19AQMM23R0071.pdf

19AQMM23R0071

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24 & 30

1. REQUISITION NUMBER

5. SOLICITATION NUMBER

19AQMM23R0071

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER 6. SOLICITATION ISSUE

DATE

01/25/2023

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

Jeanette Russell

b. TELEPHONE NUMBER (No collect calls)

703-875-6098

c. EMAIL russellj8@state.gov

8. OFFER DUE DATE / LOCAL

TIME

02/24/2023

03:00 ET

CODE LMAQM

OFFICE OF ACQUISITION MANAGEMENT (A/LM/AQM)

PO BOX 9115, ROSSLYN STATION

US DEPARTMENT OF STATE

ARLINGTON, VA 22219

9. ISSUED BY X UNRESTRICTED OR SET ASIDE: % FOR

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

10. THE ACQUISITION IS

SEE

SCHEDULE

11. DELIVERY FOR FOB DESTINATION

UNLESS BLOCK IS MARKED

12. DISCOUNT TERMS

13a. THIS CONTRACT IS

RATED ORDER UNDER DPAS

(15 CFR 700)

13b. RATING

RFQ IFB X RFP

14. METHOD OF SOLICITATION

LMAQMCODE15. DELIVER TO

OFFICE OF ACQUISITION MANAGEMENT (A/LM/AQM)

PO BOX 9115, ROSSLYN STATION

US DEPARTMENT OF STATE

ARLINGTON, VA 22219

CODE OPEAQM16. ADMINISTERED BY

INL Support

OPE/AQM/IP/INL

Office of Acquisition (AQM) 1200 Wilson Blvd (SA-06B) Arlington, VA 22209

FACILITY

CODE

CODE

Contact UEI:

Telephone No.

17a. CONTRACTOR/

OFFEROR

OPEAQMCODE18a. PAYMENT WILL BE MADE BY

IPP

Invoices to be uploaded to Invoice Processing Platform at http://www.ipp.gov

CHARLESTON, SC 29415

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFERX SEE ADDENDUM

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS

CHECKED

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/SERVICES

(Use Reverse and/or Attach Additional Sheets as Necessary)

21. QUANTITY 22. UNIT 23. UNIT PRICE 24. AMOUNT

See Line Items Section

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

X 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA X ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ____ COPIES TO

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH

OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE

TERMS AND CONDITIONS SPECIFIED.

29. AWARD OF CONTRACT: REF. _____________________________ OFFER

DATED _________________ . YOUR OFFER ON SOLICITATION (BLOCK 5)

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN,

IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF THE CONTRACTING OFFICER (TYPE OR PRINT) Christopher L Toso

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 02/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

CGFS // CGFS

532490

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _________________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

PARTIAL FINAL

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

COMPLETE PARTIAL FINAL

36. PAYMENT 37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 02/2012) BACK

Line Item Summary

Solicitation Number:

19AQMM23R0071

Contract Number: Title: Simultaneous Interpretation Equipment

Date of Solicitation:

01/25/2023

Line Item No.

Description Quantity Unit Unit Price Total Cost

001 See Attachment A - Supplies and Servicing Pricing Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

0.00 EA

B-004 - MINIMUM AND MAXIMUM CONTRACT AMOUNTS (Indefinite Quantity Contract)

Per FAR 52.216-22 "INDEFINITE QUANTITY," the minimum for this indefinite quantity contract shall be any quantity or combination of supplies and services equal to the amount(s) set forth below.

$3,000.00 Base Year

$3,000.00 Option Year One $3,000.00 Option Year Two $3,000.00 Option Year Three $3,000.00 Option Year Four

The maximum for this indefinite quantity contract (including options) shall be any quantity or combination of supplies and services equal to $20,000,000.00. (end of clause)

B-008 - TRAVEL COSTS (Time-and-Materials/Labor-Hour)

(a) Except as otherwise provided herein, the Contractor shall be reimbursed for its reasonable actual travel costs in accordance with its usual accounting practices consistent with FAR Subpart 31.2, specifically FAR 31.205-46. Travel must be directly related to and required for performance of this contract, and authorized in advance and in writing by the Contracting Officer's Representative (COR).

In no event shall costs associated with employee commuting be reimbursable as a direct cost under this contract.

(b) Travel costs shall not be burdened with any indirect costs unless specifically allowable in accordance with the Contractor's usual accounting practices consistent with FAR Subpart 31.2. In no event shall travel costs be burdened with fee/profit.

(c) The Contractor shall include a breakout of all authorized travel expenses as an attachment to his invoices. Administrative support (coordination of travel arrangements, etc.) will be the responsibility of the Contractor.

(d) Should any Contractor personnel be requested to perform in any area which has been determined by the Department of State to be a hazardous duty area, hazardous duty premium pay if and to the extent requested and allowed, will be payable at the same rate as would be given to Department of State direct-hire employees pursuant to Chapter 650 of the U.S. Department of State Standardized Regulations (Government Civilians, Foreign Areas).. Hazardous duty premium pay shall not be burdened with any indirect costs (e.g., overhead, G and A) or fee/profit.

