engineered Wood Systems

API American Petroleum Institute

ARI Air-Conditioning & Refrigeration Institute

ASCE American Society of Civil Engineers

ASCE/SEI American Society of Civil Engineers/Structural Engineering Institute (See

ASCE)

ASHRAE American Society of Heating, Refrigerating and Air-Conditioning Engineers

ASME ASME International (The American Society of Mechanical Engineers International)

ASSE American Society of Sanitary Engineering

ASTM ASTM International (American Society for Testing and Materials International)

AWCI AWCI International (Association of the Wall and Ceiling Industry International) AWI Architectural Woodwork Institute

AWPA American Wood-Preservers' Association

BHMA Builders Hardware Manufacturers Association

BIA Brick Industry Association (The)

BIFMA BIFMA International (Business and Institutional Furniture Manufacturer's

Association International)

CCC Carpet Cushion Council

CDA Copper Development Association

CFFA Chemical Fabrics & Film Association, Inc.

CGA Compressed Gas Association

CIMA Cellulose Insulation Manufacturers Association

CISCA Ceilings & Interior Systems Construction Association

CPA Composite Panel Association

CPPA Corrugated…