MINUTES_PreQuotation_-_AC_Replacement.pdf

Minutes from Pre-Quotation Conference of August 3, 2018

RFQ No. 19RP3818Q0096

Aircon Replacement for Townhouse Units at Seafront Compound

Introduction

Procurement Agent welcomed all attendees, and introduced representatives from the Contracting

& Procurement Section and Facilities Management.

Discussion of the Solicitation Package

The following sections of the solicitation were highlighted:

SF-1449 cover sheet

- Fill out blocks 12,17,19-24 and 30 as appropriate

- Offer due date/local time: August 28, 2018 at 4pm, local time

- No offers will be accepted after 4pm.

- Electronic submissions will not be accepted.

- Offers must be submitted to the Contracting & Procurement Office, GSO

Building, Seafront Compound.

- Any extension shall be through an amendment

Section 1 – The Schedule

I – Scope of Services, p 2

- Supply and install inverter split type, wall mounted airconditioning units

- Price shall include all labor, materials, insurance, overhead, profit and transportation necessary

- Firm Fixed Price - Prices are not subject to adjustments due to any escalation in the cost of materials, tools, equipment, fuel, transportation, labor or inflation rate, or because of the contractor’s failure to properly estimate or accurately predict the cost or difficulty of achieving the results required, or due to fluctuations in currency exchange rates.

II – Pricing

- Fill out the table (Unit Price, Total Price, Grand Total)

- All unit prices shall include installation cost

- DBA insurance premium costs covering employees shall be included in the price.

Refer to link for list of DOL approved providers

III – Offers and Payment in U.S. Dollars, p 2

- Applies to U.S. firms only

- U.S. firms desiring to be paid in US dollars should submit offers in US dollars.

Aircon Replacement for Townhouse Units at Seafront Compound

IV – Foreign Firms, p 3

- Any firm which is not a U.S. firm is a foreign firm.

- Foreign firms shall submit prices and receive payment in Philippine pesos.

V. – Value Added Tax, p 3

- VAT shall not be included in the firm fixed prices.

CONTINUATION TO SF-1449 – DESCRIPTION/SPECIFICATIONS/WORK

STATEMENT (p 4)

I. – To Amend, to remove items 9.3.a and 9.3.b. Should be in accordance with

Attachment 1 – SOW

II. – Delivery Location and Time

- Delivery Address (Seafront Compound)

- Complete delivery and installation of items no later than 3 months after date of contract award

- Quality Assurance Plan

ATTACHMENT 1 – SCOPE OF WORK (to be discussed by FAC) (p 5)

Section 2 – Contract Clauses, pp 6-19

- 52.222-50 Combating Trafficking in Persons, p 38. USG has a zero tolerance policy. Every instance of trafficking will be examined and could result in termination of employees or subcontractors, suspension of contract payments or contract terminations.

- 52.232-33, Payment by Electronic Funds Transfer (p 10) - net 30 days.

- 652.242-70, Contracting Officer’s Representative, p 17: Chief Engineer

Section 3 – Solicitation Provisions, pp 20-22

Electronic submissions are not allowed.

Each offer must consist of the following:

- Volume 1 (2 copies, original + 1 duplicate)

- Volume 2 (4 copies, original + 3 duplicates)

- The offeror shall include Defense Base Act (DBA) insurance premium costs covering employees. Refer to pp 2 & 20 for the link of DOL approved providers

- 52.204-7 SYSTEM FOR AWARD MANAGEMENT (SAM)

(Your offer may be ineligible for award without proof of registration in SAM).

- To register in SAM please go to www.sam.gov or refer to the attached quick guide http://www.sam.gov/

Aircon Replacement for Townhouse Units at Seafront Compound

- A video guide has also been provided in our website on the link below:

https://ph.usembassy.gov/embassy/manila/local-contracts-procurement/

- A Data Universal Numbering System (DUNS), and NATO

Commercial and Government Entity (NCAGE) Code are pre-requisites in obtaining a SAM registration.

Please refer to the links:

http://fedgov.dnb.com/webform http://www.dlis.dla.mil/Forms/Form_AC135.asp

Section 4 – Evaluation Factors, pp 25

The Government intends to award a contract to the lowest priced, technically acceptable offeror, who is a responsible contractor.

Section 5 – Representations and Certifications, pp 27-39

Conclusion

All questions and answers, minutes of the meeting and amendments (if any) will be posted on the

Federal Business Opportunities (FedBizOp) website.

The Pre-Quotation Conference concluded and attendees were thanked for their presence and expression of interest in serving the U.S. Government. The meeting was adjourned.

https://ph.usembassy.gov/embassy/manila/local-contracts-procurement/ https://ph.usembassy.gov/embassy/manila/local-contracts-procurement/ http://fedgov.dnb.com/webform http://www.dlis.dla.mil/Forms/Form_AC135.asp