(e) When local travel between the Contractor employee's regular place of performance and other locations is specifically authorized by the COR, transportation expenses shall be allowable costs under this contract. For the purposes of this clause, local travel means travel within a 50 mile radius of the Contractor employee's regular place of performance and does not include daily commuting or associated costs.

(f) For travel where use of a personal automobile has been specifically authorized by the COR, reimbursement shall be computed on the basis of actual miles traveled from starting point to destination. Other related miscellaneous expenses, such as tolls and parking fees, incurred in the performance of tasks authorized under this contract, will be reimbursed. Car rentals require advance approval by the COR and will be authorized only when consistent with good business practice. Allowable costs shall not exceed the actual cost of renting a compact automobile (a maximum of one for four Contractor personnel), unless extenuating circumstances (e.g., excess baggage) require other arrangements and subsequent COR approval is obtained.

(g) The Government will reimburse the Contractor for Contractor employee's travel time to or from other authorized work locations;

except that for labor categories which are exempt from the Fair Labor Standards Act (FSLA), a reimbursement will be allowed only for travel during the employee's regular working hours. The Contractor will not be reimbursed for time spent in stand down or temporary layovers for the convenience of the Contractor by FLSA exempt contractor employees except as authorized by the Federal Travel Regulations.

(h) The Contractor shall be responsible for ensuring that all personnel who will be required to travel outside the United States have current and valid passports. The Contractor shall also be responsible for obtaining any visas required for travel to foreign countries under this contract. The Contractor shall make no direct labor charges for obtaining/maintaining passports and/or visas.

(end of clause)

B-008-1 TRAVEL

There may require domestic and international recurring travel. However, incidental travel may occur in order to execute related orders and suborders. In cases where travel is required, the contractor shall provide the COR, and/or GTM with estimated travel costs and receive PRIOR approval to travel. Travel costs will be invoiced separately and documentation supporting the costs must be provided.

All travel will be conducted in accordance with FAR 31.205-46 and the Federal Travel Regulation. The government WILL NOT incurs any costs for travel not approved in advance.

B-008-2 ADVANCE UNDERSTANDING

Advance price proposal and prior approvals by the Contracting Officer are required for each category listed below prior to the actual performance of each delivery order. The incurred costs by the Contractor without the prior approval of the Contracting Officer will not be reimbursed.

(a) Shipping (for non-CONUS destination only)

The contractor is required to provide a price estimate in a "not to exceed" amount, for the approval by the Government prior to the performance of each delivery order. Reimbursement will be based on actual shipping cost incurred.

(b) Labor Hour Rates (for installation services)

(1) The labor rates specified herein are fixed hourly rates that include the following:

(i) Wages

(ii) Indirect costs (including overhead, fringe benefits and general and administrative expenses)

(iii) Profit.

(2) The Contractor will only voucher for the time of the personnel whose services are applied directly to the work called for in individual delivery orders and accepted by the Contracting Officer's Representative (COR). The Government will pay the Contractor for the life of a delivery order at rates effective when the delivery order was issued, unless the delivery order is modified to incorporate rates adjusted pursuant to FAR 52.222-43 "FAIR LABOR STANDARDS ACT AND SERVICE CONTRACT ACT

- PRICE ADJUSTMENT (MULTIPLE YEAR AND OPTION CONTRACTS)" Or FAR 52.222-44 "FAIR LABOR STANDARDS ACT AND SERVICE CONTRACT ACT - PRICE ADJUSTMENT" as applicable. The Contractor will maintain time and labor distribution records for all employees who work under the contract. These records will document time worked and work performed by each individual on each delivery order.

(3) The contractor will submit an estimate of total labor hours needed for each requirement that calls for installation services. The estimate must be pre-approved by the Contracting Officer before services can be performed. Installation services will be ordered via delivery orders, and reimbursed at the regular hourly rate as set forth in the Contract. The Contractor will not be authorized to exceed the ceiling of regular hours specified in each delivery order.

(c) Travel and Per Diem: (for Installation at locations other than Washington. D.C. Metropolitan area)

(1) Except as otherwise provided herein, the Contractor will be reimbursed for its reasonable actual travel costs in accordance with FAR 31.20546. Travel must be directly related to and required for performance of this contract, and authorized in advance and in writing by the Contracting Officer's Representative (COR). In no event will costs associated with employee commuting be reimbursable as a direct cost under this contract.

(2) Travel costs will not be burdened with any indirect costs unless specifically allowable in accordance with the Contractor's usual accounting practices consistent with FAR Subpart 31.2. In no event will travel costs be burdened with fee/profit.

(3) The Contractor will include a breakout of all authorized travel expenses as an attachment to his invoices. Administrative support (coordination of travel arrangements, etc.) will be the responsibility of the Contractor.

