2 PWS_PMRP Analysis.pdf

Precious Metal Analysis/Assay

PERFORMANCE WORK STATEMENT (PWS)

FOR

BATTLE CREEK HQ

PROVIDE CERTIFIED LABORATORY PRECIOUS METALS ANALYSIS/ASSAY

ADMINISTRATION AND DOCUMENTATION SERVICES OF FURNACE PRODUCT

SAMPLES

TABLE OF CONTENTS

1. GENERAL

2. SCOPE

3. FEDERAL HOLIDAYS

4. ANALYSIS OF PRECIOUS METAL SAMPLES – CLINS 0001, 1001, 2001, 3001, and

5. INVOICING

6. PERFORMANCE STANDARDS

7. ACCEPTABLE PERFORMANCE LEVELS (APL)

8. EVALUTION METHOD

9. WORKLOAD ANALYSIS REPORTING

10. GOVERNMENT FURNISHED PROPERTY AND SERVICES

11. CONTRACTOR FURNISHED ITEMS

12. INCLUDE IN BID PACKAGE

13. ELECTRONIC DATA

14. DETERMINING METHOD OF ANALYSIS

15. CONTRACT DELIVERABLES, DOCUMENTATION, AND REPORTS

16. SECURITY REQUIREMENTS

17. AUTHORIZED POC(s)

18. CONTRACT MINIMUM/MAXIMUM

1. GENERAL

a. The primary mission of the Defense Logistics Agency (DLA), Disposition Services (DLADS) is to dispose of Department of Defense (DoD) excess and surplus personal property generated by the military services. This is accomplished through reutilization to other DoD activities, transfer to other Federal agencies, donation to authorized state and local organizations, sale to the general public, or ultimate disposal through abandonment or destruction. DLADS is headquartered in Battle Creek, Michigan, with a variety of field sites worldwide.

b. It is the intent of this PWS to provide non-umpired analysis/assay of shot, ash and ingot samples containing precious metals. The samples need non-umpired analysis to provide the Precious Metals Recovery Program (PMRP) a quality assurance comparison of compared results to other assay’s being performed.

c. This is a Firm Fixed Price (FFP) Indefinite Delivery Indefinite Quantity (IDIQ) time and materials contract which consists of a period of performance of one (1) 12-month base period and four (4) 12-month options. The total contract length shall not exceed five (5) years.

2. SCOPE

a. The objective of this PWS is to obtain the service of a laboratory to perform a periodic non-umpired analysis/assay of samples. The results of the non-umpired analysis/assay will allow the Defense Logistics Agency PMRP to compare results to other assay’s being performed.

This PWS defines the analytical methods for isolation, detection, and quantitative measurement of four metals in smelted samples.

b. The 1st year of performance will have an estimated 72 samples. The option years thereafter will have an estimated 36 samples.

CLIN Description Reporting Limit

Est Qty Unit of issue

0001 Processing, sorting, logging, analysis, and reporting of:

Gold (Au), Silver (Ag), Platinum (Pt), and Palladium (Pd) concentrations of furnace product samples

0.01 PPT 72 Ea.

1001 Processing, sorting, logging, analysis, and reporting of:

Gold (Au), Silver (Ag), Platinum (Pt), and Palladium (Pd) concentrations of furnace product samples

0.01 PPT 36 Ea.

2001 Processing, sorting, logging, analysis, and reporting of:

Gold (Au), Silver (Ag), Platinum (Pt), and Palladium (Pd) concentrations of furnace product samples

0.01 PPT 36 Ea.

3001 Processing, sorting, logging, analysis, and reporting of:

Gold (Au), Silver (Ag), Platinum (Pt), and Palladium (Pd) concentrations of furnace product samples

0.01 PPT 36 Ea.

4001 Processing, sorting, logging, analysis, and reporting of:

Gold (Au), Silver (Ag), Platinum (Pt), and Palladium (Pd) concentrations of furnace product samples

0.01 PPT 36 Ea.

3. FEDERAL HOLIDAYS

a. The Contractor is not required to deliver any sampling results on the 11 federal holidays observed by DLA unless approved by the KO or the onsite POC. The following holidays are observed:

b. When one of the holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When the legal holiday falls on a Saturday, the preceding Friday is observed as the holiday.

