Q& A 19R0336.pdf

Solicitation # 19AQMM19R0336 Questions & Answers

Subject Question Response

1 We are interested in this project. Please send us the solicitation.

The solicitation is posted to Beta.SAM.gov. Please reference 19AQMM19R0336 for soliciation details and updates.

1. The project mentions refurbishment? Are these pre-exiting containers, that needs to be refurbished?

Or is this a new container and a buildout to meet the SOW?

The containers shall be provided by the Contractor. The containers are not required to be new. However the containers provided for the project shall be certified and in perfect conditions as specified on Attachment # 1 Specifications, Section 13 34 19 Part 1, 1.1 System Description

3 1. If pre-existing containers- where would the contractor have to transport from? See answer to Question No. 2

In the specifications of the bathrooms it is indicated that the bathroom divisions are in stainless steel SOCODA brand or similar and in the drawing it is indicated that they are divisions in aluminum structure with acrylic sheet, which of the two should be quoted?

The bathroom divisions for sanitaries and shower shall be in stainless steel.

For the private bathroom the division for the shower shall have an aluminum frame and an acrylic sheet. See ammended drawing A05 Rev 1

In the specifications of the floor finish it is indicated that it must be in Vinisol and in the drawing it is indicated that it must be KONKER center 43, which of the two should be quoted?

The floor shall be in Vinisol as specified on the specifications chart. See ammended drawing A 04 Rev 1 & A05 Rev 1

The drawing of the kitchen shows the refrigerator, extractor hood and the stove, should these be quoted?

Yes, this equipement shal be quoted, See amended BID CHART - Rev 1

What elements must be quoted to meet the requirements of item 12 FURNISHINGS since it is not clear in the bid chart?

See answer to Question No. 51

Could you tell me what brand or material is required to realize the insulation of the steel plates with the aluminum frames of the windows.

Refer to Attachment # 1 Rev 1 Specifications, Section 08 51 13. Paragraph 2.3.2

Should a hydraulic floor hinge be installed for container doors and separate a hydraulic arm with 200kg capacity on the same door?

Refer to Drawing A-06 for door details and accessories. Hydraulic floor hinges are not specified

In the drawings delivered on the CD no telecommunication plans were found, this project does not require this network for offices?

No telecommunications are required under this Soliciation.

11 Is it necessary to install a mesh fence to protect the water tanks and the hydro flow?

The contractor shall follow the designs provided in the contract drawings.

Please Refer to Drawings A01 Rev 1 and A02 Rev 1. The chain link fence is specified only around the whole complex (containers and water tanks included)

12 Do the containers have to be nationalized?

Yes. The contractor shall demonstrate that the conatiners were purchased according to the Host Country Regulations.

13 On the Beta Sam page , attachment # 6 Firm & Proj info does not allow download The document has been re-posted.

The current financial statements are those of December 31, 2018. For those of the year 2,019 the date of presentation is March of 2,020. Is there any inconvenience or additional requirement?

Please refer to the solicitation Vol I- Business/Price/Contractor Information for instructions and details on how and what to submit. See specifically pg.

86 - Company Financial Statement. Provide a copy of the company's latest financial report

15 The containers can be second hand in good condition or must be new; Specify the year (model). See answer to question No. 2

Specifications Section 01 11 00 Part 1.1.1 States that the scope of work for the project includes the soils study and field research to verify the structural design for the container pedestals, this contract is a construction contract not a design build contract. There is no place on the bid chart to allocate this design work and soils study requirement – please update the bid chart. Contract section L.13 states firm fixed price..

The scope of the works only includes the verifiaction of the soils studies and strructural foundation conditions. The contractor is free to add lines in the Bid Chart, if deemed necessary.

Please provide the structural details for the concrete foundations/pedestals, otherwise how are we to propose a competitive cost for the concrete foundation? i.e. I might assume that foundation requires 60 x 60 x 60 cm concrete, however competitor may assume 20 x 20 x 20 cm.. yet upon soils study could require 1m x 1m x 1m - what is the basis of comparing apples to apples on this particular line item? I would just assume that the least cost foundation and then upon soils study claim differing site conditions and ask for increase to contract.