(4) Travel and subsistence charges, and associated labor charges for travel time are authorized for travel beyond a 50-mile radius of the Contractor employee's local place of performance, whenever a task assignment requires work to be accomplished at a remote work site. No travel and subsistence charges or associated labor charges for travel time will be charged for work performed at the Contractor's local office or any other work site within a 50-mile radius of the Contractor employee's local place of performance.

(5) For travel where use of a personal automobile has been specifically authorized by the COR, reimbursement will be computed on the basis of actual miles traveled from starting point to destination. Other related miscellaneous expenses, such as tolls and parking fees, incurred in the performance of tasks authorized under this contract, will be reimbursed. Car rentals require advance approval by the COR and will be authorized only when consistent with good business practice and will not exceed the actual cost of renting a compact automobile (a maximum of one for five Contractor personnel), unless extenuating circumstances (e.g., excess baggage) require other arrangements and subsequent COR approval is obtained.

(6) The Government will reimburse the Contractor for Contractor employee's time spent traveling to or from remote work sites;

except that for labor categories, which are exempt from the Fair Labor Standards Act, a reimbursement will be allowed only for travel during the employee's regular working hours. The Contractor will not be reimbursed for time spent in stand down or temporary layovers for the convenience of the Contractor except as authorized by the Federal Travel Regulations.

(7) The Contractor will be responsible for ensuring that all personnel who will be required to travel outside the United States have current and valid passports. The Contractor will be responsible for obtaining any visas required for travel to foreign countries under this contract. The Contractor will make no direct labor charges for obtaining/maintaining passports and or a visa.

(8) If work under this contract will be performed at the Government site at the Department of State Harry S Truman Building, 2201 C Street, NW, Washington, DC 20520; or other State Annexes in the Metropolitan Washington area, daily commuting time/ expenses and transportation expenses between the Department of State sites and some other location, such as a home office, will not be allowable costs under this contract.

(9) When installation service is required, the Contractor will provide an estimate for all travel directly and specifically called for in the performance of delivery order(s) under this contract. The estimate will be expressed in a not-to-exceed amount, which is to be determined and will be in accordance with the budget established at the time the delivery order is issued by the Contracting Officer.

The estimate for travel and Per Diem for contractor personnel must be approved in advance by the Contracting Officer. Travel will be made in accordance with the U.S. Federal Government Travel Regulations in effect at the time of travel and comply with the following:

i. Contractor claims for travel expenses must be accepted and approved by the Contracting Officer. Air travel will be via the most direct route. Only 'Air Coach' or 'Air Tourist' which constitutes the normal class of travel will be allowed. 'First Class' or 'Business Class' airfare will neither be authorized nor allowed under this contract.

ii. Per Diem/Subsistence will be reimbursed in accordance with the current U.S. Federal Government Travel Regulations in effect at the time of travel.

iii. Rail travel will be made by the most direct route; first-class with lower berth or nearest equivalent is permitted.

iv. Travel by motor vehicle including rented automobile will be reimbursed on a reasonable actual expense basis, or at the Contractors option, on a mileage basis at the current U.S. Federal Government Privately Owned Vehicle (POV) Mileage Reimbursement Rates plus any toll or ferry charges.

B-010 - TYPE OF CONTRACT

This is a Firm-Fixed-Price, Indefinite Delivery, Indefinite Quantity type of contract for Department of State domestic and international use. (end of clause)

Schedule of Services

The offeror shall fill in the pricing as appropriate contain under Attachment A. The Government reserves the right to order above or below the quantities, limited only by the order ceiling price.

B-007 - RATE FOR INDEFINITE DELIVERY CONTRACTS (Time-and-Materials/Labor-Hour)

(a) The labor rates specified herein are fixed hourly rates which include the following: wages, indirect costs (including overhead, fringe benefits and general and administrative expenses), and profit.

(b) In accordance with FAR 52.232-7 "PAYMENTS UNDER TIME AND MATERIAL AND LABOR-HOUR CONTRACTS," the Contractor shall only voucher for the time of the personnel whose services are applied directly to the work called for in individual delivery orders and accepted by the Contracting Officer's Representative (COR). The Government shall pay the Contractor for the life of a delivery order at rates effective when the delivery order was issued, unless the delivery order is modified to incorporate rates adjusted pursuant to FAR 52.222-43 "FAIR LABOR STANDARDS ACT AND SERVICE CONTRACT ACT - PRICE ADJUSTMENT (MULTIPLE YEAR AND OPTION CONTRACTS)," or FAR 52.222-44 "FAIR LABOR STANDARDS ACT AND SERVICE CONTRACT ACT - PRICE ADJUSTMENT," as applicable. The Contractor shall maintain time and labor distribution records for all employees who work under the contract. These records shall document time worked and work performed by each individual on each delivery order.

