2.2.1-Combined Synopsis - Solicitation_Attachment 1 - SOW.pdf

Attachment 1 U.S. Department of Homeland Security (DHS) Statement of Work Office of the Acquisition Management (OAQ) RFQ# 192123FHQIHSCFSPC.01 Detention, Compliance & Removals (DCR)

500 12th St. SW, Washington, D.C. 20024

DEPARTMENT OF HOMELAND SECURITY (DHS)

STATEMENT OF WORK (SOW)

Golf Cart for Florence Service Processing Center, Florence, AZ

1.0 GENERAL

1.1 BACKGROUND

Florence Service Processing Center has a medical clinic that relies heavily on the use of a golf cart for transportation of facility staff and supplies as the buildings are spread far apart within the facility. The distance between the front administrative building to the medical clinic location is ¼ mile and the staging side is located a farther distance. Each building is located separately which makes it challenging for our medical staff to reach non-citizens who need care timely, particularly when temperatures at the local in Arizona can exceed 110 degrees. The cart is an essential component to emergency response, a golf cart that is unreliable poses a threat to successfully meet mission needs.

1.2 SCOPE

The contractor shall provide one new (1) golf cart that meets all of the specifications/requirements detailed in Section 2.0 and ensure that the golf cart is fully operational upon delivery.

2.0 SPECIFIC REQUIREMENTS/TASKS/DELIVERABLES

The contractor will deliver a 4-seat golf cart with canopy that is powered by a lithium rechargeable battery to the Florence Service Processing Center in Florence, AZ for use by the facility (cart specifications/requirements are detailed below under Task One). The contractor will deliver the golf cart within 45 calendar days after receipt of order (ARO).

2.1 TASK ONE. The contractor shall provide/deliver one (1) fully functioning and operational new electric/battery operated golf cart that meets ALL of the below minimum specifications/requirements. The golf cart must be new. Refurbished or used golf carts are not acceptable.

https://icegov-my.sharepoint.com/personal/0698867139_ice_dhs_gov/Documents/Documents/Contracts/SCOPE%20PARAGRAPHS.doc

Minimum Specifications/Requirements

4 seats Hard top canopy cover Powered by a lithium rechargeable battery (not gas powered) Lithium battery charger to recharge battery Braking functionality Parking brake Forward and Reverse functionality Side mirrors Taillights Headlights Brake Lights Turn signals/blinkers Horn Seat Belts (Not a specific body harness or lanyard; any type of fall protection/restraint.)

2.2 TASK TWO. Provide all of the below documentation:

Warranty information Operating Manual Any other pertinent documentation relating to ownership, title, maintenance, etc. Pertinent documentation is defined as any typical documentation a responsible individual would expect when purchasing a product of this kind.

3.0 OTHER APPLICABLE CONDITIONS

3.1 SECURITY

Contractor access to sensitive or classified information is not required under this SOW.

3.2 DELIVERY

The contractor shall deliver the golf cart within 45 calendar days after receipt of order (ARO) to the facility described in Section 3.3 below. The contractor shall coordinate delivery with the Contracting Officer’s Representative (COR) and Delivery Point of Contact (POC) cited in the order prior to shipment. Delivery shall also be coordinated with the facility security and onsite Health Services Administrator (HSA). Delivery shall only be made between the hours of 0700 to 1600, Monday through Friday (except Federal holidays).

3.3 DELIVERY ADDRESS

The contractor shall deliver the golf cart and any other accompanying equipment, resources, or documentation to:

Department of Homeland Security (DHS) Processing Florence Service Processing Center

3250 N. Pinal Parkway Avenue, Florence, AZ 85132

3.4 TRAVEL

Contractor travel is not required for this effort and the contractor will not be reimbursed for any travel costs.

3.5 CLOSE OUT ACTIVITIES

All items/non-conforming work must be fixed prior to Government acceptance, payment, and final contract closeout.

3.6 INTELLECTUAL PROPERTY

No intellectual property is applicable to this contract.

3.7 PROTECTION OF INFORMATION

Contractor access to information protected under the Privacy Act is not required under this

SOW.

4.0 GOVERNMENT TERMS & DEFINITIONS

BAR Building Access Request COR Contracting Officer’s Representative DHS Department of Homeland Security POC Point of Contact HSA Health Services Administrator SOW Statement of Work AZ Arizona

5.0 GOVERNMENT FURNISHED RESOURCES

The Government will not furnish any resources to the Contractor in support of this contract.

6.0 CONTRACTOR FURNISHED PROPERTY

The Contractor shall furnish all facilities, materials, equipment and services necessary to fulfill the requirements of this contract, except for the Government Furnished Resources specified in SOW 2.0 and SOW 5.0 if applicable.

7.0 GOVERNMENT ACCEPTANCE PERIOD

The COR or other Government designated official will review deliverables (see Sections 2.0 and 8.0) prior to acceptance and provide the contractor with an e-mail that provides documented reasons for non-acceptance. If the deliverable is acceptable, the COR will send an e-mail to the Contractor notifying it that the deliverable has been accepted.

7.1 The COR will have the right to reject or require correction of any deficiencies found in the deliverable that are contrary to the information contained in the contract and/or the contractor’s accepted proposal. In the event of a rejected deliverable, the contractor will be notified in writing by the COR of the specific reasons for rejection. The contractor may have an opportunity to correct the rejected deliverable and return/replace it per delivery instructions. Any shipping and return expenses due to deliverable deficiencies will be paid solely by the contractor.

7.2 The COR will have five (5) business days to review deliverable item and make comments.

The contractor shall have five (5) business days to make corrections and redeliver.

7.3 All other review times and schedules for deliverables shall be agreed upon by the parties based on the final approved Project Plan. The contractor shall be responsible for timely delivery to Government personnel in the agreed upon review chain, at each stage of the review. The contractor shall work with personnel reviewing the deliverables to assure that the established schedule is maintained.

8.0 DELIVERABLES

The contractor shall deliver all of the below deliverables by the mandatory due dates.

ITEM SOW

REFERENCE

DELIVERABLE /

EVENT

MANDATORY DUE

DATE

DISTRIBUTION

1 2.0/2.1 Task 1: Golf Cart 45 calendar days ARO

CO, COR, Site POCs

2 2.0/2.2 Task 2: Documentation 45 calendar days ARO

COR, Site POCs