The pedestals for the containers shall be 0.40 m x 0.40m x 1.00m. Steel reinforcement as follows: 4 bars D=1/2" & 8 stirrups D=3/8" Refer to detail concrete supports in Drawing A02 Rev 1. If the soil studies report recommends a different design, the contract shall be modified accordingly

18 Please provide soils study conducted previously to be able to determine a proper foundation Refer to As per Attachment # 1 Specifications, Section 01 11 00, Scope of work, paragraph 2

19 1.) Please provide a finish floor elevation for the sidewalk

Sidewalk finish floor level corresponds to elevation 84.62. For construction:

level 0.00 corresponds to elevation 84.62. Refer to Sidewalk concrete slab detail in drawing A-02 Rev 1 . During construction these levels may be adjusted according to the existing terrain and utilities conditions.

1.) Is there a topographical study done? This is needed in order to determine what amount of site work (cut/fill) is to be done? This can become a differing site condition if it is assumed that I am going to backfill 10m3 and it really needs 50m3 of fill to get the correct floor elevation! Please provide us a topographical study or establish a fixed unit rate for m3 backfill.. It is impossible to assume how much fill without the engineering data – this can’t be done based on a visual site visit!

Please refer to drawing A01 Rev 1, where the isoelevation contour lines of the topographical survey are shown and slod refert to answer to question No 19.

Specifications Section 08 87 23.13 Safety Films – Is this specification applicable? It is requesting a 3 year warranty for fragment retention film material? It is not call for in the drawings. Please clarify what is the intent of this specification?

In accordance with the 48 CFR § 552.236-77(d), " In case of difference between Standard Details or Specification Drawings and the specifications, the specifications will govern. In case of difference between the Standard Details or Specification Drawings and their drawings prepared specifically for this contract, the later shall govern

Specifications Section 13 34 19 Section 1.1 calls for (10) 20 ft containers - the plans only show (4) 20 ft containers and (3) 40 ft containers - Please confirm what the correct amount of 20 ft containers is.

Refer to Attachment # 1 Specifications Rev 1, Section 13 24 19. Paragraph 1.1

1.) Is it necessary to maintain 20 ft containers or can 40 ft containers be used and an interior partition wall be installed to provide the 2 areas?

The contractor shall provide his quote as specified on the Contract drawings and Specifications

1.) Specifications Section 13 34 19 Section 1.3.1 States that an inspection visit will be held at the containers yard, in order for the COR to previously inspect and approve, the containers that will be purchased for the project. by the CONTRACTING OFFICER’S REPRESENTATIVE. This is a bit subjective and lacking in criteria for approval. If the COR goes to the site and says that a container is not approved, yet I quoted this container then it’s a differing condition. As long as the container meets the specifications then it should be acceptable.

The offeror shall follow the specifications and contract documents as specified, on Section 13 34 19 Paragraph 1.1 System description, General and Paragraph 1.3.1, Inspection and Approval of Containers, Quality Assurance.

1.) Specifications Section 13 34 19 section 1.4.1 calls for the refurbished containers to be transported from production site to the PAC – Puesto Avanzado de Control TORUK in La flor de la guajira, la guajira Colombia - please confirm final location for the containers.

Refer to Attachment # 1 Specifications Rev 1, Section 13 24 19. Paragraph 1.4.1

1.) Secifications Section 13 34 19 Section 1.5.1 states to comply with established dimensions for concrete bases on approved drawings - please provide as there are no details included on the plans.

Pleae refer to drawing A02 Rev 1

1.) How are we to schedule the visit of the COR in the construction schedule? If there is a delay in them verifying at the container yard it will impact the schedule

The offeror shall include a milestone on the proposed schedule identifying the date for inspection. In order to avoid project delays, the contractor shall be sure that the conatiners submitted for inspection comply with the contract specifications.

28 1.) Will INL/US Embassy assist with importation of the containers from the US? Please refer to Section D of the Solicitation

29 1.) Is there a US Flagship requirement for importation of the containers? Please refer to Section D of the Solicitation

30 1.) Do the containers need to be nationalized in Colombia? See answer to Question 12

Confirm that in section 13 34 19 Section 1.7 Warranty calls for a 2 year building warranty no dollar limit.