(end of clause)

Section C - Descriptions/Specifications/Statement of Work

C -001 - STATEMENT OF WORK/SPECIFICATIONS

C.1) STATEMENT OF WORK/SPECIFICATIONS

The contractor will provide professional multichannel equipment and services for simultaneous interpretation equipment for the Department of State, Bureau of Administration, Office of Operations, Office of General Services Management, Special Services Division, Audiovisual Services Branch, Washington, D.C. The equipment will be used at the highest levels of government and cosmetic appearance is therefore of paramount importance. Accordingly, all equipment and interpreter booths must conform to the aesthetics of the conference rooms. All equipment supplied must conform in model and type to the specifications set forth hereinafter.

Equipment must be interchangeable and compatible with existing "Field Equipment" and existing permanent installations. The equipment will be available in 110v/60hz. 220v/50hz., dual voltage models as listed in the schedule and deliverable in accordance with the terms as defined in Section F, Delivery or Performance.

The contractor must have equipment of the type specified available on a rental basis for the various meetings and conferences supported by the Audiovisual Services Branch. The rental equipment must be available domestically or internationally in any combination with or without technical and/or operating personnel.

With the concurrence of the Contracting Officer, the contractor will provide equipment and services to other foreign affairs agencies as well as other Federal/State Government agencies.

The contractor must have facilities and personnel located in the Washington, D.C. metropolitan area to facilitate permanent installations of the type and scope presently existing in the Department of State.

The contractor will maintain a qualified service organization located in the Washington, D.C. metropolitan area to support and maintain all equipment on a rental and/or permanent installation basis.

C.2) EQUIPMENT DESCRIPTION FOR MOBILE APPLICATIONS

All equipment must have multiply voltage capabilities and proper plug connectors for power. The proper plugs for the countries require pins of different sizes and shapes. These models are the NW-1C for Europe, Middle East, and parts of Africa, Asia, and Caribbean. The NW-2C is used in Australia, New Zealand, Fiji and China. The NW-3C is for North America, South America, the Caribbean and Japan. The NW-4C is for Great Britain and the NW-135C is for Africa, Hong Kong, Singapore and parts of Great Britain and Ireland. If multiple voltages are not available, then the equipment must be battery operational. All equipment should be properly cased for transportation, so as to protect and secure all products. The equipment should all be in good working order and must have backup available in case of failure. The equipment must have all necessary cables.

All equipment and component should be fully compatible with existing Department of State equipment. All equipment will be used at the highest levels of government and cosmetic appearance is therefore of paramount importance.

C.3) MOBILE INTERPRETER BOOTH

Interpretation booths should meet or exceed the ISO (International Standards Organization) standard 4043 for size and soundproofing. The contractor will also supply ventilation and lighting for each booth. The booth should be in pristine condition and properly packed for shipping. The booths will be Brahler model M83H or approved equal and fully compatible with existing Department of State equipment.

C.4) INTERPRETATION CONSOLES

Interpretation consoles should all be in good working order with backup available. The buttons will all be labeled and designed for ease of use for the interpreters. They will need to be able to determine the language channel they are interpreting into and the other channels where interpretation is present. There should also be a relay switch for monitoring the other language channels and a microphone switch for on, off and mute. The consoles will also have a display that indicates the language channels in a clear legible manner. The console should also have an indicator for a peak sound to inform interpreters of high or dangerous decibel levels. All consoles will also be equipped with at least one output for a headphone and at least one input for a microphone.

Consoles will be Brahler Model DOL7/2E or approved equal and fully compatible with existing Department of State equipment.

C.5) INTERPRETATION HEADSETS

Interpretation headsets will have the ability to plug into consoles and be clean and comfortable. Headsets should be of highest audio quality so interpreters are provided with the best possible sound. Headsets should be able to rotate one of the ear cuffs. If boom microphone is attached to the headset it should be able to be worn on left or right side of headset. It must also be of a highest audio quality so as to produce the best possible sound for audio recording and interpretation. The interpretation headsets will be Brahler Model HS460 or approved equal and fully compatible with existing Department of State equipment.

C.6) INFRARED TRANSMITTER/CONTROL UNIT

The units must have the ability to plug into the interpretation consoles either directly or by linking (daisy chaining). Extension cabling should be supplied for each language channel. Transmitter should also comply with requirements listed in section 1b. The control unit must have indictors for audio levels of each language being used with peak display or meters. Each language must have an individual isolated output for audio recording and press feeds. An output must also be available for the infrared emitters or signal out for delegate receivers. The transmitter will be Brahler Model MSI8D or approved equal and fully compatible with existing Department of State equipment.

C.7) WIRELESS RECEIVER

The receivers will be a portable unit with rechargeable batteries and up to thirty-two (32) channel capabilities.

Receivers will use either a light accepting diode or radio frequencies to be wireless. The batteries must be able to work continuously for forty (40) hours. Must have the ability for an output to a 3.5mm or mini headphone plug for a mono listening device. Must have a volume control for that output. Must have a channel selector to dial in languages. Must comply with requirements in section C.1). Light or radio frequency receivers must also have the ability to work either inside or outdoors, including direct sunlight or bright lighting with the exception of rain. Cases should be available in counts of fifty (50). Each receiver must have an accompanying headphone.