New Year’s Day January 1st Martin Luther King’s Birthday Third Monday in January President’s Day Third Monday in February Memorial Day Last Monday in May Juneteenth Day June 19th Independence Day July 4th Labor Day First Monday in September Columbus Day Second Monday in October Veteran’s Day November 11th Thanksgiving Day Fourth Thursday in November Christmas Day December 25th

4. ANALYSIS OF PRECIOUS METAL SAMPLES – CLINS 0001, 1001, 2001, 3001, and

a. Pre-preparation, processing, sorting, logging, boxing, etc. of materials received at the lab.

Utilize industry standard chain-of-custody concepts.

b. Fire assay: analysis shall be performed by Flame Atomic Absorption (AA), Inductively

Coupled Plasma-Optical Emission Spectrometry (ICP-OES) or Inductively Coupled Plasma- Mass Spectrometry (ICP-MS). For the following Precious Metals (PM):

1. Gold (Au)

2. Silver (Ag)

3. Palladium (Pd)

4. Platinum (Pt)

c. Reporting of all results within 45 days of the date samples are received by the laboratory.

d. Upon request of Electronic Data, supply all supporting Quality Control (QC) documentation

(method blank, Laboratory Control Samples, matrix spikes, post-digestion/distillation spikes, duplicates, serial dilutions, and Interference Check Samples); raw data summaries; the Contractor shall supply upon request raw data for the Method Detection Limit (MDL) studies which are used to set the MDL values.

e. Electronic Report package will include:

1. Final Data Analysis Report

2. Final Chain-of-Custody

3. Records of failed or attempted analysis when applicable

4. Documentation of disposal or retention of Government-furnished samples, remaining portions of samples, and prepared samples.

f. Proper disposal of residual materials in accordance with local, state, federal laws.

5. INVOICING

The Contractor shall invoice on a monthly basis through the Department of Defense Wide Area Workflow (WAWF) system. Invoices must be submitted through WAWF in accordance with DFARS 252.232-7003. Refer to https://wawf.eb.mil for additional information.

6. PERFORMANCE STANDARDS

a. Operate under a Quality Management System and perform analyses in accordance with corresponding international standards, such as ISO 17025, 10378, and 12740.

b. Perform sample receiving, sample identification, sample security, sample storage, sample tracking and document control, electronic sample data control, and data assembly to ensure accountability of sample chain of custody, as well as control of all sample-related records.

c. Report all results within 45 calendar days of the date samples are received by the laboratory.

d. Results obtained by use of x-ray fluorescence (XRF) will not be accepted nor considered valid final data.

e. Provide Final Data Analysis Report in writing, on Contractor letterhead or similar documents to the Authorized POC within five (5) business days. Report must include the following:

1. Contract number

2. Total initial weight of shot sample

3. Date of sample receipt

4. Time of sample receipt

5. DLA Sample Numbers

6. Assigned laboratory numbers

7. Remarks regarding condition of sample shipment

8. Problems and discrepancies

9. Identification of precious metal analyzed

10. Analysis method used for each precious metal

11. Units of results (parts per thousand)

12. If not able to report in PPT, include explanation as to why

13. Results of each requested precious metal (gold, silver, platinum and palladium)

14. Note instrument error and editing flag descriptions and resulting corrective actions

15. Signature and signature block of company Point of Contact for discussion of sample results. Signature block must include title, phone and email information of the point of contact

16. Emailed as PDF document within 45 days of sample receipt to government Point of Contact that will be specified upon award of contract

7. ACCEPTABLE PERFORMANCE LEVELS (APL)

PERFORMANCE

REQUIREMENT

MEASUREMENT

CLAUSE

CLAUSE PERFORMANCE

STANDARD OF

APL

METHOD OF

SURVEILLANCE

REDUCTION

FOR FAILED

APL

Process precious metal bearing furnace product samples in accordance with contract requirements

Timely submittal of Assay Report

4.0

6.0

Per contract requirements and industry standards

KO/POC

Observations

10% consideration of the value of the contract

Provide documentation in accordance with contract requirements

Documentation as required by contract.