Confirmed

1.) Specifications 13 34 19 Section 2.1 Containers calls for 2 – 20 ft containers and 2 40 ft containers each 8.6 high. Please confirm the correct quantity and confirm the height of the containers to be 8.6 ft high which is a standard container.

See Attachment # 1 Specifications Rev. 1

1.) Specifications 13 34 19 section 2.2.2 calls for metal windows yet the plans state aluminum please specify the correct material to be used for windows.

Refer to Attachment # 1 Specifications Rev 1, Section 13 24 19. Paragraph

2.2.2 Windows as specified in drawings Section 08. Also refer to Sesction 08 51 13 Aluminum Windows

1.) Specifications 12 32 00 2.1 says provide wood beds, side tables, lockers - There isn’t sufficient details in plans to provide an adequate quote as there are many models and price range to choose from.

See answer to Question 51.

Specifications 23 03 00 00 20 calls for factory painting system for 500 hours in salt spray fog test -many local suppliers for Mini split system do not have this certification. Can this requirement be waived?

NO , the contractor shall follow the specification.

1.) There is no lighting control devices shown on the plans yet are specified in section 26 09 23 00 40 - please provide plans.

Please refer to drawing E04

1.) Please confirm that there is no landscaping contemplated in the project, i.e. sodding / trees / plants – that the area for construction is within the chainlink fence?

For landscaping/ trees/plants: Please refer to drawings A01 Rev 1 & A02 Rev 1, where no landscaping is included. Sodding is required in the area contained within the chain link fence.

Refer to Attachment # 1 Specifications Rev 1, Section 32 92 23

1.) Plans call for Barnes 3 HP pumps system for 230 volts – can local alternate pumps be used?

Please provide acceptable pump manufactures..

Pleae follow specifications and drawings.

1.) Please confirm the work hours – during the site visit it was stated that work hours was from 8- 12 and 2-4, however in the contract F.6 it states work hours Monday - Saturday 8 hours

The authorized working hours, as confirmed by the Base's commander will be Monday through Friday form 7:00 - 17:00 and Saturdays form 7:00 - 12:00

Please confirm that electronic submission only is acceptable. Contract section L.17 page 84 states that hardcopy submission must be provided in original and one copy + 2 electronic copies on CD.

Yes, proposal submission is acceptable in either electronic OR hardcopy form. Note, electronic submissions are preferred. Please refer to Section L.

17 - Proposal Preparation Instructions for detailed information.

The submittal Register seems excessive for the size of the project in which there are many requirements and submittals being requested in which are not applicable to the project. The submittal register seems cut and paste from another project – can a revised submittal register be provided more applicable to the project to fully understand what INL is really requiring as far as submittals are concerned. To fully comply with this submittals implicates time and effort which has an added cost to the project and thus will create and unfair situation in which the local contractor will most likely not comply with all the solicited information!

The submittal register remains as published as it is based on the Solicitaion specifications. The awarded contractor shall submit a comply with all the sections required as per the specifications.

In the plan A02, the kitchen and the restroom are the only containers that have gravel under them. So, we want to make sure that the other containers are not going to have gravel under them.

All Containers shall have gravel under them. Refer to Drawing A02, Rev 1

43 What are the dimensions of the concrete sidewalk and the water tank concrete slab?

For sidewalk and water concrete slab dimensiones refer to Drawing A02, Rev 1

44 1.) In the plan A07, should the reinforcement pipe be located every 10 or 14 meters? The reinforcement pipe shall be installed every 10 meters.

In the plan A03, A04, A05 it is not possible to see the height of the concrete die, and what is the deep of this concrete die under the slab?

See answer to question 17

46 1.) In the plan A03, please specify the slope of the cover.

The contractor shall follow manufacturers recommendations regarding the slope

Under the pre-proposal meeting past performance for handling and modifying containers was necessary, is this a mandatory requirement?