The receivers will be Brahler Model IRX32 or approved equal and fully compatible with existing Department of State equipment.

C.8) DELEGATE HEADPHONE

Delegate headphones will be lightweight and durable. They must have the ability to plug into wireless receivers and be clean and comfortable. Headphones should be of standard or better audio quality so delegates have a clear and perceptible sound. Headphones can be of either mono or dual earphone design. Both type inputs should terminate into 600 ohms to a 3.5mm mono mini plug. Models should be available with a sound cutoff when not in proper position. The delegate headphones will be Brahler Model DH500 or approved equal and fully compatible with existing Department of State equipment.

C.9) INFRARED EMITTER/RADIATOR

The infrared emitter/radiator will be a high power compact unit with a nominal output of 20 watts of emitting power. The unit will employ the latest generation of high-power LED’s and be capable of transmitting 31 channels plus the original floor language. The unit will be lightweight and come equipped with a tripod mounting bracket and pipe clamps. Wall, ceiling, and stand mounting brackets must be available as accessory items. Two looping BNC connectors will permit looping of multiple emitter/radiators. The line voltage will be 110/220-volt switch selectable. The emitter/radiator will be: Brahler Model IRAD or approved equal and fully compatible with existing Department of State equipment.

C.10) MICROPHONE CENTRAL CONTROL UNIT

The microphone control unit will be designed to support the Delegate and Chairman's microphones and the associated microphone management switchboard. The unit will have output connections for simultaneous interpretation transmitters, public address and tape recorders. The power supply will be Brahler Model DCENT or approved equal and fully compatible with existing Department of State equipment.

C.11) MICROPHONE CONTROL SOFTWARE

The microphone switchboard will be a microprocessor based management system designed to remotely control the on/off status up to 2000 microphones. The unit will have switch selectable modes for auto, manual, and priority operations, and a self-test routine that activates upon powering up. The microphone switchboard will be Windows software based and be Brahler Model MicControl2 or approved equal and fully compatible with existing Department of State equipment.

C.12) DELEGATE MICROPHONE

The delegate microphone will be designed for conferences and meetings that require multiple microphones that connect to one another in a daisy chair fashion using a single cable. Each unit will be equipped with an on board loudspeaker that will provide sound re-enforcement for the delegates. The congress unit shall be resistant to RF/GSM interference from cell phones. The microphone will be equipped with a bright red ring that illuminates when the microphone is activated. The delegate microphone will be: Brahler Model DMIC or approved equal and fully compatible with existing Department of State equipment.

C.13) CHAIRMAN’S MICROPHONE

The chairman’s microphone will be similar to the delegate microphone in all respects; however, this unit will have a priority push button. The chairman’s microphone will be Brahler Model PMIC or approved equal and fully compatible with existing Department of State equipment.

C.14) PRESS MULT BOX

The contractor will provide passive press mult boxes to distribute one line level input to 24 mic level outputs for the press to receive, record and / or transmit the audio from the floor or a specified language channel. The Press Box will be Wirlwind PressBox 24 or approved equal and fully compatible with existing Department of State equipment.

C.15) DISTRIBUTION AMPLIFIER

The contractor will provide device used to transmit audio signals to broadcast facilities and White House Communications. The distribution amplifiers will be an ATI DA412 XLR Encore Series or approved equal and fully compatible with existing Department of State equipment.

C.16) WIRELESS MICROPHONES

The contractor will provide wireless microphones and receivers that are frequency agile and can be hand-held or used on the lapel as specified by the COR. The wireless microphone will be two Digital Wireless Microphone System QLX-D with Beta 87A Condenser Microphone (Band L50) or approved equal and fully compatible with existing Department of State equipment.

C.17) AUDIO RECORDING

The contractor will provide audio recording services to record on standard media of proceedings from the floor, or from a specified language channel. The audio recorder will be the 788T-SSD, portable, eight input, twelve-track recorder with timecode or approved equal and fully compatible with existing Department of State equipment.

C.18) VIDEO ASSIST

The contractor will provide assemblage, which should include a video switcher, four video cameras, a video distribution amplifier and video monitors. The video switcher will be the Sony AWS750, the video cameras will be the Sony BRC-H700 HD 3-CCD Robotic Cameras and the video monitors will be the Sony LMD-A240 24" LCD Production Monitor or approved equal and fully compatible with existing Department of State equipment.

C.19) TECHNICAL SERVICES

The contractor shall provide qualified technicians to install and/or operate vendor or State Department owned equipment. Contractor must make technicians available in the Washington DC metropolitan area at short notice. Technicians shall be factory-trained and have installation or operations experience with existing Department of State equipment and all of the simultaneous interpretation and conference equipment covered in this contract, as well as experience with operation of standard conference audio-video equipment.

