(2) LTR SAM (ref. only).docx

15 Mohegan Ave.

New London, CT 06320 Staff Symbol: mc Phone: 860-444-8245 Fax: 860-444-8316 Email: David.F.Palacios@uscg.mil

20 January 2021

To Whom It May Concern:

Enclosure (1) is the Coast Guard Academy’s Request for Quotation to perform the services indicated. Should you elect to submit a quotation, complete the following sections of enclosure (1):

Blocks 17 & 30 of SF-1449 Page #3 of the RFQ package supersedes Blocks 23 & 24 of SF-1449.

I draw your attention to block 8 of the SF-1449.

Please note that the Federal Acquisition Regulations Subpart 4.1100 now requires that prospective contractors shall be registered in the government’s System for Award Management (SAM) database prior to award of a contract. Before a company may register itself in SAM, it must have a Data Universal Numbering System (DUNS) number. Dun & Bradstreet, Inc issues this 9-digit DUNS number that uniquely identifies each business entity. A DUNS number may be requested via the Internet at www.dnb.com.

Pages 2 & 3 attached are directions that may be helpful with acquiring your Dun & Bradstreet (DUNS) number, and SAM registration. Not having a SAM registration is a disqualification with the RFQ process.

Your point of contact for contract matters is Mr. David Palacios who may be reached @ (860)444-8245 or Mr. Noel Filipinas @ (860)444-8378. Please return RFQ packages via e-mail (David.F.Palacios@uscg.mil) / (Noel.M.Filipinas@uscg.mil) or a traceable means of mail to help ensure receipt by Offer Due Date.

Sincerely, David F. Palacios Contracting Officer

Step-by-Step Process to register with iUpdate The easy way to manage D & B’s information on your company https://iupdate.dnb.com/iUpdate/viewiUpdateHome.htm

You must successfully complete 4 easy steps to access iUpdate. You can follow the status bar at the top of the page to manage your progress.

Company Look-up Having trouble finding your company? Follow the below tips:

1. Remove symbols from your search criteria. Example – if your company name is D & K GLOBAL ENTERPRISES remove the “&” sign from your search

2. Avoid any type of punctuation marks

3. Only enter the first word or two of the business name. Sometime less search criteria is better

4. Avoid abbreviations if not specifically part of the legal company name

5. If the company name carries the proper name of an individual, only enter Last Name of the individual in the “Business Name” section

6. Exclude corporate status designations in the “Business Name” section. (i.e. - Inc, Corp, LLC, Co. etc)

7. If you locate your Business but the address is from a previous location, select that record as you can alter the address and other information once you are registered.

Step 1 - Personal Information This information is required at this step to validate your PERSONAL identity. Do not enter your company address as your registration will fail.

1. Legal First Name and Legal Last Name:

· Ensure you enter your Legal First Name and Legal Last Name. Examples – What is your name on your Driver’s License, Mortgage, Mailing Address, etc..

· Avoid the use of nicknames, initials, and suffixes such as JR, SR, II, etc.

2. Enter your current physical home address.

3. Home Telephone:

· What telephone number do you most commonly use as your Home Telephone Number? (i.e. your cell phone is used as your Home telephone number) Step 2 – Company Info.

1. Complete the company information sections. This will provide us the data necessary to build your D-U-N-S Number.

Step 3 – Review Details

1. Review your company details. If correct proceed to Step 4.

Step 4 – Request Confirmation

1. Click the “Submit” button to complete your request.

GSA was requiring all registrants, whether new or those with accounts coming up for renewal, to provide a notarized letter before they could be approved and this process can take a lot of time. Therefore all vendors are encouraged to get in the system and get the registration/renewal process rolling as early as possible to avoid delays.

The followings steps must be followed to new registration or renewal.

· Go to https:www.login.gov/ and click “Manage Account” to create an account as part of the registration/renewal process.

· Once you created your account, please go back to https://beta.sam.gov/ and use the user ID & PW you created to logon and start the renewal or new application process.

· Once you pass through the normal SAM registration process you will be approved EVEN IF YOU HAVE NOT YET SUBMITTED A NOTARIZED LETTER. HOWEVER, there is still a requirement that you send a notarized letter.

· Any vendor who has been sitting in a backlog due to the notarized letter process will be marked as active in SAM if the only thing in question was the notarized letter.

· Any time a vendor’s banking information is changed SAM will ask for verification from the vendor’s system administrator.

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