Yes

On the bid sheet Section 07 41 63 it states fabricated roof panel assemblies, the plans call for a architectural type trapezoidal, ajover reference A-360 or equivalent – the specs do not list any acceptable suppliers - it is unclear if the roof panels are to be sandwhich with insulation or if they are metal roof sheets - please clarify.

The tiles requested are as per specified on the drawings. Refer to drawings A03 Rev 1 The contractor is responsible for finding its own suppliers based on the specification requirements.

On the bid sheet section 5 Metals, 05 50 13 – Metal: Miscellanous and Fabrication (Containers) yet the specifications for containers is 13 34 19 Special Building System - Where is the container cost to be correctly allocated??

The Container Cost shall be included under item 13 34 19 of the Bid Chart / Attachment # 3

The plans A05 call for a Stove brand HACEB and an Extractor hood Orka HACEB, please confirm if this is to be included in the cost proposal as there is no specifications for the equipment.

Yes both the stove and range hood as specified on drawings. Refer to drawing A05 Rev 1

In the bid sheet section 12 32 00 Manufacture wood casewok - generally casework refers to cabinentry in this case the cabinents for the kitchen. However in the specifications it states to provide bed, nightstand and locker all made out of wood. Please confirm that the cost for these furnitures is to be included in this line item 12 32 00 manufacture wood casework?

The movable furniture is not included in this Contract. Refer to Attachment # 1 Specifications Rev 1

Please provide more details for the bed, night stand and locker as there are not drawing details on the plans to adequately provide costs. Is there an acceptable manufacturer for the furniture?

See answer to Question 51.

Drawing A02. Please confirm if we shall consider any structure in concrete under the containers. We Understand that the project includes concrete sidewalks and concrete pedestals, but under each containers shall we leave the natural terrain as it is with gravel over it?

See answer to question No 42

Drawing A02. Please confirm the reinforcement that the water concrete slab will have: commercially in Colombia exists welded mesh 5.5mm or 6.0mm, not 5.8mm as appears in drawing; in addition, drawing shows two meshes to be installed, however the note establishes: “welded mesh installed at the upper third of slab”. Please confirm how many meshes must be installed.

Use welded mash of 8.5mm each way. Refer to drawing A-02 Rev 1. Two welded meshes sahal be installed each at 1/3 of the slab thickness (bottom and top)

Drawing A02. Please confirm the reinforcement that the sidewalk concrete slab will have:

commercially in Colombia exists welded mesh 5.5mm or 6.0mm, not 5.8mm as appears in drawing

Sidewalk finish floor level corresponds to elevation 84.62. For construction:

level 0.00 corresponds to elevation 84.62. Refer to Sidewalk concrete slab detail in drawing A-02 Rev 1. During construction these levels will be verified on site according to existing conditions.

Drawing A02. The project requires 4 containers of 20ft. Can these be replace by 2 containers of 40ft?

This assuming the same architectural distribution and walls widths.

See answer to question No 23

Drawing A04. Please confirm the height of the concrete pedestals that will support the containers and the backfill that we must consider in the proposal; drawings only shows two dimensions: 0.40 x 0.40

See answer to question 17

Drawing A05. Detail of the restroom container establishes that the ceramic floor will be selected;

could you please confirm which reference must be considered for this item for budget purposes?

The offeror shall refer to the specification shown in Drawing A05 Rev 1

Drawings H01 & E01: Shall we assume that there are not existing piping, cabling or networks in the location of the containers?

Yes, assume as such.

Site Visit: Please clarify the requirement as far as the specification of the containers. During the site visit it was said that the containers had to be high cube and from a model not older than 2010. This information is not found in the specifications of drawings for this project and in addition, this model are not available for selling purposes.

The containers shall be High ciube as specified in Attachment # 1 Specifications, Section 13 34 19 and Attachmente # 2 Drawings rev 2

In the same way of last question, and taking into account the works to be performed in the containers to be supplied in good conditions, due previous experiences, we consider that 120 calendar days to perform this contract is not enough; please consider an extension of 30 days for a total of 150 calendar days for the performance time.

The POP of this contract is 120 calendar days as specified on the Soliciation Document 19AQMM19R0336 B-M Part I - The Schedule.