For conferences held at Department of State, White House, or upon specific request, contractor shall provide technical staff with Secret-level clearance from the U.S. Department of State. Contractor must have received full State Department facility clearance for contractor’s place of business.

C.20) MAINTENANCE SERVICES

The contractor will maintain in-shop repair and maintenance services with qualified, factory-trained technicians in the Washington, D.C. metropolitan area to respond to service calls within a twenty-four-hour period.

Section D - Packaging and Marking

D-003 - PACKING OF SUPPLIES FOR DOMESTIC SHIPMENT

Supplies shall be packed for shipment in a manner that will ensure acceptance by common carriers and safe delivery at destination.

(end of clause)

D-004 - PACKING LIST(S)

A packing list or other suitable shipping document shall accompany each shipment and shall include the following information:

(a) Name and address of consignor;

(b) Name and address of consignee;

(c) Government contract number (and delivery order number, if used);

(d) Government bill of lading number covering the shipment, if any; and

(e) Description of the items shipped, including item number, quantity, number of containers, and package number, if any.

(end of clause)

D-005 - WARRANTY NOTIFICATION

In accordance with FAR 46.706(b)(5), the Contractor shall stamp or mark the supplies delivered, or otherwise furnish notice with the supplies, of the existence of a warranty, if any. Sufficient information shall be presented for supply personnel and users to identify warranted supplies. Warranty information shall include the terms and duration of the warranty and the name and telephone number of the Contracting Officer to be notified if the supplies are found to be defective.

(end of clause)

D-009 - PACKAGE MARKING

Each and every box or package containing materials shipped pursuant hereto, shall be marked with the following: the consignee address as shown in Block 6, the name and address of the contractor in Block 7, the order number in Block 3, and the requisition/ reference number in Block 4. Packing lists will be attached to the outside of the box. Palletized stacked material will not exceed the height of 52 inches. Vendor will not ship partials without the proper approval of the consignee. Vendor will supply a copy of the purchase order with the packing list.

(end of clause)

Section E - Inspection and Acceptance

E-002 - INSPECTION AND ACCEPTANCE (F.O.B. Destination)

Inspection and acceptance shall be made at destination by an authorized representative of the Government.

Section F - Deliveries or Performance

F-006 - PERIOD OF PERFORMANCE

This contract shall be effective on the date of the Contracting Officer's signature. The period of the contract shall be a twelve months Base Year plus Four Option Years, twelve months each. The Government has the unilateral right to renew the contract for up to FOUR additional 12-month periods pursuant to FAR clause 52.217-9 and 52.217-8. The DoS contract shall remain effective until completion of all Delivery Orders issues prior to the expiration date of the contract.

The Government MAY extend the term of delivery order by written notice(s) to the Contractor within the period(s) specified below:

Option Period Latest Option Exercise Date

Option Year One TBD Option Year Two TBD Option Year Three TBD Option Year Four TBD

NOTE: The offeror shall provide a cost proposal based upon Firm-Fixed Price and Labor Hour rates and totals for the period of performance. The Government reserves the right to increase or decrease the estimated hours. (end of clause)

F-007 - PLACE OF PERFORMANCE

The contractor shall perform in locations, as indicated on individual orders. Primary Place(s) of Performance: 2201 C Street, NW, Washington DC 20520 and annexes of the Department of State. (end of clause)

F-008 - TIME OF PERFORMANCE

The Contractor shall perform the stated services for eight hours per day between the hours of 7:00 a.m. and 5:30 p.m., Monday through Friday, excluding Government holidays. Some Contractor personnel may be required to work alternate eight hour shifts as specified elsewhere in this contract. (end of clause)

F-009 - PLACE OF DELIVERY

Delivery of supplies under this contract shall be made to the following address(es): as indicated on each individual delivery order.

Section G - Contract Administration Data

G-001 - ORDERING PROCEDURES

(a) In accordance with FAR 52.216-18 "ORDERING," the following individuals and activities are authorized to issue delivery orders or task orders hereunder:

Department of State Contracting Officer

(b) Orders placed under this contract shall contain the following information:

(1) Date of order;

(2) Contract number and order number;

(3) Item number and description, quantity, and unit price;

(4) Delivery or performance date;

(5) Place of delivery or performance (including consignee);

(6) Packaging, packing, and shipping instructions, if any;

(7) Accounting and appropriation data;

(8) Security clearance level(s), applicable to the order, if any; and

(9) Any other pertinent information.

(c) Issuance of orders by facsimile is authorized in accordance with FAR 52.216-18 "ORDERING."