Report shipment discrepancies within 24 hours

2.0

3.0

4.0

11.0

All required documents contain all required information and to be submitted in timely manner

KO/POC

Observations

10% consideration of the value of the contract and past performance annotated

98% analysis of all samples provided.

8. EVALUATION METHOD

a. Provide Final Data Analysis Report in writing within specified time frame stated in 6. e.

c. Email of report package within specified time frame stated in 6. e. 16.

d. Results within the specified detection/reporting limits listed in 2. b.

9. WORKLOAD ANALYSIS REPORTING

Use of a web reporting module or otherwise provide results electronically.

10. GOVERNMENT FURNISHED PROPERTY AND SERVICES

The government will furnish the samples for analysis via delivery using mode/company of the government’s choosing.

11. CONTRACTOR FURNISHED ITEMS

a. Except where otherwise stated, the Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to provide the services outlined to include administration and documentation Services required for compliance.

b. All employee training to perform the services is the responsibility of the contracted company.

12. INCLUDE IN BID PACKAGE

State which method of analysis will be used per precious metal.

1. Instrumentation and method summaries outlining the analysis to be used for each element.

2. Instrument performance specifications

3. Data acquisition system operation

4. Procedures used when automatic quantitation algorithms are overridden.

5. QC parameters (to include corrective action measures).

13. ELECTRONIC DATA

When submitting instrument electronic data to the DLA-designated recipient, the following materials shall be delivered in response to the request:

1. All associated raw data files for all analytical samples, calibration and QC data.

2. Instrument data files for Inductively Coupled Plasma – Atomic Emission

Spectroscopy (ICP-AES) and Inductively Coupled Plasma – Mass Spectroscopy (ICP-MS) shall include raw intensities and as applicable, associated background corrected and background subtracted intensities. Mercury and Cyanide files shall include raw absorbances or integrated areas.

3. All processed data files and quantitation output files associated with the raw data files described in Section.

4. A statement attesting to the completeness of the instrument electronic data submission, signed and dated by the Contractor’s Laboratory Manager or Manager’s designee. The Contractor shall also provide a statement attesting that the data reported have not been altered in any way. These statements shall be part of a cover sheet that includes the following information relevant to the data file submission:

i. Contractor name

ii. Date of submission

iii. Case Number

iv. DLA Number

v. Instrument manufacturer and model number

vi. Instrument operating software and version number

vii. Data system computer

viii. System operating software

ix. Data system network

x. Data backup software/service

xi. Data analysis software

14. DETERMINING METHOD OF ANALYSIS

To assist laboratory in determining method of analysis, most of the shot samples are taken from melts of precious‐metals bearing electronic scrap (circuit boards, etc.); one sample is ash from incineration of x‐ray films; one sample is from melts of high purity precious metals‐containing items.

15. CONTRACT DELIVERABLES, DOCUMENTATION, AND REPORTS

Description Action Timeframe/Documentation Notification of arrival of shipped samples

Ktr to POC Within 5 days of arrival at contractor’s facility

Disposition of Material Ktr to POC As required, and in writing.

Include in Final Data Analysis report package.

Final Data Analysis Reports Ktr to KO/POC Due within 45 calendar days upon sample receipt at the laboratory

All associated raw data files for all analytical samples, calibration and QC data.

Instrument data files for Inductively Coupled Plasma

Ktr to POC When requested

A statement attesting to the completeness of the instrument electronic data submission, signed and dated by the Contractor’s Laboratory Manager or Manager’s designee. The Contractor shall also provide a statement attesting that the data reported have not been altered in any way.

Ktr to POC Included in the Final Data Analysis report package

Scale Calibration Report Ktr to KO/POC When requested

16. SECURITY REQUIREMENTS

Laboratory will follow such security requirements as needed to ensure the samples are not pilfered or degraded prior to analysis

17. AUTHORIZED POC(S)

Authorized POC(s) will be identified by the Contracting Officer. Authorized POC(s) will maintain direct contract with contractor to ensure services/performance are acceptable. The Authorized POC(s) are located in Battle Creek, Michigan.

18. CONTRACT MINIMUM/MAXIMUM

The contract minimum shall be $500.00. The maximum shall be 150% of the estimated value of the contract. There is no contract minimum for any option period included in the contract