FY20+_Welcome_Kits_Statement_of_Work__-ATTACHMENT_1_-_FINAL.pdf

19BE1020Q5000

UNCLASSIFIED

ATTACHMENT A

Statement of Work

WELCOME KITS

BACKGROUND

The Department of State (DOS), A/LM/Office of Logistics Operations provides household convenience supplies or items for Foreign Service employees for the period of time they are assigned to overseas embassy locations and have not yet received their personal effects shipment(s). This shipment of convenience items will herein be referred to as Welcome Kits. The Welcome kits are supplied to employees upon their arrival at a new assignment location when their personal effects are still enroute, or just prior to reassignment after their effects have been packed and shipped to their next assignment location.

SCOPE

The Department requires a qualified vendor to provide standardized Welcome Kits to overseas posts. The vendor is required to pack, mark and ship general household items, which include kitchen, bedroom and bath products, to a Regional Despatch Agency for employees at overseas posts prior to delivery of their personal effects.

The items required for 2, 4 and 6 person household are listed in in the TASK heading under the SUPPLIES section. DOS intends to bulk order the kits for forward stocking at designated DOS operated warehouses, from where the kits will be forwarded to DOS installations as required.

Based on periodic input for overseas post, it may be necessary to adjust the kit contents to accommodate changes in embassy requirements. Additions to or deletions from the basic kits cited herein will be kept to a minimum and with the applicable adjustment up or down, to the dollar total of the order.

OBJECTIVES

The Department intends to award a single award requirements contract with a base year and four 1 year option periods.

TASKS

SHIPPING

PACKING

MARKING

SUPPLIES

SHIPPING:

The Department of State (DOS) intends to minimize per-kit overhead costs for these bulk orders by placing orders in a way that will maximize economies of scale benefits.

Accordingly, DOS will utilize full container load (FCL) ordering/shipments with FOB origin unless otherwise specified and negotiated on individual delivery order(s).

FCL entails the Government pre-positioning a government owned or leased 20 or 40 foot sea containers at a contractor designated point for contractor’s loading. The Government will then independently manage/purchase onward transportation of the loaded container.

Alternative delivery arrangements i.e. less than container load, air shipments will be negotiated at the delivery order level if necessary.

Delivery terms will be specified on the resulting delivery order.

The contractor’s proposal shall include the following physical attributes of each 2-person, 4-person, and 6-person kit:

Number of external cartons

Weight of each carton (in pounds)

Length, width and height (in inches)

Number of units (assuming 1 type) that fit into 20 or 40 ft container

PACKING:

The welcome kits shall be individually packed into corrugated boxes to the least overall volume consistent with international shipping practices and for safety of shipment.

Each kit will be packed in a minimum of two separate external boxes:

one containing the Kitchen items designated as K2, K4, or K6 person size one containing Bed/Bath items designated as B2, B4, or B6 person size

Together, these boxes configure a ‘House’ and Welcome Kits will be procured in three sizes/configurations and will be described herein as:

2-Person House = K2 + B2 4-Person House = K4 + B4 6-Person House = K6 + B6

MARKING:

Individual over-pack boxes shall be marked with individual color coded labels on two adjacent sides that distinguish between the 2, 4, and 6 Person House kits and the voltage of appliances within the kit (110-120 or 220-240 volts).

These labels shall be at least 16 sq inches each (4”x4”). The labels will be clearly marked with bold black lettering indicating kit size and contents. For example, “K2-110” for 2-Person House kitchen kit with 110-120 volt appliances, or “K2-220” for 2-Person House kitchen kit with 220-240 volt appliances, or “B4” for 4-Person House Bed/Bath kit, etc.

NOTE: All appliances should be put in the Kitchen Kit box unless the vendor modifies the Bed/Bath labels to show voltage for the clothes iron.

SUPPLIES:

Contents of the kits are described below.

All items must be brand name or equivalent where designated

As applicable, all items should be ‘unbreakable’, e.g., plastic, metal, etc.

Appliances must be available as 110 – 120volt or 220- 240 volt. Note that 80% of ordering will be for 220-240 volt.

Bedding items must be for standard American bed sizes: twin, full, or queen and must be at least mid-grade for comfort

NOTE: 80% of ordering will be for 220-240 volt. Appliance voltages will be specified in each order.

CONTENTS: SEE ATTACHMENT KIT INVENTORY

TERMS OF QUOTE:

The contractor shall provide a firm fixed price proposal for each individual kit inclusive of Full Container Load cost for loading of 40 foot sea container at origin facility as follows;

Cost per 2-Person House Welcome Kit

Cost per 4-Person House Welcome Kit

Cost per 6-Person House Welcome Kit

Note: Cost for loading sea containers should be inclusive of all applicable charges and not separately priced. In rare circumstances alternative delivery terms may be required, i.e. Air, FCL, etc. and would be negotiated on a case by case basis.

MANAGEMENT PLAN:

The contractor shall develop and implement a Management Plan acceptable to the Government. At a minimum, the plan must specifically address quality management procedures for:

Ensuring timely sourcing of 220V small appliances.

Demonstrating Service Provider's mechanisms, techniques and approach for meeting delivery requirements and communicating the status of fulfilling Government orders against this Contract.

Demonstrating Physical Security, to include safeguarding all merchandise in their possession ultimately destined for Government installations to prevent compromise of the material.

PERFORMANCE STANDARDS:

The Contractor shall have Government orders packed and marked in accordance with instructions of the issued call order within 30 days of the date of the order.

SECURITY CLEARANCES

No security clearance is required under the contract.

PERIOD OF PERFORMANCE:

The period of performance for this contract is:

Base Period To be determined Option Year 1 To be determined Option Year 2 To be determined Option Year 3 To be determined Option Year 4 To be determined

Delivery orders placed against the contract will be authorized by a certified warranted Contracting Officer either A/LM/AQM, at the Regional Procurement Support Office (RPSO) in Frankfurt, Germany or at the European Logistics Support Office (ELSO) in Antwerp, Belgium.