G-001-1 GOVERNMENT ACTIVITY AUTHORIZED TO ISSUE ORDERS

The Government activity authorized to issue Delivery Orders under this agreement is as follows:

U.S. Department of State

A/LM/AQM/WWD/INL

1735 N. Fort Myer Drive, Room 400 Arlington, VA 22209

G-001-2 DELIVERY ORDER PROCEDURE/CONDITIONS

Services furnished under this contract shall be ordered by issuance of Delivery Orders signed by the Contracting Officer or Government Purchase Card orders by signed by authorized Government Purchase Card holders. Each delivery order issued under the contract shall become binding upon: the Government’s issuance of the delivery order signed by the contracting officer. Each purchase card order issued under the contract shall become binding upon: the Government’s issuance of the purchase card order signed by the authorized purchase card holder.

The services authorized by orders issued under the contract are subject to the terms and conditions of the contract. The terms and conditions of the contract shall prevail in the event of conflict with terms and conditions of any order.

Each funded Delivery Order shall be issued on Department of State Form DS-347 and shall, as a minimum:

(1) Bear an order number

(2) Incorporate the terms and conditions of the contract

(3) Specify the services to be performed by the contractor

(4) Specify the required performance period

(5) Specify the location and site(s)

(6) Show the designated Contracting Officer’s Representative (COR)

(7) Set forth an estimated price/cost ceiling for performance of the required services(s)

(8) Provide a valid funding citation

The estimated cost ceiling set forth in the order shall be subject to the terms and conditions of the contract and constitute the maximum obligation of the Government to the contractor in connection with specific Delivery Order.

The contract may be changed only by modifying the agreement itself and not by individual orders issued under it. Modifications to the contracts shall not retroactively affect orders previously issued under it.

G-002 - CONTRACT ADMINISTRATION DATA

Contracting Officer: [NAME] Telephone Number: [NUMBER]

Contract Administrator: [NAME] Telephone Number: [NUMBER]

First Class Mailing:

U.S. Department of State Office of Acquisition Management P.O. Box 9115, Rosslyn Station Arlington, Virginia 22219

Courier or Hand Delivery: U.S. Department of State

Office of Acquisition Management 4th Floor 1735 N. Lynn Street Arlington, Virginia 22209

Contracting Officer's Representative (COR): [NAME FOR CONTRACT, TBD FOR SOLICITATION] Telephone Number: [NUMBER] Facsimile Number: [NUMBER] U.S. Department of State: [ADDRESS]

G.2-1 AUTHORIZED USERS

Pursuant to FAR 16.504(a)(4)(vi), only authorized users may place Orders under the Basic Contract. In order to qualify as an authorized user, a duly warranted Contracting Officer (as that term is defined in FAR 2.1) in good standing must have an appropriate signed delegation of authority from the Department of State Contracting Officer.

G.2-2 AUTHORIZED ORDERING OFFICES FOR OTHER GOVERNMENT AGENCIES

(a) For purpose of FAR 52-216-19, the Agencies set forth below are authorized to place delivery orders under the contract directly with the contractor. These Agencies are authorized to purchase or to rent the simultaneous interpretation equipment and acquire support services that are available under this contract. The Contractor will provide copies of these orders to the Contracting Officer and the COR on monthly basis for purposes of tracking the ceiling price of the contract and to maintain an inventory of the equipment purchased.

U.S. Agency for International Development (USAID) U.S. Department of Agriculture/Foreign Agricultural Services (FAS) U.S. Department of Commerce/Foreign Commercial Services (FCS) U.S. Homeland Security (DHS)

(b) The Agencies set forth below may be authorized to acquire the equipment and services for their foreign and domestic locations. Equipment purchased for overseas sites is to be located at these Agencies offices in American Embassies and consular posts. Domestic equipment is to be located at the Agencies Washington headquarters and/or domestic field offices:

Bureau of Customs (BOC) Defense Intelligence Agency (DlA) Department of Defense (DoD) Drug Enforcement Agency (DEA) Federal Aviation Administration (FAA) Immigration and Naturalization Services Internal Revenue Service (IRS) Library of Congress (LOC) Peace Corps Social Security Administration (SSA) The White House U.S. Special Trade Representative (USTR) U.S. Travel and Tourism Agency (USTTA), Department of Commerce

INV-IPP - ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS AND INSTRUCTIONS TO IMPLEMENT

USAGE OF THE INVOICE PROCESSING PLATFORM (IPP).

(a) Definitions. As used in these instructions

(1)”Payment request” means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Payment documentation and process” and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of these instructions, the Contractor shall submit payment requests electronically using the Invoice Processing Platform (IPP) at www.ipp.gov. Information regarding IPP is available on the Internet at www.ipp.gov. Assistance with the IPP application can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone (866)973-3131. The Contractor shall ensure that its supporting documentation conforms to IPP requirements. IPP accommodates up to 25 supporting attachments per invoice, individual attachment file size may not exceed ten megabytes (10mb). If the Contractor assesses that their supporting documentation will not reasonably conform to IPP requirements, the Contractor shall contact the Contracting Officer to explore possible alternatives. In addition, the IPP only allows certain characters to be used as the invoice number. The invoice number shall conform to the IPP convention and the attachments (if used) shall match exactly the invoice number allowed. The allowed characters in the IPP are “abcdefghijklmnopqrstuvwxyzABCDEFGHIJKLMNOPQRSTUVWXYZ0123456789-_”

(c) If the Contractor wishes to be paid via a foreign bank account, the contractor must properly fill out form GFS-FO-CLM-089 and attach it to each invoice in the IPP where payment to a foreign bank account is requested. The form can obtained by e-mailing CGFSIPPITSForm@state.gov.

(d) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing.

(e) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer’s written authorization with each payment request.

[End of instructions]

652.242-70 - CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name and position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer's Representative (COR).

Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer and this authority is delegated in the designation.

(b) The COR is [insert job title of COR] .

(End of clause)

Section H - Special Contract Requirements

H-007 - INSURANCE REQUIREMENTS

In accordance with FAR 52.228-5 "INSURANCE--WORK ON A GOVERNMENT INSTALLATION," the Contractor shall, at no additional expense to this contract, provide and maintain, in addition to any other insurance coverage required elsewhere in this contract, the following types of insurance in the amounts specified. Before commencing work under this contract, the Contractor shall certify to the Contracting Officer in writing, that at least the kinds and minimum amounts of insurance required below have been obtained.

(a) Workers' Compensation and Employer's Liability--The Contractor is required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit worker's compensation to be written by private carriers.

(b) General Liability--The Contractor shall provide bodily injury liability insurance coverage written on the comprehensive form policy of at least $500,000 per occurrence.

(c) Automobile Liability--The Contractor shall provide automobile liability insurance written on the comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims.

(d) Aircraft Public and Passenger Liability--When aircraft are used in connection with performing the contract, the Contractor shall provide aircraft public and passenger liability insurance. Coverage shall be at least $200,000 per occurrence for property damage. Coverage of passenger liability bodily injury shall be at least $200,000 multiplied by the number of seats or passengers, whichever is greater.

(e) Vessel Liability--When contract performance involves use of vessels, the Contractor shall provide vessel collision liability and protection and indemnity liability insurance.

(end of clause)

H-009 - CONTRACTOR IDENTIFICATION

Contract performance may require contractor personnel to attend meetings with government personnel and the public, work within government offices, and/or utilize government email.

Contractor personnel must take the following actions to identify themselves as non-federal employees:

1) Use an email signature block that shows name, the office being supported and company affiliation (e.g. “John Smith, Office of Human Resources, ACME Corporation Support Contractor”);

2) Clearly identify themselves and their contractor affiliation in meetings;

3) Identify their contractor affiliation in Departmental e-mail and phone listings whenever contractor personnel are included in those listings; and

4) Contractor personnel may not utilize Department of State logos or indicia on business cards.

(end of clause)

H-019 - REPLACEMENT PARTS AVAILABILITY

The Contractor guarantees that replacement parts for equipment in this contract will be available for the system life of the equipment. The Contractor shall notify the Government 180 days before the end of the system's life as to the continuing availability of parts subsequent to this period. If parts will not be available from the Contractor, then the Government may require the Contractor to furnish any available data to assist the Government to obtain such parts from another source.

H-019-1 Contractor Commitments, Warranties, and Representations

Any written commitment by the Contractor within the scope of this contract will be binding upon the Contractor. Failure of the Contractor to fulfill any such commitment will render the Contractor liable for liquidated or other damages due to the Government under the terms of this contract. For the purpose of this clause, a written commitment by the Contractor is limited to the proposal submitted by the Contractor, and to specific written modifications to the proposal. Written commitments by the Contractor are further defined as including:

- any warranty or representation made by the Contractor in a proposal as to hardware or software performance; total systems performance; and other physical, design, or functional characteristics of equipment, software package or system, or installation date

- any warranty or representation made by the Contractor concerning the characteristics or items described in (1) above, made in any publications, drawings, or specifications accompanying or referred to in a proposal

- any modification of or affirmation or representation as to the above which is made by the Contractor in or during the course of negotiations, whether or not incorporated into a formal amendment to the proposal.

H-019-2 Government Furnished Equipment and Space (on-site)

The Government will furnish to contractor employees performing work on government premises on-site office space, furniture, telephone service (for official government business only), and other necessary equipment and supplies applicable to performing the services set forth in this Statement of Work.

The Government will provide on-the-job training to contractor employees in business applications specific to the Department of State.

H-019-3 Training

The Government shall not be charged any costs incurred by the Contractor as a result of providing training to its personnel to meet or maintain the technical qualifications specified in this task order. This includes any training required by the Contractor to meet the technical skills for upgrade/new operating and application environments. This includes, but is not limited to, courses, books, and enrollment fees or staff hours.

H-020 - SAFEGUARDING INFORMATION

The Contractor and its employees shall exercise the utmost discretion in regard to all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract which has not been made public, except in the necessary performance of their duties or upon written authorization of the Contracting Officer.